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Backup Documents 01/10/2017 Item #16E4 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLII 6 E al —4 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting: **NEW** ROUTING SLIP Complete routing lines 51 through 42 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines t 1 through 52,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1 , 2. 3. County Attorney Office County Attorney Office --71-474. t•c/ 1 t \k,l1 4. BCC Office • Board of County :-"CDF b,--\ Commissioners \,- f -/ V\kaV'"'� 5. Minutes and Records Clerk of Court's OfficeTM 60(n`�t�\ 3%°(190r PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missin information. Name of Primary Staff _ Phone Number Contact/ Department ,n i /4 ( O Wl, 7 7 C!/ 3 Agenda Date Item was Agenda Item Number / Approved by the BCC / " /0- / 7 46' C- V/ Type of Document Number of Original 1 Attached e5 0 -k- ri-�cr 1e -- Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"•in the Not Applicable column, whichever is Yes N/A(Not appropriate. (Initial) Applicable). I. Does the document require the chairman's original signature? ri// 2. Does the document need to be sent to another agency for additional signatures? If yes, iA provide the Contact Information(Name;Agency; Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman, with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. - 4. All handwritten strike-through and revisions have been initialed by the County Attorney's IV A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. . 6. "Sign here"'tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are required. 7. In most cases(some contracts are an exception), the original document and this routing slip AtiA should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Bea are of your deadlines! i �ii�i �i 8. The document was approved by the BCC on Iv i� (enter date) and all changes made �� ��., nr during the meeting have been incorporated in the attached document. The County x;-+ -or Attorney's Office has reviewed the changes, if applicable. -Z-ti,.�itY 9. Initials of attorney verifying that the attached document is the version approved by th- --‘ " ' �+ `�t_ BCC, all changes directed by the BCC have been made, and the document is ready for e r ax ,q Chairman's signature. r `/ N� 4t'`°': — I:Forms!County Forms;BCC Forms!Original Documents Routing Slip WINS Original 9.03 04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16E4,oi.i.„, • Memorandum r-, FO R l Q To: Minutes and Records From: Michael Dowling Senior Property Management Specialist Real Property Management Date: January 10, 2017 Subject: Resolution and District Office Lease for Congressman Rooney BCC: January 10, 2017, Item 16 E 4 Hello All! Kindly provide me with an electronic copy of the attached document. Please contact me at extension 8743 with any questions. As always, thank you!. O Attachment as stated 16E4 RESOLUTION No. 2017 - 0 2 RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA, APPROVING A DISTRICT OFFICE LEASE BETWEEN COLLIER COUNTY AND CONGRESSMAN FRANCIS ROONEY FOR UTILIZATION OF OFFICE SPACE WITHIN THE ADMINISTRATION BUILDING. WHEREAS, Congressman Francis Rooney (`Congressman') desires to lease an office space within the Administration Building, Suite 105, owned by Collier County, a political subdivision of the State of Florida("Collier County"), in order to operate a United States government office. WHEREAS, the District Office Lease (Lease) provides for an initial two (2) year term which reflects the Congressman's election term. The Lease provides for automatic renewal terms, if the Congressman is re-elected, for additional two (2) year terms following the initial Lease term. The rent shall be Ten Dollars annually throughout the life of the Lease. WHEREAS, the Board of County Commissioners is satisfied that this property is required for the Congressman's use and is not needed for County purposes. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that: 1. The Board of County Commissioners does approve the attached District Office Lease between Collier County and Congressman Francis Rooney, U.S. House of Representatives. 2. The Chairman of the Board of County Commissioners of Collier County, Florida, is hereby authorized to execute the attached District Office Lease. This Resolution adopted this /6 day of /cL s i , 2017 after motion, second and majority vote. ATTEST: DWIGHT E.BROCK, C1eilc ~ BOARD OF COUNTY COMMISSIONERS COLLIER 1 OUNTY, F ORIDA / `)1\tUuk 41:4,445 BY. ,% BY: Deputy Clerk • DONNA 'IALA, Chairman ,,ttest as to Chairman's i::\?