Backup Documents 09/27/2016 Item #16D 6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT T +
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIG 'I,
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarde th of y i rney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
3. County Attorney Office County Attorney Office \ 1\\�
4. BCC Office Board of County �F b
Commissioners "VANC// `\-z4110
5. Minutes and Records Clerk of Court's Office kri(I 6 (14i)m
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Yousi Cardeso, PTNE / Phone Number 252-5886
Contact/ Department
Agenda Date Item was 9/27/16 Agenda Item Number 16-D-6
Approved by the BCC
Type of Document Notice of Grant AwardV Number of Original 1 . /
Attached Documents Attached (O
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column, whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
I. Does the document require the chairman's original signature? 0Qj 4 YC
2. Does the document need to be sent to another agency for additional signatures? If yes, YC
provide the Contact Information(Name; Agency; Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be C
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's YC
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the YC
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's YC
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slipA
should be provided to the County Attorney Office at the time the item is input into SIRE. NI Iii f
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 9/27/16 and all changes made during the YC NIS js'not
meeting have been incorporated in the attached document. The County Attorney's idbptio.nfoT
Office has reviewed the changes, if applicable. 41:;
9. Initials of attorney verifying that the attached document is the version approved by the Att.filr pot
BCC, all changes directed by the BCC have been made, and the document is ready for the
Chairman's signature. "Wt!
l: Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05,Revised 11/30/12
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Co ,ifCounty
PUBLIC SERVICES DEPARTMENT
PUBLIC TRANSIT & NBHD ENHANCEMENT DEPARTMENT
INTEROFFICE MEMORANDUM
TO: Minutes and Records
DATE: September 26, 2016
FROM: Yousi Cardeso, Operations Analyst
SUBJECT: FTA Section 5310 Grant Award Mailing Directions
Please mail the original grant award signed by the chairman as soon as possible to
the address below via FedEx. The Florida Department of Transportation needs to
have it in their hands as soon as possible. Provide me with a scanned copy prior to
submitting.
Mailing address: FDOT
Atten: Paul Simmons
801 North Broadway Avenue
Mail Station 1-39
Bartow, Florida 33830
If you have any questions or need me to mail it via FedEx, please let me know.
Sincerely,
Yousi Cardeso
Ann P. Jennejohn 1606
From: Ann P.Jennejohn
Sent: Thursday, September 29, 2016 1:58 PM
To: Cardeso, Yousi
Subject: Item #16D6 (9-27-2016 BCC Meeting)
Attachments: #16D6.pdf
Hi Yousi,
A copy of Item #16D6, accepting an FTA Section. 5310 Gravtt award,
approved by the Board this past Tuesday, is attacked for your records.
I'm sending out the original document this afternoon via FedEx and have
included a copy of the FedEx airbill addressed to Paul Siwwtons ivt r3artow.
Please let we know if there are any further instructions.
Thank you!
Ann Jennejohn, Deputy Clerk
Clerk of the Circuit Court
Clerk to the Value Adjustwtent 6oard
Collier County Hoard Minutes & Records Dept.
239-252-8406 Fax 239-252.-8408
1
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arty of Collier
CLERK OF THE;,CIRUIT COURT
Dwight E. Brock COLLIER COUNTY COI*THOUSE Clerk of Courts
Clerk of Courts 3315 TAMIAMI TRL E STE 102:, 1. P.O. BOX 413044
Accountant
NAPLES, FLORIDA !NAPLES,FLORIDA
Auditor
34112-5324 ;34101-3044 Custodian of County Funds
September 29, 2016
Paul Simmons, District Modal Development Administrator
Florida Department of Transportation
801 N. Broadway Avenue, Mail Station 1-39
Bartow, FL 33830
Re: Accepting an FTA Section 5310 Grant Award/FL-16-0041
Mr. Simmons,
Attached for further processing is an original copy of the document referenced above,
approved by the Collier County Board of County Commissioners on September 27, 2016.
