Agenda 09/27/2016 Item #16D 8 16.D.8
09/27/2016
EXECUTIVE SUMMARY
Recommendation to award a work order using the Annual Contract for Professional Services for
Engineers and Architects Contract 13-6164 to AECOM Technical Services, Inc. for the Clam Pass
Beach Park Electrical Upgrade and make a finding that this expenditure promotes tourism.
OBJECTIVE: To provide Project Management, Permitting, Bid and Construction Phase services for the
Clam Pass Beach Park Electrical Upgrade.
CONSIDERATION: The electrical system at Clam Pass Beach Park was installed 20 years ago. An
assessment by Facilities Management staff determined the system is in need of repair and upgrade. A
work order was awarded to AECOM Technical Services, Inc. for final design plans and specifications,
project management services, bid services and construction phase services for the Clam Pass Beach Park
Electrical Upgrade in the amount of$47,786. The bid documents have since been prepared and the project
is ready for solicitation, with only$31,391 spent on the awarded work order.
The Board of County Commissioners and the Naples Grande Hotel have an agreement regarding services
to the park, therefore coordination was required with the Naples Grande Hotel to determine funding
sources for construction. Based on the Agreement, it was determined that the County is responsible for
these major upgrades. The initial work order to AECOM Technical Services, Inc. was allowed to expire
so that a new work order could be issued when the funding was secured so that it would include current
permits.
A TDC grant application for $800,000 for the upgrade of the existing Clam Pass Beach Park Electrical
system was approved on June 27, 2016 by the Tourist Development Council for FY 17. The new work
order with AECOM Technical Services, Inc. will complete the remaining services required, associated
with the bidding and construction phases of the project. Permitting has been added as an additional line
item to the new work order and the remaining amount of funds needed to complete work is $33,959.
ADVISORY BOARD RECOMMENDATION: A TDC grant application for $800,000 for the upgrade
of the existing Clam Pass Beach Park Electrical system was approved on June 27, 2016 by the Tourist
Development Council for FY 17 with a 7-0 vote. The Tourist Development Council is scheduled to
review this request at the September 26, 2016 meeting.
FISCAL IMPACT: Funding for the subject work order is provided in the FY 17 budget under Project
No. 80345 (Clam Pass Beach Park Electrical Service Upgrade)in TDC Beach Park Facilities Fund(183).
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this
action.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval. - CMG
RECOMMENDATION: That the Board of County Commissioners awards the work order using
Contract Number 13-6164 to AECOM Technical Services, Inc., for the Clam Pass Beach Park Electrical
Upgrade, Project No. 80345, in the amount of$33,959, and makes a finding that this project expenditure
promotes tourism.
Prepared by: Felicia Kirby, Project Manager, Facilities Management Division
I Packet Pa. 976
16.D.8
09/27/2016
ATTACHMENT(S)
1. Work Order Clam Pass Electrical Signed_V2 (PDF)
Packet Pg.977
16.D.8
09/27/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.8
Item Summary: Recommendation to award a work order using the Annual Contract for
Professional Services for Engineers and Architects Contract 13-6164 to AECOM Technical Services, Inc.
for the Clam Pass Beach Park Electrical Upgrade and make a finding that this expenditure promotes
tourism.
