Agenda 10/25/2016 Item #16E 7 16.E.7
10/25/2016
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders,surplus property and other items as identified.
OBJECTIVE: To promote accountability and provide transparency to the public and gain the
Board's approval/ratification for various procurement-related transactions.
CONSIDERATIONS: In accordance with the Board's Procurement Ordinance 2013-69, as amended,the
Procurement Services Division produces a regular Administrative Report which provides for Board
approval of the following transactions:
• Contract change orders/Amendments that do not exceed ten(10%) of the current Board approved
aggregate amount;
• Contract modifications to the current Board approved performance schedule(number of days);
• Surplus disposal and revenue disbursement;and
• Other items as determined by the County Manager or designee.
The attached Change Order report covers the period of September 20,2016-September 30th,2016;the
Surplus Report covers the period of September 22,2016 -October 4,2016.
FISCAL IMPACT: The net total for 3 changes to contracts is($0.00). The total number of days
added to contracts is 47. No revenue was received for the disposal of surplus items.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote
for Board action. -JAK
RECOMMENDATION: That the Board of County Commissioners ratifies/approves change orders
and/or Contract Amendments; surplus disposal and revenue disbursement; and other items as determined
by the County Manager or designee in accordance with Procurement Ordinance 2013-69, as amended.
Prepared by: Adam Northrup,Procurement Strategist,Procurement Services Division
ATTACHMENT(S)
1. October 25 FY17 Change Order Report (XLSX)
2. October 25 FY17 Change Order Backup(PDF)
3. Surplus Report September 22 -October 4 2016 (PDF)
Packet Pg. 1756
16.E.7
10/25/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.7
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders, surplus property and other items as identified.
Meeting Date: 10/25/2016
Prepared by:
Title: Purchasing Technician—Procurement Services
Name: Lissett DeLaRosa
10/07/2016 10:09 AM
Submitted by:
Title:Interim Procurement Director—Procurement Services
Name: Allison Kearns
10/07/2016 10:09 AM
Approved By:
Review:
Administrative Services Department Pat Pochopin Level 1 Division Reviewer Completed 10/07/2016 10:16 AM
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 10/07/2016 11:54 AM
Procurement Services Allison Kearns Additional Reviewer Skipped 10/10/2016 1:28 PM
Procurement Services Allison Kearns Additional Reviewer Completed 10/10/2016 1:45 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 10/10/2016 3:49 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 10/11/2016 9:02 AM
Office of Management and Budget Laura Wells Additional Reviewer Completed 10/11/2016 2:51 PM
County Attorneys Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 10/12/2016 10:24 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 10/19/2016 12:02 PM
Board of County Commissioners MaryJo Brock Meeting Pending 10/25/2016 9:00 AM
Packet Pg. 1757
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Growth Management Department
Transportation Engineering Division
September 23,2016
Dane Kelly,Vice President
Kelly Brothers,Inc.
15775 Pine Ridge Road
Fort Myers,FL 33908
RE: Zero Dollar Contract Change Notification,Change#02
Contract#15.8447 Chokoloskes Bridge Replacement
Project 085088.9 and Purchase Order#4500188889
Dear Mr.Kelly:
By copy of this letter,the above referenced contract is being issued a zero dollar($0.00)change as
indicated below:
®The above referenced contract time is hereby extended by two (2)calendar day. The previous total
number of project completion days was 640. The previous final completion date was 021152018. The new
substantial completion date shall be 01/18/2018. The new final completion data shall be on or before
02/17/2018. Note:Time extensions are sublect to the Board's Procurement Ordinance Section 19 C
1—5. For soecific o iocts.time extensions require administrative Board approval:for fixed term
or blanket commodity and since contracts.time extensions do not require .1 lnistrative Board
IRINA
• 08130116(weather)
• 09/05/18(holiday)
By extending this contract,the County Is not relieving your firm of its obligations to perform work M a timely
and satisfactory manner or any consequences resulting from felg to do so.Collier County hereby reserves
all legal rights, including, but not limited to, rights to terminate, suspend or elect any other appropriate
course(s)of action should circumstances warrant with regard to the referenced contract
[Additional Staffing Categories:
Name Professional Position(s)
Associated Hourly Rate(s):Hourly Rate(s)
®Draw againstAllowarrce: • Increase pay item 0339-1—Miscellaneous Asphalt Pavement by$5,878.40 from CC_850_RDW—
• Roadway Allowance.