If you need any further information from our office, please feel free to contact me at
239-252-8406.
Thank you.
DWIGHT E. BROCK, CLERK
Ann Jennejohn,
Deputy Clerk
Attachment
Phone- (239) 252-2646 Fax- (239) 252-2755
Website- www.CollierClerk.com Email- CollierClerk@collierclerk.com
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Florida Department of Transportation
RICK SCOTT 801 North Broadway Avenue JIM BOXOLD
GOVERNOR Bartow,Florida 33830 SECRETARY
October 26,2016
Collier County Board of County Commissioners
Ms. Yousi Cardeso,Operations Analyst
3299 Tamiami Trail, Suite 103
Naples,Florida 34112
RE: NOTICE OF GRANT AWARD DETERMINATION: FY 2016/2017 FEDERAL TRANSIT
ADMINISTRATION SECTION 5310,"ENHANCED MOBILITY OF SENIORS AND
INDIVIDUALS WITH DISABILITIES"PROGRAM
Dear Ms.Cardeso:
Enclosed please find the fully-signed notice of funding and acceptance of grant award form for the Fiscal
Year 2016/2017 Federal Transit Administration Section 5310, "Enhanced Mobility of Seniors and
Individuals with disabilities,"vehicle and equipment grant award.
Please contact Ms. Lazara Stinnette at the University of South Florida / Center for Urban Transportation
Research / Florida Transit Research Inspection and Procurement Services (TRIPS) by electronic mail at
LStinnetteAcutr.usfedu, by telephone at 813-974-0695 or by facsimile at 813-974-5168 to activate your
agency's purchase order. It is a requirement to order your vehicle on or before May 15,2017.
Should you have any questions,please feel free to contact Debi Stephens at(239)225-1982 or by email at
debra.stephens@dot.state.fl.us
Sincerely,
Michelle S.Pe nto
Transit Projects Coordinator
Enclosures
cc: Michelle Arnold,CTC,Collier County
Anne McLaughlin,Collier County Metropolitan Planning Organization
Lazara Stinnette,Center for Urban Transportation Research
Paul Simmons,Florida Department of Transportation
Debi Stephens,Florida Department of Transportation
D'Juan Harris,Florida Department of Transportation
www.dot.state.fl.us
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NOTICE OF FTA SECTION 5310 GRANT AWARD/FL-16-0041, SFY 2016/17
Based on the Agency's Application for Federal Assistance under 49 U.S.C. Section 5310, which was due to the
Department on or before February 2, 2016 and is on file at the Florida Department of Transportation, District One, 801
North Broadway Avenue, Bartow, Florida 33830 offices, the Department hereby makes the following grant award under
the 49 U.S.C. Section 5310 Program to:
Collier County Board of County Commissioners
3299 Tamiami Trail,Suite 103,Naples,Florida 34112
As of August 9,2016
Description Estimated Estimated Estimated Estimated
Total Federal State Applicant or
100% 80% 10% Local 10%
3-23'Standard Cutaway Diesel Vehicles $331,468.00 $265,174.00 $33,147.00 $33,147.00
1-(Expansion)23'Cutaway Diesel Vehicle $110,489.00 $88,391.00 $11,049.00 $11,049.00
4-Two-Way Communication Mobile Radios $15,600.00 $12,480.00 $1,560.00 $1,560.00
TOTAL $457,557.00 $366,045.00 $45,756.00 $45,756.00
Financial Management Number: 435210-1-93-13
Federal Award Identification Number(FAIN): 1001-2016-4
ACCEPTANCE OF GRANT AWARD
(To be signed by the recipient and returned to the FDOT District Office)
The undersigned accepts the above-described award and:
a) The Recipient reaffirms its assurances to FTA and FDOT as stated in Exhibits E,F,and G of its application.
