Backup Documents 09/13/2016 Item #16C 2 ORIGINAL DOCUMENTS CHECKLIST&ROUTING SLIP 16C 2
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
CO 8° > °' .TTO' 8 n 2; G .,,.,. . `'
Routed by Purchasing Department to the Office Initials Date
Following Addressee(s) (In routing order)
2. County Attorney Office County Attorney Office SET- o cii_ lflc
3. BCC Office Board of County 'PT
Commissioners WIA" 't\z,k<«
4. Minutes and Records Clerk of Court's Office ()fp} n � `/ �•
'1 14' /! t
5. Return to Purchasing Department Purchasing �/""
Contact: Sandra Herrera
PRIMARY CONTACT INFORMATION
Name of Primary Viviana Giarimoustas, 9/15/16 Phone Number 252-4270
Purchasing Staff
Contact and Date
Agenda Date Item was 9/13/2016 ✓' Agenda Item Number 16C2
Approved by the BCC
Type of Document Amendment tr Number of Original 2
Attached Documents Attached
PO number or account N/ASolicitation/Contract 14-6345 /
number if document is Number/Vendor Name 1/
to be recorded
INSTRUCTIONS& CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) A licable)
1. Does the document require the chairman's original signature? 5c1y (�� Yes lil F4
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed (10
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's "IT'
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the Qt:Ip,
document or the final negotiated contract date whichever is applicable. 1`'�
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's ( �_
signature and initials are required. �}-N�
7. In most cases(some contracts are an exception),an electronic copy of the document and
this routing slip should be provided to the County Attorney's Office before the item is OM
input into SIRE.
8. The document was approved by the BCC on the date above and all changes made ', /river,
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the 1 I" A
4114
BCC,all changes directed by the BCC have been made,and the document is ready for . "s t° r„r
Chairman's signature. ,';,;
16C 2
MEMORANDUM
Date: September 26, 2016
To: Viviana Giarimoustas, Purchasing Technician
Procurement Services
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Contract #14-6345 "CEI Services for the Wastewater Basin
Programs (MSP 101 Basin)"
Contractor: Stantec Consulting Services, Inc.
Attached is an original copy of the document referenced above, (Item #16C2)
approved by the Board of County Commissioners on Tuesday, September 13, 2016.
The second original has been held by the Minutes and Records Department as part of
the Board's Official Record.
If you have any questions, please contact me at 252-7240.
Thank you.
Attachment
16C2
EXHIBIT A-1 Contract Amendment#1 to Contract#14-6345
"Construction Engineering and Inspection (CEI)Services for the Wastewater Basin
Programs [MPS 101 Basin]"
This amendment, dated 3 m 1J 2016 to the referenced agreement shall be by and
between the parties to the original Agreement, Stantec Consulting Services, Inc., (to be referred
to as "Consultant") and the Board of County Commissioners for Collier County, Florida, a
political subdivision of the State of Florida (to be referred to as"Owner").
Statement of Understanding
RE: Contract # 14-6345 "Construction Engineering and Inspection (CEI) Services for the
Wastewater Basin Programs[MPS 101 Basin]"
The parties agree to amend the Contract in accordance with Article II "Additional Services of
Consultant" to include a field office, per Exhibit Al-A Schedule A "Scope of Services" and
Exhibit Al-B Schedule B "Basis of Compensation," attached to this Amendment and
incorporated herein by reference. This Amendment shall be retroactive to the original date the
Board approved the Agreement.
All other terms and conditions of the Agreement shall remain in force.
IN WITNESS WHEREOF, the parties have each, respectively, by an authorized person or
agent, have executed this Amendment on the date indicated above.
Dwight E. Brock, -rk• ;r OWNER:
►=
�-
II Ilk BOARD OF COUNTY COMMISSIONERS
Attest-as to Chairman's Deputy t . OF COL ER COUNTY, FLORIDA
signature only. • '
By:
Consultant's F4mt. itn Donna Fiala, Chairman
By:
1L4 K L CONSULTANT: Stantec Consulting
Prit Name Services, Ing -
Consultant's Second Witness; By: •'
BY: 47)// j .. (�U ( (E Pf'TDU(l €L
f Print Name and Title vice P(t,Es(lE-yJ7
Print Narhe
Appraved • •o� - gid Legality:
•
A- a�'�► C.' ty_ orne
D-.piAb 1
Note: Language deleted has been struelE-threugh. New language has been underlined.
16C2
EXHIBIT Al-A Contract Amendment#1 to Contract#14-6345
"Construction Engineering and Inspection (CEI)Services for the Wastewater Basin
Programs [MPS 101 Basin]"
Schedule A
"SCOPE OF SERVICES"
***
Task 3.0—Additional Services
***
3.2 Field Office:
The County requires a field office for this project. The County's Project Manager, and
designees, shall have same access to the field office as the Consultant. The Consultant
agrees to provide the County with an acceptable field office that includes a minimum of
the following essential items to support the project:
• Office space within a desired radius (to be approved by the County) of the
project for the duration of the project,
• Office telephone, and
• Copier rental/lease.