• Increase 0400_4_8—Concrete Class IV,Bulkhead by$3,078.00,0401_70_3- Restore Spalled Area by$47,352.33 and 0415_999-
Glass fiber reinforced Polymer by$84.72,for a total of$50,515.05 from CC_950_BDG—Bridge Allowance
Sincerely,
Steve Ritter,Manager-Road Construction
Prepared t CC2°S4 pate: 41/1*1 J�
by:
Vince Zaliau . Senior P tEngineer, HlghSpans Engineering,Inc.
Accepted by: Date: 7/023,4
,Vice President,Kelly nc.
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Growth Management Department
Transportation Engineering Division
Approved by Date: 2". 2 -/‘
Steve Ritter,Road Construction Manager.Transportation Engineering Division
Approved by. Date:
. - T tion Engineering DivisionApproved .
Approved by /
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APA --7'cr Date:
David S.Ahlkison,RE.,C?rartment Head,Growth Management Department
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Approved by: "PAitiltprtrirliffnen,,-/t1Litli
Date: u I
Evelyn Colon, t Strategist, Procurement Services Div
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1. This change order is requested In order to move allowance funds into specific pay items to avoid
overrunning those pay Items. The breakdown of funds is as follows:
Unit Uuil Price I Original Bid Ramaita for
Pity Item Description Old Qty' Price Increase/Decrease
Depression in road
0339-I MISCELLANEOUS ASPHALT PAVEM:NI' 7 TN $1,469.60 $10,287.20 caused by
underground
Increase/Decrease: 4 TN 51,469.60 55,178.40 obsiguetan during
Total after Letter Modification: I I TN 51,469.60 $16,165.60 shat pile installation.
CC_9S0_RDW ORIGINAL ROADWAY ALLOWANCE I FIXED $110,000.00 $110,000.00
PREVIOUS INCRF.ASES/DECRF.ASES: .0 03713591 FIXED 5110,000.00 ($4,084 95) Decrease to corer
INCRE.ASEIDECREASF.THIS CHANGE: -0.05344000 FIXED f 110,000.00 (55,87g 40) ovtrrun Gain
Total Remaining After Letter Modification: 0.90942409 , FIXED $110,000.00 5100,036.65
nal Rid Reason ibr
Pay Ikm Description 1114 Qty Unit Unit Price OriPrice Increase/Deem=
0400 4_11 CONCRETE CLASS IV,BULKHEAD 55 CY $1,539.00 $84,645.00 Existing seawall
bulkhead(right half of
Increase/Decrcasc: 2 CY $1,539.00 53,07100 Wall I)repairs are
Total After I.cller Modification: 57 CY $1,539.00 $87,723.00 necessary.
0401 70 3 R1_STURE SPAI.LFD ARIiA,1.ATEX 10 CF T1,775.69 517.756.90 Existing seawallMODIFIEDMORTAR-ACRYLIC bullhead(right half of
Increase/Decrease 26.667 CF $1,775.69 $47352.33 Wail l)rcpairsIle
Total After Letter Modification: 36.667 CF $1,775.69 565,109.23 try
0415 999 GLASS FIBER REINFORCED POLYMER 7010 LB $7.06 $49,490.60 Existing scmvall
bulkhead(right half of
Increase/Decrease: 12 LD $7.06 $14.72 Will I)repairs arc
Total After Letter Modification: 7022 LB $7.06 $49,575.32 necessary.
