Backup Documents 01/10/2017 Item #16E5 (OMMAC) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP m,�
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 6 b
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATU
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures.dates.and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Routed by Procurement Services to the Office Initials Date
Following Addressee(s) (In routingorder)
2. County Attorney Office County Attorney Office /�)�
3. BCC Office Board of County Commissioners
v 47 z -
4. Minutes and Records Clerk of Court's Officeqin ,�,I��lr]
5. Return to Procurement Services Division Procurement Services �l `t
Contact: Viviana Giarimoustas
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Viviana Giarimoustas for Adam Northrup Phone Number 239-252-8375
Procurement Staff
Contact and Date
Agenda Date Item was 1/10/2017 ✓ Agenda Item Number 1E5
Approved by the BCC V Type of Document Amendment Number of Original 2
Attached Documents Attached
PO number or account N/A / Solicitation/Contract 16-6611/OMMA '
number if document is �/ Number/Company •
to be recorded Name
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? VG
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be Y .
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's VG
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip VG
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on the date above and all changes made VG
during the meeting have-been incorporated in the attached document. The County e
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the •
BCC,all changes directed by the BCC have been made,and the document is ready for the m i
Chairman's signature. 0
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16E5
MEMORANDUM
Date: January 27, 2017
To: Viviana Giarimoustas, Purchasing Tech
Procurement Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Change Order to Contract #16-6611,
"International Tourism Representation"
Contractor: OMMAC, Ltd.
Attached for your records is an original copy of the change order referenced above,
approved by the Board of County Commissioners on January 10, 2017 under
Administrative Reports (Agenda Item #16E5).
The second original copy will be held in the Minutes and Records Department for
the Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
16E5
EXHIBIT Al
Contract Amendment# Ito Contract tt 16-6611
"International Tourism Representation"
This amendment. dated% �v , 201 Pito the referenced agreement shay be by and between
the parties to the original Aire ment, OMMAC Ltd.. (to he referred to as -Contractor"r and
Collier County, Florida,(to he referred to as-0v,
Statement of Understanding
RE: Contract# 16-6611 -"International Tourism Representation"
In order to continue the services provided for in the original Contract document referenced
above, the Contractor agrees to amend the Contract as per the following and incorporated herein
by reference or by the modifed language belou.
Change#1: Amend Contract page 2 as follows:
3. THE CONTRACT SUM. [he County shall pay the Contractor for the performance o'
this Ageement a Ilat annual fixed price of One hundred and Twenty Thousand l iS Dollars
(S120.000.00) paid in advance monthly quarterly installment payments and reimbursable
expenses based on the lee schedule set forth in Exhibit B. Fee Schedule, and the price
methodology as defined in Section 3.1. Payment will be made upon receipt of a proper
invoice and upon approval by the CVB Executive Director or his designee, and in
compliance with Chapter 218, Fla. Stats.. otherwise known as the "Local Government
Prompt Payment Act."
Change#2: Amend Exhibit B "tee Schedule"_ Contract page 12 as follows:
d. Service fee will be invoiced montitiv quarterly to cover all employee time and other
costs and all basic office operating expenses except as indicated above as out-of-pocket
expenses.
Additional expenditures must he authorized by the County by written Change Order to this
Agreement executed by the parties.
Description i Fees Not-to-Exceed
I Flat Annual Fixed Price (paid monthly quarterly I S120.000
2 Reimbursable Expenses—Including but not .S80 Nil
limited to: Brochure Distribution, Hosted Trade
Events, Marketing,Travel Expenses, Membership
! fees,Social Media, PR Meetings,Networkin_gt
_
Page f et 3 �_
1 '
Public Relations and PromotionsP jects
-- --------- ------�' ---
andAdministration-----'- ,' m -�- ----� ----------- ' ------�
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3 Reimbursable 4�e*��oo� $2j�0X
.
Hosted-Trade
4 '1ravel Esp»n^c+
" '�- ;, �,� ' ` —^. . --��mer�� F*rs /
�_ -_--&87.(40(4
6 \ Reimbursable Expenses----8ouu\ MediaPR $5.000
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Reimbursable Rspensea - PR.- awd- Promotions
Pfttieets
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Note: | anguu&cdc|ctrd has been .uocLt4*+*gt+. Nc* language has bcun u»jerhileil
All other terms and conditions of the og,ecmenn shall remain in force
(Signature puc to toJon)
p":�% 01 `
1 6 E 5
IN WITNESS WHEREOF, the parties hereto,have each, respectively, by an authorized person
or agent, have executed this Agreement on the date and year first written above
BOARD OF COUNTY COMMISSIONERS
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