- nature only. Approved as to form and legal sufficiency: Jenniferk Belpedio, As%;.nt County Attorney 0 1� N \ ti vim . /G / 16E 4 V.5. Mouse of(presentatives Washington,D.C. 20515 l istrkt Office Lasso (Page 1 of 3— 1159'Congress) Pursuant to 2 U.S.C.A. §4313,and the Regulations of the Committee on House Administration(as modified from time to time by Committee Order)relating to office space in home districts, Boam of County Comisawnens Cater County.Florida do Real Property Management,3335 Tamiami 7 rail East,Naples,Florida 34112 (Landlord's name) (Landlord's street address,city.state.ZIP code) ("Lessor"), and Congressman Francis Rooney ,a Member/Member-Elect of the U.S. House of Representatives("Lessee"),agree as follows: 1. Location. Lessor shall lease to Lessee 155(4!.) square feet of office space located at 3299 Tamiami Trail East (Office street address) in the city,state and ZIP code of Naples,Flonda 34112 (Office city,state and ZIP) 2. Lease Amenities.Lessee shall be entitled to receive and Lessor shall be required to provide the amenities selected in Section A of the District Office Lease Attachment(`Attachment") accompanying this Lease. 3. Term. Lessee shall have and hold the leased premises for the period beginning January 3 20 17 and ending January 2 , 2019 . The term of this District Office Lease("Lease") may not exceed two(2)years and may not extend beyond January 2,2019.which is the end of the constitutional term of the Congress to which the Member is elected. 4. Rent. The monthly rent shall be S 10.00 annually and-is payable in arrears-en or-before Nae last--day o€-each calendar Ott Lease shall be-prorated-on a daily basis for any, fractions a month-of occupancy. and shall be paid in full by January 15th of each year throughout the term of the lease and any renewals thereto. 5. Early Termination. This Lease may be terminated by either party giving 30 days' prior written notice to the other party. The commencement date of such termination notice shall be the date such notice is delivered or, if mailed,the date such notice is postmarked. 6. Payments. During the term of this Lease,rent payments under Section 4 of this Lease shall be remitted to the Lessor by the Chief Administrative Officer of the U.S. House of Representatives (the"CAO")on behalf of the Lessee. 7. District Office Lease Attachment for 115"'Congress. The District Office Lease Attachment attached hereto is incorporated herein by reference, and this Lease shall have no force or effect unless and until accompanied by an executed District Office Lease Attachment for the 115`" Congress. 8. Counterparts. This Lease may be executed in any number of counterparts and by facsimile copy,each of which shall be deemed to be an original but all of which together shall be deemed to be one and the same instrument. 9. Section Headings. The section headings of this Lease are for convenience of reference only and shall not be deemed to limit or affect any of the provisions hereof. 16E 4 v.S. 2{ouse of Representatives Washington,D.C.20515 Mitt OfUI ME (Page 2 of 3—115th Congress) 10. Modifications. Any amendments,additions or modifications to this Lease inconsistent with Sections 1 through 9 above shall have no force or effect to the extent of such inconsistency. 11. Other. Additionally,the Lessor and the Lessee agree to the following: [Signature page follows.] 1 6 E 4 I1.S. grouse of Representatives Washington,D.C.20515 District Offlee Loa (Page 3 of 3—115th Congress) IN WITNESS WHEREOF, the parties have duly executed this District Office Lease as of the later date written below by the Lessor or the Lessee. Board of County Commissioners,Collier County,Florida -Ven(AS tat Print Na of Lessor/Landlord/Company rint Name of Les. e jat;e:c., By: Lessor Signature I Lessee 'igna re r Name: Donna Fiala Title: Chairman /0 - /7 oil0q I-2011 Date Date DWIGHT E. BOCK,.ClerkApproved as to form and legality By: A A. J L C` ?�I Attest as to Chairman's 1 Assistant County tit tey signature only; Z\�\Co This District Office Lease must be accompanied with an executed District Office Lease Attachment. 