Agenda 09/27/2016 Item #16D 3 16.D.3
09/27/2016
EXECUTIVE SUMMARY
Recommendation to approve a work order using Contract No. 13-6164 to BSSW Architects, Inc. for
design and permitting of the shade structure over the championship courts at East Naples
Community Park for the 2017 US Open Pickleball Championship; authorization of necessary
budget amendment; and make a finding that this expenditure promotes tourism.
OBJECTIVE: To provide engineering, design, permitting, and post design construction services for the
shade structure at the Championship courts for the 2017 US Open Pickleball Championship.
CONSIDERATION: On June 14, 2016 the Board of County Commissioners (Item 16.D.20) voted to
approve the Parks and Recreation Department request to begin the initial design and work plan associated
with the construction of the open air cover over the finals courts at East Naples Community Park in
preparation for the 2017 US Open Pickleball Championship.
A work order was issued to BSSW Architects, Inc. on July 25, 2016 for a feasibility study to determine
options for placement of the shade structure, materials, site utility modifications and a proposed budget.
The feasibility study report included options and construction cost estimates.
The information from the feasibility was used to develop a work order for the design and permitting phase
of the shade structure. In order to meet the April 2017 deadline to have the structure designed, permitted
and constructed, authorization for the budget, award of a work order for shade structure permitting and
design was requested at the August 22, 2016 TDC meeting. This request expedited TDC and BCC
approvals by approximately two months.
ADVISORY BOARD RECOMMENDATION: On August 22, 016 the TDC approved the pre-
authorization of a work order using Contract Number 13-6164 for design, permitting and post design
construction services, authorization of the necessary budget amendment for $50,000 and made a
recommended finding that this expenditure promotes tourism.
FISCAL IMPACT: Funding in the amount of $59,500.00 is available from TDC Tourism Promotion
Reserve and Project Fund (196). A budget amendment moving funds from reserves is required.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this
action.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval. - CMG
RECOMMENDATION(S): That the Board of County Commissioners approves:
1. Authorization of a work order using Contract Number 13-6164 for design, permitting and post
design construction services;
2. Authorization of necessary budget amendment;
3. Make a finding that this expenditure promotes tourism
Prepared by: Margaret A. Bishop, P.E., Senior Project Manager,Facilities Management Division
I Packet Pg. 901 l
16.D.3
09/27/2016
ATTACHMENT(S)
1.Item 16.D.20 June 14, 2016 (PDF)
2. Work Order (PDF)
Packet Pg. 902
16.D.3
09/27/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.3
Item Summary: Recommendation to approve a work order using Contract No. 13-6164 to BSSW
Architects, Inc. for design and permitting of the shade structure over the championship courts at East
Naples Community Park for the 2017 US Open Pickleball Championship; authorization of necessary
budget amendment; and make a finding that this expenditure promotes tourism.
Meeting Date: 09/27/2016
Prepared by:
Title: Project Manager, Senior—Facilities Management
Name: Margaret Bishop
08/12/2016 12:32 PM
Submitted by:
Title: Division Director -Facilities Mgmt—Facilities Management
Name: Dennis Linguidi
08/12/2016 12:32 PM
Approved By:
Review:
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 08/12/2016 4:39 PM
Parks&Recreation Barry Williams Level 1 Sim.Reviewer 1-8 Completed 08/15/2016 1:12 PM
Facilities Management Dennis Linguidi Level 1 Sim.Reviewer 1-8 Completed 08/15/2016 2:13 PM
Public Services Department Amanda O.Townsend Level 1 Add Division Reviewer Completed 08/15/2016 2:45 PM
Facilities Management Hank Jones Level 1 Sim. Reviewer 1-8 Completed 08/15/2016 6:56 PM
Procurement Services Rhonda Burns Level 1 Purchasing Reviewer 1-4 Completed 08/16/2016 9:42 AM
Procurement Services Allison Kearns Level 1 Purchasing Reviewer 1-4 Completed 08/17/2016 8:16 PM
Public Services Department Hailey Margarita Alonso Level 1 Division Reviewer Completed 08/20/2016 11:43 AM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 08/22/2016 7:10 AM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 09/19/2016 1:41 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 09/19/2016 1:54 PM
Budget and Management Office Ed Finn Level 3 OMB 1st Reviewer 1-4 Completed 09/19/2016 3:34 PM
County Attorneys Office Jeffrey A.Klatzkow Level 3 County Attorneys Office Review Completed 09/20/2016 11:36 AM
County Manager's Office Leo E.Ochs Level 4 County Manager Review Completed 09/20/2016 3:01 PM
Board of County Commissioners MaryJo Brock Meeting Pending 09/27/2016 9:00 AM
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EXECUTIVE SUMMARY
c.
