Backup Documents 09/13/2016 Item #16F15 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TOr ,
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATUi 6 F 1 .,,
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office C,1e)i ik \‘44-11c.p
4. BCC Office Board of County �7. c ex k2V.A .L.
Commissioners -C' \•Z`'l=,
5. Minutes and Records Clerk of Court's Office
`gym «1rt 3.5 541.1
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Phone Number Z3 a - a_S.2—
Contact/ Department J'IA C KC v't'}he Q___ - .
Agenda Date Item was __ Agenda Item Number
Approved by the BCC — ` _k!� _ 1 :-F, 15
Type of Document Number of Original
Attached --c-\ fl(e e . i e vl t" Documents Attached
PO number or account
number if document is ,
to be recorded {
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? S-t-c ,',' o k t•
2. Does the document need to be sent to another agency for additional signatures? If yes, ^
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be /
signed by the Chairman,with the exception of most letters,must be reviewed and signed 1/
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's , /
Office and all other parties except the BCC Chairman and the Clerk to the Board V
5. The Chairman's signature line date has been entered as the date of BCC approval of the k
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip /
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on Z t nd all changes made during the
meeting have been incorporated in the attache document. The County Attorney's
Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the ' -
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revi . . .15;Revised 11/30/12
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Ann P. Jennejohn
From: Ann P.Jennejohn
Sent: Tuesday, December 13, 2016 8:35 AM
To: 'KentnerJace'
Cc: Leslie,Jennifer
Subject: September 13, 2016 BCC Meeting (Item #16F15)
Attachments: 9-13-16 Item #16F15.pdf
Good Morning,
A signed copy of the FY17 Agreement between the
SWFL Economic Development Alliance, Inc. avid the County,
(Item #16F15 from the September 13, 2016 Meeting)
is attached for your records.
Thank you!
Ann Jennejohn, Deputy Clerk
Clerk of the Circuit Court
Clerk to the Value Adjustment Board
Collier County Board Minutes & Records Dept.
239-252-8406 Fax 239-252-8408
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AGREEMENT BETWEEN COLLIER COUNTY, FLORIDA
AND
SOUTHWEST FLORIDA ECONOMIC DEVELOPMENT ALLIANCE, INC.
This AGREEMENT is made and entered into this 13th day of September, 2016, by and between
Collier County, a political subdivision of the State of Florida (the "COUNTY") and Southwest Florida
Economic Development Alliance, Inc. ("ALLIANCE"), a Florida not-for-profit corporation.
WITNESSETH
WHEREAS, the COUNTY has determined that strategic marketing and business outreach
activities provided through the ALLIANCE will help promote a more diverse and prosperous
regional economy and such activities are in the public interest and serve a lawful and beneficial
purpose for the COUNTY and the Southwest Florida Region;
WHEREAS, the COUNTY has determined that it is in the best interests of Collier County to
support regional economic development efforts and that support further the goals and objectives identified
in the County's Business and Economic Development Business Plan;
WHEREAS, the ALLIANCE is a business and economic development organization with a mission to
enhance the Southwest Florida Region's economic well-being and to create a vision to maintain and
strengthen the economy o f the Southwest Florida Region;
WHEREAS, the ALLIANCE desires to be collaborate with the COUNTY in the achievement of the
economic development goals and objectives of the Collier County Board of County Commissioners (the
"BCC"); and
WHEREAS, the ALLIANCE, in concert with the BCC, has determined that the strategies to achieve such
objectives include those below:
• Marketing Collier County in conjunction with the Southwest Florida Region to recruit employment
opportunities for residents;
• Strengthening and maintaining a communications network that promotes the image and assets of
Collier County in conjunction with the Southwest Florida Region;
WHEREAS, the COUNTY desires to have the ALLIANCE continue to provide private sector
leadership to achieve the strategies set forth above and the ALLIANCE is willing to undertake such functions
under the terms of this Agreement for the County's Fiscal Year beginning October 1,2016;
WHEREAS, the COUNTY enjoys broad Home Rule Powers, which include the authority to enter
into agreements to enhance economic development within Collier County; and
WHEREAS, Section 125.045, Florida Statutes(County economic development powers)provides, in
part, as follows:
"(1) The Legislature finds and declares that this state faces increasing competition from
other states and other countries for the location and retention of private enterprises within
its borders. Furthermore, the Legislature finds that there is a need to enhance and expand
economic activity in the counties of this state by attracting and retaining manufacturing
development, business enterprise management, and other activities conducive to economic
promotion, in order to provide a stronger, more balanced, and stable economy in the state;
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to enhance and preserve purchasing power and employment opportunities for the residents
of this state; and to improve the welfare and competitive position of the state. The
Legislature declares that it is necessary and in the public interest to facilitate the growth and
creation of business enterprises in the counties of the state.