b) The Recipient agrees to use and maintain the grant awarded equipment in accordance with the federal and state
program requirements,and for the services described,in its approved application.
c) The Recipient agrees to comply with all applicable civil rights statutes and implementing regulations.
d) The Recipient agrees to contact the FDOT Contractor,Lazara Stinnette,at the Center for Urban
Transportation Research, Florida Transit Research Inspection and Procurement Services(TRIPS)at
813-974-0695 to arrange purchase of the above items. This purchase will follow the Department's Guidelines for
Acquiring Vehicles.
e) The Recipient must do the following PRIOR to the purchase of equipment:
1) Complete a third party checklist
2) Have it approved by the Department's Transit Project Coordinator
3) Contact La7ara Stinnette so that she can make the funds available for expenditure
4) Wait for Lazara to send confirmation to expend funds
5) The Recipient may now make the purchase
f) The Recipient MUST request purchase of the vehicles/equipment on or before May 15,2017.
g) The Recipient agrees to submit the local matching funds when requested to do so.
h) The Recipient, if it is not a CTC,agrees to submit its Annual Operating Report(AOR)data to the CTC as
requested.
i) The Recipient will forward a copy of its maintenance plan to Ms. Stephens by December 30,2016 if you have not
already done so.
j) The Recipient will furnish proof of insurance for the vehicle(s)to Ms. Stephens,listing FDOT District One as
first Lien Holder and an additional insured, upon receipt of the vehicle.
Page 1 of 6
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SPECIAL CONSIDERATIONS:
E-Verify
Vendors/Contractors:
1. Shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of
all new employees hired by the Vendor/Contractor during the term of the contract;and
2. Shall expressly require any subcontractors performing work or providing services pursuant to the state contract to
likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility
of all new employees hired by the subcontractor during the contract term.
Single Audit Information
1. Please note this award is for a passenger vehicle(s)and/or other capital equipment/costs.The value of the federal
award should be considered as non-cash assistance.A non-Federal entity as defined by OMB Circular A-133,for
fiscal years beginning before December 26,2014,and 2 CFR Part 200,thereafter,as a Subrecipient of this
Federal award,may be subject to the audit requirements established by OMB Circular A-133,for fiscal years
beginning before December 26,2014,and 2 CFR Part 200,thereafter.In determining Federal awards expended in,
a fiscal year,the non-Federal entity must consider all sources of Federal awards, including non-cash
contributions.
AGENCY: Collier County BCC
(Na e)
Accepted by: 6 ys-�-�a-� �+t•�� Date Q"�7
(Sign e) t+
Typed Name and Title: Donna Fiala, Chairman OT, tT J�
.E:TiRQCK,CLERK
1 a_t
Agency Federal Employment Identification Number: 59-6000558 . , ��'
Mit as to i airman's
Agency Fiscal Year: October 1 to September 30 signature only.
Approved as to form and legality
411
DUNS Number: 076997790 .
