Agenda 09/13/2016 R Item #16F 3 16.F.3
09/13/2016
EXECUTIVE SUMMARY
Recommend approval of Amendment # 1 to Pro Watercross Championship Agreement to exercise
the renewal option to host the 2016 event,approve Tourist Development Tax Category"B"funding
to support the Pro Watercross World Championships September 16 - 26, 2016 and make a finding
that this expenditure promotes tourism.
OBJECTIVE: Approve funding for promoting, managing and televising the Pro Watercross World
Championships.
CONSIDERATIONS: Collier County was awarded the Pro Watercross Tour World Championships for
the years 2015-2017. The current agreement provides for three (3) additional one year renewal terms.
Staff is seeking approval to amend the agreement to allow the County to host the 2016 Pro Watercross
World Championships. This event will take place at Sugden Regional Park in Collier County September
16 - 26, 2016. The 2016 event will be a week-long event that will bring in pro Watercross riders, crews,
families, and fans from all over the world. The Tourism Division Sports Marketing team has brought this
prestigious event to our community and as part of the bid award, our commitment is to fund the following
costs to support and promote this event. Funding for this event is subject to a recommendation from the
Tourist Development Council and approval by the Board of County Commissioners.
Projected Expenses for 2016 Pro Watercross World Championship
ITEMS- To be Paid by Collier County Projected Cost
Sugden Park Rental Fees $ 10,000
Hotel Rooms for event Officials $ 6,500
Trainers/EMT Support $ 8,000
Law Enforcement and Security $ 7,500
Event site&Participant Promotional Items $ 5,000
Offsite Parking rental fees $ 7,500
Collier County Total $44,500
CBS Sports Network Production and Broadcast of Finals $ 80,000
(placed by advertising agency of record)
Total Event Support Cost $124,500
The economic impact of this event is estimated at approximately $1.5 million in direct visitor spending in
our community as well as 1,500 hotel projected hotel room nights. The event will be televised nationally
in a one hour special on the CBS Sports Network reaching an estimated 112 million households.
FISCAL IMPACT: Funding in the amount of$124,500 for this event is included in the FY 17 Tourism
Division budget in Fund 184 for sports marketing and media advertising.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this
action.
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16.F.3
09/13/2016
ADVISORY BOARD RECOMMENDATION: The Tourist Development Council recommended
approval of this item 8-0 at the August 22, 2016 meeting.
LEGAL CONSIDERATION: This item has been approved as to form and legality and requires majority
vote for approval. -CMG
RECOMMENDATION: Recommend approval of Amendment # 1 to Pro Watercross Championship
Agreement to exercise the renewal option to host the 2016 event, provide Tourist Development Tax
Category "B" funding in the amount of$124,500 to support the Pro Watercross World Championships
September 16-26,2016 and make a finding that this expenditure promotes tourism.
PREPARED BY: Michael Obyc, Sr. Sports Marketing Manager
ATTACHMENT(S)
1.Exhibit A-1 Contract Amendment(2) (PDF)
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16.F.3
09/13/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.3
Item Summary: Recommend approval of Amendment # 1 to Pro Watercross Championship
Agreement to exercise the renewal option to host the 2016 event, approve Tourist Development Tax
Category "B" funding to support the Pro Watercross World Championships September 16 - 26, 2016 and
make a finding that this expenditure promotes tourism.
Meeting Date: 09/13/2016
Prepared by:
Title: Tourist Development Tax Coordinator—Tourism
Name: Kelly Green
08/25/2016 3:05 PM
Submitted by:
Title: Division Director-Tourism—Tourism
Name: Jack Wert
08/25/2016 3:05 PM
Approved By:
Review:
Tourism Jack Wert Level 1 Sim.Reviewer 1-8 Completed 08/26/2016 8:15 AM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 08/26/2016 9:56 AM
County Attorney's Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 08/26/2016 10:42 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/26/2016 11:01 AM
Budget and Management Office Ed Finn Level 3 OMB 1st Reviewer 1-4 Completed 08/26/2016 4:30 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 08/28/2016 11:25 AM
Board of County Commissioners MaryJo Brock Meeting Pending 09/13/2016 9:00 AM
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16.F.3.a
EXHIBIT A-1 Contract Amendment#1 to
"Pro Watercross Championship Agreement"
This Amendment, dated , 2016 to the referenced Agreement shall be by and
between the parties to the original Agreement, UWP, LLC/Pro Watercross Championship (to be referred
to as"Contractor")and Collier County,Florida,(to be referred to as"Host").
