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Agenda 01/10/2017 Item #16E 5 16.E.5 01/10/2017 EXECUTIVE SUMMARY Recommendation to approve the administrative reports prepared by the Procurement Services Division for change orders, surplus property and other items as identified. OBJECTIVE: To promote accountability and provide transparency to the public and gain the Board's approval/ratification for various procurement-related transactions. CONSIDERATIONS: In accordance with the Board's Procurement Ordinance 2013-69, as amended by 2015-37 and the Procurement Manual (Section 19 Procedures), the Procurement Services Division produces a regular Administrative Report that provides for Board approval of the following transactions: • Contract change orders/Amendments that do not exceed ten (10%) of the current Board approved aggregate amount; • Modifications to the current Board approved performance schedule(number of days); • Surplus disposal and revenue disbursement; and • Other items as determined by the County Manager or designee. The attached Change Orders report covers the period of November 22, 2016 - December 20, 2016; the Surplus Report covers the period of November 22,2016 -December 19, 2016. FISCAL IMPACT: The net total for 7 changes to contracts is ($0.00). The total number of days added to contracts is 90. No revenue was received for the disposal of surplus items; however, the trade-in value of$2,340.00 was realized on the purchase of new radios. LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board action. -JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: That the Board of County Commissioners ratifies/approves change orders and/or Contract Amendments; surplus disposal and revenue disbursement; and other items as determined by the County Manager or designee in accordance with Procurement Ordinance 2013-69 as amended by 2015-37. PREPARED BY: Adam Northrup, Procurement Strategist,Procurement Services ATTACHMENT(S) 1. Change Order Report-FY17 Jan10 (PDF) 2. Change Order Back up -FY17 Janl0 (PDF) 3. Surplus Spreadsheet November 22 2016 -December 19 2016 (PDF) Packet Pg. 680 16.E.5 01/10/2017 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.5 Item Summary: Recommendation to approve the administrative reports prepared by the Procurement Services Division for change orders, surplus property and other items as identified. Meeting Date: 01/10/2017 Prepared by: Title: Procurement Specialist—Procurement Services Name: Adam Northrup 12/21/2016 8:43 AM Submitted by: Title:—Procurement Services Name: Ted Coyman 12/21/2016 8:43 AM Approved By: Review: Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 12/21/2016 3:31 PM Procurement Services Adam Northrup Additional Reviewer Completed 12/22/2016 11:05 AM Procurement Services Adam Northrup Additional Reviewer Skipped 12/22/2016 11:44 AM Procurement Services Ted Coyman Additional Reviewer Completed 12/22/2016 1:06 PM Administrative Services Department Len Price Level 1 Division Reviewer Completed 12/27/2016 1:58 PM Administrative Services Department Len Price Level 2 Division Administrator Review Completed 12/27/2016 2:03 PM County Attorneys Office Scott Teach Level 2 Attorney Review Completed 12/27/2016 2:25 PM County Attorney's Office Scott Teach Level 3 County Attorneys Office Review Completed 12/27/2016 2:27 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 12/27/2016 2:36 PM Budget and Management Office Mark Isackson Additional Reviewer Completed 12/28/2016 8:55 AM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 12/28/2016 4:11 PM Board of County Commissioners MaryJo Brock Meeting Pending 01/10/2017 9:00 AM Packet Pg. 681 co (iJodaann.e,a} iuitupy seoinJag;uawaanooad : LOGZ) 06Uef L6AA -podaJapJQ a6uey3 :;uewgoepy N In eo hoe o 0 o a a •,,,-, CO w m a " (a- o 0 o Z Z OCD v 0) 0 C ic r N y CU 0 L Ct:o CO o 0 o Z Z H c 0 rn L CIS u cU d u = E m (D O C `p Q Q N C c CO , M Z Z 'D U 2 _ 0 C o e o c ' O O O O O Z Z O Q a Q 0 0 0 0 0 Q e n o 0 0 .E. 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Public Utilities Department a Engineering & Project Management Division November 18,2016 Mr. Mike Westhafer Mitchell& Stark Construction Company, Inc. 9009 High Cotton Lane Fort Myers,Florida 33905 RE: Zero Dollar Contract Change Notification, Change#3 Contract No.