The Consultant must submit to Owner a business case supporting the best value for its
proposed field office, including a comparision of two different comparable site locations,
and duration of the field office. The Consultant shall provide the Owner with a copy of
any proposed lease agreement pertaining to its desired field office for the Owner's
review. The execution of any lease agreement or any other agreement pertaining to the
provision of a field office prior to the Owner's authorization of the proposed office space
shall be at the Consultant's own peril and is ultimately subiect to the Owner's
subsequent approval.
The Consultant shall be reimbursed for allowed expenses associated with this field
office, upon written approval by the County, with payment processed as outlined in
Schedule B, Basis of Compensation, Section 2.1. The Consultant shall list this fixed
monthly cost as a line item of the cost proposal titled "Field Office Allowable Expenses,"
and it shall also be listed as such on invoices submitted to the County for payment.
At least ninety (90) days prior to the expiration of the Consultant's lease agreement for
any approved field office, the County will re-evaulate its current needs. At that time, the
Consultant will provide a proposal with comparable market comparisions illustrating the
best value option for the County. Should the parties agree there is still a need for a field
office, and that the Consultant's proposal is the best value option for the County,
allowable expenses will continue to be processed as outlined in Schedule B, Basis of
Compensation, Section 2.1, at the approved location. As necessary, the "not to exceed"
provisions in Schedule B will be amended pursuant to the Procurement Ordinance to
reflect any changes in cost.
2
Note: Language deleted has been s ckc-rough. New language has been underlined.
16C 2
EXHIBIT Al-B Contract Amendment#1 to Contract#14-6345
"Construction Engineering and Inspection (CEI) Services for the Wastewater Basin
Programs [MPS 101 Basin]"
"SCHEDULE B - BASIS OF COMPENSATION"
TIME AND MATERIAL
2. COMPENSATION TO CONSULTANT
B.2.1. For the Basic Services provided for in this Agreement, OWNER agrees to make
monthly payments to CONSULTANT based upon CONSULTANT'S Direct Labor Costs
and Reimbursable Expenses in accordance with the terms stated below. Provided,
however, all are in accordance with and not in excess of the rates set forth in the
Attachment I to this Schedule B, if applicable.
B.2.1.1 FIELD OFFICE ALLOWABLE EXPENSES: The compenstation for the
field office as provided in Section 3.2, of Schedule A-Scope of Services, shall in no
event shall exceed the amount set forth in the table below and Attachment 1 is not
applicable to this section.
LEASE TERM MONTHLY OTHER ANNUAL
RENT MONTHLY NOT TO EXCEED
EXPENSES* AMOUNT:
1. 1011/15— 10/31/15 $0
2. 11/1/15—9/30/16 $1,778.73 $500 $27,344.76
3. 10/1/16—9/30/17 $1,832.09 $500 $27,985.08
4. 10/1/17—9/30/18 $1,887.05 $500 $28,644.60
5. 10/1/18—9/30/19 $1,943.66 $500 $29,323.92
6. 10/1/19—9/30/20 $2,001.97 $500 $30,023.64
TOTAL EXPENSES $143,322.00
(Total Items 1-6)
* Field Office Allowable Expenses (Per 8.3.5.1.7 Utilities, including any necessary expenses
associated with the specified use of the premises.)
3. SCHEDULE OF PAYMENTS
B.3.5. Unless specific rates have been established in Attachment 1, attached to this Schedule
B, CONSULTANT agrees that, with respect to any subconsultant or subcontractor to be
utilized by CONSULTANT for Additional Services, CONSULTANT shall be limited to a
maximum markup of 5% on the fees and expenses associated with such subconsultants
and subcontractors.
8.3.5.1 Reimbursable Expenses associated with Additional Services must comply with
section 112.061, Fla. Stat., or as set forth in the Agreement, be charged
3
Note: Language deleted has been struck thhrough. New language has been underlined.
16C 2
without mark-up by the CONSULTANT, and shall consist only of the following
items:
8.3.5.1.1. Cost for reproducing documents that exceed the number of
documents described in this Agreement and postage and handling of
Drawings and Specifications.
8.3.5.1.2. Travel expenses reasonably and necessarily incurred with respect
to Project related trips, to the extent such trips are approved by OWNER.
Such expenses, if approved by OWNER, may include coach airfare, standard
accommodations and meals, all in accordance with section 112.061, F.S.
Further, such expenses, if approved by OWNER, may include mileage for trips
that are from/to destinations outside of Collier or Lee Counties. Such trips
within Collier and Lee Counties are expressly excluded.
8.3.5.1.3. Permit Fees required by the Project.
B.3.5.1.4. Expense of overtime work requiring higher than regular rates
approved in advance and in writing by OWNER.
