Agenda 12/13/2016 Item #16D22 16.D.22
12/13/2016
EXECUTIVE SUMMARY
Recommendation to approve the Collier County University Extension Department's request for
funding from the Collier County 4-H Association in the amount of$79,880; approve a subsequent
acceptance of requested funds; authorize the Chairman to sign a Memorandum of Understanding
with the Collier County 4-H Association; and authorize the necessary Budget Amendment.
OBJECTIVE: To continue funding the University Extension 4-H Youth Development Programs.
CONSIDERATIONS: The Collier County University Extension Division is a federal, state, and county
partnership dedicated to developing knowledge in agriculture, human and natural resources, the life
sciences, and enhancing and sustaining the quality of human life by making that information accessible.
Financial support to assist in funding of the programs within the University Extension 4-H Youth
development program is essential to assist in outreach coordinator salaries and put into operation outreach
educational activities in schools, after school and within many Collier communities.
This year's Collier County University Extension Department request for funds from the Collier County 4-
H Association, a Florida Non-Profit Association, will be dispersed as outlined in the Memorandum of
Understanding and used for the continuation of the 4-H Youth Development Programs.
In addition to the funding from the Collier County 4-H Association, Collier County University Extension
Department receives contributions for the various 4-H programs from the program participants throughout
the year.
FISCAL IMPACT: A budget amendment is needed to recognize funds in Public Services Grant Fund
(709) project 33502 in the amount of $79,880.00 for the period beginning January 2017 and ending in
December 2017 which consists of$79,880.00 from the Collier County 4-H Association. Although there is
no County match required, the County supports one-half of the full time coordinator position with general
funds.
GROWTH MANAGEMENT IMPACT: No Growth Management Impact associated with this item.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office, requires
majority vote, and is legally sufficient for Board action. -JK
RECOMMENDATION: That the Board of County Commissioners approves a request for funding in the
amount of$79,880.00 and subsequent acceptance of requested funds; authorizes the Chairman to sign a
Memorandum of Understanding with Collier County 4-H Association to fund 4-H Outreach Coordinators
and the enhancement of outreach activities managed by the Collier County University of Florida/IFAS
Extension Division; and authorizes the necessary Budget Amendment.
Prepared by: Twyla Leigh, County Extension Director, Collier County University Extension
ATTACHMENT(S)
1.2017 4H MOU (PDF)
Packet Pg. 1736
16.D.22
12/13/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.22
Item Summary: Recommendation to approve the Collier County University Extension
Department's request for funding from the Collier County 4-H Association in the amount of $79,880;
approve a subsequent acceptance of requested funds; authorize the Chairman to sign a Memorandum of
Understanding with Collier County 4-H Association; and authorize the necessary Budget Amendment.
Meeting Date: 12/13/2016
Prepared by:
Title: Administrative Assistant—Public Services Department
Name: Paula Springs
11/23/2016 2:15 PM
Submitted by:
Title: Department Head-Public Services—Public Services Department
Name: Steve Carnell
11/23/2016 2:15 PM
Approved By:
Review:
Public Services Department Bendisa Marku Level 1 Division Reviewer Skipped 11/28/2016 11:37 AM
Public Services Department Amanda 0.Townsend Additional Reviewer Completed 11/28/2016 11:43 AM
University Extension Services Twyla Leigh Additional Reviewer Completed 11/28/2016 12:30 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 11/28/2016 3:02 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 11/28/2016 3:57 PM
County Attorney's Office Scott Teach Level 3 County Attorneys Office Review Completed 11/28/2016 4:25 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 11/30/2016 2:57 PM
Grants Therese Stanley Additional Reviewer Completed 12/05/2016 12:55 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 12/06/2016 12:43 PM
Board of County Commissioners MaryJo Brock Meeting Pending 12/13/2016 9:00 AM
Packet Pg. 1737
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Memorandum of Understanding s-r
2017 Grant Funds for the 4H Youth Development Program
THIS MEMORANDUM OF UNDERSTANDING (MOU) is made by and between the Collier
County 4H Association. ("ASSOCIATION"), A Florida Not for Profit Organization, and the
Collier County Board of County Commissioners, a political subdivision of the State of Florida,
to support the 4H Youth Development Program of Collier County OF/IFAS Extension.
WHEREAS, the Collier County 4H Association agrees to provide grant funds to support the 411 1
Youth Development Program of Collier County UF/IFAS Extension in the amount of$79,880.00
for the calendar year of January 1, 2017 through December 31, 2017 to the extent funds are
available; and,
WHEREAS, the Collier County OF/IFAS Extension agrees to provide outreach services and 1
staff in support of the 411 Youth Development Program; and
WHEREAS, funds will be invoiced by Collier County and distributed quarterly by the
Association based on 2017 budgeted programs in January, April, July and October and with a
minimum distribution each quarter of$10,795.00.
NOW THFREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND
PROMISES SET FORTH HEREIN, THE PARTIES AGREE AS FOLLOWS:
1. This MOU shall remain in full force and effect for one year and be subject to three
additional one year renewals.
2. Either party may terminate this MOU with at least thirty (30) days written notice to the
other party.
3. The Associations' financial obligation is subject to availability of funds and appropriation
by the Association.
4. The funds awarded, $79,880.00, shall be used by the County to assist in salary expenses
of the full and part time outreach coordinators and actual program expenditures.
5. The remaining invoices will include quarterly expenditures and will be reimbursed within
30 days from receipt of the invoice.
6. The County will invoice the Association quarterly. The minimum distribution each
quarter shall be $10,795.00 for salaries. For example, the 1st invoice and distribution will
be for salary expenses, the 2nd quarter check would be for the actual 1st quarter program
ex-Denditures and 2°d quarter salary expenses, the 3rd quarter check would be for the actual
2' quarter program expenditures and 3rd quarter salary expenses, and so on. The 4th
quarter actual program expenditures would be invoiced at the end of the calendar year.
7. Program status and expenditures will be reported to the Association at the end of each
quarter along with the request for the next quarter. Adjustments/program re-allocations
will be reviewed and approved/denied at that time.
8. Either party may request changes to this MOU. Any changes,modifications, revisions or
amendments to this MOU which are mutually agreed upon by and between the parties to
this MOU shall be incorporated by written instrument, and effective when executed and
signed by all parties to this MOU. ''~
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�, 9. The construction, interpretation and enforcement of this MOU shall be governed by the
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laws of the State of Florida. a
IN WITNESS WHEREOF, the parties have executed this MOU on the day of
December,2016.
COLLIER COUNTY 4H ASSOCIATION
ATTEST:
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Witness (1)Name Mary. • ummeralls, Treasurer
c),(1Alvt./.y. \. Afp Date:
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Witness (2)Name
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Signature
BOARD OF COUNTY COMMISSIONERS,
COLLIER COUNTY, FLORIDA
ATTEST:
By:
Donna Fiala, Chairman
Date:
Dwight E. Brock, Clerk
Apprc vved as 0 form and legality:
Jeffrey A. Kl kov��
Countyt(Attf ney
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