Backup Documents 01/10/2017 Item #16E5 (Diamonde e.K.) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 E
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
*NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature.draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Routed by Procurement Services to the Office Initials Date
Following Addressee(s) (In routing order)
2. County Attorney Office County Attorney Office
3. BCC Office Board of County Commissioners
4. Minutes and Records Clerk of Court's Office
5. Return to Procurement Services Division Procurement Services
Contact: Viviana Giarimoustas
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Viviana Giarimoustas for Adam.Northrup Phone Number 239-252-8375
Procurement Staff
Contact and Date
Agenda Date Item was 1/10/2017 Agenda Item Number 16E5 V
Approved by the BCC /
Type of Document Amendment V"- Number of Original 2 ✓
Attached Documents Attached
PO number or account N/A Solicitation/Contract 16-6611 /DiamotJde
number if document is Number/Company
to be recorded Name
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the.Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? VG
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's VG
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip VG
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on the date above and all changes made VG
during the meeting have been incorporated in the attached document. The County 4.. . -t£
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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MEMORANDUM
Date: January 27, 2017
To: Viviana Giarimoustas, Purchasing Tech
Procurement Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Change Order to Contract #16-6611,
"International Tourism Representation"
Contractor: Diamonde e.K.
Attached for your records is an original copy of the change order referenced above,
approved by the Board of County Commissioners on January 10, 2017 under
Administrative Reports (Agenda Item #16E5).
The second original copy will be held in the Minutes and Records Department for
the Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
16E5
EXHIBIT A-1
Contract Amendment#1 to Contract#164611
"International Tourism Representation"
This amendment,dated 60 L, 1 the referenced agreement shall be by and between
the parties to the Agreenl'ent, DIAMONDE e.K., (to be referred to as"Contractor") and
Collier County,Florida,(to be referred to as"Owner").
Statement of Understanding
RE: Contract#16-6611 -"International Tourism Representation"
In order to continue the services provided for in the original Contract document referenced
above,the Contractor agrees to amend the Contract as per the following and incorporated herein
by reference or by the modified language below.
Change#1: Amend Exhibit B—"Fee Schedule",Contract page 12 as follows:
Description Fees Not-to-Exceed
1 Flat Annual Fixed Price(paid monthly) $120,000
2 Reimbursable expenses—Office $0.00 included in the flat annual fixed
price above
3 Reimbursable Expenses—Travel $18,000
71 Reimbursable Expenses—Registration X000-$50,500
5 Reimbursable Expenses—Miscellaneous $4,500 S7,500
6 Reimbursable Expenses—Contractor's Event 52,500 54,000
Note: Language deleted has been struelE-thr-ettgh. New language has been underlined.
All other terms and conditions of the agreement shall remain in force.
(Signature page to follow)
Page 1 of 2
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IN WITNESS WHEREOF,the parties hereto,have each,respectively,by an authorized person
or agent,have executed this Agreement on the date and year first written above,
BOARD OF COUNTY COMMISSIONERS
ATTEST: COLLI '4 ,FLORIDA
Dwight E.Brock;Clerk of Courts
By: "C 3t;, = By: // adi —
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Dated: i. � �,i� �.�„ r r Chairm.
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