Backup Documents 09/13/2016 Item #16F 1 (07/26/2016 Absentia) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 6F
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Michelle Rubio Community&Human
Services (CHS) Division mg— 1-01
2. County Attorney Office County Attorney Office
3. BCC Office Board of County ,, %\'Sw.r
Commissioners
/5/ q,\31\te
4. Minutes and Records Clerk of Court's Office 011403
tt'.QtOi„
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Jody Paley/ ` Phone Number 252-2903
Contact/ Department Community&Human Services . N
Agenda Date Item was • . I - Agenda Item 16F tem \\
Approved by the BCC = /a6 tIC Number � 149ef-46414.-} 1 F
Type of Document Fifth Amendment to Agreement Between Collier Number of Original 6
Attached County and Big Cypress Housing Corporation Documents
and Third Amendment to Agreement Between Attached
Collier County and Habitat for Humanity
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? SA} f\Q v JSP
2. Does the document need to be sent to another agency for additional signature .? If yes, na
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JSP
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JSP
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JSP
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JSP
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JSP
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 7/26/16 and all changes made during the JSP
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the 1.
BCC,all changes directed by the BCC have been made,and the document is ready for the r0
•
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
it
MEMORANDUM 1 6 F 1
Date: September 14, 2016
To: Jody Paley, Grant Coordinator
Community & Human Services
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Fifth Amendment to Agreement between Collier County and
Big Cypress and Third Amendment to Agreement between Collier
County and Habitat for Humanity
Attached are two (2) originals of each agreement referenced above, (Item #16F1
ratification for July 26, 2016 Absentia Meeting) approved by the Board of County
Commissioners on Tuesday, September 13, 2016.
An original has been kept by the Minutes and Records Department as part of the
Official Records of the Board.
If you have any questions, please feel free to contact me at 252-7240.
Thank you.
Attachment
16F �
C ram#FAIN#
M-06-UC-12-0217
M-08-UC-12-0217
M-09-UC-12-0217
M-10-UC-12-0217
M-11-UC-12-0217
M-12-UC-12-0217
M-13-UC-12-0217
M-14-UC-12-0217
M-15-UC-12-0217
Federal Award Dates) Est. 10/2013
Federal Award Agency: HUD
CFDA Name: HOME
CFDA/CSFA#: 14.239
Total Amount of Federal FundsAwarded:
$2,164,755.40
Subrecipient Name: Big Cypress Housing
Corporation(BCHC)
DUNS#-0647232520
1DIS#-455
FEIDN#-65-1067124
R&D-No
Indirect Cost Rate-No
Period of Performance: 10/22/13—9/30/2016
FY End 12/31
Monitoring Deadline 06/2036
FIFTH AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
BIG CYPRESS HOUSING CORPORATION
THIS AMENDMENT is made and entered into this,131r1,-% day ofSc. 016, by and between
Collier County, a political subdivision of the State of Florida, ("COUNTY" or "Grantee") having its principal
address as 3339 E. Tamiami Trail, Naples FL 34112, and the "DEVELOPER", "Big Cypress Housing
Corporation" a private not-for-profit corporation existing under the laws of the State of Florida, having its
principal office at 19308 SW 380th Street,Florida City,Florida 33034.
RECITALS
WHEREAS, on October 22, 2013 the COUNTY entered into an Agreement using HOME Investment
Partnerships (HOME) Program funds for the a new construction of Multi-Family Project consisting of a
minimum of ten (10) single family rental housing construction at Hatcher's Preserve located at 3180 Westclox
Street in Immokalee, Florida.
Big Cypress Housing Corporation(HM13-03)
Multi-Family Project 18 for Single Family Rental Housing Construction
Amendment#5 Page 1 of 9
16 F1
WHEREAS, on May 13, 2014, Item 16D13, the COUNTY approved the first amendment to this
Agreement;and
WHEREAS, on September 9, 2014, Item 16D13, the COUNTY approved the second amendment to
this Agreement; and
WHEREAS, on September 8, 2015, Item 16D2, the COUNTY approved the third amendment to this
Agreement;and
WHEREAS, on December 8, 2015, Item 16D4, the COUNTY approved the fourth amendment to this
Agreement;and
WHEREAS, the Parties desire to amend the Agreement to clarify the period of performance
terminology and incorporate 2 CFR 200 requirements.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable
consideration,the receipt and sufficiency of which is hereby mutually acknowledged,the Parties agree to amend
the Agreement as follows:
Words are deleted;Words Underlined are added
II. TIME PERIOD OF PERFORMANCE
Services of the DEVELOPER shall start on the 22w'day of October,2013 and end on the 30th day of
October, 2016. Construction activities shall be completed by 2016 and the affordability period shall
cease in 2036. The term of this Agreement and the provisions herein may be extended by amendment to
cover any additional time period during which the DEVELOPER remains in control of HOME funds or
other HOME assets, including program income.
