Backup Documents 10/25/2016 Item #16F2 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP i 6 2
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2. Colleen M. Greene, Esq. County Attorney Office COI fr. 10/25/16
3. BCC Office Board of County �vFi
Commissioners V\44/ 10 c;Vb
4. Minutes & Records Clerk of Court's Office -1)(r) (0(2br b 3,24.�
5. Please send copy of fully executed Tourism Department �(
document back to Tourism.
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Jack Wert,Tourism Phone Number 252-2402
Contact/Department
Agenda Date Item was 10/25/16x/ Agenda Item Number 16.F.2
Approved by the BCC
Type of Document Exhibit A Contract Amendment#1 Number of Original Two
Attached Pickleball Event Agreement#16-7008 Documents Attached
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column, whichever is Yes N/A(Not
appropriate. (Initial) Appl' able)
1. Does the document require the chairman's original signature --* cio • ...b
2. Does the document need to be sent to another agency for additional signat es? If yes, N/A
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be CMG
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the CMG
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CMG
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 10/25/16 and all changes made during CMG
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for `
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16F 2
MEMORANDUM
Date: October 28, 2016
To: Jack Wert, Director of Tourism
Collier County Tourism Department
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Contract Amendment #1 to the 2017 US Open Pickleball
Championships Event Operation Expenses Agreement #16-7008
US Open Pickleball Event Operational Expenses — Exhibit A
Attached is a copy of the agreement referenced above (Item #16F2) approved by
the Board of County Commissioners on Tuesday, October 25, 2016.
The Minutes & Records Department will hold the original agreement in the Board's
Official Record.
If you have any questions, please feel free to contact me at 252-7240.
Thank you.
Attachment
16F 2
EXHIBIT A Contract Amendment# 1
2017 U.S.Open Pickleball Championships
Event Operational Expenses Agreement#16-7008
• This amendment, dated thisZ6#I"day of October, 2016 to the referenced agreement shall be by and
between the parties to the original Agreement, Collier County,Florida, ("Host"or"Collier County") and
Spirit Promotions("Vendor"or"US Open").
Statement of Understanding
Re: "2017 U.S. Open Pickleball Championships Event Operational Expenses Agreement#16-7008"
WHEREAS, the Board of County Commissioners with a recommendation from the Tourist
Development Council approved the Contract with Spirit Promotions for Operational Expenses for the
2017 U.S.Pickleball Championships on September 13,2016;and
WHEREAS, Spirit Promotions has requested an amendment to reflect changes to Exhibit"A"for
Projected Expenses; and
WHEREAS, Amendment #1 does not change the original amount of the contract for$60,000; it
is a reallocation of the$60,000; and
WHEREAS, the Agreement is further amended to clarify the term for the Pickleball,
Championshipcommitment from 7 years to 6 years as agreed to by the Parties.
NOW, THEREFORE, based upon the mutual covenants and premises provided herein and other
valuable consideration, the Parties agree to amend the 2017 U.S. Open Pickleball Championships Event
Operational Expenses Agreement#16-7008.
In order to continue the services provided for in the original Contract document referenced
above,the Parties agree to amend the above referenced Contract as provided herein:
Words underlined have been added. Words struck through have been deleted.
Section#1,provides:
- 6 7 year commitment to bring the US OPEN PICKLEBALL CHAMPIONSHIPS to Collier County,
Florida;
Exhibit A is deleted in its entirety and replaced with the following table of expenses:
[Table to follow on next page.]
0
16F
Type of Expense Projected Cost
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EnerpalechsT `I ►
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All other terms and conditions of the agreement shall remain in force.
[Signature page to follow on next page.]
[16-TDC-00099/1291298/1] EXHIBIT A Contract Amendment#1
2017 U.S.Open Pickleball Championships
Event Operational Expenses Agreement#16-7008
16F 2
IN WITNESS WHEREOF,the Contractor and the County have each,respectively,by an authorized
person or agent,hereunder set their hands and seals on the date(s)indicated below.
Accepted: Oa. .6 ,2016
VENDOR:
(1)WITNESS:
SPI" T P r'OM•TIONS
Signature
Tern Graham
r�.a• /v e-Arr w - t - �O
Print name
(2) WITNESS:
Signature
tom, ,e Otot
Print name
ATTEST: OWNER:
DWIGHT BROCK, Clerk
BOARD OF COUNTY
COMMISSIONERS
OF LLIER CO T ',FLORIDA
By: SO ;: B
y: XI
Attest as to Chairman's 11117 DONNA FIALA, Chairman
s��nature on�V �
proveda5'4b form andgality:
010-1&(A7/71/k-Ot- e---ol
leen M. Greene
Assistant County Attorney
[16-TDC-00099/1291298/1] EXHIBIT A Contract Amendment#1
2017 U.S.Open Pickleball Championships
Event Operational Expenses Agreement 1416-7008
0