#14-6318 Purchase Order No.4500156461 Collier County Project No. 70103.6 Immokalee Road Chloramine Booster Station Dear Mr. Westhafer: By copy of this letter,the above referenced contract is being issued a zero dollar($0.00)change as indicated below: ®The above referenced contract time is hereby extended by 80 calendar days. The previous total number of project completion days was 496 days. The previous final completion date was November 27, 2016. The new substantial completion date shall be January 16, 2017. The new final completion date shall be on or before February 15, 2017. Note: Time extensions are subject to the Board's Procurement Ordinance Section 19 C 1 — 5. For specific projects, time extensions require administrative Board approval: for fixed term or blanket commodity and service contracts. time extensions do not require administrative Board approval. By extending this contract, the County is not relieving your firm of its obligations to perform work in a timely and satisfactory manner or any consequences resulting from failing to do so. Collier County hereby reserves all legal rights, including, but not limited to, rights to terminate, suspend or elect any other appropriate course(s) of action should circumstances warrant with regard to the referenced contract. Sincerely, Alicia E. Abbott Project Manager Swain Hall,Pro a ement Strategist,Purchasing Services Division ' . lzzf� Approval: _/ Date: C: Oscar Martinez,P.E.;Principal Project Manager Robin Shelev, Clerk's Finance Division Public Utilites Engtneenng&Proje;t Management Dvision•3339 Taman Trail East,Sate 303•Naples,Honda 34112-5361 •239-252-4285•FAX 239-252-5378 (podau ange.gs!un.upy saalnJOS;uawaJnooad : LOSE) 0I.uep L1.1.d - do moss iapio e6ueg3 :;uauagoe;}y clrw - co cd a er COWITLY Public Utilities Department a Planning&Project Management Division Memorandum To: Swain Hall, Procurement Strategist From: Alicia Abbott, Project Manager Date: December 1, 2016 (Revised December 22, 2016 Subject: ZDCL Mitchell & Stark Construction Company, Inc. 1. What is/are the detailed and specific explanation(s)/rationale(s) and terms of the requested change(s) to the task(s), line items. This change letter is to add additional time to the contract. The contractor is ready for functional testing of the system, but is unable to do so until other subsequent projects are completed including pigging, flushing chlorination and bacteriological sampling of the 36" main pipeline. There is sand remaining in the line which will requires additional pigging & flushing. Backflow devices are being constructed by a different contactor to supply source water for pigging. Therefore 80 days are requested to be added to the project, in order to provide adequate time for the other projects/project phases to be performed. 2. Why was this change not included in the original contract? The prerequisite backflow device project was delayed and not completed prior to the startup of this project. Due to that delay, the startup of the lmmokalee Road Chloramine Booster Station was delayed. 3. What will be the impact if this change is not processed? If this change is not processed, the contractor will not be able to complete all of the necessary and beneficial work required to complete the project under this contract. Not completing the contract would result in the inability to control water quality in the 36" water main intended to serve the Northeast service area. Public Utilities Planning and Project Management 16.E.5.b C.,ler COUntY Growth Management Department Transportation Engineering Division i November 10'",2016 a a) Robert Peterson.Area Manager cc Community Asphalt a) 16560 Mass Court c, Fort Myers, Ft. 33912 ill rpeterson@cacorp.net •c RE: Zero Dollar Contract Change Notification,Change#9 Q Contract#14-6342, Collier Blvd(Green to Golden Gate Blvd)Roadway Capacity Improvement Project#68056.5.2 PO#4500156595 in a> c.> Dear Mr. Peterson: > a`) rn By copy of this letter, the above referenced contract is being issued a zero dollar($0.00)chance as c indicated below: a' E.' (]The above referenced contract time is hereby extended by 0 calendar days. Note: Time extensions = are sublect to the Board's Procurement Ordinance Section 19 C 1 —5. For specific protects, time o 0 extensions require administrative Board approval; for fixed tern or blanket commodity and a service contracts,time extensions do not require administrative Board approval. •• n. 0 By extending this contract, the County is not relieving your firm of its obligations to perform work in a N timely and satisfactory manner or any consequences resulting from fading to do so.Collier County hereby reserves all legal rights, including, but not limited to, rights to terminate, suspend or elect any other o appropriate course(s)of action should circumstances warrant with regard to the referenced contract. ca Additional Staffing Categories: ti Name Professional Position(s) >- Associated Hourly Rate(s): Hourly Rate(s) u_ Qi [Draw against Allowance: See Attachment A Y Increase quantity of iter 425-1-513 INLETS ;TYPE C) (<10) by 2 for a total of amount of$5,221.60 to be as m drawn from CC950-RDW ROADWAY ALLOWANCE. ` 7_ � I S1 ely, / Kevin H.Dugan, Project Manager ra U Accepted by. ,g44,116-- �fiffL�GrYti Date: r(if 7/ „, /1iii Robert Peterson,Area Manager,Community Asphalt — U ' Approved by: Date: Steve Ritter, Road Construction Manager,Transportation Engineering Division •oftwr,ti, TraisporkionErcivering Qt bn•2EZ5 South Horsestrae Olivia•ivies,Florida 34134.230-252-81S2•www-cotiergavret i -i 11 i _ Packet Pg. 685 16.E.5.b 4 • Approved by: Date: i//.2// ad, P.E 'irector,T -nsportation Engineering Division i . :. .