Recommendation to approve a request to pursue additional enhancements at East Naples
Community Park in order to support the US Open Pickleball Tournament April 2017 in the
amount of$30,000.
OBJECTIVE: To provide recreational opportunities for residents and tournament quality facilities for visitors
to Collier County in support of future regional and national Pickleball tournaments.
CONSIDERATIONS: Recently,Premiere Promotions, the Collier County Parks and Recreation Division,and
the Collier County Tourism Division partnered to host the first-ever US Open Pickleball Championship in
Naples,April 22-May 1. The event garnered 860 participants of the sport and received National coverage from
CBS Sports Channel, who aired a primetime special twice on the event. In addition, the event generated 2,500
overnight stays in area hotels and campgrounds attracted 10,300 spectators and $6.4 million in direct spending
in our community.
Plans are already underway for next year's US Open Pickleball Championship. The County made numerous
improvements to East Naples Community Park in preparation for the 2016 event, and staff recommends
pursuing additional improvements in advance of the 2017 event. These improvements include, but are not
limited to the following:
1. Upgrading the (9) Pickleball Courts that were repurposed from the roller hockey rink with the
tournament quality DecoTurf.
2. Removing existing fencing remaining from the repurposed skate park and provide enhanced
landscaping throughout the facility.
3. Engineer,design, and construct an open air covering over the finals courts.
Staff anticipates that items 1 and 2 will be completed in advance of the event. Item #3 will require time and
effort to design the improvements, establish a budget estimate, bid out and construct the shade cover. Hence, it
is critical that the necessary engineering work begin as soon as possible Staff is seeking approval to begin
work on the project plans and design of the open air covering at the finals court area at East Naples
Community Park. Staff will be requesting the funding for these improvements as part of the FY 17 budget.
FISCAL IMPACT: There are funds associated with the Collier County Parks and Recreation support of
tournaments within the Park's system that will be used to fund initial engineering and design of the open-air
cover structure. Funding for sports venue improvements is available within TDC Category `B" Promotion
Fund (184) within a reserve established for Sports Venue Support. To establish the project, funding would be
transferred from TDC Promotion Budget (184) to Parks Capital Fund (306). In Parks Capital Fund (306) a
segregated project budget for the subject improvements would be established. Going forward, a Tourist
Development Council("TDC")recommendation and budget amendment(s)will be required.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this action.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority
vote for approval. -CMG
RECOMMENDATION: That the Board of County Commissioners approves the expenditure of$30,000 to
begin the initial design and work plan associated with the construction of the open air cover over the finals
courts at East Naples Community Park in preparation for the 2017 US Open Pickleball Championship.
Prepared By: Barry Williams,Director,Parks and Recreation
I6.D.3.b
WORK ORDER/PURCHASE ORDER
Contract 13-6164"Professional Services for Engineers and Architects-AR"
Contract Expiration Date:March 8,2019
This Work Order is for professional engineering services for work known as:
Project Name:East Naples Community Park Pickleball Shade Structure
Project No:80341
The work is specified in the proposal dated September 13,2016 which is attached hereto and made a
part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced
above,this Work Order/Purchase Order is assigned to:BSSW Architects,Inc.