(2) The governing body of a county may expend public funds to attract and retain
business enterprises, and the use of public funds toward the achievement of such economic
development goals constitutes a public purpose. The provisions of this chapter which confer
powers and duties on the governing body of a county, including any powers not specifically
prohibited by law which can be exercised by the governing body of a county, must be
liberally construed in order to effectively carry out the purposes of this section.
(3) For the purposes of this section, it constitutes a public purpose to expend public funds
for economic development activities, including, but not limited to, developing or improving
local infrastructure, issuing bonds to finance or refinance the cost of capital projects for
industrial or manufacturing plants, leasing or conveying real property, and making grants to
private enterprises for the expansion of businesses existing in the community or the
attraction of new businesses to the community."
NOW, THEREFORE, in consideration of the mutual covenants, promises and representations contained
herein, and other good and valuable consideration, the COUNTY and the ALLIANCE agree as follows.
ARTICLE I
SCOPE OF SERVICES
The ALLIANCE shall promote economic development for the COUNTY by providing the services
and activities described in Exhibit "A", Scope of Services, attached hereto and by reference made a part
hereof The matrix in Exhibit "A" guides COUNTY staff's ability to authorize payment for measurable
services performed by the ALLIANCE.
The matrix in Exhibit"G" which is incorporated herein by this reference defines the broader
COUNTY economic development relationship with the ALLIANCE, which will be reviewed and
monitored by COUNTY staff.
ARTICLE II
PERIOD OF AGREEMENT
This Agreement shall be effective upon execution by both parties and shall cover services provided
from October 1, 2016, through September 30, 2017, unless otherwise terminated in accordance with this
Agreement or extended by mutual written Agreement of the parties.
ARTICLE III
CONSIDERATION AND LIMITATION
For its performance under this Agreement, the ALLIANCE will receive funds from the COUNTY
in an amount not to exceed One Hundred Thousand Dollars ($100,000.00). It is intended that the services
performed by ALLIANCE shall be on a cost reimbursement methodology for actual eligible expenditures.
Actual expenditures eligible as a basis for reimbursement can and shall include salaries and employee
benefits (relocation expenses, health insurance, and bonuses) and costs for ALLIANCE personnel
performing services described in Exhibit "B". ALLIANCE shall be entitled to compensation upon BCC
approval of the Agreement, distributed no more frequently than on a quarterly basis for reimbursement of
eligible expenses approved by the County and Clerk of Court.
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All invoices shall be submitted in accordance with COUNTY procedures and in a form acceptable
to the COUNTY and the ALLIANCE as generally outlined in Exhibit 'B" — Method of Payment and
Budget Detail for Services and Exhibit "C" — Program Performance Report, attached hereto and by
reference made apart hereof.
Eligible operating expenses incurred to provide services consistent with the scope of services
described in Exhibit "A" and Exhibit "B". In no event will COUNTY funds be expended for the
ALLIANCE's purchase of food, beverages or entertainment costs or in support of electioneering.