16E 4 ` ).S .Mouse of?fpresentatives Washington,D.C.20515 District Office Lease Attachment (Page 1 of 5—115th Congress) SECTION A (Lease Amenities) Section A designates whether the leased space will be the Member/Member-Elect's flagship (primary)office and sets forth the amenities provided by the Lessor to be included in the Lease.Except as noted below,the amenities listed are not required for all district offices. To be completed by the Member/Member-elect: The leased space will serve as my flagship(primary)District Office. The leased space will NOT serve as my flagship(primary)District Office. To be completed by the Lessor: o Amenities are separately listed elsewhere in the Lease. (The below checklist can be left blank if the above box is checked.) The Lease includes(please check and complete all that apply): (Items marked with an asterisk and in bold are required for all flagship offices of Freshman Members of the 115'h Congress.) ▪ * Broadband and/or Cable Access to the Leased Space(e.g.Comcast.Cox.Verizon,etc.). (Verb broadband access by entering the address of the leased space at www.broadbandmap.gov) • * Interior Wiring CAT Se or Better within Leased Space. ❑ Lockable Space for Networking Equipment. O Telephone Service Available. O Parking. © Assigned Parking Spaces ❑ Unassigned Parking Spaces ❑ General Off-Street Parking on an As-Available Basis O Utilities. Includes: water,sewer,electricity,cable,local phone(long distance to be billed) O Janitorial Services. Frequency: Three weekly O Trash Removal. Frequency: Three weekly O Carpet Cleaning. Frequency: When needed determined by landlord O Window Washing. 0 Window Treatments. O Tenant Alterations Included In Rental Rate. O After Hours Building Access. O Office Furnishings. Includes: Desk,office,chairs,filing,small table O Cable TV Accessible. If checked, Included in Rental Rate: lI Yes 0 No O Building Manager. 0 Onsite 0 On Call Contact Name:Facilities Management Phone Number:252-sdao Email Address:michaeldowling@colliergov.net Send completed forms to:Administrative Counsel,217 Ford House Office Building, Washington,D.C.20515. Copies may also be fazed to 202-225-6999. Print Form 1 Save Form 1 Clear Page x 16E4 VS. .7-fouse of Wgpresentatives Washington,D.C.20515 District Office Lease Attachment (Page 2 of 5—115'"Congress) SECTION B (Additional Terms and Conditions) 1. Incorporated District Office Lease Attachment. Lessor(Landlord)and Lessee (Member/Member-Elect of the U.S. House of Representatives)agree that this District Office Lease Attachment("Attachment")is incorporated into and made part of the Lease("Lease")and, if applicable,District Office Lease Amendment("Amendment")to which it is attached. 2. Performance. Lessor expressly acknowledges that neither the U.S.House of Representatives (the"House")nor its Officers are liable for the performance of the Lease. Lessor further expressly acknowledges that payments made by the Chief Administrative Officer of the House (the"CAO")to Lessor to satisfy Lessee's rent obligations under the Lease—which payments are made solely on behalf of Lessee in support of his/her official and representational duties as a Member of the House—shall create no legal obligation or liability on the part of the CAO or the House whatsoever. Lessee shall be solely responsible for the performance of the Lease and Lessor expressly agrees to look solely to Lessee for such performance. 3. Modifications. Any amendment to the Lease must be in writing and signed by the Lessor and Lessee. Lessor and Lessee also understand and acknowledge that the Administrative Counsel for the CAO("Administrative Counsel")must review and give approval of any amendment to the Lease prior to its execution. 4. Compliance with House Rules and Regulations. Lessor and Lessee understand and acknowledge that the Lease shall not be valid,and the CAO will not authorize the disbursement of funds to the Lessor,until the Administrative Counsel has reviewed the Lease to determine that it complies with the Rules of the House and the Regulations of the Committee on House Administration,and approved the Lease by signing the last page of this Attachment. 5. Payments. The Lease is a fixed term lease with monthly installments for which payment is due in arrears on or before the end of each calendar month. In the event of a payment dispute,Lessor agrees to contact the Office of Finance of the House at 202-225-7474 to attempt to resolve the dispute before contacting Lessee. 6. Void Provisions. Any provision in the Lease purporting to require the payment of a security deposit shall have no force or effect. Furthermore,any provision in the Lease purporting to vary the dollar amount of the rent specified in the Lease by any cost of living clause,operating expense clause,pro rata expense clause,escalation clause,or any other adjustment or measure during the term of the Lease shall have no force or effect. 7. Certain Charges. The parties agree that any charge for default,early termination or cancellation of the Lease which results from actions taken by or on behalf of the Lessee shall be the sole responsibility of the Lessee,and shall not be paid by the CAO on behalf of the Lessee. 