CC950'BOG ORIGINAL BRIDGE ALLOWANCE I FIXED 5540.000.00 $540,000.00
`
PREVIOUS INCREASES/DECREASES: 0FIXED $540,000.00 S0.00 Decrease to cover
INCREASFJDECREASL THIS CI IANGF: -0.09354638 FIXED $540,000.00 (550,515.05) overrun items
Total Remaining Atter Letter Modification: 0.90645362 FIXED $540,000.00 $489,484.95
}IFPS'
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Growth Management Department
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• 2.
a. For pay item 0339-1 MISCELLANEOUS ASPHALT PAVEMENT the change was not
included in the original contract because the issue occurred during construction. During the
installation of temporary sheet pile wall being installed per plan an underground obstruction
prevented one sheet from being driven to planned tip elevation. The vibration of the
underground obstruction caused the soils and road in that area to settle. The obstruction
was approximately 10-ft underground and it is not feasible to dig and remove it because it is
under a road which is open to traffic.
b. For pay item 0400_4_8,CONCRETE CLASS IV, BULKHEAD the change was not included
in the original contract because the quantity increased due to existing damage uncovered
after required repairs began for the existing seawall bulkhead.
c. For pay item 0401_70_3, RESTORE SPALLED AREA, LATEX MODIFIED MORTAR-
ACRYLIC the change was not included in the original contract because the quantity
increased due to existing damage uncovered after required repairs began for the existing
seawall and bulkhead. It was discovered that none of the existing seawall shear keys had
been grouted during the original construction of the bridge in 1955. The amount covered in
this change letter covers work on the right side of Wall 1;additional overruns will be
quantified after other repairs have begun.
d. For pay item 0415999,GLASS FIBER REINFORCED POLYMER the change was not
included in the original contract because the quantity increased due to damage which
required repairs to the existing seawall bulkhead.
3.
a. If this change to pay item 0339-1 MISCELLANEOUS ASPHALT PAVEMENT isn't processed
the depression in the active roadway could worsen and could potentially cause a safety
concern for motorists and pedestrians.
b. If the changes involving pay item 0400_4_8,CONCRETE CLASS IV, BULKHEAD are not
processed,the repairs needed will not be completed properly and may result in decreased
service life for the seawall
c. If the changes involving pay Item 040170 3,RESTORE SPALLED AREA,LATEX
MODIFIED MORTAR-ACRYLIC are not processed,the repairs needed will not be
completed properly and may result in decreased service life for the seawall
d. If the changes involving pay item 0415_999,GLASS FIBER REINFORCED POLYMER are
not processed,the repairs needed will not be completed properly and may result in
decreased service life for the seawall.
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GROWTH MANAGEMENT DEPARTMENT
INTEROFFICE MEMORANDUM
DATE: September 20, 2016
TO: Evelyn Colon
Procurement Professional
FROM: Steve Ritter, Manager-Road Construction
SUBJECT: Summary of Change Order# 2
Chokoloskee Bridge Replacement
1) Change Order #2 is a Zero Dollar Change. It is necessary to add two days to the contract
duration due to inclement weather and a holiday and also to pay for the following additional
quantities in line items.
a. An additional 4 tons of miscellaneous asphalt is needed to repair a depression that formed
in the roadway creating a safety hazard to motorists. $5878.40 will be used from the
roadway allowance to cover the additional asphalt.
b. While exposing part of the wall for bulkhead cap replacement, deterioration was found
that required added quantities of latex modified mortar, class IV concrete and extra glass
reinforced polymer rebar for the bulkhead repairs. More damage can be expected as
more bulkhead is exposed for the work planned. An additional $50,515.05 will be
deducted from the bridge allowance pay item within the approved contract to cover items
found thus far. Deterioration of this 61 year old bulkhead makes this change necessary.