Scope of Work,; As detailed in the attached proposal and the following:
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•
• Task I Architecture,Engineering Design and Opinion of Cost
* Task II Civil Engineering,SDPA,Water Management Modifications
* Task III Permitting and Bidding Assistance
* Task N Construction Contract Administrationcu
* Task V Soil Borings and Geotechnical Report
Task VI Local Survey and Topographic Data cn
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* Task VII Reimbursable Expenses i o
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Schedule of Work: Complete work within 215 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement#13-6164 will survive and remain subject to the tarns and conditions of ai
12
that Agreement until the completion or termination of this Work Order. O
ComatusikLr In accordance with the °
Firm in accordance with followingAgreement referenced above,the County will compensate the
Firm in
le osts(LS+RC) meths): °Negotiated Lump Sum(NLS) ®Lump Sum Plus
['Tine&Material(T&M)(established hourly rate—Schedule A)[] E
Cost Plus Fixed Fee(CPFF),as provided in the attached proposal. E
Task I $28,000.00 LS
Task II S16,000.00 LS
Task Ill $4,000.00 LS
Task IV $5,000.00 LS
Task V $3,000.00 LS
Task VI $2,500.00 LS
Task VII $1,000.00 RC
•
TOTAL FEE
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16.D.3.b
PREPARED BY: 41 CCPy ib
Felicia Kirby,Proj rt ''onager Date
Facilities Management Division
APPROVED BY: .t�..i ct `, f•
Margaret SA.Bishop,P.E.,Sr.Project Manager Date
Facilities Management Division
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APPROVED BY: a
Barry Williams,Division Director
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Paas&Recreation Division Y
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APPROVED BY:
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Steve Cornell,Administrator Date
Public Services Department
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By the signature below, the Firm (includingemployees,
discloses,tirttt, to the best of their knowlede anbelef all relevanofficers�tctors concerning past,present,or
ast and hereby c'
currently planned interest or activity (financial, contractual, organizational, or otherwise which a
relates to the proposed work; and bear on whether the Finn has a potential conflict have been fully
disclosed.
Additionally, the Finn agrees to notify tate Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order,and/or project o
duration, L
ACCEPTED BY: f3SSW Archie
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Daniel A.Summers,President Date
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I Packet Pa. 906
16.D.3.b
IN WITNESS WHEREOF,the parties hereto,have each,respectively,by an authorized person or
agent,have executed this Work Order on the date and year first written below.
A FTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock,Clerk of Courts COLLIER COUNTY,FLORIDA
By: By:
Donna Fiala,Chairman
Dated:
(SEAL)
BSSW Architects, Inc.
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First Witness Signature
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Second Witness
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Print Name
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Packet Pa. 907
16.D.3.b
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AR CHIT EC TS
September 13,2016
Ms.Margaret Bishop,PE.Project Manager
Collier County Facilities Management
3301 Tamiami Trail East
Naples,FL 34112
Via Email:MargaretSishoptacolliergov.net
Architectural and Engineering Planning and Conceptual Design Services proposal for: _o
as
East Naples Community Park—Design and Planning for Pkkleball Court Shade Structure and associated site improvements
—Naples,Florida
Prosect Background1-3
Collier County and East Naples Community Park hosted the National Pickleball Open Championship in April of 2016 utilizing
existing courts and facilities augmented with temporary toilets,vender and spectator tents and electrical source generators. m
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In preparation for growing demand for Plckrebalj facilities throughout the year and in anticipation of hosting the 2017. Open
Championship Collier County wishes to improve the current facilities.
The proposed improvements include construction of a shade structure over the individual Pickleball courts that can be r
repeated as funding becomes available.Covered court lighting,improvements to the site electrical and water service to
accommodate temporary facilities utilized during tournaments and the Open Championship is also to be considered. a)
Scope of Work: 0
1.GENERAL.DESCRIPTION OF PROJECT SCOPE
1.1. Explore options and associated costs to design and construct a modular system that can be constructed over single or
multiple Pickleball Courts.
1.2. Design electrical and water service utility modifications pursuant to the conceptual site design for those elements,
2.ARCHITECTURE AND ENGINEERING SERVICES
2.1_ Architectural:Planning and Design of the Pickieball Shade Structure.
2.2. Mechanical&Electrical Engineering:Engineering design for covered court lighting,site electrical and water
service design for the proposed site modifications.
2,3. Structural and Geotechnical Engineering. Structural Engineering and Geotechnical Engineering for foundation design.