• '' f Ij Date:tA/fix- o David S.WHklson, Department Head,Growth Management Department EveCWn Coon �' Approved by. u Date: 1/Zs� Evelyn Colon.Procurement Strategist, Procurement Services Division E C: Robin Sheley,Clerk of Courts Finance (As backup to this letter,please include a memo on department letterhead that explains the background of this project and answers the following questions; 7.What is/are the detailed and specific exptanation(s)rationale(s)and terms of the requested change(s)to the task(s),line items,and/or the Cl) additional days added?2. Why was this change not included In the original contract?3. What will be the impact if this change is not processed?) U E m L U O I- Q_ ! ti 0 0 i f4 r � f � l � fE C.7I f 3� U I i w N i � I ct { Y Q } Packet Pg. 686 16.E.5.b S&9t? GROWTH MANAGEMENT DEPARTMENT O 0_ cu cc > MEMORANDUM N 11 E a N a) U DATE: November 16,2016 > ai TO: Evelyn Colon, Procurement Specialist coc i N 1 i= FROM: Kevin Dugan, Project Manager E I U O SUBJECT: Summary of Change Order#9 n`. Collier Blvd (Green—Golden Gale Blvd) Roadway Capacity Improvements ti 0 1. N O Change Order #9 is a Zero Dollar Change. It is necessary because of quantity changes to c existing pay items. An additional $5,221.60 will be deducted from the Board approved allowances within the contract. ccr- 1 s u_ I. Two Type C Inlets were added to the project. The cost of the inlets will be deducted from the ? Roadway Allowance. 2. The change was requested by a homeowner who claimed the angle of his driveway per theco d original design was too steep and that certain vehicles could bottom out. The,driveway and front m iyard was re-designed to decrease the slopes. i3. If the redesign is not constructed, the current slope could cause damage to vehicles and be a 0 I public nuisance that will need to he nixed at a later date, ti1'ith greater cost to the County. cri9 1 as ,i (.) io So '4ov 22 2 2016 '';'z t t i EMENT il i Packet Pg. 687 16.E.5.b o, 8 N d ti O v •Le, a , z > r E c N ++ s °, m 0 o Cr Q- G) Cta) , HN la N +- d d U L7 I- L 00 C a, U E v N i N d n N Q a' c N C.) L. ? > m` CJ 0) - o a) •m v C Cr.0 �. a) ea 0 i r L )a w Z o. ° G = !I < 0 m o 0 O - d I J " c C . j �.O I _ ri O u p 'C d c o C = O ,a w R D U a —) 1.. 2 0 m P: g " r ANN �, LL E. N N Q1 , ^ LN V? 07' F Q • 1 W v Z 4 3 Q Q i = 4 c Lt C ,_....v a a, c R v via { V LL EI0 is ,- r I. ro r Q ry m v a s i 3 E v o O Cu •,. -'-' ` .2 U V1 7 j N d `y r O A E u Lac O o- ., r-- `-7 Packet Pg. 688 (podali eAue.q.s!u!wpy saoiiues}uawa.inoold LOSZ) OPef L6Ad - do KoeB aapio 96uey3 :;uauayoe}}y L co ui c, a, ca CAT. County Administrative Services Division Facilities Management November 23, 2016 Mr.Douglas R. Masch II, President • DEC Contracting Group,Inc. • 1560 Matthew Dr., Suite B Ft. Myers, Fl. 33907 RE: Zero Dollar Contract Change Notification, Change# 8 • Contract#16-8573 CCSO Orange Tree Sub Station. Project#52011 • Purchase Order#4500166910 Dear Mr.Masch: • By copy of this letter, the above referenced contract is being issued a zero dollar($0.00)change as indicated below: The above referenced contract time is hereby extended by Number of days calendar days. The previous total number of project completion clays was Number of days. The previous final completion date was date. The new substantial completion date shall be . The new final completion date shall be on or before date. Note: Time extensions cannot exceed 20% By extending this contract, the County is not relieving your firm of its obligations to perform work in a timely and satisfactory manner or any consequences resulting from failing to do so. Collier County hereby reserves all legal rights, including, but not limited to, rights to terminate, suspend or elect any other appropriate course(s) of action should circumstances warrant with regard to the referenced contract. Additional Staffing Categories Name Professional Position(s)Associated Hourly Rate(s): Hourly Rate(s) Draw against Allowance#4 Irrigation Water Well system and equipment approved original Amount $35,000.00 RCO# 8 amount $3,817.06 Irrigation Water Well Allowance#4 Balance $10,550.00 CO# 8• (83,817.06) Allowance Balance 86,732.94 RCO# 8-See attached documentation from Contractor and sub-contractors. 1. The rationale of this specific Change order is to provide fencing and foliage surrounding the irrigation well system, this was a request by CCSO staff determining that due to the fact the irrigation equipment is outside the perimeter fence the equipment would be expose to vandalism and possible theft if a fence is not erected and secure. 