ARTICLE IV
PAYMENT AND REPORTING REQUIREMENTS
For its performance under this Agreement, County shall reimburse to the ALLIANCE actual
eligible expenditures. All payment requests by the ALLIANCE to the COUNTY shall be submitted with a
completed Program Performance Report, Exhibit "C," and Exhibit "D," Payment Record Chart, in a form
acceptable to the COUNTY and the ALLIANCE, as generally outlined and set forth in Exhibit "C,"
attached hereto and by reference made a part hereof. Payments to the ALLIANCE will be made within
Forty-five (45) days of requests, in compliance with the Local Government Prompt Payment Act, in
accordance with the procedures specified in Exhibit "B," Method of Payment and Budget Detail for
Services. If the COUNTY determines, through its inspection or review that the ALLIANCE has not
performed or is performing less than the total agreed upon services, then the COUNTY shall notify the
ALLIANCE in writing, specifying those services that it alleges have not been performed or fully performed,
and the ALLIANCE shall have thirty (30) days from receipt thereof to submit a then-current Program
Performance Report, which shall address such allegations in detail and/or shall meet with the appropriate
representatives of the COUNTY to discuss resolution thereof and cure or remedy any services not fully
performed. Upon failure thereof, the COUNTY shall be entitled to reduce payment otherwise due for such
services not fully performed on a pro-rata basis. Performance will be measured by the defined Scope of
Services set out in Exhibit "A" or a percentage of defined service goals completed and by such other
standards as the parties may agree upon in writing. The ALLIANCE shall submit its first payment request
and Program Performance Report for the period October 1, 2016, through December 31, 2016, on or before
January 31, 2017. The ALLIANCE shall submit its second payment request and Program Performance
Report for the period of January 1, 2017, through March 31, 2017, on or before April 30, 2017. The
ALLIANCE shall submit its third payment request for the period of April 1, 2017, through June 30, 2017,
on or before July 31, 2017. The ALLIANCE shall submit its final payment request, Program Performance
Report and a year-end analysis and any other required reports on or before October 10, 2017. If the
ALLIANCE fails to comply with the requirements of this Article, the COUNTY may refuse to honor or be
held liable for payment of any late request(s) for payment.
ARTICLE V
MAINTENANCE OF RECORDS
The ALLIANCE shall maintain such financial records and accounts, including invoices, purchase
orders and backup materials or documents as are deemed necessary to assure a proper accounting for all
COUNTY funds for which the COUNTY is obligated to reimburse the ALLIANCE under the terms of this
Agreement. The aforesaid records and accounts shall be made available for inspection purposes at
reasonable times and upon reasonable notice during normal business hours and as often as the COUNTY
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may deem necessary to verify reimbursements and any other financial records or matters covered by this
Agreement. The ALLIANCE shall also:
1. Keep and maintain public records required by the public agency to perform the service.
2. Upon request from the public agency's custodian of public records, provide the public agency with a
copy of the requested records or allow the records to be inspected or copied within a reasonable time at a
cost that does not exceed the cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law for the duration of the contract term and
following completion of the contract if the contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in
possession of the contractor or keep and maintain public records required by the public agency to perform
the service. If the contractor transfers all public records to the public agency upon completion of the
contract, the contractor shall destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. If the contractor keeps and maintains public records
upon completion of the contract, the contractor shall meet all applicable requirements for retaining public
records. All records stored electronically must be provided to the public agency, upon request from the
public agency's custodian of public records, in a format that is compatible with the information technology
systems of the public agency.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT:
Communication and Customer Relations Division
3299 Tamiami Trail East. Suite 102
Naples,FL 34112-5746
Telephone:(239)252-8383
ARTICLE VI
INDEMNIFICATION
The ALLIANCE shall indemnify, hold harmless, and defend the COUNTY, its agents and employees
from and against any and all liabilities, losses, claims, damages, demands, expenses or actions, either at
law or in equity, including court costs and attorneys' fees, that may hereafter at any time be made or
brought by anyone on account of personal injury, property damage, loss of monies, or other loss,
allegedly caused or incurred, in whole or in part, as a result of any negligent, wrongful, or intentional
act or omission, or based on any act of fraud or defalcation by the ALLIANCE, its agents,
subcontractors, assigns, heirs, and employees during performance under this Agreement. The extent of its
indemnification shall be limited by the insurance available to ALLIANCE in accord with Article X of
this Agreement. In any and all claims against the COUNTY or any of its agents or employees by any
employee of the ALLIANCE, any subcontractor, heir, assign, anyone directly or indirectly employed by
any of them, or anyone for whose acts any of them may be liable, the indemnification obligation
under this paragraph shall be limited to the amount or type of damages, compensation or benefits payable
by or for the ALLIANCE or any subcontractor under workers' compensation acts, disability benefit acts
or other employee benefit acts.