B.3.5.1.5. Expense of models for the County's use.
B.3.4.1.6. Other items on request and approved in writing by the OWNER.
B.3.5.1.7 To the extent that the County requires the Consultant to maintain a
field office as provided in Schedule A, Section 3.2 of the Contract, the
allowable expense, subject to the County's approval of the field office, is
limited to the actual cost of rent and utilities, including any necessary
expenses associated with the specified use of the premises, without any mark-
4
Note: Language deleted has been stslc-tlifeugh. New language has been underlined.
16C2
CERTIFICATE OF OFFICERS & DIRECTORS
STANTEC CONSULTING SERVICES INC.
(the "Corporation")
I, Jeffrey P. Stone, Assistant Secretary of the Corporation, certify on behalf of the
Corporation that the following are the officers and directors of the Corporation:
Officers
President Robert J. Gomes
Executive Vice President & COO Richard K. Allen
Executive Vice President W. Paul Allen
Executive Vice President Carl Clayton
Executive Vice President Valentino DiManno
Executive Vice President Scott L. Murray
Executive Vice President Eric Nielsen
Executive Vice President Stanis I.R. Smith
Senior Vice President & CEO Engineering Brian Larson
Senior Vice President & CIO Chris McDonald
Senior Vice President John Adams
Senior Vice President Paul J.D. Alpern
Senior Vice President Donald W. Armour, Jr.
Senior Vice President Jamie Bagan
Senior Vice President Donald R. Belliveau
Senior Vice President Leonard Castro
Senior Vice President Reno Fiorante
Senior Vice President Steve Fleck
Senior Vice President Anton Germishuizen
Senior Vice President Isabelle Jodoin
Senior Vice President Gord Johnston
Senior Vice President Mike A. Kennedy
Senior Vice President Maurice Leger
Senior Vice President John P. Lortie
Senior Vice President Luigi Mancinelli
Senior Vice President Kirk Morrison
Senior Vice President Dean Palumbo
Senior Vice President Peter Salusbury
Senior Vice President Robert Seager
Senior Vice President William F. Shelley
Senior Vice President Keith Shillington
Senior Vice President Emree Siaroff
Senior Vice President Russ Wlad
Senior Vice President Robert A. Wood
Vice President Frank Aceto
Vice President Dave Bennett
Vice President Daniel Bernstein
Vice President Walter Brandhuber
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Vice President John Brock
Vice President Robert T. Carballo
Vice President Ramon Castella
Vice President Curt Chapman
Vice President Annie Coull
Vice President Don Craig
Vice President Donald Del Nero
Vice President Fermin A. Diaz
Vice President James Eastwood
Vice President Joseph Geller
Vice President Kelly J. Gerry
Vice President Arthur J. Hadnett
Vice President Douglas J. Johnson
Vice President Donna L. Jones
Vice President Bruce Knepper
Vice President Paul R. Koch
Vice President Frederick A. Kramer
Vice President Dave Lamontagne
Vice President Guy H. Le Patourel
Vice President Stuart E. Lerner
Vice President Larry Lightfoot
Vice President David Linamen
Vice President John S. Montgomery
Vice President Bjorn Morisbak
Vice President Dean Mullin
Vice President Robert Mullins
Vice President Dennis J. O'Brien
Vice President Simon P. O'Byrne
Vice President Eric T. Overton
Vice President Troy Peoples
Vice President Michael Reagan
Vice President Alan D. Reynolds
Vice President Todd Rhoads
Vice President Ryan Roberts
Vice President Alfonso Rodriguez
Vice President Eiliya H. Sabbagh
Vice President Robert A. Simm
Vice President Marjorie K. Simmons
Vice President Scott Storlid
Vice President John Take
Vice President Mehmet B. Tin
Vice President Alexander (Sandy) Watson
Senior Principal Keith Morrow
Principal Robert R. Cunningham
Manager Robert J. Sands
Project Manager & CEO-Surveying Rodger Kelly
Right of Way Officer Linda Brown
Right of Way Officer Geraldine V. Webb
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Assistant General Counsel Kenna Houncaren
Senior Counsel Jennifer A.I. Addison
Senior Counsel & Assistant Secretary Jeffrey P.Stone
Corporate Counsel Cate Bernardo
Corporate Counsel William A. Butler
Corporate Counsel William J. Edwards
Corporate Counsel Christopher 0. Heisler
Corporate Counsel Katharine LaFrance
Corporate Counsel Christy J. Leonard
Corporate Counsel Robert Ray
Secretary Kenna Houncaren
Treasurer Daniel J. Lefaivre
Directors
Richard K. Allen
Jeffrey P. Stone
Dated at the City of Rochester, New York, this 9th day of April, 2015.
STANTEC CONSULTING SERVICES INC.
Per it t
Jei frey P. Stone
As4istant Secretary
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