Meeting Date: 09/27/2016
Prepared by:
Title: Project Manager, Senior—Facilities Management
Name: Margaret Bishop
08/26/2016 3:17 PM
Submitted by:
Title: Division Director-Facilities Mgmt—Facilities Management
Name: Dennis Linguidi
08/26/2016 3:17 PM
Approved By:
Review:
Facilities Management Dennis Linguidi Level 1 Sim.Reviewer 1-8 Completed 08/26/2016 4:34 PM
Parks&Recreation Hanka Washburn Level 1 Sim. Reviewer 1-8 Completed 08/29/2016 8:22 AM
Facilities Management Hank Jones Level 1 Sim.Reviewer 1-8 Completed 08/29/2016 8:58 AM
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 08/29/2016 9:12 AM
Procurement Services Scott Johnson Level 1 Purchasing Reviewer 1-4 Completed 09/07/2016 4:38 PM
Procurement Services Adam Northrup Level 1 Purchasing Reviewer 1-4 Completed 09/08/2016 7:52 AM
Public Services Department Hailey Margarita Alonso Level 1 Division Reviewer Completed 09/08/2016 4:00 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 09/08/2016 5:18 PM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 09/12/2016 9:03 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 09/12/2016 10:09 AM
County Attorney's Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 09/14/2016 2:14 PM
Budget and Management Office Ed Finn Level 3 OMB 1st Reviewer 1-4 Completed 09/16/2016 11:56 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 09/18/2016 9:37 PM
Board of County Commissioners MaryJo Brock Meeting Pending 09/27/2016 9:00 AM
I Packet Pg.978
WORK ORDER/PURCHASE ORDER
Contract 13-6164 "Professional Services for Engineers and Architects—CE"
Contract Expiration Date: March 8, 2019
This Work Order is for professional engineering services for work known as:
Project Name: Clam Pass Beach Park Electrical Upgrades
Project No: 80345
The work is specified in the proposal dated August 18, 2016 which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,this
Work Order/Purchase Order is assigned to: AECOM Technical Services, Inc.
Scope of Work: As detailed in the attached proposal and the following:
* Task I Project Management
* Task II Collier County Growth Management Permitting
* Task III Bid Phase Services
* Task IV Construction Phase Services
*
Schedule of Work: Complete work within 365 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement#13-6164 will survive and remain subject to the terms and conditions of
that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): N Negotiated Lump Sum (NLS) Lump Sum Plus
Reimbursable Costs (LS+RC) XTime & Material (T&M) (established hourly rate — Schedule A)
Cost Plus Fixed Fee (CPFF), as provided in the attached proposal.
Task I $ 3,216.00 LS
Task II $11,122.00 LS
Task III $ 4,085.00 LS
Task IV $15,536.00 T&M
TOTAL FEE $33,959.00
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Page l of 2
Attachment: Work Order Clam Pass Electrical Signed_V2 (1894 : Clam Pass Electrical) a�
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PREPARED BY: ---)Li‘f•A. . <6/ 5) I
Felicia Kirby, reject Manager Date
Facilities Management Division
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REVIEWED BY: �
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Margat BishoP�P.E., Manager Date
Facilities ► anagement Division
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REVIEWED BY: • .t ___ V
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Ha on.s, '.' ., 'rincipal Project Manager Date N
Facilities dna:e ent Division a
APPROVED BY:
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Barry Williams,Director Date
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Parks&Recreation Division c
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By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby a,
discloses,that,to the best of their knowledge and belief,all relevant facts concerning past,present,or in
currently planned interest or activity (financial, contractual, organizational, or otherwise) which T
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
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disclosed. a►
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Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project a.
duration. 0
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ACCEPTED BY: AECOM Technical Services,Inc. 0
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Rona • R. availed,P.E.,BCEE Date
Project Director a►
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Page 2 of 2
I Packet Pq.980 I
I6.D.8.a
STAFFING and COST PROPOSAL
to
AGREEMENT for PROFESSIONAL SERVICES
between
Collier County
and
AECOM Technical Services,Inc. w
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Clam Pass Beach Park Electrical Upgrade
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August 18,2016 ••
THIS DOCUMENT is a STAFFING and COST PROPOSAL to Contract 13-6164 Professional
Services: Architect and Engineering,executed between Collier County Board of County c•,
Commissioners(COUNTY)and AECOM Technical Services,Inc.(CONSULTANT),dated March 9, >�
2014 (hereafter called"Agreement").