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ARTICLE VII
TERMINATION
This Agreement may be terminated for any reason by either party by giving a minimum of one
hundred twenty (120) days prior written notice of such intent specifying the effective date thereof to
the other parties.
The aforesaid termination notices, as well as all other notices required herein, shall be
considered received by the ALLIANCE and the COUNTY if sent by certified mail, return receipt
requested, or by overnight personal delivery service requiring a signature for delivery, and addressed
as provided for in Article XXVIII of this Agreement.
ARTICLE VIII
EQUAL OPPORTUNITY CLAUSE
The ALLIANCE agrees to abide by the provisions contained in Collier County CMA #5 3 8 3 ,
as amended, which is incorporated herein by reference to Exhibit F.
ARTICLE IX
STATEMENT OF ASSURANCE
During the performance of this Agreement, the ALLIANCE assures the COUNTY that the ALLIANCE
is in compliance with Title VII of the 1964 Civil Rights Act, as amended,the Florida Civil Rights Act of 1992, as
amended, and the Collier County Human Rights Ordinance (Ordinance No. 00-37), in that the ALLIANCE does
not, on the grounds of race, color, national origin, religion, sex, age, handicap or marital status, discriminate in
any form or manner against the ALLIANCE's employees or applicants for employment. Further,the ALLIANCE
assures the COUNTY of the ALLIANCE's compliance with the Americans with Disabilities Act of 1990, as
amended, as applicable. The ALLIANCE understands and agrees that this Agreement is conditioned upon the
veracity of such statements of assurance. Furthermore, the ALLIANCE assures the COUNTY that it will comply
with Title VII of the Civil Rights Act of 1964 when federal grant(s) are involved. Other applicable Federal and
State laws, Executive Orders, and regulations prohibiting discrimination as hereinabove referenced are included
by this reference thereto. This statement of assurance shall be interpreted to include Vietnam-Era Veterans and
Disabled Veterans within its protective range of applicability.
ARTICLE X
INSURANCE
Ij
The ALLIANCE shall provide and maintain the following insurance coverages in the amounts
specified throughout the period of this Agreement on behalf of the ALLIANCE and the COUNTY, by
naming the COUNTY as an additional insured under the policies of insurance that it maintains, a copy of the
declarations page thereof being attached as Exhibit E, as follows: Commercial General Liability insurance:
with coverage limits of $500,000, general which shall apply to claims that may be asserted against the
COUNTY by reason of the act or activities of the ALLIANCE. The ALLIANCE shall maintain workers'
compensation coverage as required by Florida law.
All insurance shall be from responsible companies duly authorized to do business in the State of
Florida. Every insurance policy must provide for up to thirty (30) days prior written notice to the
COUNTY of any cancellation, intent not to renew, or reduction in the policy coverage. Coverage shall be
documented by a Certificate of Insurance.
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ARTICLE XI
CONFLICT OF INTEREST
The ALLIANCE represents that it presently has no interest, and shall acquire no such interest:
financial or otherwise, direct or indirect, nor engage in any business transaction or professional activity; or
incur any obligation of any nature which would conflict in any manner with the performance of service
required hereunder.