* * *
III. AGREEMENT AMOUNT
* * *
Milestone Anticipated Deadline
Environmental Scope Review by County 10/2014
Environmental approved by HUD 12/2014
Environmental Review Published and NTP Issued 11/2014
Design work complete 2/2015
Land Acquisition 12/2014
Big Cypress Housing Corporation(HM13-03)
Multi-Family Project 18 for Single Family Rental Housing Construction
Amendment#5 Page 2 of 9
16F1
Building Plans submitted&Reviewed by County 01/2015
Bid selection made 03/2015
Contract signed/Awarded/NTP issued 05/2015
Construction complete or near completion for one of
the eighteen units-failure to accomplish this task may 12/15/2015 08/15/16
result in the subrecipient being required to repay
$371,260.57 of CDBG/DRI funds that were previously
invested in the project
Construction of all 18 units complete 064944 8/15/16
Lease agreement complete for one of the eighteen units
12/15/2015 08/15/16
Lease Agreements Complete for the remaining 09/2016
seventeen units
COST PRINCIPLES
Payments to the Grantee are governed by the Federal grants management rules for cost allowability
found at 2 CFR 200 Subpart E-Cost Principles. For the purposes of this section (Section 1.5-Cost
Principles) of this Agreement, Subrecipient is defined as a described in 2 CFR 200.93. Accordingly,
payments will be made on a cost reimbursement basis. Each request for reimbursement shall identify
the associated project and approved project task(s) listed under this Scope of Work. The Subrecipient
may only incur direct costs that can be attributed specifically to the projects referenced above as defined
in 2 CFR 200.413.The Subrecipient must provide adequate documentation for validating costs incurred.
Payments to Subrecipient's contractors and vendors are conditioned upon compliance with the
procurement requirements provided for in 2 CFR 200.318. Allowable costs incurred by the
Subrecipients and Contractors shall be in compliance with 2 CFR Subpart E-Cost Principles. A
Developer is not subject to 2 CFR Subpart E, however the County is Subject to 2 CFR Subpart E and
may impose requirements upon the Developer in order for the County to remain compliant with its
obligation to follow 2 CFR Subpart E. The Developer will use adequate internal controls, and maintain
necessary source documentation for all costs incurred and adhere to any other accounting requirements
included in this Agreement.
VI. GENERAL CONDITIONS
* * *
G.DEFAULTS,REMEDIES AND TERMINATION
In accordance with 24 CFR 85.112 CFR 200.339, this Agreement may also be terminated for convenience by
either the Grantee or the DEVELOPER, in whole or in part,by setting forth the reasons for such termination,the
effective date, and, in the case of partial termination, the portion to be terminated. However, if in the case of a
partial termination, the Grantee determines that the remaining portion of the award will not accomplish the
purpose for which the award was made,the Grantee may terminate the award in its entirety.
* * *
Big Cypress Housing Corporation(HM13-03)
Multi-Family Project 18 for Single Family Rental Housing Construction
Amendment#5 Page 3 of 9
16F1
VII. REVERSION OF ASSETS
In the event of a termination of this Agreement or upon expiration of the Agreement and in addition to any and
all other remedies available to the COUNTY (whether under this Agreement or at law or in equity) the
DEVELOPER shall immediately transfer to the COUNTY any funds on hand at the time of termination (or
expiration)and any accounts receivable attributable to the use of HOME funds per 24 CFR 92.504(2)(vii).
The COUNTY's receipt of any funds on hand at the time of termination shall not waive the COUNTY's right
(nor excuse DEVELOPER's obligation) to recoup all or any portion of the funds, as the COUNTY may deem
necessary. Regulations regarding real property are subject to 2 CFR 200.311 and as otherwise provided at 24
CFR 570.503(b)(7). Regulations regarding equipment are subject to 2 CFR 200.311 and as otherwise provided
at 24 CFR 570.503(bX7).
VIII. INSURANCE
DEVELOPER shall not commence any work and/or services pursuant to this Agreement until all insurance
required under this Section and outlined in Exhibit"A" and 2 CFR 200.310 has been obtained, and carried, at
all times during its performance.
IX ADMINISTRATIVE REQUIREMENTS
A. EXAMINATION OF RECORDS
The DEVELOPER shall maintain sufficient records in accordance with 24 CFR 92.508 to determine
compliance with the requirements of this Agreement, the HOME Program and all other applicable laws and
regulations.This documentation shall include,but not be limited to,the following:
B. DOCUMENTATION AND RECORDKEEPING
7. Provide the public with access to public records on the same terms and conditions that the
public agency would provide the records and at a cost that does not exceed the cost provided in
this chapter or as otherwise provided by law. DEVELOPER shall ensure that public records
that are exempt or confidential and exempt from public records disclosure requirements are
not disclosed except as authorized by law 2 CFR 200.337.