2. This change is already included in the contractor per allowance#4 Irrigation well and equipment in section 012100 of the contract, but the intent of the system and equipment needed was unknown until workers were onsite needs were assessed. 3. If this change is not approved, the irrigation system at the Orange Tree Sub-Station would be expose to vandalism or theft and would need to be replace or repair. eI. (podaj amle..q.s!u!Ill pv saopues luawJost) our LAd - dn ainooad : _ mpeg JapactaBuet40 :4ueunpei.lv co -c? tr? co II! a. CL W C.) CU c.„,,,,, 13- (-1 --t). , , - „ . .:,,,,,e4-_.°:X.:. ,S.rAfai‘.',4),.°)..,-21.4i°'IC;-.±%".'r1r1;4:4,,'‘..le,''.°';'°--;°!'-12,:g,..„4,1,:°.' ; ' ._."`, ''!.;'"-'''-.7°.1-m-• ' -7.,,,,.:,..,4,--'21-`7,11:::•-:#1! , -.I rA:-'4_ .,7'.4)tV.M=0,31.4;iO4i-:.-1411.4-Iii,,,,,i''''*:''.,_"7-%'1--,.';'''''''..:” ''-'16-'''''''''"--:---:4.t.;__.'-:4•4*:----7.-":47-.!;-,; ;::;-:".--. 41 , _.,,,„,,-, -- - • .t7).1,7,.... 4."Y ;i',°.,-..-,,,-,-,-!:-"...-11.61-f,-:'',--,'.._ '-_--^-"'" - '- "-- -- . --- :---"---_--":.---,.',1..--i-J J-4.-..,,,..i,:,17,Wg4:-„,,,,-.1:t.t.L'44fr-... 1.`"="-:'''''';,-,'--:-7'! 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Request For Change Order Project [16-029] - CCSO Orangetree View Date 11/17/2016 DEC Substation Date 11/3/2016 a #r01 DEC Contracting Group, Inc. 1560 Matthew Drive Suite B RCO No. 008 Fort Myers, FL 33907 Phone: (239) 332-4322 Fax: (239) 332-0180 Date 11/3/2016 Budget New Status Cost Event No. Description Irrigation Well Landscaping From Douglas Masch, LEED® To Robert Fuentes AP, BD+C Collier County - Department of Facility DEC Contracting Group, Management Inc. 3301 Tamiami Trail East 1560 Matthew Drive Bldg. W Suite B Naples, Florida 34112 Fort Myers, FL 33907 Phone: (239) 252-8380 Phone: (239) 332-4322 Fax: (239) 793-3795 Fax: (239) 332-0180 Schedule 0.00 days Change Long Furnish and Install 6' Black Chain Link fence and gate as indicated in the sketch Description provided by BSSW. Furnish and Install landscaping, irrigation and stone as indicated in the sketch provided by BSSW. Items No. Budget Contact Description Submitted Approved Budget Code Status 1 Robert Fuentes (Collier County Irrigation Well $3,656.99 - New - Department of Facility Landscaping Management) Markups No. Budget Description Rate (0/0) Submitted Approved Budget Code Status 1 Irrigation Well Landscaping 5.00 $160.07 - New file:///C:/Users/rhondacummin cf,s.ITD OMAIN/AppD ata/L o e al/Micro so ft/Windows/Temp... 11/28/2016 Penned-Fnr fhancra (lrrrar r,___ n _L.•" (poda2} eAllealslulwpy seovueg 4uaWaanooad : LQSZ) 01-Uer LI.Ad - do jaeg Jam) e6ueg3 :;uauuyae;}y L � N rn iiiui co ci ti) Submitted Approved n Items $3,656.99 - -lc Markups $160.07 - U m a Total $3,617.06 - DEC Contracting Group, Inc. BSSW Architects, Inc. Collier County - Department of Facility Management Signed: Signed: Signed: By: Douglas Masch, LEED® By: David Bamesberger By: Robert Fuentes, Senior AP, BD+C, Project Project Manager Manager Date: Date: Date: Supporting Documents Document Document Open Description Date Size Type (KB) Doc 16-029-00239 RCO # 8 Irrigation Well Breakdown & 11/17/2016 720 Backup - Distribution Recipient Company Method Date Robert iCollier County - Department of Facility Email: 11/17/2016 Fuentes (Management robertfuentes@colliergov.net file:///C:/l sers/rhondacurnminas.ITDOMAIN,/AppData/Local/Microsoft/Windows/Temp... 11/28/2016 (�aodaj ani.e.gsiuiuipy saoinaag;uawaanooad : LOSZ) O�Uef LI-AA - do }ioeg Jam) a6uey3 :luauayoe1I rn � m ui o) a. ) as o Tei# C m d Administrative Services Division Facilities Management December 7, 2016 Mr. Douglas R. Mason II, President DEC Contracting Group, inc. 1560 Matthew Dr., Suite B Ft. Myers, FL 33907 RE: Zero Dollar Contract Change Notification, Change#9 Contract#16-6573 CCSO Orange Tree Sub Station. Project# 52011 Puren.e se Order 14500166900 Dear Mr. Masch: By copy of this letter, the above referenced contract is being issued a zero dollar($0.00) change as indicated below: The above referenced contract time is hereby extended by Number of days calendar days. The previous total number of project completion days was Number of days. The previous final completion date was date. The new substantial completion date shall be. . The new final completion date shall be on or before date. Note: Time extensions cannot exceed 20% By extending this contract, the County is not relieving your firm of ha obligations to perform worlt in a timely and satisfactory manner or any consequences resulting from failing to do so. Collier Cconiry hereby reserves all legal rights, including, but not limited to; rights to terminate, suspend or elect any other appropriate course(s)of action should circumstances warrant with regard to the referenced contract. !Additional Staffing Categories. Name Professional Position(s)Associated HourlyRate(s): Hourly Ii3t2tS' 1>1 Draw against Potable Water System Allowance i 5 approved Amount 625,000.0 J REQ#7 Amount$1,000.6-1 Potable Water System Allowance# 5 Balance $20,841.60 0 CO#9 (31,000.04) llour r..n-cs# 5 it:inainii a Balance _P 10.84:0,96 t F` -#+- 7- See .4tt:c_i,d documentation f om Contractor actor and stlih-CJ_1t aC C _ C'_S t..l 4' iter. 1- her tioI.ale o is + ".