Backup Documents 12/13/2016 Item #16D10 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1601
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
2.
3. Colleen Greene County Attorney Office o. M` - la 113 f�6
4. BCC Office Board of County -1:5F\s›,-(
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Commissioners 0447/ (,Z.kk4V(o
5. Minutes and Records Clerk of Court's Office —C t a,1i 4(1 3)"414(-
PRIMARY CONTACT INFORMATION I
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Natali Betancur Phone Number 239-252-4059
Contact/ Department
Agenda Date Item was 12/13/16 Agenda Item Number 16D10
Approved by the BCC
Type of Document MOUs Number of Original 2
Attached Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? 5 OY7 --- Nth' iv 1.A-
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be NB
signed by the Chairman,with the exception of most letters,must be reviewed and signed ,;'/'���►
by the Office of the County Attorney. '4to
4. All handwritten strike-through and revisions have been initialed by the County Attorney's jf
Office and all other parties except the BCC Chairman and the Clerk to the Board 6
5. The Chairman's signature line date has been entered as the date of BCC approval of the NB
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's NB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip .)4 �'
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 12/13/16 and all changes made during NB
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the NB
BCC,all changes directed by the BCC have been made,and the document is ready for the , t1\►
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
6 0
MEMORANDUM
Date: December 15, 2016
To: Natali Betancur, Operations Analyst
Park & Recreation —Beach & Water
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: MOU w/The Southwest Florida Workforce Development
Board, Inc. for the 2016-2017 Summer Camp IOSTI
Attached for your records is one (1) copy of the document as referenced
above, (Item #16D10) approved by the Board of County Commissioners on
Tuesday, December 13, 2016.
An original has been kept by the Board's Minutes & Records Department
as part of the Board's Official Records.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
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ID3. /Park,, e,ne tion (P 2016-17
MEMORANDUM OF UNDERSTANDING
between
THE SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARD,INC.
and
COLLIER COUNTY,A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA
FOR THE DELIVERY OF
2016-2017 SUMMER CAMP
IMMOKALEE OUT-OF-SCHOOL TIME INITIATIVE(IOSTI)
IN COLLIER COUNTY
This Memorandum of Understanding is entered into between the Southwest Florida Workforce Development
Board, Inc. (hereinafter referred to as the "SFWDB") and Collier County, a political subdivision of the state of
Florida through its Collier County Parks and Recreation Department(hereinafter referred to as the "Parks and
Recreation").
I. Purpose
The purpose of this Memorandum of Understanding is to support the implementation of the Naples Children and
Education Foundation Immokalee Out-of-School Time Initiative (IOSTP), locally known as GPS (Great Programs
Synergizing), in Collier County, Florida, in a 2017 Summer Project to provide up to 130 students (80 at
Community Park, 50 at South Park) with summer camp and tutoring programs. The project is funded by the
Naples Children and Education Foundation from June 1, 2017, through August 31, 2017.
II.Services to be Provided by Parks and Recreation
Parks and Recreation agrees to:
A. Provide a 9-week (5 days a week) summer program to 130 kindergarten through 5th grade students (80
at Community Park; 50 at South Park);
B. Conduct the program at the cost of $550.00 per student or a total budget not to exceed $71,500.00,
which shall include field trips and appropriate snacks;
C. Report in writing on agreed upon deliverables (Attachment A) to include: (1) attendance verification
for all students attending the Community Park and South Park Summer camps; and, (2) pre-and post-
assessment results in at least one (1) academic area;
D. Collaborate with GPS to include GPS provided academic tutoring in student schedules;
E. Implement the 7 Habits of Happy Kids ubiquitously throughout each Parks and Recreation time
program;
F. Provide transportation by Parks and Recreation vehicles (vans) as needed for program delivery within
the fixed budget not to exceed$7,000.00
G. Participate in GPS meetings to provide reports and updates and to offer programmatic suggestions;
H. Submit in writing any and all proposed changes in program to SFWDB for written approval prior to
implementation;
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'FDB/ParksRecreation (:rPS2016 17
I. Maintain usual and customary records to be available upon request;
J. Submit invoices to SFWDB for services rendered to include materials/supplies, personnel. Such
invoices may be computer-generated and may be in electronic, facsimile, or paper format; and,
K. Submit final invoice no later than September 15, 2017. Failure to submit final invoice and report
by September 15, 2017, will constitute breach of contract and may result in the forfeiture of all
or partial funding.