ARTICLE XII
DRUG FREE WORKPLACE
The ALLIANCE shall administer, in good faith, a policy designed to ensure that the ALLIANCE's
employees, agents and subcontractors are free from the illegal use, possession, or distribution of drugs or
alcohol.
ARTICLE XIII
GOVERNING LAW; VENUE
This Agreement shall be governed by the laws,rules and regulations of the State of Florida.
ARTICLE XIV
COMPLIANCE
The ALLIANCE shall comply with the requirements of all federal, state, and local laws, rules,
codes, ordinances and regulations pertaining to this Agreement.
ARTICLE XV
ASSIGNMENT
Neither party may assign or transfer its rights or obligations under this Agreement without the prior
written consent of the other party.
ARTICLE XVI
HEADINGS
Article headings have been included in this Agreement solely for the purpose of convenience and
shall not affect the interpretation of any of the terms of this Agreement.
ARTICLE XVII
WAIVER
A waiver of any performance or default by either party shall not be construed to be a continuing
waiver of other defaults or non-performance of the same provision or operate as a waiver of any
subsequent default or non-performance of any of the same terms, covenants, and conditions of this
Agreement. The payment or acceptance of funds for any period after a default shall not be deemed a waiver
of any right or acceptance of defective performance.
ARTICLE XVIII
ADDITIONAL RIGHTS AND REMEDIES
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Nothing contained herein shall be construed as a limitation on such other rights and remedies
available to the parties at law, or in equity, which may now or in the future be applicable.
ARTICLE XIX
ORDER OF PRECEDENCE
In the event of any conflict between the provisions of the Articles of this Agreement and the
exhibits hereto, the contents of the Articles of this Agreement shall control over the contents of the
exhibits.
ARTICLE XX
SEVERABILITY
In the event any section, sentence, clause, or provision of this Agreement is held to be invalid
or illegal, the remainder of the Agreement shall not be affected by such invalidity or illegality and shall
remain in full force and effect.
ARTICLE XXI
PROJECT PUBLICITY
Any news release or other type of publicity pertaining to the services performed by the
ALLIANCE pursuant to this Agreement must recognize the contribution of the BCC as a funding source.
The ALLIANCE being a not-for-profit corporation receiving public funding or non-monetary contributions
through the COUNTY shall recognize the COUNTY for its contribution in all promotional materials and
at any event or workshop for which COUNTY funds are allocated. In written materials, the reference
to the COUNTY must appear in the same size letters and font type as the name of any other funding
sources.
In addition, any development project announcement, ceremonial business opening, or publicity
event resulting from efforts of the ALLIANCE, and particularly those projects induced with COUNTY
funded financial incentives or other contributions, will be planned in cooperation with the COUNTY's
Economic Development and Communications Departments for purposes of coordinating COUNTY's
official COUNTY protocol and public recognition. Prior notification to the two Departments for such
events will be no less than 15 working days whenever possible or practicable, and potential prospects
will be made aware of the COUNTY's publicity protocol before final inducement with any incentive packages
or contributions.
ARTICLE XXII
SURVIVABILITY
Any term, condition, covenant or obligation which requires performance by either party subsequent
to termination of this Agreement shall remain enforceable against such party subsequent to such termination.
ARTICLE XXIII
THIRD PARTY BENEFICIARIES
This Agreement is for the benefit of the COUNTY and the ALLIANCE. No third party is an
intended beneficiary so as to entitle that person to sue for an alleged breach of this Agreement.
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ARTICLE XXIV
POLITICAL ACTION
The ALLIANCE shall not engage, participate or intervene in any form of political campaign on
behalf of,or in opposition to, any candidate for political office.
ARTICLE XXV
MERGER; MODIFICATIONS
This writing embodies the entire agreement and understanding between the parties hereto and there are
no other agreements and/or understandings, oral or written, with respect to the subject matter hereof, that are not
merged herein and superseded hereby. This Agreement may only be modified, amended, extended or cancelled,
by written instrument executed by the COUNTY and the ALLIANCE. Similarly, no contract that purports to
affect the terms of this Agreement shall be valid as it affects this Agreement, unless in writing and executed by
the COUNTY and the ALLIANCE.