2) These changes were not included in the original contract because they were conditions that
appeared in the field after construction had started. The depression in the roadway resulted
in an unsafe situation and until the bulkhead was exposed, there was no way to estimate the
quantities of materials needed to repair it.
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3) If this change order is not processed, the safety of the traveling public would be jeopardized a.
and environmental impacts could result. The existing seawall / bulkhead would continue to ID"
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Contract Modification ❑Work Order Modification ❑Amendment
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ttract#: 16-6550 Change#: 3 Purchase Order#: 4500166617 Project#: 60132
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Contractor/Firm Name: Quality Enterprises USA Contract/Project:I Collier Blvd& Immokalee Road Intersection
Improvements
Matthew Thomas
Project Manager Name: Division Name: ' Transportation Engineering
Original Contract/Work Order Amountr�' $ 7,750,472.15 1126/16; 11-A Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount VV $ 7,750,472.15 1/26/16; 11.A Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 7,750,472.15 9/25/2017 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount
Revised Contract/Work Order Total I $ 7,750,472.151 i 0.00% Change from Current BCC Approved Amount
(Cumulative Changes 1 $ 0.001 ! 0.00% Change from Current Amount I
Completion Date, Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 4/28/16 Original 9/25/2017 Last Approved 9/25/2017 Revised Date N/A
Date Completion Date Date (Includes this change)
#of Days Added 0 Select Tasks ® Add new task(s) ❑ Delete task(s) ®Change task(s) ❑Other(see
below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s)to the task(s) and I
or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the
impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
The purpose of this change order is to:
1. Add a line item for IT/Traffic Operations Fiber Relocation
A. It was discovered that a fiber cable line currently runs along the north side of Immokalee Road, east of the
Intersection. The cost for relocating the fiber will be deducted from the Signalization Allowance in the amount
of$19,128.39.
B. This change was not included in the original contract because the fiber optic cable was not identified in its
current location during the utility investigation phase of the design. Fiber optic cable is installed through a
directional bore process. The path of directional bores is seldom direct. (When obstructions such as rock are
encountered the bore can veer off toward the path of least resistance.) As-built standards in the past were
not as stringent as today's and it is not uncommon to find inaccurate as-builts, particularly relative to fiber
optic cable.
C. This modification needs to be processed so the fiber can be relocated in order to complete the intersection
improvements. if this cable is not relocated,it may be severed during construction causing extended outages for citizens,
and increased cost in repair.
2. Pay for additional quantities in line item, CC WM 5 (24") Pipe PVC (Installation Only) from the Utility Allowance.
A. Additional bends along the pipe run required an additional 105 linear feet of 24" PVC Water Main Pipe.
Total cost:
CC WM 5 (24") Pipe PVC (Installation Only) 105 LF X$82.75/LF = $8,688.75
B. Due to field conditions, Collier County Utilities requested changes to the installation design that necessitated
a larger quantity of 24" PVC water main. As designed,the planned layout of the water main was determined to
put unneeded stress on the pipe/deflections. These changes will alleviate these problems.
C. If this modification is not processed,there will be additional stress on the pipe/deflections which could cause failure at a
later date,causing additional expenditure of funds at a later date.
^-'?pared by:
Date: /21///‘
(Matthew Thomas, Senior Field Inspector, Transportation Engineering Division)
Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin Rpt BCC Es
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u j res and conditions as contained in the contract/work order indicated above. as fully as if the same were stated in this acceptance. The I-
cc ustment, if any,to the Contract shall consti ute a-full and-final settlement of any and all claims of the Contractor/Vendor/Consultant/ ith
sign Professional arising out of or ed to the change set fo h herein, including claims for impact and delay costs. a
.....____ /0'?//2 9-4-6 15
Accepted by: 00-4.0'9 Date: o
(Mario Puente P.E , Senior Project Manager, Quality Enterprises USA Inc.) tQ
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Approved by: ' / ii
'2 Date: i bi,
(Eveyln Colon, Pr urement Professional)
&,„.."_____ , -
Approved by: =� Date:
(Steve Ritter, Road Construction Manager, Collier County Transportation Engineering)
Approved by: - Date: -
(Jay Ahmad, RE, Director, Collier County Transportation Engineering Division)
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Approved / (,E ,/ _, 1.