A Cant County AtIt' •y
FLORIDA DEPARTMENT OF TRANSPORTATION
\,)
Award Approved by: Date: /c-Y-57/
Typed Name and Title: Paul A. Simmons
District Modal Development Administrator
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0
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EXHIBIT 1
Federal Financial Assistance
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
CFDA No.: 20.513
CFDA Title: Enhanced Mobility of Seniors and Individuals with Disabilities
CFDA Program Site: www.cfda.gov
Awarding Agency: Florida Department of Transportation
Award Amount: *refer to the Vehicle/Equipment delivery notice package for actual purchase
price*
Research& Not Applicable
Development:
Indirect Cost Rate: Not Applicable
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE SUBJECT TO THE
FOLLOWING AUDIT REQUIREMENTS:
2 CFR Part 200 — Uniform Administrative Requirements, Cost Principles & Audit Requirements for Federal
Awards
www.ecfr.gov
OMB Circular A-133,Audits of States, Local Governments and Non-Profit Organizations
www.whitehouse.gov/omb/circulars
OMB Circular A-133 Compliance Supplement
www.whitehouse.gov/omb/circulars
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT MAY ALSO BE
SUBJECT TO THE FOLLOWING:
OMB Circular A-87, Cost Principles for State, Local and Indian Tribal Governments
www.whitehouse.gov/omb/circulars
OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals and Other Non-Profit Organizations
www.whitehouse.gov/omb/circulars
49 USC 5310: Formula Grants for the Enhanced Mobility of Seniors and Individuals With Disabilities
http://uscode.house.gov/browse.xlitmi
FTA Circular 9070.1 G: Enhanced Mobility of Seniors and Individuals With Disabilities Program Guidance and
Application Instructions
www.fta.dot.gov/legislation law/12349.html
Federal Funding Accountability and Transparency Act(FFATA) Sub-award Reporting System(FSRS)
www.fsrs.gov
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1606
EXHIBIT 2
Single Audit Requirements
The administration of resources awarded through the Florida Department of Transportation (Department)to the
Subrecipient may be subject to audits and/or monitoring by the Department. The following requirements do not
limit the authority of the Department to conduct or arrange for the conduct of additional audits or evaluations of
Federal awards or limit the authority of any State agency inspector general, the State of Florida Auditor General
or any other State official. The Subrecipient shall comply with all audit and audit reporting requirements as
specified below.
a. In addition to reviews of audits conducted in accordance with OMB Circular A-133, for fiscal years
beginning before Decemb.er 26, 2014, and in accordance with 2 CFR Part 200, Subpart F - Audit
Requirements, for fiscal years beginning on or after December 26, 2014, monitoring procedures may
include but not be limited to on-site visits by Department staff and/or other procedures including,
reviewing any required performance and financial reports, following up, ensuring corrective action, and
issuing management decisions on weaknesses found through audits when those findings pertain to
Federal awards provided through the Department by this Award. By accepting this Award, the
Subrecipient agrees to comply and cooperate fully with any monitoring procedures/processes deemed
appropriate by the Department. The Subrecipient further agrees to comply and cooperate with any
inspections, reviews, investigations, or audits deemed necessary by the Department, State of Florida
Chief Financial Officer(CFO) or State of Florida Auditor General.
b. The Subrecipient, a non-Federal entity as defined by OMB Circular A-133, for fiscal years beginning
before December 26, 2014, and as defined by 2 CFR Part 200, Subpart F - Audit Requirements, for
fiscal years beginning on or after December 26, 2014, as a subrecipient of a Federal award awarded
through the Department, is subject to the following requirements:
i. In the event the Subrecipient expends a total amount of Federal awards equal to or in excess of
the threshold established by OMB Circular A-133, for fiscal years beginning before December
26, 2014, and established by 2 CFR Part 200, Subpart F -Audit Requirements, for fiscal years
beginning on or after December 26, 2014, the Subrecipient must have a Federal single or
program-specific audit for such fiscal year conducted in accordance with the provisions of OMB
Circular A-133, for fiscal years beginning before December 26, 2014,and in accordance with the
provisions of 2 CFR Part 200, Subpart F -Audit Requirements, for fiscal years beginning on or
after December 26, 2014. Exhibit 1 to this Agreement provides the required Federal award
identification information needed by the Subrecipient to further comply with the requirements of
OMB Circular A-133, for fiscal years beginning before December 26, 2014, and the
requirements of 2 CFR Part 200, Subpart F-Audit Requirements, for fiscal years beginning on
or after December 26, 2014. In determining Federal awards expended in a fiscal year, the
Subrecipient must consider all sources of Federal awards based on when the activity related to
the Federal award occurs, including the Federal award provided as noncash assistance through
the Department by this Award. The determination of amounts of Federal awards expended
should be in accordance with the guidelines established by OMB Circular A-133, for fiscal years
beginning before December 26, 2014, and established by 2 CFR Part 200, Subpart F - Audit
Requirements, for fiscal years beginning on or after December 26, 2014. An audit conducted by
the State of Florida Auditor General in accordance with the provisions of OMB Circular A-133,
for fiscal years beginning before December 26, 2014, and in accordance with 2 CFR Part 200,
Subpart F -Audit Requirements, for fiscal years beginning on or after December 26, 2014, will
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meet the requirements of this part.