ARTICLE XXVI
NOTICES
All notices required or permitted to be given by a party under this Agreement shall be in writing and
sent to the other party by certified mail, return receipt requested, or by overnight personal delivery service
requiring a signature for delivery, and shall be addressed as follows:
If to the COUNTY: Collier County If to the ALLIANCE:
Leo Ochs, County Manager Collier County Southwest Florida Economic Development Alliance, Inc.
3299 Tamiami Trail East, Ste. 201 Eric E. Berglund, President
Naples, FL 34104 4984 Royal Gulf Circle
Fort Myers, Florida 33966
IN WITNESS WHEREOF, this Agreement was dated on the day and year first written above.
ATTEST:. BOARD OF COUNTY COMMISSIONERS
DWIGHT E.B#tOCK, LERK OF COLbIER COUNTY FLORIDA
s6 i.ia s'2'
1411112
CiLU,Lt , By:
�i Y�CLERK Donna Fiala,Chairman
`'Attest as 6,- al •n s_
AllATTUjnattireohfy., SOUTHWEST FLORIDA ECONOMIC
DEVELOPMENT ALLIANCE, INC.
By: By:
Eric E. Berglund, President
Approved as to form and legality
(kJ, e p Item# vPT iS
Jet-latter A. Belpedio,l J
Assistant County Atto - qNv Agenda '1�3.(p
Date L 8
Date .12,'la-1�Q
Rec'd
141/
Deputy Cler.
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EXHIBIT A
SCOPE OF SERVICES
ORGANIZATION: Southwest Florida Economic Development Alliance, Inc.
PROGRAM: Economic Development Services
Performance Criteria
ALLIANCE shall provide the supporting documentation identified on Exhibit C to
substantiate the following activities/accomplishments for reimbursement:
Deliverable 1: Maintaining a minimum ALLIANCE staff of 2 FTEs with up to a 90 day grace
period in the event of a separation occurrence.
Deliverable 2: Submit and implement Annual Marketing Plan.
Deliverable 3: Create and maintain a website that is search-engine optimized and monitor
analytic reports on its usage.
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EXHIBIT B
METHOD OF PAYMENT
AND
BUDGET DETAIL
ORGANIZATION: Southwest Florida Economic Development Alliance, Inc.
PROGRAM: Economic Development Services
RELEASE OF FUNDS SHALL BE IN ACCORDANCE WITH THE APPROVED BUDGET AND
WILL BE MADE UPON RECEIPT OF THE COMPLETED REQUEST FOR PAYMENT FORM.
NO MODIFICATIONS WITHIN THE BUDGET CATEGORIES SHALL BE FUNDED UNLESS
PRIOR WRITTEN APPROVAL HAS BEEN GRANTED BY THE COUNTY MANAGER,
WHOSE APPROVAL SHALL BE CONSISTENT WITH THE TERMS OF THE
COUNTY/ALLIANCE BUDGET AND AGREEMENT, AND NOT UNREASONABLY
WITHHELD. THE COUNTY'S FISCAL YEAR COMMENCES ON OCTOBER 1sT AND ENDS
ON SEPTEMBER 30TH OF THE FOLLOWING CALENDAR YEAR. INVOICES FOR
SERVICES DELIVERED BETWEEN OCTOBER 1sT AND SEPTEMBER 30TH MUST BE
RECEIVED NO LATER THAN OCTOBER 10TH OF EACH YEAR TO ALLOW CLOSEOUT OF
THE COUNTY'S FISCAL YEAR. IN NO EVENT, HOWEVER, SHALL PAYMENTS TO THE
ALLIANCE UNDER THIS AGREEMENT EXCEED $100,000.00 PER COUNTY FISCAL
YEAR.