`ilio Gnantze flti,der i roa__.o r, _0.) ` `.do i p __,1i-re imP for _ - Potable ..stc_ system. The feu _ice_,. .. 17} Station she share the pains Water` CL with hl`.,_ located.1ccn to ll this new building, the amount of JI>;.,t.L`eS mil the building generates a�1)_o..;.s_2ic 30 JfJ callow per minute _i'll are e use et the same theme, the Engineer c_reCor sleggested install a pressure tanit tr' maanta n a pressure of 45:?SA. 2- This change is already included hi the can's act per a'o.iv a:.ce A' 5 Potable Water System in section `2 0 of the contract, but-�j, e.,e 3t ofsystem de was uniln 't until a water:.?Ole test was _.. - . _ the s� sa�ee ..�. � �.� _ ����,t� <i_�I conducted in mc" ani t_,xg well s,,stein. 3- Iff this change its not approved, Pa Orange Tree substation will -nit n. ems., ?.Ja_ah,le itaiter pressure far ^'_L the bathroom fiamu- s to function adeTaate. ann.e.q.s!u!wpv S30!"JeSluawaindo.id LOgZ) 0 I,uer L LAd - dn moeg a6uego :}daw13e1;v CaL Li! CO 0- e Te-r Cart sinc6Treiy, • ,„• Rob/rt Fa.entes Project 1\11,:lnagsr Rhonda Darns, Pdocnrenient Stratesist, Purchnsing Depart isort `f.`,Date: L- (podeN anl}eilslu!wpy saoiAJeS 4uaweJnooldLost) 04Uef L1Ad - do does .ram) a6uey3 :lueunpe;;y co co ui a, a !4 a Facilities Mant)g,einent Division WORK DIRECTIVE CHANGE C'ONTRAC'T # /PROJECT NAi\I1?: CCSO Orange Tree Sub-Station GIIANGE #9 FATE OF ISStJANCI:: 12/06/2016 E,FFEC 'IV ? I)A'CE: I2/06/21)16 OWNER: Collier County Board of Comm issiorters PROJECTII: 52(111 CONTRACTOR: i)PC Contracting t.;nup. Inc DESIGN PROFESSIONAL: BSS«' Architects You are directed to proceed promptly with the following change(s): 1)escrihtion: install 120 gallon pressure tank to the potable water system for constant 45 i'SI water pressure. Purpose or Work Directive Change: The CCSC)Oramoc'Free Sub-Station is been built adjacent to EMS Station In sharing A common valet'well_daring verification of all the Fixtures is the Sub-Station the water flow for all the fixtures and showers has a mud of 30 gatiots of water Ilow per minute. in order to maintain constant water pressure of approximate 4s psi the Engineer suugested to install a water pressure tank with a capacity of 120_allons of water to keep up with the demand. Attachments: RFC) from DEC with back up from sub-contractor. If a claim is made that the above change(s) have affected Contract Price or Contract Times any claim for a Change Order based thereon will involve one or inure of the following methods or determining the effect of the changes(s). Method or determining change in Contract Price: Method of determining change in Contract Times: ❑ t)tilt Prices ❑ Contractor's records l.unlh Suet >;j Engineer's record ❑ other ❑ Other Architect's explanation. t'.tittE�'-� ted inet itsc in ('tints'act chan;?c tui Conti i ) S I,()()0.64 Increase or decrcasc by (o)caletude C'asttractut-: At110REAEl): DEC C'tintravtiiig Group, Inc. / ,! _`` Douglas R. iMasch Ii, President Robert Fuentes ['toiect Manager • • 12106'16 SAI AM (pude aAll.ea�siulwpy saovues luawaanooad : LosZ) 06Uer LI.Ad - do Moes aapip a6uetg3 :;uewgoepy co u. Request For Quote {� CT-111a-CD ra - Page 1 of 2 B, d Y v cc Request For Quote a a? Project [16-029] - CCSO Orangetree View Date 12/5/2016 Substation DEC Date 12/5/2016 I'?..: DEC Contracting Group, Inc. 1560 Matthew Drive Suite B RFQ No. 007 Fort Myers, FL 33907 Phone: (239) 332-4322 Fax: (239) 332-0180 Date 12/5/2016 Status New Cost Event No. Description Water Treatment Pressure Tank Allowance From Douglas Masch, LEED® To Robert Fuentes AP, 6D+C Collier County - Department of DEC Contracting Group, Facility Management Inc. 3301 Tamiami Trail East 1560 Matthew Drive Bldg. W Suite B Naples, Florida 34112 Fort Myers, FL 33907 Phone: (239) 252-8380 Phone: (239) 332-4322 Fax: (239) 793-3795 Fax: (239) 332-0180 Funded By Response Due 12/12/2016 Date Ref No. Returned Date 1 Self-Performed Long Furnish and Install 120 Dalton pressure tank. Description Items No. Budget Contact Description Proposed Budget Code Status 1 Robert Fuentes (Collier County - Water Treatment $1,000.64 New Department of Facility Management) Pressure Tank Total $1,000.64 Supporting Documents Document Type !Document Open !Description Date Size (KB) f Doc 116-029-00263 ( IRFQ 007 Pressure Tank Proposal 112/5/2016 109 ala•///f•IT Tcore/£>>ani c-nlzArt/ Tlo o/1 n �l/A R; ncnfl/�xl »� .,rn/Tor n,•ort,0%>flT, tom,•. �f 17/f;7f11� (Podeei ani;eilsiuiurpy saaimas ;uauaaanooad L05Z) 0Wei' L1•Ad - do 8oe8.rap ° aBuey0 :;uauryaepv N. ui co L.11 C) CC; a w d C.) Crystal Clear Water Purification Inc Estimate cts d 4940 Bayline Drive North Fort Myers,FL 33917 Date Estimate# Ph#239-424-8444 12/5/2016 Nvo•96449C Fax#239-599-8821 Name/Address Property Address 14756 Immokalee Rd 14756 Lnmokalec Rd Naples,FL 34120 Naples,FL 34120 Customer Contact Doug Customer Phone 239-462-1028 Customer Alt. Phone For Scheduling to begin Please Sign, Project Entered By Email or Fax Back to #239-599-8821 Joel Item This Estimate Is Good For 30 Days Qty Rate Total Pressure tank 85ga... Pressure tank 120 eal 1 944.00 944.00T "5 Year Warranty Subtotal 556.64 We recommend you test your well water for bacteria every year Tax (6.0%) 5944.00 and sanitize your well and house lines every 3-5 years Total $1,000.64 Total muannt rine at the time of the install or repair. All amounts not pair!within 3D days front sen'ie will he subject to REPOSSESSION r f equipment, interest charge and contractors Lein on properly. Not responsible for piping on inside of home. Payments Horde by credit card subject to a 2%fee 18%finance charge accrued ove 90days from date of invoice. Print Name Date: Signature ... (podaz1 and;ea;sluluapy seouuag ;ueweanooad : LOSZ) 06Uef LLAd - do pea aapap eBueg3 quewgoe;;y es _ rm rn ui m m 1 Contract Modification ❑Work Order Modification E Amendment r2 %.untract#: 16-6611 Change#: 1 Purchase Order#: 4600004180 Project#: NA Y v a Contractor/Firm Name: Diamonde e.K. I Contract/Project: International Tourism Representation a Project Manager Name: Adam Northrup Administrative Services g Division Name: Original Contract/Work Order Amount NA 9.'3/1S: 16 10 Original BCC Approval Date; Agenda Item# Current BCC Approved Amount NA 9'13/6: 16F10 Last BCC Approval Date; Agenda Item# Current ContractNVork Order Amount NA 9/30/2018 SAP Contract Expiration Date (Master) Dollar Amount of this Change NA #VALUE! Total Change from Original Amount Revised Contract/Work Order Total $ 0.00 #VALUE! Change from Current BCC Approved Amount Cumulative Changes #VALUE! #VALUE! Change from Current Amount Completion Date, Description of the Task(s)Change, and Rationale for the Change Notice to Proceed NA Original NA Last Approved NA Revised Date NA Date Completion Date Date (Includes this change) #of Days Added NA Select Tasks ❑Add new task(s) ❑ Delete task(s) ❑ Change task(s) © Other(see below) Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. 1. The change being requested by the contractor is a reallocation of reimbursable expenses. This change does not increase the amount of allowed expenses,only the distribution between the lines for Registration, Miscellaneous and Contractor's Events. 2. The change was not added to the original contract due to a scriveners error when drafting the contract, that left the original breakdown of reimbursable costs rather than the negotiated breakdown. 3. If the changes are not processed, the representation contractor could be limited in the events they will hold on the County's behalf,which could reduce their efforts in selling our destination in Germany and German speaking regions of Europe. / Prepared by: — ,..._2..---1-,f.7<:;,=_--7,.`,,, '' Date: / `/ / (Project Manager Name and-Division) /,/ / / y. Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same terms and conditions as contained in the contract/work order indicated above, as fully as if the same were stated in this acceptance. The adjustment, if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/ Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs. Accepted by: /"' PDate: (Contractor/Vendor/Consultant jDesfgn Professional and Name of Firm, if project applicable) Approved by: //'t %—,f' // • �� Date: (Design Professtoria'nc,Name of Firm., if,project-applicable) Approved by: ., - -z: '- t i% f /,/ DtE � / / /, (.",2- (Procurement Professional) ---- //,,//,, ------ I' i Revised: 10/2B!2014 (Divisions who may require additional signatures may include on separate sheet.) PRocuREMfN:T-USE ONLY Admin RCC BCC ES (podaa ani;ea;siuiwpy sao!AJaS;uawaanaoJd : L05Z) 06Uef LI-Ad - do joee aapao aBueyo :;uewyae;;y �ti m ui a, co n- r ,r a) EXHIBIT A-1 Contract Amendment # 1 to Contract # 16-6611 a "International Tourism Representation" This amendment, dated , 2016 to the referenced agreement shall be by and between the parties to the original Agreement, DIAMONDE e.K., (to be referred to as "Contractor") and Collier County, Florida, (to be referred to as "Owner"). Statement of Understanding RE: Contract # 16-6611 - "International Tourism Representation" In order to continue the services provided for in the original Contract document referenced above, the Contractor agrees to amend the Contract