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Agenda 01/24/2017 Item #16D601/24/2017 EXECUTIVE SUMMARY Recommendation to approve Services for Seniors, after-the-fact, Standard Contract and Attestation Statement with Area Agency on Aging for Southwest Florida, Inc., and to authorize associated budget amendments for the FY17 Older Americans Act Title III Program in the amount of $51,314.28. OBJECTIVE: To provide uninterrupted support services to Collier County Services for Seniors’ (CCSS) frail, elderly clients. CONSIDERATIONS: The Older Americans Act (OAA) Programs are federal program initiatives that provide assistance to older persons and caregivers, and are the only federally funded support service programs directed solely toward improving the lives of older people. These funds are received by Collier County through the Area Agency on Aging of Southwest Florida, Inc. (Agency), and require matching funds. This year, the Agency combined the OAA award and the Nutrition Services Incentive Program (NSIP) award. Program funds are administered by the Collier County Community and Human Service’s Services for Seniors program, which has been providing support services to Collier County’s frail and elderly citizens for over 36 years. The total grant award of $1,053,888.28 will be used to fund the program beginning January 1, 2017 and ending December 31, 2017. The table below shows the actual award amount and the revision required from the projected budget approved by the Board on December 13, 2016, Item 16.D.17. Matching funds are available from the general fund and were approved during the FY17 budget process. Program Component Project Number Projected Budget Approved by Board in December 2016 Final Award Required Budget Adjustment Title III-B Support Services 33497 $342,711.00 $342,711.00 $0 Title C1 Congregate Meals 33498 $280,887.00 $280,887.00 $0 Title C2 Home Delivered Meals 33499 $256,107.00 $256,107.00 $0 Title III-E Services 33500 $122,869.00 $122,869.00 $0 NSIP 33489 $0 $51,314.28 $51,314.28 Total $1,002,574.00 $1,053,888.28 $51,314.28 Match Component** Project Number Projected Budget Approved by Board in December 2016 Revised Match Requirement Required Budget Adjustment Title III-B Support Services 33497 $38,079.00 $38,079.00 $0 Title C1 Congregate Meals 33498 $31,209.67 $31,209.67 $0 Title C2 Home Delivered Meals 33499 $28,456.33 $28,456.33 $0 Title III-E Services 33500 $13,652.11 $13,652.11 $0 Total $111,397.11 $111,397.11 $0 **Match amount equals the award divided by .9, then multiplied by 10%, per Federal and State 16.D.6 Packet Pg. 743 01/24/2017 calculation requirements. This contract is being presented “after-the-fact” because CCSS received the contract on December 22, 2016 from the Agency with a request for a 30 day turnaround time. The Agency routinely sends CCSS new contracts a few weeks before the effective date. The effective date of the contract was January 1, 2017. This time frame makes it impossible to process the document for immediate Board consideration. In order to maintain grant compliance and continue to provide much needed services to the County’s frail elderly, it was necessary to execute the contract prior to the regularly scheduled Board meeting. Consequently, pursuant to CMA 5330 and Resolution No. 2010-122, the County Manager authorized Steve Carnell, Public Services Department Head, to sign the contract documents. The contract is being presented for Board ratification. FISCAL IMPACT: The estimated budget amendments, based on 2016 funding levels, were approved December 13, 2016 (Item 16D17), to recognize anticipated dollars in Fund 707, Human Services Grant. This contract recognizes the actual funding award and resulting local match requirement of 10% detailed in the table above. Staff has prepared a budget amendment to recognize the NSIP total award of $51,314.28 that has now been incorporated as part of the OAA award. The NSIP program does not require match. The total OAA grant award of $1,053,888.28, and total match requirement of $111,397.11 reside in Fund 707, projects 33497, 33498, 33499, 33500, and 33489. All matching funds were previously approved in the FY17 estimated budget. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this recommendation. LEGAL CONSIDERATIONS: This item is legally sufficient and requires a majority vote for Board action. - JAB RECOMMENDATION: That the Board of County Commissioners approves, after-the-fact, Standard Contract and Attestation Statement with Area Agency on Aging for Southwest Florida, Inc. in the amount of $1,053,888.28 plus required match, and authorizes budget amendments in the amount of $51,314.28. Prepared by: Lisa N. Carr, Grants Coordinator, Community and Human Services ATTACHMENT(S) 1. OAA FY 2017 CONTRACT (PDF) 16.D.6 Packet Pg. 744 01/24/2017 COLLIER COUNTY Board of County Commissioners Item Number: 16.D.6 Item Summary: Recommendation to approve Services for Seniors, after-the-fact, Standard Contract and Attestation Statement with Area Agency on Aging for Southwest Florida, Inc., and to authorize associated budget amendments for the FY17 Older Americans Act Title III Program in the amount of $51,314.28. Meeting Date: 01/24/2017 Prepared by: Title: Grants Coordinator – Community & Human Services Name: Lisa Carr 01/12/2017 11:06 AM Submitted by: Title: Division Director - Cmnty & Human Svc – Public Services Department Name: Kimberley Grant 01/12/2017 11:06 AM Approved By: Review: Public Services Department Joshua Hammond Additional Reviewer Completed 01/12/2017 11:25 AM Community & Human Services Dora Carrillo Additional Reviewer Completed 01/12/2017 3:30 PM Community & Human Services Maggie Lopez Additional Reviewer Completed 01/12/2017 4:29 PM Public Services Department Kimberley Grant Additional Reviewer Completed 01/12/2017 7:06 PM Public Services Department Hailey Margarita Alonso Additional Reviewer Skipped 01/13/2017 8:32 AM Public Services Department Hailey Margarita Alonso Level 1 Division Reviewer Completed 01/13/2017 8:32 AM Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 01/13/2017 9:00 AM Grants Erica Robinson Level 2 Grants Review Completed 01/13/2017 11:00 AM County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 01/17/2017 8:42 AM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 01/17/2017 9:38 AM Budget and Management Office Ed Finn Additional Reviewer Completed 01/17/2017 10:21 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 01/17/2017 12:37 PM Grants Therese Stanley Additional Reviewer Completed 01/17/2017 2:45 PM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 01/17/2017 4:05 PM Board of County Commissioners MaryJo Brock Meeting Pending 01/24/2017 9:00 AM 16.D.6 Packet Pg. 745 16.D.6.a Packet Pg. 746 Attachment: OAA FY 2017 CONTRACT (2577 : OAA 203.17 CONTRACT) 16.D.6.a Packet Pg. 747 Attachment: OAA FY 2017 CONTRACT (2577 : OAA 203.17 CONTRACT) 16.D.6.a Packet Pg. 748 Attachment: OAA FY 2017 CONTRACT (2577 : OAA 203.17 CONTRACT) 16.D.6.a Packet Pg. 749 Attachment: OAA FY 2017 CONTRACT (2577 : OAA 203.17 CONTRACT) 16.D.6.a Packet Pg. 750 Attachment: OAA FY 2017 CONTRACT (2577 : OAA 203.17 CONTRACT) 16.D.6.a Packet Pg. 751 Attachment: OAA FY 2017 CONTRACT (2577 : OAA 203.17 CONTRACT) 16.D.6.a Packet Pg. 752 Attachment: OAA FY 2017 CONTRACT (2577 : OAA 203.17 CONTRACT) 16.D.6.a Packet Pg. 753 Attachment: OAA FY 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