TOTAL(County Portion) $100,000.00 (fiscal year)
BUDGET DETAIL FOR SERVICES
Budget Category Approved
Budget
1. Salaries including benefits
Director and Operations Support Staff $100,000
Personnel Subtotal $100,000
Total Budget Categories $100,000
B2
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EXHIBIT C
PROGRAM PERFORMANCEREPORT
ORGANIZATION: Southwest Florida Economic Development Alliance, Inc.
PROGRAM: Economic Development
REPORT PERIOD THROUGH
ACCOMPLISHMENTS:
Report No. Deliverables
1. Submit on or before Deliverable 1: Maintain a Director and Support Staff as evidenced by
January 31, 2017, for the payroll reports, bank statements, payroll related canceled checks, and
period of October 1, IRS form 941.
2016,through December
31, 2016. Deliverable 2: Submit Annual Marketing Plan as evidenced by
submission of Plan.
Deliverable 3: Report on website traffic data as evidenced by
submission of analytic reports.
2. Submit on or before Deliverable 1: Maintain a Director and Support Staff as evidenced by
April 30, 2017, for the payroll reports, bank statements, payroll related canceled checks, and
period of January 1, IRS form 941.
2017,through March 30,
2017. Deliverable 2: Progress toward(4)marketing events during term of
Agreement evidenced by submitting a status memorandum.
Deliverable 3: Report on website traffic data as evidenced by
submission of analytic reports.
3. Submit on or before July Deliverable 1: Maintain a Director and Support Staff as evidenced by
31, 2017, for the period payroll reports,bank statements, payroll related canceled checks, and
of April 1, 2017,through IRS form 941.
June 30, 2017.
Deliverable 2: Progress toward(4)marketing events during term of
Agreement evidenced by submitting a status memorandum.
Deliverable 3: Report on website traffic data as evidenced by
submission of analytic reports.
4. Submit on or before Deliverable 1: Maintain a Director and Support Staff as evidenced by
October 10, 2017, for the payroll reports, bank statements,payroll related canceled checks, and
period of July 1, 2017, IRS form 941.
through September 30,
2017. Deliverable 2: Progress toward(4)marketing events during term of
Agreement evidenced by submitting a status memorandum.
Deliverable 3: Report on website traffic data as evidenced by
submission of analytic reports.
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EXHIBIT D
PAYMENT RECORD CHART
Ann `" Expenditure Rematnin
€ �z
,„--/-4-,,,,,,„„...-e7,,.iint F / 3
.ve, Budget Category. Bud t eu ze YT ....: ,,MBalance
1 Salaries including benefits $100,000
Total $100,000
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EXHIBIT E
ALLIANCE GENERAL LIABILITY COVEREAGE
DECLARATION SHEET
Southern-Owners Ins. Co.Policy# 142312-20879490-14
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EXHIBIT F
COLLIER COUNTY CMA#5383
EQUAL EMPLOYMENT OPPORTUNITY(EEO)
[Effective Date: March 17, 1999 (Revised: October 1,2001; Revised: October 1,2003; Revised: May
1,2009)]
§ 5383-1. Purpose.
The purpose of this Instruction is to provide for the implementation of an equal employment
opportunity(EEO)procedure authorized by the County Manager.
§ 5383-2. Concept.
It is the practice of the County to ensure that all Human Resources procedures are in compliance with
state and federal law. The County prohibits discrimination as defined by state and federal law.
A. All Human Resources practices, including compensation, benefits, discipline, safety, as well as
social and recreational activities will be administered and conducted in compliance with state and
federal law.
B. Recruitment, selection, placement, promotion, transfer, training, reduction in force and layoff
decisions will be based on factors including the candidate's/employee's job-related qualifications
and abilities. Seniority may be considered as a factor given other factors are equal.
C. An outreach program may be utilized to recruit, hire and ensure advancement of qualified
minority group members,women, disabled individuals and veterans.
D. Collier County government will take necessary steps to ensure that the work environment is free
of unlawful discrimination or harassment.