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, ,, , ,. ..„ Date: �t/
(David S. Mlkison, Department Head, Collier County Growth Management Department)
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Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin
BCC
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September 21', 2016 ThAI Sr ORTAVON ENGINEER
Mr. Matthew Thomas. Emailed: ,.latthcv,"I human zicolliereov.net
Senior Field Inspector,
Collier County.
Mobile: (239) 571-7077
RE: QE No.: 14R16101
PROJECT NAME: IMMOKALEE RD/COLLIER BLVD IMPROVEMENTS.
Subject: Traffic Ops Fiber Relocation.
Mr. Thomas,
Attached to this letter, please find QE's request for Change Order along with the quote for
additional work related to the installation of fiber optic at around the NE intersection between
Immokalee Rd and Collier Blvd. The line will he installed as needed by Collier County's Traffic
Operations division.
Respectfully,
Mario A. Puente, PE.
Sr. Project Manager
Cc: Joseph Cothran—QE
Howard Spurrier—QE
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IMMOKALEE Si COLLIER FIBER RELOCATION 9121115 (J
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r--�- DESCRIPTION UNIT j QUANTITY 1 UNIT PRICE j TOTAL PRICE 1
25-48 fibers - j EA 1 48750 526 25 i 51.260 00
S Ice er asure tundergrourxi, EA 1 j 5343 46 534346
•
ce tray EA a { 520 84 583 37
Teo 2'''diameter.HOPE,orange(in same trench! FT 519 98 514.982 70
i24'x36'x18') f EA 1 51.57637 1 51,576 87 -
Fioer Opuc Technician tindudes Lnixanc
Sacility,Hand-hole installation with Pebbles, 1HR 12 573 50 5882 00
Conduit Proofing,Permitting,Project Closeout, i
!DF build-out,Fiber Prep 3 Test.etc ) � PROJECT TOTAL t�_.__519-128.39 J
SUBCONTRACTOR BREKDOWN _
4 DESCRIPTION ------- UNIT { QUANTITY ILNMT PRICE W/5%MARK UP
125-48 hbers EA 48 $25 00 526 25
[Splice enclosure!underground;l EA 1 5327 10 334346
[Splice tube EA 4 519 85 520 84
1tber Optic Tecahracaan(Ireudes Entrance
1Facitity,Hand-hole Installation with Pebbles, HR 12 570 00 573 50
Conduit Proofing,Permitting,Project Close-out,
•
DF build-cut Fiber Prep 3 Test.etc..) I
�. -_ ..-.-_.. -_.-•
BREAKDOWN SELr PERFORM
•
-_-_"- Two 2"diameter,HOPE.Oran a(in Sarna trench
$T HOL,IRLY-'�07 HOURLY' ST 1 of i ST I OT I
RATE 1 RATE 1 _HOURS Iy HOURS TOTAL I TOTALTOTAL
• 1 ZSI Cl i 001
1Pataatnel i -
-__ — �" -�.l 51 360.00! 50 51,360 00
4.4
'Foreman 368.00 1 588 40 201_.. .._._-_ ! 583 00 1 581 901.575 001 50 u 1 51.575.001
Equipment Operator I
LaboreY ( 347 00 4 561 10 j 401Of 51.880 001 50 001 51.880 OC
Eaulament I i I iI i
'Excavator.7 5 metre._.._ 590 00 5117 00 20 fit $1.800 00 50.00! 31.800 001
• -Wheel Lca0 -4 cubic yard 3110.00 5143 CO 1 _._..._._ i- Ci $550 00! SO 001 3550 001
L owb0y Trailer 3100.00 1 5130 00 -.-....__.3 0! 3300 001 50 Dos' $300.001
(Eguipment!without Operator! I _._ ._ 1 i {
truck with Hand Tools 347 00 i 56110 1 0[ 5940 CO 50 001 3940 001
Materiai I
•
�t3ahra Sod iver Palter) 3110 00 ( 5! Ci 56 60 001 50 00 $661340