as per the following and incorporated herein by reference or by the modified language below. * T Change #1: Amend Exhibit B — "Fee Schedule", Contract page 12 as follows: Description Fees Not-to-Exceed 1 Flat Annual Fixed Price (paid monthly) 5120,000 2 Reimbursable expenses— Office 50.00 included in the flat annual fixed price above 3 Reimbursable Expenses— Travel 518.000 4 Reimbursable Expenses — Registration S55,00Q $50,500 5 Reimbursable Expenses—Miscellaneous 54,500 57.500 6 Reimbursable Expenses — Contractor's Event S 54.000 Note: Language deleted has been . : `: is . New language has been underlined. All other terms and conditions of the aere.ement shall remain in force. (Signature page to folloii) (podaj anp.e.ns!u!wpv saopues 4uawainooad LOSZ) 0 Pier L 1-Ad - dn moeg Jam) a6ueq3 :luatuipelpy IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person C.) 613 or agent, have executed this Agreement on the date and year first written above. a. BOARD OF COUNTY COMMISSIONERS ATTEST: COLLIER COUNTY, FLORIDA Dwight E. Brock, Clerk of Courts By: By: Donna Fiala, Chairman Dated: (SEAL) DIAMONDE e.K. Contractor By: First Witness Signature TType/print witness name i' l'Type/print signature and titleT Second Witness ThType/print witness name Approved as to Form and Legality: Assistant County Attorney Print Name Pag 2 of 2 (}podaZ:{ 9A11ea1.slulwpy saolnaas ;ueWaanooad LOSZ) oL.Uef - do xoe8 aapio aBueg3 :;uewgoe;;t/ es _r¢ c ui cd ` Contract Modification ❑ Work Order Modification ❑Amendment a., �untract#: 16-5611 Change#: 1 Purchase Order#: 4600004180 Project#: NA Y L.) a Contractor/Firm Name: OMMAC Ltd. Contract/Project: International Tourism Representation 1 Adam Northrup Administrative Services Project Manager Name: Division Name: Original ContractlWork Order Amount NA 9/1 3,,i6. 1vF 12 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount NA' 2;10:10: 10F10 Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount NA 9/30/2018 SAP Contract Expiration Date (Master) Dollar Amount of this Change NA #VALUE! Total Change from Original Amount Revised Contract/Work Order Total $ 0.00 #VALUE! Change from Current BCC Approved Amount Cumulative Changes #VALUE! #VALUEl Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Notice to Proceed NA Original NA Last Approved NA Revised Date NA Date Completion Date Date (Includes this change) #of Days Added NA Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) ® Other(see below) Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. 1. The change being requested by the contractor is a reallocation of reimbursable expenses. This change does not increase the amount of allowed expenses,only consolidates the reimbursable expenses into one item. 2. The change was not added to the original contract due to a scriveners error when drafting the contract, that left the original breakdown of reimbursable costs rather than the negotiated breakdown. 3. If the changes are not processed, the representation contractor could be limited in the events they will hold on the County's behalf,which could reduce their efforts in selling our destination in the United Kingdom and Ireland. Prepared by: Date: (Project Manager Name and Division) Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same terms and conditions as contained in the contract/work order indicated above, as fully as if the same were stated in this acceptance. The adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/ Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs. Accepted by: Date: (Contractor/Vendor/Consultant!Design Professional and Name of Firm, if project applicable) ` Approved by: " Date: (Design Professional and Name of Firm, if project applicable) coved bv: Date: , (Procurement Professional) Revised- 10/28/2014 (Divisions who may require additional signatures may include on separate sheet I PROCUREMENT USE ONLY Ecc • Admin Rpt ECC ES (podm ange4s!u!wpv sadvuesluawaJnoold LOGZ) 0 Per Ll.Ad - dn moes Jam aBueqo :wawqoeilV ui csi u.i a. EXHIBIT Contract Amendment # I to Contract # 16-6611 “international Tourism Representation" This amendment, dated . 