2.4. Civil Engineering:Civil Engineering design for water management and Amendment to the Collier County Site
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Packet Pg. 908
16.D.3.b
Proposal continued—East Naples Community Park—Pickleball Court Shade Structure and associated site improvements
Development Plan.
2.5. Landscape and Irrigation Design:Landscaping and Irrigation improvements are not included in this proposal.If
these services are deemed necessary a separate proposal contract for these services will be required.
3.DELIVERABLES
3.1. Design of shade structure and site utility impfoventents:Provide drawings and specification describing the design of
the proposed shade structure(s)and utility Improvements for bidding permitting and construction.
3.2. Opinion of cost; Provide opinion of cost and project budget as a High—Low range.
4.CLARIFICATIONS/ASSUMPTIONS/EXCLUSIONS
4.1. General:
4.2. Services provided are limited to those specifically noted herein. Tts
4.3, Reimbursable expenses:Design professional will be reimbursed for the following direct expenses: °'
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4.3.1. Printing of Construction Contract documents or other printing requests made by the owner(normal n.U
coordination prints are included as part of basic services) m
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4.3.2. Mailing/delivery costs(Mailing,Courier costs,Federal Express,etc.).
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4.4. Opinion of Cost and Budgeting:A High-low range budget will be provided for project cost.This may include various
options based upon type of structure desired,degree of quality and/or other factors. m
5. Professional Fees—Lump Sum— es
Basic services Task or Architect and/or Engineering or Specialty `— rcn
Phase consultant Total Fes
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Architecture and BSSW Architects,Inc. ti
Engineering Design and Fabric Architect,LLC. 528,000
opinion of cost/budget for 1 Q Grady Minor,Inc. d
the work described Burgess Brant Engineering inc.
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Civil Engineering,Site _ BSSW Architects,Inc. 0
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Development Plan 2 Q Grady Minor,Inc. 0
Amendment and Water Burgess Brant Engineering Inc. 16,000
management Modifications ';
Landscape Design a)
.._. NA m
Permitting and Bidding BSSW Architects,Inc.
assistance 3 Q Grady Minor,Inc. 4,000 u
Burgess Brant Engineering Inc. re
Construction Contract BSSW Architects,Inc Q
Administration 4 QGrady Minor,Inc. S,000
Burgess Brant Engineering Inc.
Soli Borings and 5 85SW Architects,Inc.
geotechnical report Geotechnical Engineer,TBD 3,000
Boundary Survey NA
Local survey and 6 BSSW Architects,Inc.
Topographic data Q Grady Minor,Inc. 2,500
Total
--•---.. $58.500
Reimbursable Expenses _ 51,000
Total _ ~� $59,500
The quoted fee Is valid for two(2)months from the date of this proposal/contract.
I Packet Pg.909
16.D.3.b
Proposal continued-East Naples Community Park-Picideball Court Shade Structure and associated site improvements
5.1. Service outlined above provided at a lump sum:
Fifty Eight Thousand Five Hundred Thousand Dollars($58,500.00)
6, Schedule
6.1 Design,Construction Documents&owner approvals for Architectural Scope outlined above.
Preliminary Design Documents 30 days from NTP
Final Design Documents 45 from approval of Preliminary design and budget
Owner review,SDP and
building permit approvals 65 days
Bidding and Construction 12.0 days (est,for construction contract administration)
Total 215 days Project completion on or before April 23,2017.
7. jtelmbursable Expenses
7.1. Direct expenses related to the project, such as cost of document reproduction, document courier,and o.
other necessary expenses shall be reimbursed to the Architect at cost,not to exceed$1,000.00.
8. Form ofJeerrlent and consultants
8,1. Form of Agreement shall be in accordance with terms specified in
Collier County contract#13-6164 for Lump Sum Fee Projects. crcr
8.2 Consultants to the Architect:
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Professional and or Specialty Consultants are included in the scope of work and associated fees
described in this proposal and are paid,directed and supervised by the Architect.
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We will be able to start this work immediately upon acceptance of this proposal and Notice to Proceed(NIP). 0
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Should you have questions or need additional information please feel free to contact me anytime.
Respectfully submitted,
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Daniel A Summers,AlA
President
For the Firm
I Packet Pct. 910