Agenda 09/27/2016 Item #16E 9 16.E.9
09/27/2016
EXECUTIVE SUMMARY
Recommendation to approve the procurement of educational training programs for staff;
authorize the Chairman to execute an agreement with the Florida Gulf Coast University (as
provided through its affiliate, the Florida Institute of Government); and waive competition in the
best interest of the County as authorized in Ordinance No. 13-69, as amended.
OBJECTIVE: To provide a diverse and comprehensive staff training program to develop skills and
expertise for more effective service delivery.
CONSIDERATIONS: The Division of Human Resources is responsible to provide training and
educational opportunities for County employees. This allows for continued professional growth and
development of staff, and assists in preparing current employees for future organizational opportunities.
To meet that goal, the Division works closely with the Florida Institute of Government (FLOG) at Florida
Gulf Coast University each year to coordinate scheduling of training programs delivered on-site at County
facilities. These programs focus on providing needed workplace proficiencies, and facilitate the retention
of the most knowledgeable, skilled and experienced employees.
Florida Gulf Coast University, through its affiliate, the Florida Institute of Govermnent, and as a local
public educational provider of employee and management training programs, has developed the content
and delivery expertise to assist the County's employees with its unique program offerings. Staff is
requesting that pursuant to the Board's Procurement Ordinance 2013-69, as amended, (Section 9,
subsection B), the Board waive formal competition in the best interest of the County.
The Division of Human Resources will be presenting to the Board, at a subsequent meeting, a
recommendation to approve an award related to the implementation of a County-wide Learning
Management System (LMS) that potentially will reduce the number of instructor-led training programs
provided through FIOG. The LMS is expected to be available for training in about six months. Therefore,
this contract with Florida Gulf Coast for instructor led training covers requirements for the first six
months of the year. Once staff can assess the impact of the LMS on internal training needs, an amendment
to this contract for additional training may be made.
FISCAL IMPACT: The impact of this County-wide program coordinated through the Human Resources
Division will not exceed $59,600 for the entirety of FY 2017, which has been approved in the FY 2017
budget process in fund 001-121810. This contract represents $20,900 for the first six months of the fiscal
year. Other departments and divisions may also use this Agreement.
GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with
this Executive Summary.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval. - CMG
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16.E.9
09/27/2016
RECOMMENDATION: That the Board of County Commissioners approves the procurement of
educational training programs for staff; authorizes the Chairman to execute the agreement with
the Florida Gulf Coast University (as provided through its affiliate, the Florida Institute of
Government); and waives competition in the best interest of the County as authorized in
Ordinance No. 13-69, as amended.
Prepared by: Amy Lyberg, Director, Human Resources Division
ATTACHMENT(S)
1. FLOG FY 17 Training Agreement (PDF)
2.Fiscal impact comment (TXT)
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16.E.9
09/27/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.9
Item Summary: Recommendation to approve the procurement of educational training programs
for staff; authorize the Chairman to execute an agreement with the Florida Gulf Coast University (as
provided through its affiliate, the Florida Institute of Government); and waive competition in the best
interest of the County as authorized in Ordinance No. 13-69, as amended.
