Agenda 10/11/2016 Item #11B 11.B
10/11/2016
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid 16-7009 - 2016 Beach Renourishment - Hauling and
Placement Contract to Earth Tech Enterprises, Inc., in the amount of $2,494,334 to transport,
place, and grade approximately 19,842 tons of beach quality sand to the South Marco Island Beach
and 116,000 tons of beach quality sand to the Vanderbilt,Park Shore, Pelican Bay and the Sugden
Lake beaches, authorize necessary budget amendments, authorize the Chairman to execute the
Agreement,and make a finding that this item promotes tourism.
OBJECTIVE: To transport, place, and grade beach quality sand for the beach renourishment of
South Marco Island, Vanderbilt, Park Shore, Pelican Bay and the Sugden Lake beaches beginning in
November 2016.
CONSIDERATIONS: Invitation to Bid (ITB) No. 16-7009 for the transport, placement, and
grading of approximately 19,842 tons of beach quality sand to the South Marco Island Beach and
116,000 tons of beach quality sand to the Vanderbilt, Park Shore, Pelican Bay and the Sugden Lake
beaches for the FY 2016/17 Beach Renourishment project was posted on August 25, 2016 with
notices sent to 2090 firms and 77 firms downloading full packages. Eight (8) responses were
received on the September 26, 2016, due date. Staff evaluated the bids and determined that
Earth Tech Enterprises, Inc., was the lowest, qualified and responsive bidder. The Board of
County Commissioners (Board) local vendor preference policy was not included in this
solicitation given that grant stipulations require full and open competition. However, Earth Tech
Enterprises, Inc., is a local contractor with principle offices in Naples, FL.
Earth Tech Enterprises, Inc., is an experienced contractor that has successfully completed sand
placement contracts for Collier County in the past. Four separate sand supply and unloading
operations will be provided by Earth Tech to complete this project. Each operation will operate
simultaneously with unloading locations at Vanderbilt Beach, Horizon Way, Sugden Park and
South Marco Island at Swallow Avenue. Additionally, four separate truck haul vendors will be
hired by Earth Tech Enterprises, Inc. to transport sand from the Stewart Immokalee Mine to
serve each unloading operation. One way truck trips providing sand from the Immokalee mine
to four unloading locations are as follows:
• South Marco Island beach at Swallow Ave- 900 one way trips
• Vanderbilt and Pelican Bay beaches via Vanderbilt Road access -2,978 one way trips
• Park Shore beach via Horizon Way access - 1,840 one way trips
• Sugden Park lake via Airport Pulling and Tamiami Trail -455 One way trips
Off road trucks will be utilized to transport sand down the beaches. Earth Tech Enterprises will
place the Marco South sand via conveyor. Earth Tech Enterprises will also grade the sand to the
final design configuration, perform turbidity monitoring, and provide construction surveys
required to reach design elevations. Earth Tech Enterprises has reviewed the County's schedule
and is committed to complete all work by December 31, 2016. In addition to the services
provided by the contractor, County staff will manage the site delivery stations, and will
coordinate the construction activities with the local city/county officials and law enforcement
agencies.
Beach quality sand will be provided by Stewart Materials at their Immokalee mine under a
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separate and direct contract with Collier County. Earth Tech Enterprises is committed to work
with Stewart Materials to successfully complete this project. Earth Tech Enterprises' bid is as
follows:
• South Marco Island beach renourishment - Bid 1 - $571,234
• Vanderbilt, Pelican Bay, Park Shore, and Sugden lake beach renourishment Bid 2A -
$1,923,100
• Total Contract Price- $2,494,334
The South Marco Island beach renourishment has been authorized by the Federal Emergency
Management Agency (FEMA) PW 1079 -Marco South Beach Renourishment to repair damages
as a result of Tropical Storm (TS) Debby (Project 195-90061). This beach renourishment is
100% in response to damages created by TS Debby to the South Marco Beach with
reimbursement of 75% of eligible federal storm expenses and 12.5% of eligible state storm
expenses. The original FEMA estimated cost for this scope of work was $161,194. The bid
price for the same authorized scope of work is $571,234. A cost overrun adjustment will be
required to be performed by FEMA at project closeout. There is no guarantee at this time that
FEMA will authorize the additional cost of this project. However, if the additional project costs
are not authorized by FEMA, County staff will initiate cost reimbursement discussions with
Florida Department of Environmental Protection (FDEP) for the state's Cost Share program.