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ii. In connection with the audit requirements, the Subrecipient shall fulfill the requirements relative
to the auditee responsibilities as provided in OMB Circular A-133, for fiscal years beginning
before December 26, 2014,and as provided in 2 CFR Part 200, Subpart F -Audit Requirements,
for fiscal years beginning on or after December 26,2014.
iii. In the event the Subrecipient expends less than the threshold established by OMB Circular A-
133, for fiscal years beginning before December 26, 2014, and established by 2 CFR Part 200,
Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014, in
Federal awards, the Subrecipient is exempt from Federal audit requirements for that fiscal year.
However, the Subrecipient must provide a single audit exemption statement to the Department at
FDOTSingleAuditridot.state.fl.us no later than nine months after the end of the Subrecipient's
audit period for each applicable audit year.
iv. The Subrecipient must electronically submit to the Federal Audit Clearinghouse (FAC) at
https://harvester.census.gov/facweb/the audit reporting package as required by OMB Circular A-
133, for fiscal years beginning before December 26, 2014, and as required by 2 CFR Part 200,
Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014,
within the earlier of 30 calendar days after receipt of the auditor's report(s) or nine months after
the end of the audit period. The FAC is the repository of record for audits required by OMB
Circular A-133, for fiscal years beginning before December 26,2014, and for audits required by
2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after
December 26, 2014, and this Award. However, the Department requires a copy of the audit
reporting package also be submitted to FDOTSingleAudit cr dot.state.fl.us within the earlier of 30
calendar days after receipt of the auditor's report(s) or nine months after the end of the audit
period as required by OMB Circular A-133, for fiscal years beginning before December 26,
2014, and as required by 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years
beginning on or after December 26,2014.
v. Upon receipt, and within six months, the Department will review the Subrecipient's audit
reporting package, including corrective action plans and management letters, to the extent
necessary to determine whether timely and appropriate action on all deficiencies has been taken
pertaining to the Federal award provided through the Department by this Award. If the
Subrecipient fails to have an audit conducted in accordance with OMB Circular A-133, for fiscal
years beginning before December 26, 2014, and in accordance with 2 CFR Part 200, Subpart F-
Audit Requirements, for fiscal years beginning on or after December 26, 2014, the Department
may impose additional conditions to remedy noncompliance. If the Department determines that
noncompliance cannot be remedied by imposing additional conditions, the Department may take
appropriate actions to enforce compliance.
vi. As a condition of receiving this Federal award, the Subrecipient shall permit the Department, or
its designee, the CFO or State of Florida Auditor General access to the Subrecipient's records
including financial statements, the independent auditor's working papers and project records as
necessary. Records related to unresolved audit findings, appeals or litigation shall be retained.
until the action is complete or the dispute is resolved.
vii. The Department's contact information for requirements under this part is as follows:
Office of Comptroller, MS 24
605 Suwannee Street
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Tallahassee,Florida 32399-0450 1 6 D 6
FDOTSingleAudit(a,dot.state.fl.us
c. The Subrecipient shall retain sufficient records demonstrating its compliance with the terms of this
Agreement for a period of five years from the date the audit report is issued and shall allow the
Department, or its designee, the CFO or State of Florida Auditor General access to such records upon
request. The Subrecipient shall ensure that the audit working papers are made available to the
Department, or its designee, the CFO, or State of Florida Auditor General upon request for a period of
five years from the date the audit report is issued unless extended in writing by the Department.
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