2016 to the referenced agreement shall he by and between the parties to the original Agreement, OMMAC Ltd.. (to he referred to as -Contractor) and Collier County. Florida, (to be referred to as Statement of Understanding RE: Contract # 16-6611 - "International Tourism Representation" In order to continue the services provided for in the original Contract document referenced above, the Contractor agrees to amend the Contract as pc: the following and incorporated herein by reference or by the modified lan,izuaT. Change #1: Amend Contract page 2 as follows: 3. THE CONTRACT SUM. The County shall pay the Contractor for the performance of this Agreement a flat annual fixed price of One ifundred and Twenty Thousand US Dollars ($120,000.00) paid in advance munth4 quarterly installment payments and reimbursable expenses based on the fee schedule set forth in Exhibit B. Fee Schedule, and the price methodology as defined in Section 3.1. Payment will be made upon receipt of a proper invoice and upon approval by the CVB Executive Director or his designee. and in compliance with Chapter 21E. Fla. Stats.. otherwise known as the "Local Government Prompt Payment Act." Change #2: Amend Exhibit B "Fee Schedule". Contract page 12 as follows: d. Service fee will be invoiced mthly quart:et-1v cover all ernpioye time and oth2r costs and all basic office operating expenses except as indicated above as out-of-pocket Additional expendires 1-nest he author..-.ed by the County b written Change Order to this Agr::.-ertiont executed by the paries,. 7). - - 11 -"` I , • 2 Reinki-ursabie Expenses —including- but not Sg11.( 01,I limited to: Brochure Distribution. Hosted Trade ' Fvents Nlarket-inu. Travel Expenses. Membership - fccs.. Social Media, PR Meetinos. Networtine-, PaLle : 3f.71 (1..10dal enpails!u!wpv saovuesluawa.mooad LOGZ) 01-uer LI,Ad - dn Noes iapio aBueqo luawipellV rs cc; Public Relations and Promotions Protects andAdministration a. I Rein , --xpenses- Brochure r.).i.stribaikin 27.7.17 tCop 25,09-,) Hosted Trade Evort:I'Marketing. 4 - Travel EiTens‘es S18,000 :f\iernbttrship Fees SS500 6 P-,eimbursable seE. Soc,i;.11 Media, PR $5,001J PR and Promotions $2-4TO-9-D Projects * Note: Language deleted has been FA-Ftie : ' New language has been uncie.riined. All other terms and conditions of the agreement shall remain in force. page to fOi/O ) Pa,2.c 2 (podaH anqe.ils!u!wpy S9OVU9SluawaJnooad LOSZ) Ol•uer LI.Ad - dn moeg lam aBuello :luawi3e1W0 w tr; (0 a) a. 48 IN WITNESS WHEREOF. the parties hereto, have each, respectively, by an authorized person C.) CC or af,ent, have executed this Acreement on the date and year first written above. BOARD OF COUNTY COMMISSIONERS ATTEST: COLLIER COUNTY, FLORIDA Dwight E. Brock, Clerk of Courts By: By: Donna Fiala, Chairman Dated: SEAL) OMMAC. LTD. Contractor Ry: First Velitness Sit.malurc vpelprint witness name 1 tTypelprint signature and titel Second Witness lType../print witness nameT Approvedas to Form and Lec4.ali Assistant County A t.tc.rricy Print Mnpe t!r, ..- (Poda?,1 anp.e.nsjujwpv seojn.iag wawaJnowd LO9Z) 0 I -ter LA.d - dn Hoeg Japio a6ueq3 quawqoeuv sa sti ui y 121 . , ret-r3,,44:-, flteer, +e,et,eette,+, a. CVI.'"`"` )it ''' December 19, 2016 Christopher Gehring Earth Tech Enterprises 5425 Golden Gate Parkway, #3 FAX 239-774-1227 cg(aDearthtechenterprises.com RE: Zero Dollar Contract Change Notification, Change# 1 16-7009-2016 Beach Renouris,hment Project Number 195-90061 Contract 16-7009; PO 45-173533 Dear Mr. Gehring: By copy of this letter, the above referenced contract is being issued a zero dollar (60.00) change as indicated below. EThe above referenced contract time is hereby extended by 10 calendar days. The previous total number of project completion days was fifty-two (52). The previous final completion date was 12/23/2016 The new final completion date shall be on or before 01/02/2017. Note: Time extensions are subject to the Board's Procurement Ordinance Section 19 C 1 - 5. For specific projects. time extensions require administrative Board approval; for fixed term or blanket commodity and service contracts. time extensions do not reouire administrative Board approval, extending this contract. the County is not relieving your firm of its obligations to perform work in a timely and satisfactory manner or any consequences resulting from failing to do so Collier County hereby reserves all legal rights, including but not limited to, rights to terminate, suspend or elect any other appropriate course(s) of action should circumstances warrant with regard to the referenced contract Extension Justification '. This chanoe is extending the contract by 10 days Construction activ,ties have been completed, the additional t me will allow for time to complete final reports, fix any deficiencies that staff finds in final inspection and complete fnal project close out 2 While construction was completed on time, this change Was not incjuded in the original contract because broject close out has taken a few more days than antic 6. If this time extension is not oranted, the vendor will not be allowed adequate time under the contract to complete the DEP required reports to achieve final close out, and staff veil be required to negotiate an additionel contract for this work which could come at a great cost and further de;ay limo finalization of this projeett :.;inceret.t, 4-7 Sart/ McAlpin, P.E., 07M Manager e,dam Nori.hrub. Procurement Strategist FrocuF,iment F.,ervices Division Aoprovak. 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