E. The County will continue to review its Human Resources procedures to ensure that its
supervisors and managers adhere to its commitment to equal employment opportunity (EEO)
principles.
F. Employees who have EEO-related questions, comments or complaints are encouraged to discuss
them with their Supervisor. If they are unable to resolve the situation through their Supervisor,
they may discuss it with their Department Director, Division Administrator or a representative
from the Human Resources Department. The employee may also utilize the Commitment to Fair
Treatment Procedure.
§ 5383-3. Currency. -
The Human Resources Department is responsible for maintaining the currency of this
Instruction.
§ 5383-4. Reference.
Collier County Personnel Ordinance, Ordinance No. 2001-50: Equal Employment Opportunity: It is the
policy of Collier County to ensure that all Human Resources policies and practices are administered
without regard to race, color, religion, sex, age, national origin, physical or mental handicap, or marital
status.
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EXHIBIT G
ROLE AND RESPONSIBILITIES OF ALLIANCE
To strengthen the Southwest Florida Region economy the Alliance will perform activities
including, but not be limited to: generating business awareness and interest in Southwest Florida
through targeted outreach, marketing and relationship building and serving as a transparent
economic development coordinator in disseminating leads. Specific activities will be outlined in
the Annual Marketing Plan developed by the Marketing Advisory Committee and approved by the
Alliance's Board of Directors. The Marketing Advisory Committee will include economic
development professionals from Collier County and other counties represented by the Alliance.
The activities may include participation in trade shows, site selector events, along with hosting
special functions such as CEO forums and site selector meetings.
The Alliance may also participate in international events and activities coordinated through
Enterprise Florida and other affiliates authorized by the County Manager of his designee.
Provide an Annual Accomplishment Report in compliance with Section 125.045(4) F.S. to
County on an annual basis within 30 days of the end of the term of this Agreement. A presentation
to the BCC may be required to present this report, as needed.
Develop a fundraising plan which contemplates achievement of private contribution goals,
and submit to the County within 90 days of execution of this Agreement.
Alliance Functions include, but are not limited to, the following:
I. Marketing Outreach & Site Selector Relationships
1. Submit an Annual Marketing Plan developed in conjunction with Marketing Advisory Committee, to
include economic development professionals from Collier County.
2. During the term of this Agreement, execution of specific activities within the Annual Marketing Plan,
including sponsoring, organizing, and participating in outreach events designed for engaging regional
partner attendance, including but not limited to trade shows, recruiting trips, and consultant events. The
four (4) events will constitute marketing and promotional programmed activities for developing site
selector relationships and building awareness of the Southwest Florida Region as a business destination.
3. Account for and report on prospect & contact activities through the use of a lead dissemination tool to
track prospect information derived from Alliance's marketing efforts.
II. Website Expense and Marketing Data
1. The Alliance will manage the regional data repository and website, keeping the information accurate,
current, and relevant and market the site to drive activity. The website and appropriate digital
capabilities will be continually enhanced and developed for maximum effectiveness. The website will
include an online property locator through LoopNet that allows businesses to easily identify suitable
buildings and sites.
2. Maintain attractive and relevant website to highlight attributes of the Southwest Florida Region
including Collier County Business Development programs. The data updates and website refreshments
will be performed regularly and programs will be initiated to market the website and optimized its
usage, as evidenced by reports consisting of web traffic data including specific marketing penetration
metrics.
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III. Staff& Operations
1. The Alliance Director would lead the Alliance and represent the organization both externally and
internally to the region. Externally, the Director would oversee development and execution of the
annual marketing plan. The Director would also focus on promoting the region to targeted site
selectors and companies; Enterprise Florida, and international consulates, attending trade missions
where appropriate. Internally, the Director would manage investor relations, direct fund-raising
activities, promote the importance of economic development within the region, and act as liaison for
economic development activities for Southwest Florida.
2. Attend a quarterly meeting with the County's Office of Business and Economic Development and
the Partnership for Collier's Future Economy, Inc. for review of economic development activities
and project updates.