Statement of Understanding
RE: "Pro Watercross Championship Agreement"
In order to continue the services provided for in the original Agreement referenced above,the Contractor
agrees to amend the Contract as per Exhibit"Al-A"attached to this Amendment and incorporated herein
by reference or by the modified language below. -a
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Section 1 — UWP SHALL PROVIDE THE FOLLOWING SERVICES FOR THE PRO
WATERCROSS WORLD CHAMPIONSHIP AT NO COST TO THE HOST
as
a
a. Provide a professionally run watercross racing event from September--14`
September 27th, 2015 September 17 th through and including September 25 th, 2016, or until final ccs
completion of the event; specifically designed to entertain an audience for a minimum of five (5) to six
(6)hours each day. a
Section 2—HOST SITE REQUIREMENTS FOR THE EVENT
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As consideration for the rights and benefits granted herein and provided that UWP is in compliance with
the terms of this Agreement,the Host shall provide the following at no additional cost to UWP.
a. Host will allow UWP to use its personal watercrafts on the lake of Sugden Regional Park free of
charge for the purpose of tuning starting .- ;: , .-: : •:- :, ! Saturday, September 10, 2016 a)
through September 'vim 8 4 Thursday, September 15,2016.
b. Host guarantees the use of the event site, Sugden Regional Park,Naples,Florida,free of charge,
starting Saturday, September 12,2015 Friday, September 16,2016 through Tuesday September 29,
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2015 Monday, September 26,2016 or the completion of the Event, if later.
c. Host is responsible for overseeing water traffic control through communication with local marinas,
boat patrols, and signage in appropriate locations. Q
d. Standby ambulance with a minimum of two EMTs for each day throughout the event. Starting
Monday, September 21,2015 Friday, September 16, 2016—Sunday, September 27,2015 Sunday,
September 25,2016: times to be determined. w
e. Provide participants/event parking& security for event from September 16 through September 26,
2016.
must be pro approved by UWP before a commitment is made. Host has the option to place out of
market advertising and event promotion in print and other sources,and must be pre-approved by
UWP,LLC before commitment is made.
g. Provide UWP with marketing material in order to help promote your community to competitors and
fans.
h. Endeavor to provide UWP with ten(10)volunteers each day throughout the event week. Times to be
determined.
i. Provide UWP with hotel accommodations equaling fifty(50)room nights starting Monday,
September 21,2015 Sunday, September 27,2015 Thursday, September 22,2016—Sunday,
September 25,2016 . . . .' .. _ _ . -- ... : _ -
race site. Hotel or lodging accommodations to be determined at the discretion of the Host.
1 (S)
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1 6.F.3.a
Section 6—Term:
This Agreement shall become effective upon execution by the Host and shall remain in effect for one (1)
year. The Agreement may be renewed for three (3) additional one (1) year terms upon mutual written
agreement of the Parties and by amending the Agreement to provide for updated, future event dates. This
Agreement may be amended only by written agreement of the Parties executed with the same formalities
as herein expressed. Either Party may terminate this Agreement for convenience with a thirty (30) day
written notice to the other.
Note: Language deleted has been struck through. New language has been underlined.
All other terms and conditions of the agreement shall remain in force.
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IN WITNESS WHEREOF,the parties have each,respectively, by an authorized person or agent,have E
executed this Amendment on the date(s)indicated below.
Accepted: ,20 °
U
Dwight E. Brock,Clerk OWNER:
BOARD OF COUNTY COMMISSIONERS
BY: OF COLLIER COUNTY,FLORIDA 0a
Contractor's First Witness: By: co
Donna Fiala, Chairman
By:
Signature CONTRACTOR:
UWP,LLC/Pro Watercross World Championship
Print Name
By: w
Contractor's Second Witness: Signature
By: Print Name and Title
Signature ci
Print Name
Approved as to Form and Legality:
Assistant County Attorney
2C.O
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