8. Death,Resignation or Removal. In the event Lessee dies,resigns or is removed from office during the term of the Lease,the Clerk of the House may,at his or her sole option,either: (a) Send completed forms to:Administrative Counsel,217 Ford House Office Building, Washington,D.C.20515. Copies may also be faxed to 202-225-6999. 16E 4 V.S. 7fouse of Representatives Washington,D.C.20515 fttrkt Office Lease Attachment (Page 3 of 5—115`h Congress) terminate the Lease by giving thirty(30)days' prior written notice to Lessor; or(b)assume the obligation of the Lease and continue to occupy the premises for a period not to exceed sixty(60) days following the certification of the election of the Lessee's successor. In the event the Clerk elects to terminate the Lease,the commencement date of such thirty(30)day termination notice shall be the date such notice is delivered to the Lessor or,if mailed,the date on which such notice is postmarked. 9. Term. The term of the Lease may not exceed the constitutional term of the Congress to which the Lessee has been elected. The Lease may be signed by the Member-Elect before taking office. Should the Member-Elect not take office to serve as a Member of the 115th Congress,the Lease will be considered null and void. 10. Early Termination. If either Lessor or Lessee terminates the Lease under the terms of the Lease, the terminating party agrees to promptly file a copy of any termination notice with the Office of Finance, U.S.House of Representatives, O'Neill Federal Building, Suite 3220,Attn: Levi Matthews,Washington,D.C. 20515,and with the Administrative Counsel by e-mail at leases@mail.house.gov. 11. Assignments. Lessor shall not have the right to assign(by operation of law or otherwise)any of its rights, interests and obligations under the Lease,in whole or in part,without providing thirty (30)days prior written notice to Lessee,and any such purported assignment without such notice shall be void. Lessor shall promptly file a copy of any such assignment notice with the Administrative Counsel by e-mail at leases@mail.house.gov. 12. Sale or Transfer of Leased Premises. Lessor shall provide thirty(30)days prior written notice to Lessee in the event(a)of any sale to a third party of any part of the leased premises,or(b) Lessor transfers or otherwise disposes of any of the leased premises,and provide documentation evidencing such sale or transfer in such notice. Lessor shall promptly file a copy of any such sale or transfer notice with the Administrative Counsel by e-mail at leases@mail.house.gov. 13. Bankruptcy and Foreclosure. In the event(a)Lessor is placed in bankruptcy proceedings (whether voluntarily or involuntarily),(b)the leased premises is foreclosed upon,or(c)of any similar occurrence,Lessor agrees to promptly notify Lessee in writing. Lessor shall promptly file a copy of any such notice with the Office of Finance, U.S.House of Representatives, O'Neill Federal Building,Suite 3220,Attn:Levi Matthews, Washington, D.C. 20515,and with the Administrative Counsel by e-mail at leases@mail.house.gov. 14. Estoppel Certificates. Lessee agrees to sign an estoppel certificate relating to the leased premises(usually used in instances when the Lessor is selling or refinancing the building)upon the request of the Lessor. Such an estoppel certificate shall require the review of the Administrative Counsel,prior to Lessee signing the estoppel certificate. Lessor shall promptly provide a copy of any such estoppel certificate to the Administrative Counsel by e-mail at leases@mail.house.gov. Send completed forms to:Administrative Counsel,217 Ford House Office Building, Washington,D.C.20515. Copies may also be faxed to 202-225-6999. 1 6 E 4 vs. 5{ouse of cpresentatives Washington,D.C.20515 District Office Lease Attachment (Page 4 of 5—115"'Congress) 15. Maintenance of Common Areas. Lessor agrees to maintain in good order,at its sole expense, all public and common areas of the building including,but not limited to,all sidewalks,parking areas,lobbies,elevators,escalators,entryways,exits,alleys and other like areas. 16. Maintenance of Structural Components. Lessor also agrees to maintain in good order,repair or replace as needed,at its sole expense,all structural and other components of the premises including,but not limited to,roofs,ceilings,walls(interior and exterior),floors,windows,doors, foundations,fixtures,and all mechanical,plumbing,electrical and air conditioning/heating systems or equipment(including window air conditioning units provided by the Lessor)serving the premises. 