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A. BACKGROUND ToTo
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The COUNTY and CONSULTANT have entered into an Agreement to provide professional a
engineering services for the following engineering disciplines: w
• CEI,Project Management,and Value Engineering(CEI)
• Environmental Study, Planning and/or Design(EN) n
• Instrumentation and Controls(SCADA and Low Voltage)(SCA)
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• Modeling and Simulation(MS) o
• Solid Waste Study,Planning and/or Design(SW) as
• Public Utilities Facilities(PU) o
• Wellfield Study,Planning and/or Design(WEL) -�
• Electrical Study,Planning and/or Design(EL)
The Agreement provides for specific services to be performed on the basis of a Work Order supported
by a proposal prepared by the CONSULTANT and approved by the COUNTY. Professional services
are authorized on receipt of an executed Work Order and Notice-to-Proceed,
The COUNTY wishes to implement electrical service upgrades at the beachside concession building for
Clam Pass Beack Park located near the Naples Grande resort. The electrical upgrades include increasing
the feeder conduit and conductor size from the FPL service point to the concession building,replacing
the existing transformer and panelboard at the concession building with larger equipment,and providing
the panelboard with sufficient circuit breaker quantities and ratings to serve existing and future electrical
loads at the concession building. The COUNTY plans to competitively bid the project in an open
solicitation to qualified contractors. Under a previous assignment, the CONSULTANT provided plans
and specifications for competitively bidding the work.
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Dar4n4 Don 004 I
16.D.8.a
B. DESCRIPTION OF ASSIGNMENT
CONSULTANT will prepare and submit the required building permit applications and necessary copies
of signed and sealed drawings to secure the building permit through Collier County Growth
Management.
CONSULTANT will assist the COUNTY during the bidding phase of the project.
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During construction,CONSULTANT will monitor performance of the work by the construction
contractor,including attendance of project progress meetings,shop drawing review,periodic site visits, a)
and certification of the completed work.
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C. SCOPE OF SERVICES E
CONSULTANT will perform the following services:
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TASK No. 1—Project Management w
1. Coordinate project activities—CONSULTANT will perform project coordination and management >1
functions for the duration of the project. 0
TASK No.2—Assist in Securing Collier County Growth Management Building Permit
1. Prepare required sets of signed and sealed plans and specifications for Collier County Growth •
Management's review in granting the contractor a building permit. Coordinate with Growth
Management during their review process and respond to inquiries and requests for clarifications
from Growth Management.
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TASK No.3--Bid Phase Servicescc
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1. Attend pre-bid meeting and prepare meeting minutes.
2. Respond to Contractor questions in writing. Assist COUNTY in preparing one addendum to the O
Contract Documents.
3. Assist COUNTY with review of bids and tabulate bids received. Prepare Letter of Recommendation
for award of contract.
4. Prepare conformed documents incorporating addendum items.
TASK No.4—Construction Phase Services
1. Attend pre-construction meeting and assist COUNTY with the preparation of meeting minutes.
2. Receive,review, and process submittals from Contractor specified for such review in the contract
documents(up to 4 submittals and 2 re-submittals).Prepare and maintain a log of submittals to
include submittal number,subject,and date received,reviewer,action taken and date returned.
3. Prepare responses to Contractor's Requests-for-Information(up to 2 RFIs).
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I Packet Pa. 982
16.D.8.a
4. During construction of the project perform one site visit to meet with representatives of the
Contractor and COUNTY and to observe the general progress of the work.
5. Assist COUNTY with management of proposed Changes to the Work by preparing Request-for-
Proposed-Changes(1 RPC included in this scope),evaluating and responding to Contractor claims
and preparing contract change order.
6. Provide consultation and advice to the County's Project Manager during construction. Tzi
7. Assist the County with review of progress payments (up to 2 progress payments).
8. Assist COUNTY with the following services related to Contract Closeout:
a. Perform Substantial Completion walk through and develop final punch list in conjunction t=
with COUNTY staff. ca
b. Prepare a"Certification of Construction Completion". a,
c. Perform Final Completion walk through in conjunction with COUNTY staff. es,
d. Assist with review of final pay request. a
e. Prepare signed and sealed"As-Constructed"(record)plans from information provided by the in
Contractor required for project certifications.