The approximate reimbursement from FDEP will be reduced from the federal reimbursement of
75%to approximately 35%.
As an alternate to the off road truck transport of sand down the beach, staff solicited a sand
fluidization transport option to pump sand in a pipeline down the beach. This method would
eliminate large trucks traveling on the beach during beach operating hours. The price for sand
fluidization would increase project costs by approximately$381,000. Staff is not recommending
this alternate based on the price of this "means and methods" change and due to the safety
performance of beach sand transport to date. Sand Fluidization or the transport of sand down the
beaches with off road vehicles will not change the quantity of truck haul trips transporting sand
from the Immokalee mine.
Pelican Bay will reimburse the County for its beach renourishment costs.
Staff and the Engineer of Record (EOR) recommends that ITB No. 16-7009 be awarded to Earth
Tech Enterprises, Inc., as the lowest, qualified and responsive bidder. The bid tab is listed as
Attachment A and the EOR's letter of recommendation is listed as Attachment C.
FISCAL IMPACT: The subject ITB award, $2,494,334, for the transport, placement, and
grading of beach quality sand for South Marco Island, Vanderbilt, Park Shore, Pelican Bay and
the Sugden Lake beaches is provided in the FY 17 Tourist Development Tax Beach
Renourishment Fund (195) budget. Budget amendments will be processed as necessary to
efficiently manage the project and provide appropriate beach segment cost tracking.
The cost for the entire project including the sand supply, delivery, placement,
construction/engineering/inspection and professional engineering services is currently estimated
at$3,966,000. The engineers estimate for this entire project is $4,486,951.
A cost reimbursement from FDEP Cost Share program is expected to offset the cost of the
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Vanderbilt and Park Shore beach renourishment. Funding is available in FDEP contracts 14C01
and 15C01 to partially reimburse Collier County for this work. Currently staff is working with
FDEP to develop a contract amendment for reimbursement of this work.
The South Marco Island renourishment will be reimbursed at 75% of eligible federal storm
expenses and 12.5% of eligible state storm expenses. The original FEMA estimated cost for this
scope of work was $161,194. The bid price for the same authorized scope of work is $571,234.
A cost overrun adjustment will be required to be performed by FEMA at project closeout.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan
related to this action.
COMMITTEE RECOMMENDATIONS: This item will be presented to the Coastal Advisory
Committee for approval on October 12, 2016, and to the Tourist Development Council on
October 25, 2016, for approval. Both of these recommendations will be "After-the-Fact"
approvals. The CAC and TDC have previously approved the budget for the 2016/2017 Beach
Renourishment,CAC on May 12,2016 and TDC on June 27,2016.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires
majority vote for approval. -CMG
RECOMMENDATION: That the Board of County Commissioners awards Invitation to Bid
(ITB) 16-7009- 2016 Beach Renourishment - Hauling and Placement to Earth Tech Enterprises,
Inc., in the amount of $2,494,334 to transport, place, and grade approximately 19,842 tons of
beach quality sand to the South Marco Island Beach and 116,000 tons of beach quality sand to
the Vanderbilt, Park Shore, Pelican Bay and the Sugden Lake beaches, authorize necessary
budget amendments, authorize the Chairman to execute the Agreement, and make a finding that
this item promotes tourism.
Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees
and Program Management Division,Growth Management Department
ATTACHMENT(S)
1.Attachment A-Bid Tabulations(PDF)
2.Attachment C Recommendation Letter (PDF)
3. [LINKED] Earth Tech Enterprises Inc Contract (PDF)
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,•-•\ COLLIER COUNTY
Board of County Commissioners
Item Number: 11.B
Item Summary: Recommendation to award Invitation to Bid 16-7009 — 2016 Beach
Renourishment — Hauling and Placement Contract to Earth Tech Enterprises, Inc., in the amount of
$2,494,334 to transport, place, and grade approximately 19,842 tons of beach quality sand to the South
Marco Island Beach and 116,000 tons of beach quality sand to the Vanderbilt, Park Shore, Pelican Bay
and the Sugden Lake beaches, authorize necessary budget amendments, authorize the Chairman to
execute the Agreement, and make a finding that this item promotes tourism. (Gary J. McAlpin, GMD
Manager Coastal Zone)
Meeting Date: 10/11/2016
Prepared by:
Title:Accountant—Capital Project Planning,Impact Fees, and Program Management
Name: Gail Hambright
09/28/2016 4:20 PM
Submitted by:
Title:Division Director-IF,CPP&PM—Capital Project Planning,Impact Fees,and Program
Management
Name: Amy Patterson
09/28/2016 4:20 PM
Approved By:
Review:
Zoning Gary McAlpin Level 1 Sim.Reviewer 1-8 Completed 09/29/2016 8:56 AM
Capital Project Planning,Impact Fees,and Program Management Tara Castillo Level 1 Sim.Reviewer 1-8Completed
Capital Project Planning,Impact Fees,and Program Management Amy Patterson Level 1 Sim.Reviewer 1-8Completed
Growth Management Department Judy Puig Level 1 Division Reviewer Completed 09/29/2016 11:20 AM
Procurement Services Allison Kearns Level 1 Purchasing Gatekeeper Completed 09/29/2016 12:01 PM
Growth Management Department Jeanne Marcella Level 2 Division Administrator Completed 09/29/2016 3:37 PM
Grants Edmond Kushi Level 2 Grants Review Completed 09/30/2016 9:48 AM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 10/03/2016 9:45 AM
County Attorney's Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 10/03/2016 10:56 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 10/03/2016 2:40 PM
Grants Therese Stanley Additional Reviewer Completed 10/04/2016 12:23 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 10/04/2016 12:43 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 10/04/2016 4:46 PM
Board of County Commissioners MaryJo Brock Meeting Pending 10/11/2016 9:00 AM
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Attachment°C° CB&I Environmental&Infrastructure,
2481 NW cRt
Boca BoRatona ,FLaon 33431Blvd.
13
Tel:+1 561 391 8102
Fax:+1 561 391 9116
www.CBL.com
631213569
September 28, 2016
Mr. Gary McAlpin
Collier County Government
Coastal Zone Management
2800 N. Horseshoe Drive
Naples, FL 34104
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Re: Recommendation of Contractor Selection for Bid No. 16-6629 E
2016 Beach Renourishment Project, Collier County, Florida to
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Dear Gary: _
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This is to recommend selection of the low bidder, Earth Tech Enterprises, by the County for g
construction of the Bid #1: Marco and Bid #2A: Truck Haul Options. The bidder has the low bid on m
both options. The bid for Option 2A: Truck Haul is lower than Option 2B: Fluidization by $381,047.85.
This recommendation is based on the assumption that the Contractor, Earth Tech Enterprises, N
understands and has appropriately considered the nature of the project on the beach of the Gulf of
Mexico and performs as intended, meeting all of the requirements of the specifications of the project. I °:
have personal experience working with Earth Tech on a similar project in Collier County and they have J
the required experience. c
The bid price plus the cost of upland sand for the entire project is over a million dollars less than the c
estimate and is lower than the average per ton cost for the last three (3) truck haul projects. The E
fluidization cost is approximately $381,000 more and may have potential to be cost competitive with E
larger project volumes. The County created a bidding environment, leading to these competitive prices, 0
as shown with eight (8) different bidders. 0
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The recommendation for the selection of Earth Tech Enterprises is predicated upon County approval of d
the appropriate certificate of insurance documents with all required endorsements and stipulations, E
performance and payment bonds and any documents and/or endorsements required by the County. 0
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If you should have any questions, please call me. a
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Sincerely, EE
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Ste•',;, ,Keehn, P.E.,
Senior Coastal Engineer
CB&I Environmental & Infrastructure, Inc.
cc: Clint Perryman, Collier County
Tara Brenner, P.G., CB&I
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ATTACHMENT #5
Application & Support Material
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