Agenda 01/24/2017 Item #16E201/24/2017
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders, surplus property and other items as identified.
OBJECTIVE: To promote accountability and provide transparency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2013-69 as amended by
2015-37 and the Procurement Manual (Section 19 Procedures), the Procurement Services Division
produces a regular Administrative Report which provides for Board approval of the following
transactions:
Contract change orders/Amendments that do not exceed ten (10%) of the current Board approved
aggregate amount;
Modifications to the current Board approved performance schedule (number of days);
Surplus disposal and revenue disbursement; and,
Other items as determined by the County Manager or designee.
FISCAL IMPACT: The net total for 1 change to contracts is $110,864.00. The total number of
days added to contracts is 0. No revenue was received for the disposal of surplus items.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. - JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this action.
RECOMMENDATION: That the Board of County Commissioners ratifies/approves change orders
and/or Contract Amendments; surplus disposal and revenue disbursement; and other items as determined
by the County Manager or designee in accordance with Procurement Ordinance 2013 -69 as amended by
2015-37.
Prepared By: Adam Northrup, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 5684_Change Order Report 012417 (PDF)
2. Change Order Backup - FY17 Jan24 (PDF)
3. Surplus Spreadsheet December 20 2016 - January 5 2017 010517 (PDF)
16.E.2
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01/24/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.2
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders, surplus property and other items as identified.
Meeting Date: 01/24/2017
Prepared by:
Title: Procurement Specialist – Procurement Services
Name: Adam Northrup
01/04/2017 11:27 AM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
01/04/2017 11:27 AM
Approved By:
Review:
Procurement Services Ted Coyman Level 1 Purchasing Gatekeeper Completed 01/10/2017 12:35 PM
Procurement Services Adam Northrup Additional Reviewer Completed 01/04/2017 11:27 AM
Administrative Services Department Pat Pochopin Level 1 Division Reviewer Completed 01/05/2017 11:17 AM
Procurement Services Tracey Payne Additional Reviewer Completed 01/10/2017 8:56 AM
Procurement Services Ted Coyman Additional Reviewer Completed 01/10/2017 4:28 PM
County Attorney's Office Jeffrey A. Klatzkow Level 2 Attorney Review Completed 01/11/2017 2:11 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 01/11/2017 4:14 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 01/12/2017 10:34 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 01/12/2017 5:00 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 01/13/2017 3:03 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 01/16/2017 10:44 AM
Board of County Commissioners MaryJo Brock Meeting Pending 01/24/2017 9:00 AM
16.E.2
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Administrative Services Change Order Report
Item Contract/ Grant No.Change #DateProject Name Vendor Name Division - Project Manager Original Contract
Amount
Current Contract
Amount
Change Order
Amount
Revised Contract
Amount
% Over Board
Approved
Amount
Contract
Length
Change in
length (Days)
Change in
length
(%)
1 10-5447 17 12/22/2016 Enterprise Asset
Management EMA PUD Engineering and Project
Management - Aaron Cromer $1,349,236.00 $1,178,662.08 $110,864.00 $1,289,526.08 9.41%2243 0 0.00%
Meeting Date Total number of Change orders Total Dollar
Change
Total
Change in
Days
1/24/2017 $110,864.00
16.E.2.a
Packet Pg. 906 Attachment: 5684_Change Order Report 012417 (2544 : Procurement Services Administrative Report -
16.E.2.b
Packet Pg. 907 Attachment: Change Order Backup - FY17 Jan24 [Revision 1] (2544 : Procurement Services
16.E.2.b
Packet Pg. 908 Attachment: Change Order Backup - FY17 Jan24 [Revision 1] (2544 : Procurement Services
16.E.2.b
Packet Pg. 909 Attachment: Change Order Backup - FY17 Jan24 [Revision 1] (2544 : Procurement Services
16.E.2.b
Packet Pg. 910 Attachment: Change Order Backup - FY17 Jan24 [Revision 1] (2544 : Procurement Services
16.E.2.b
Packet Pg. 911 Attachment: Change Order Backup - FY17 Jan24 [Revision 1] (2544 : Procurement Services
16.E.2.b
Packet Pg. 912 Attachment: Change Order Backup - FY17 Jan24 [Revision 1] (2544 : Procurement Services
Collier CountySurplus Disposal and Revenue Report December 20, 2016 ‐ January 5, 2017Type of DispositionReason CustodianResponsible Cost CenterSAP Asset #Inventory #County Asset NumberDescription Serial Number Approx. Net Book Collier Revenue/ Trade‐In Value Scrapped Unit is no longer functional GENE SHUE 192330 30015465 20012061 IMMOKALEE AWOS‐$ ‐$ Scrapped No Video or communication JAY AHMAD 163630 30002637 CT31654 COHU 3925 I‐DOME DSP COLOR/MONO CA494650‐$ ‐$ Scrapped No Video or communication JAY AHMAD 163630 30002638 CT31655 COHU 3925 I‐DOME DSP COLOR/MONO CA494651‐$ ‐$ Scrapped No Video or communication JAY AHMAD 163630 30002648 CC10002816 COHU 3925 I‐DOME DSP COLOR/MONO CA495736‐$ ‐$ Scrapped No Video or communication JAY AHMAD 163630 30006562 CT25196 COHU 3925 I‐DOME DSP COLOR/MONO CAMERA 198.93$ ‐$ Scrapped No Video or communication JAY AHMAD 163630 30006563 CT25197 COHU 3925 I‐DOME DSP COLOR/MONO CAMERA 198.93$ ‐$ Scrapped No Video or communication JAY AHMAD 163630 30006564 CT25198 COHU 3925 I‐DOME DSP COLOR/MONO CAMERA 198.93$ ‐$ Scrapped No Video or communication JAY AHMAD 163630 30006565 CT25199 COHU 3925 I‐DOME DSP COLOR/MONO CAMERA 198.93$ ‐$ Scrapped No Video or communication JAY AHMAD 163673 30006593 CT35927 COHU 3925 I‐DOME DSP COLOR / MONO C508165 1,227.42$ ‐$ Scrapped No communication JAY AHMAD 163673 30024351 CC10004624 COHU 9905‐4500 I‐LINX II VIDEO CODEC W#022520120051 533.60$ ‐$ Scrapped No communication JAY AHMAD 163673 30024355 CC10004628 COHU 9905‐4500 I‐LINX II VIDEO CODEC W#022520120055 533.60$ ‐$ Scrapped No communication JAY AHMAD 163673 30025819 CC10005000 COHU 9905‐4500 I‐LINX II VIDEO CODEC W#022520120016 447.00$ ‐$ Scrapped No communication JAY AHMAD 163673 30023215 CT23215 COHU 9905‐4500 I‐LINX II VIDEO SERVER 22520120018 1,247.87$ ‐$ LitiliffScrappedLaminate is peeling off, no longer usable JOE BELLONE 210150 30009369 920518 SINGLE PEDESTAL DESK 36X72‐$ ‐$ Scrapped No longer compatible. DAN SUMMERS 144210 30001598 CC10000040 M7100 806‐870MHZ MOBILE RADIO 9071338 30.25$ ‐$ 16.E.2.c
Packet Pg. 913 Attachment: Surplus Spreadsheet December 20 2016 - January 5 2017 010517 (2544 : Procurement Services Administrative Report - 1/24/2017)