D. DELIVERABLES
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The following deliverables are anticipated:
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1. Six(6)full-size sets of signed and sealed design drawings and permit applications to be submitted E
to Collier County Growth Management for the contractor's Building Permit. E.5
2. One pdf file and four(4)sets of original record drawings to be submitted to COUNTY.
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E. SCHEDULE
The services described herein will commence upon receipt by the CONSULTANT of a Notice-to- a
Proceed and executed Work Order from the COUNTY, The estimated time required to complete the
tasks described above is as follows:
It is anticipated that the services for the project will be performed within a time limit not to exceed 365
days from the date of Notice-to-Proceed. If the services have not been completed within the above time
limit due to delays caused by COUNTY, COUNTY will consider request by CONSULTANT for
additional compensation if CONSULTANT's costs have increased due to the delay.
CONSULTANT will observe the time limitations as set forth herein. CONSULTANT will not be
responsible for delays beyond CONSULTANT's control,including delays caused by: (1)delays in
receiving information from others except CONSULTANT's subconsultants;and(2)delays in obtaining
subsequent authorization,approvals and review comments from COUNTY and other governmental
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I Packet Pa. 983
16.D.8.a
agencies. If such a delay should occur,the schedule will be updated and adjusted as mutually agreed
upon by CONSULTANT and COUNTY.
F. COUNTY RESPONSIBILITIES
1. COUNTY will designate a Project Representative,as COUNTY's representative and primary
contact for CONSULTANT. CONSULTANT will rely on COUNTY's designated Project
Representative for instructions and approval of CONSULTANT's services,
2. COUNTY will pay all permitting fees and associated expenses.
3. COUNTY will perform onsite construction observation and inspection. a
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4. COUNTY will advertise for bids or quotations,reproduce and distribute documents to contractors
and vendors.
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5. COUNTY agrees that in accordance with generally accepted construction practices,any Contractor
employed by COUNTY to perform work in connection with the Project,will be required to assume N
sole and complete responsibility for job site conditions during the course of construction of the >i
Project, including safety of all persons and property, and that this requirement shall be made to apply a)
continuously and not be limited to normal working hours. CONSULTANT shall not have control
over or charge of, and shall not be responsible for, construction means,methods,techniques, in
sequences or procedures,as these are solely the responsibility of the Contractor. CONSULTANT Ta
will represent COUNTY in accordance with the responsibilities of the CONSULTANT described in
and Standard General Conditions of the Construction Contract and any mutually agreeable Special
Conditions specific to the Project. w
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G. COMPENSATION
For the professional services as set forth in this Staffing and Cost Proposal (proposal),the COUNTY
shall compensate the CONSULTANT as provided for in Article 5 of the Agreement and as follows:
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Table No. 1—Fee Summary
Task Fee Type a
TASK No. 1 —Project Management $3,216 Lump Sum s
TASK No.2—Collier County Growth Management $11,122 Lump Sum a
Permitting
TASK No,3—Bid Phase Services $4,085 Lump Sum
TASK No.4—Construction Phase Services $15,536 T&M
TOTAL FEE $33,959
Compensation for the services provided shall be due and payable in accordance with the Agreement.
The total fee is calculated based on the Rate Schedule,effective March 9,2014,which is included in
Attachment B to the Agreement.
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I Packet Pa. 984
16.D.8.a
Certain assumptions have been made in developing the fee for service.To the extent possible,they are
stated in this proposal. If changes to the work result in changes on the level of effort presented in this
proposal the scope of services and fee budget will be revised by mutual agreement.
Attachment No. 1 to this proposal provides a breakdown of the fee calculation.
H. OTHER PROVISIONS
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All provisions contained in the Agreement not specifically modified herein,or in the associated Work a
Order authorizing this work,shall remain in full force and effect and are incorporated by reference w
herein.
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PROPOSED BY: AECOM Technical Services, Inc.
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By:
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Ronald R. Cavalieri,P.E.,BCEE
Project Director
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By: PIP Ie To
Donovan S. .ramlett,P.E.
Project Manager a
Date: August 18,2016
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