III. Services to be Provided by the Workforce Board
The Workforce Board agrees to:
A. Provide reimbursement services to Parks and Recreation as necessary and documented to support the
implementation of the 2017 Summer Program for a total funding amount not to exceed $78,500.00; funds
shall support: (1) the Immokalee Community Park camp scholarships, not to exceed$44,000.00; (2) the
Immokalee South Park camp scholarships, not to exceed$27,500.00; and, (3) the use of Parks and
Recreation vans as necessary for program implementation, not to exceed$7,000;
B. Provide weekly tutoring services and resources to all students enrolled in both Community and South Park
facilities; and,
C. Provide one Project Director to assist Parks and Recreation in the full implementation of the IOSTP 2016-
2017 Summer Project.
IV. General Conditions
A. Parks and Recreation and its representative signing this document attest that:
1. Parks and Recreation as an organization in part or as a whole is not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by
any federal department or agency; and,
2. Parks and Recreation or any of its agents are not suspended or debarred or otherwise excluded from
receiving Federal funds.
B. Parks and Recreation and the Workforce Board agree that:
1. Each party is solely responsible for the negligent acts or willful omissions of its own designated
agents and agrees to hold the other parties harmless against any claim or suit, including all costs and
attorney's fees arising from the act, omission, or negligence of its own officers, agents, volunteers or
employees, including, but not limited to, claims or suits based on allegations of discrimination on the
basis of race, creed, color, national origin, gender, age, sexual orientation, or disability;
2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida
agree to be responsible for the negligent acts or willful omissions of their own designated agents
only to the extent allowed by § 768.28, Florida Statutes;
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WFDB/ParksRecrcation GPS2016-17
3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida
and Federal law, and that such records shall be used only for purposes allowed under § 1002.22,
Florida Statutes, and shall be shared only with written parental permission; and
4. Each party commits to support the other in its implementation and to work collaboratively with the
other and in consultation with the Florida Department of Education program office if any changes,
adjustments, or improvements to this arrangement become necessary or desirable.
V. Duration of Memorandum of Understanding
This Memorandum of Agreement shall begin when signed by all parties and shall end on September 15, 2017,
except as provided in Article V ("Termination") of this Memorandum of Understanding. It is understood
that this agreement may be amended during the program year at the direction of the Naples Children and
Education Foundation or as a result of programmatic need. Any such revisions shall be in writing and agreed
upon by both parties.
VI. Termination
Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made
herein upon no less than thirty (30) days advance notice to each of the other parties. In the event of termination
by either party, payment will be made by the Workforce Development Board to Parks and Recreation for
services rendered through the effective date of termination.
In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in
the spaces provided.
41,34,2,0 lac,
1Z.`.t3`I
DONNA FTALA , Chairman Date
Collier County Board of County Commissioners
Joe Pate no, Executive Director Date
Southwest Florida Workforce Development Board, Inc.
Approved as to form and legality
--, efk Mlaga/00.02f_____5-_,
ATTER Assistant County Attorney
DWIGHT E. BROCK
Page 3 of 4 Clerk
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WFD131ParksRecreat.ion GPS2016 17
Attachment A: Deliverables NCEF Required with each Invoice
Invoice Date
6 t Attendance data verification and the Average Daily Attendance (ADA) for the
June 30, 2017 time period covered in the invoice for all students in program(not solely funded
by GPS)
July 31, 2017
id Written Program Report to include:
August 31, 2017 Description of how funds were spent during time period invoiced
Summation of the goals (WIGs) that have been met or what progress
has been made toward each
Listing any personnel (staff/board) changes that have occurred
Description of how you are measuring the project's impact on students or
the broader community(include specific indicators of change and timeline)
V/ Receipts for any and all materials and payroll records to equal the total amount
of the funds requested in the invoice
*Attendance Threshold Rule: Programs not averaging at least 80% of the proposed daily student attendance
goals are at risk of not adequately meeting proposed levels of operation
Programs falling below the 80% threshold will work with the GPS coordinator to either(1) identify
strategies to improve attendance during the next quarter; or(2) modify the attendance goals of the
program
If the latter option (#2) is agreed upon, the GPS funding will be adjusted proportionately (e.g. 10%
fewer students will result in 10% less funding) for the following quarters
If option 1 is implemented and a program continues to fail to meet its ADA goal, the GPS funding
will be adjusted proportionately for the subsequent quarters of operation (e.g., ADA is 10% lower
than the 80%, then the GPS funding is reduced by 10%)
Within the MOU program year and budget, if a program documents increases to its original ADA
goals, it may invoice according to the signed Memorandum of Understanding
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