i Conduit ' 54 320 00 ; ttI_- II 1 $4 320.00 30.00 54,320 00
1 ---_...--_-......_.__ -rL__ i SQ 00. 50 00! 500011
i 1 D TOTAL 1 513.385 001
..._ 1 --i- i 1 i 10%MARK-UP I 51,338 501
-------" .. + -- - ! 5145,723.50
TOTAL BEFORE TAX i
T, .. ._......_._� - t i SALES TAX 259 20
'Conduit Sales Tax 1 5259 rJ( -
3 I I TOTAL 514.982 70 '
1 1 1 TOTAL EACH I 519.98
3
Fiber optic pull box 4 lid wI concrete apron 124"x38--x18")
1----
i t ST HOURLY I OT HOURLY; ST .ti.. OT ; ST I OT 1
i RATE RATE I HOURS HOURS 1 TOTAL 1 TOTAL 1 TOTAL
Personnet 1 1 i 1 i
iEaorpment Operator I 363 00 381 90 1— 1 5! Si 394.501 53 001 594 50
.__.._- $47 00 nj 5141.001 50.001 3141 00
!Laborer 561-10 _ .._
-_
1tguipment---- 1---
Excavator-7 5 metric tons 1 S90 0O 1 9
$11700 1,5 C, 513500 3000' S1350Q
Egoipm?nt(without Operator!
i Track with Hand Tants ' S,47 UO I 541tt7SIO 50
rr t5 ^t '5,0 50 34 001
'. Materials 1 I `I _
! I
Pull Sox 5941 18 I11 ` 3941.181 5(1 00 3941.18
1 —
GRAND TOTAL 51.382.18
-_.-_ -li 10%MARK-UP 1 $138.22
i i TOTAL BEFORE TAX 1 51,520.40
( PUH Box Sates lax
3 41 I E SALES TAX $56 47
i
-� ( TOTAL EACH 51,575.87
4
'The amount of 514 982.70 does rot break down into 519 98 properly The contractor used the total 514,982 70 per quote nstead of breaking it down(Dec linear
foot whir-I would total to 519 98 x 750=514,985 00,
.il .-,rea,aurdnr,«+ �,.«,w":ti' ..4.»;,.?. ,`r +,.
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From: FosterJim
Sent: Thursday, September 22, 2016 9.03 AM
co
To: ThomasMatthew a
Cc: FeyEric; MorrisCasey
Subject: Immokalee Rd. WM Relocation
Matt,
To address your questions, the following applies to the subject project;
• During the current installation of our 24" C-900 water main relocation project, there were some
overruns in the amount of field piping on the job.
• As the project is ongoing, additional changes may or may not be required on the remainder of the
installation.
• The extra piping was required due to the crossing of the 6" gas main and the adjustments and
realignments of the 24" pipe and fittings for the west to east run of the main.
• These alignments were mandated as we encountered changes in field conditions that were not
anticipated. The changes allowed for the proper installation, bedding and ease of install without
stressing the pipe/deflections required to ensure that our water main is installed per county standards
and conforms to the internal requirements of my QA/QC Inspection Team.
If you require any additional information, please contact me.
Thanks,
Jim Foster
Sr. Field l.nspector
Collier County Public Utilities Planning and Project 1Ian:a elnent Department
3339 Tamiarni'[rail East. Bldg. 111.
Suite F 303
Naples, Fl. 24112
Office: 239-232-5311.
Fax: 239-252-6579
Cell: 239-877-8282
Under Florida Law,e n«i.addresses are public records.if you do not want your e ina t address released:n response to a public records request,do not send
electronic mail to this entity. Instead,contact this office by te;ep?one or in writing.