17. Lessor Liability for Failure to Maintain. Lessor shall be liable for any damage,either to persons or property,sustained by Lessee or any of his or her employees or guests,caused by Lessor's failure to fulfill its obligations under Sections 15 and 16. 18. Initial Alterations. Lessor shall make any initial alterations to the leased premises,as requested by Lessee and subject to Lessor's consent,which shall not be unreasonably withheld. The cost of such initial alterations shall be included in the annual rental rate. 19. Federal Tort Claims Act. Lessor agrees that the Federal Tort Claims Act,28 U.S.C. §§2671- 80,satisfies any and all obligations on the part of the Lessee to purchase private liability insurance. Lessee shall not be required to provide any certificates of insurance to Lessor. 20. Limitation of Liability. Lessor agrees that neither Lessee nor the House nor any of the House's officers or employees will indemnify or hold harmless Lessor against any liability of Lessor to any third party that may arise during or as a result of the Lease or Lessee's tenancy. 21. Compliance with Laws. Lessor shall be solely responsible for complying with all applicable permitting and zoning ordinances or requirements,and with all local and state building codes, safety codes and handicap accessibility codes(including the Americans with Disabilities Act), both in the common areas of the building and the leased space of the Lessee. 22. Electronic Funds Transfer. Lessor agrees to accept monthly rent payments by Electronic Funds Transfer and agrees to provide the Office of Finance,U.S.House of Representatives,with all banking information necessary to facilitate such payments. 23. Refunds. Lessor shall promptly refund to the CAO,without formal demand,any payment made to the Lessor by the CAO for any period for which rent is not owed because the Lease has ended or been terminated. 24. Conflict. Should any provision of this Attachment be inconsistent with any provision of the attached Lease or attached Amendment,the provisions of this Attachment shall control,and those inconsistent provisions of the Lease or the Amendment shall have no force and effect to the extent of such inconsistency. Send completed forms to:Administrative Counsel,217 Ford House Office Building, Washington,D.C.20515. Copies may also be faxed to 202-225-6999. 16E 4 V.S. J-louse of Representatives Washington,D.C.20515 District Office Lease Attachment (Page 5 of 5—115`"Congress) 25. Construction. Unless the clear meaning requires otherwise,words of feminine,masculine or neuter gender include all other genders and,wherever appropriate,words in the singular include the plural and vice versa. 26. Fair Market Value. The Lease or Amendment is entered into at fair market value as the result of a bona fide, anus-length,marketplace transaction. The Lessor and Lessee certify that the parties are not relatives nor have had,or continue to have,a professional or legal relationship (except as a landlord and tenant). 27. District Certification. The Lessee certifies that the office space that is the subject of the Lease is located within the district the Lessee was elected to represent unless otherwise authorized by Regulations of the Committee on House Administration. 28. Counterparts. This Attachment may be executed in any number of counterparts and by facsimile copy,each of which shall be deemed to be an original but all of which together shall be deemed to be one and the same instrument. 29. Section Headings. The section headings of this Attachment are for convenience of reference only and shall not be deemed to limit or affect any of the provisions hereof. IN WITNESS WHEREOF,the parties have duly executed this District Office Lease Attachment as of the later date written below by the Lessor or the Lessee. • Board of County Commissioners,Collier County,Florida fYQ f CA S Rol e.i —i Pat Name of Les or/Landlord Pri ame of Leksee By• ' 1 /` ` Lessor Signature r Lessee Si., ature r Name: Donna Fiala Title: Chairman /— /d — / 7 01109 1 11 Date Date From the Member's Office,who is the point of contact for questions? Name Phone( ) E-mail nmail.house.gov This District Office Lease Attachment and the attached Lease or Amendment have been reviewed and are approved,pursuant to Regulations of the Committee on House Administration. Signed Date ,20 . (Administrative Counsel) Send completed forms.to:Administrative Counsel,217 Ford House Office Building, Washington,D.C.20515. .- " Copids may also be faxed to 202-225-6999. ATTEST::., Approved as to form and legality DWIGHT:E. 8RC'C ChWt ,' ..\:*1) , By: - : Assistant County At\sCA---A—).2---- )....0—.. n\e" es •s- o airmail s �''i►. `� signature only. '