Meeting Date: 09/27/2016
Prepared by:
Title: Division Director-Human Resources—Human Resources
Name: Amy Lyberg
09/12/2016 9:45 PM
Submitted by:
Title: Division Director-Human Resources—Human Resources
Name: Amy Lyberg
09/12/2016 9:45 PM
Approved By:
Review:
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 09/13/2016 8:33 AM
Procurement Services Allison Kearns Level 1 Purchasing Reviewer 1-4 Completed 09/13/2016 9:18 AM
Administrative Services Department Pat Pochopin Level 1 Division Reviewer Completed 09/13/2016 11:26 AM
Procurement Services Sandra Herrera Level 1 Purchasing Reviewer 1-4 Completed 09/13/2016 11:42 AM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 09/16/2016 11:40 AM
County Attorneys Office Colleen Greene Level 2 Attorney Review Completed 09/19/2016 9:21 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 09/19/2016 9:27 AM
County Attorneys Office Jeffrey A.Klatzkow Level 3 County Attorneys Office Review Completed 09/19/2016 10:12 AM
Office of Management and Budget Laura Wells Level 3 OMB 1st Reviewer 1-4 Completed 09/19/2016 1:44 PM
County Manager's Office Leo E.Ochs Level 4 County Manager Review Completed 09/20/2016 2:12 PM
Board of County Commissioners MaryJo Brock Meeting Pending 09/27/2016 9:00 AM
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FLORIDA ttte fuhn S:nrt lhllc
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GULFCOAST i INSTITUTE OF
UWb'HSiIY GOVERNMENT
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Send invoice and payment to:
AGREEMENT FOR WORKSHOP Florida Institute of Government
Florida Gulf Coast University
8695 College Parkway,Suite 1181
Ft.Myers,FL 33919-5831 E
PROVIDED BY Attention: Mary Louise Mondello
FLORIDA INSTITUTE OF GOVERNMENT mlmondello@fgcu.edu Q
(239)425-3278
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This Agreement for Workshop ("Agreement"), is made this 27th day of September, 2016, between
Florida Gulf Coast University Board of Trustees on behalf of the Florida Institute of Government, .E
a public body corporate of the State of Florida ("FGCU") and Collier County Board of County F'
Commissioners ("Client"), whereby FGCU agrees to provide the Workshop identified below under the o
terms and conditions stated herein: >-
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The Florida Institute of Government will provide up to 22 half-day(4 hour)workshops for Collier County p
Government—including 2 optional half-day workshops in February 2017,as needed. L-
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Title: Collier County Employee Training and Development Plan o)
FGCU Client: Collier County Government
Trainer(s): Jacquelyn Ferguson,Libby Anderson, Dr. David Kelley,Anne Schroeder,Lorna Kibbey,
Dr. Ava Fluty
Contact: Joanne Hartke, 239.822.3282; ihartke@fgcu.edu
Location: Collier County training room(s) a'
Dates: October 2016—March 2017(min. 20, max 22 half day workshops) c
Times: 8:30am— 12:30pm each date •E
Fee: Not-to-exceed$20,900 for up to 22 half day workshops
($950 per 4 hour workshop)
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MISC: FGCU will provide the trainer, electronic copies of blank sign-in sheet, evaluation form
and course materials/handouts. Certificates are available upon request 0
Client will provide, the training room for the above mentioned workshop(s), AN
equipment needs as requested by trainer(s), as well as the reproduction of original
evaluation form and handouts/materials for each participant. Upon completion of the
program, client will return all evaluation forms and the sign-in sheet indicating the names
of the participants that attended the program. Electronic certificates, if requested, will be
issued for each participant on the sign-in sheet.
Audio or video taping of workshop sessions is not permitted without the advance written consent of the
Institute of Government. Client must provide a minimum of two weeks(14 days)advance notice in order
to terminate this Agreement unless agreed to by the provider of the service. FGCU will invoice the Client
upon completion of the Workshop. Payment is due in accordance with Chap. 218, Florida Statutes, also
known as the"Local Government Prompt Payment Act".
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I agree to the terms as stated above.
Florida Gulf Coast University Board of Trustees Client Signature
Paul Snyder,Ph.D.
Senior Associate Provost&Associate Vice President
(Print Name and Title) (Print Name and Title)
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Date Date
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Collier County Board of County Commissioners: 2
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DONNA FIALA, CHAIRMAN
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ATTEST:
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Dwight E. Brock, Clerk of Court N
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• .proved as to Form and Legality:
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Assistant County Attorney m
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COLLIER COUNTY GOVERNMENT
Professional Development Series
October 2016—March 2017
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Please further explain the amount stated in the fiscal impact, versus the amount in
the agreement.
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