1
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September 27, 2016
Nemeth-Harr
Hagen RIO Systems, Tie
C;CH-t
,:00-000e:0 FL 2 4 2 3.0
zero oiaCiipritifecit Change i-so ifffigneititiing 0ihaecig:
CRVtFi'vlembrarie Pieblacernent eine Skm
Contract No °Prtract 0-6607i
iFurcha-se Crcief iNo 46C016-07Defe
rDject 71g,67
Deer jullai
Ey copy of this letter, the above reffeirencee per reeirp isistieci :re as
indicated celow
air ne above referenced contract time e.reicy extertdeg b./4-'7ealeiricrar days. The previous total number
cf project completion clays iNCS 302 The priei,iogit finei sichenietion date viirces jaguar," 4, 20%7 The: rev:
substantial completion date shaii be Janiciany B 2017 The new Tina',completion date shall be an or before
February 2017, Note: Time extensions are sublece to the Board's Procurement Ordinance
Section 19 C 1 — 6. For specific projects, time eNtensions requite administrative Board approval;
for fixed term or blanket cormnodity and service contracts, time extensions do not require
administrative Board approva ,
By extending this contract, the County is not relieving ijsour firm of its oblicatlons to perform work in a timely
and.satisfactory manner man"consequences resuiting from failing to do ac.Coilier Court]hereby reserves
ll legal rights, including, but not iimited to, rights te termineee. flsberid or ele,ct env other appropriate
ciPgirse(s) of action should circerestences warrant witn fecami tie the hefeirenged bentract.
- ;
\-r;i K.1„
iv
Thomas A SivertJP
/ 1
/7
Swain Hail
Procurement Serices Division ,
€Th,+,..
Approval:,_Pti
(4,/,/,`
C: RbbinifiSheley, Clerk of Courts Soot cc
Pcricing&P,7..ero', 50.E.*Im '0F,;0000 0303 :Ho:Ha 0 2, 2-5.0,01 .7039-252-4200 FAX 23.0002F2-53.70:,
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Publicl turtle i; - 1
Y_. imp a > . je i,'a.... .. .. 1 t vas.
i. 313,1nat Is/are the detailed and specific explana icn(„)irat one ai,a; and terms of the requested c°.ande(s)
to the task(s), line items, and/or the additional days adder?
The Contractor has requested additional time for implementing aborovied vacs engineering
Improvements and for deveiopina a newly required SCIODe oroctammin: o1-:o. i7reviouis value
engineering i orK c(re:ases suomitted by the contras:O F.c'I: n",- c'ud2 requests is . additional time,
no a'tt=-j to y` reserved their?guts to request tm` eaten _ rater care when tm7c fu MPa:-4
changes became known.olwn. Staff and the design consultant eitasefet tine ccritrectoss reou. -
exteE -,'ons and mutuaily agreed to a 42 day contract extensi07. Tne revised substantial completion date
shaii be January 18, ?D17. and the final com Iedlon date - i- 'f
p - The contract iiM'S
..X1 Sriri yvidi nave no negative impact to water .1. _ L r _ ability
J....t.>u,:"demand.
2, y' h', was this change not included in the original contra_.
hraugr"'i the course of ro sarjctlon, it became e app rent that cipbortunities 's am a ai;abie to refine the
original design that would improve overall system operation and functionality, restilting in additional
fabrication timelines.
3. What will be the impact if this change is not processed
Ain acreeaole schedule extension was :negotiated Vat'`i _ cOttltional expenses for'_. ,v-
mediation art =aelav In closing ittit the project.
if this change is not processes the County would potentially be passing up opportunities to improve the
system whiile we have worker on site. If these improvements aro performed at a later dale, 1.),-Fey would
come at a greater cost and inconvenience. (additional mobiliza:ioh cost and requirement to take
machine offline while work is taking place.)
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