* * *
C. REPORTS AND EVALUATIONS(MONITORING)
Reimbursement may be contingent on the timely receipt of complete and accurate reports
required by this Agreement, and on the resolution of monitoring findings identified pursuant to this Agreement
as deemed necessary by the County Manager or designee.
Big Cypress Housing Corporation(I-1M13-03)
Multi-Family Project 18 for Single Family Rental Housing Construction
Amendment#5 Page 4 of 9
16F1
The COUNTY will monitor the performance of the DEVELOPER in attempts to mitigate fraud,
waste, abuse, or non-performance based on goals and performance standards as stated with all other
applicable federal, state and local laws, regulations, and policies governing the funds provided
under this agreement further defined by 2 CFR 200.331. Substandard performance as determined by
the COUNTY will constitute noncompliance with this Agreement. If corrective action is not taken
by the DEVELOPER within a reasonable period of time after being notified by the COUNTY,
contract suspension or termination procedures will be initiated. DEVELOPER agrees to provide
HUD. the HUD Office of Inspector General, the General Accounting Office, the COUNTY, or the
COUNTY's internal auditor(s) access to all records related to performance of activities in this
agreement.
E. PURCHASING
DEVELOPER may be required to follow Federal Procurement standards at (2 CFR 200.318
through .326)and Collier County's purchasing thresholds.
All purchasing for services and goods, including capital equipment, shall be made by purchase order or
by a written contract and in conformity with the thresholds of Collier County Purchasing Policy.
Purchasing Threshold Policy
Dollar Range($) Quotes
Under$3K 1 Written Quote
$3K to$50K 3 Written Quotes
Request for Proposal(RFP)Invitation
Above$50K for Bid(IFB)
F. AUDITS AND INSPECTIONS
At any time during normal business hours and as often as the COUNTY(and/or its representatives)may
deem necessary, the DEVELOPER shall make available all records, documentation and anyother data
relating to all matters covered by the Agreement for review, dinspectio or audit and in compliance with
24 CFR 92.504.
Any deficiencies noted in audit reports must be fully cleared by the Developer, within 30 days after
receipt by the organization.Failure of the organization to comply with the above audit requirements will
constitute a violation of this contract and may result in the withholding of future payments. The
Developer hereby agrees to have an annual agency audit conducted in accordance with current Grantee
policy concerning Developer audits.
The determination of amounts of Federal awards expended shall be in accordance with guidelines
established by OMB Circular A-133 for fiscal years beginning before December 26, 2014 and
established by 2 CFR Part 200, Subpart F-Audit Requirements for fiscal years beginning on or after
December 26. 2014.
G. GRANT CLOSEOUT PROCEDURES
DEVELOPER's obligation to the COUNTY shall not end until all closeout requirements are completed.
Big Cypress Housing Corporation(HM13-03)
Multi-Family Project 18 for Single Family Rental Housing Construction
Amendment#5 Page 5 of 9
16F1
Activities during this closeout period shall include, but not be limited to: making final payments, disposing of
program assets (including the return of all unused materials, equipment, program income balances, and
receivable accounts to the COUNTY), and determining the custodianship of records. Any balance of
unobligated funds which have been advanced or paid must be returned to the County. Any funds paid in excess
of the amount to which the DEVELOPER is entitled under the terms and conditions of this Agreement must be
refunded to the COUNTY. In addition to the records retention outlined in Section IX.B.3, the DEVELOPER
shall comply with Section 119.021 Florida Statutes regarding records maintenance, preservation and retention.
DEVELOPER shall also produce records and information that complies with Section 215.97, Florida Single
Audit Act. Closeout procedures must take place in accordance with 2 CFR 200.343 and ensure all federal grant
requirements have been completed. The County will record a Mortgage, Deed and Note for each property upon
completion of each HOME unit. Developer shall execute any additional documents and provide additional
information as may be necessary for the County to enter into these additional documents.
X. OTHER PROGRAM REQUIREMENTS
* *
E. CONFLICT OF INTEREST
The DEVELOPER covenants that no person under its employ who presently exercises any functions or
responsibilities in connection with the Project, has any personal fmancial interest, direct or indirect, in the
Project areas or any parcels therein, which would conflict in any manner or degree with the performance of this
Agreement and that no person having any conflict of interest shall be employed by or subcontracted by the
DEVELOPER. The DEVELOPER covenents that it will comply with all provisions of 24 CFR 92.356(f)
"Conflict of Interest", and 2 CFR 200.318, and the State and County statutes, regulations, oridinaces and
resolutions governing conflicts of interest. The Developer will notify the COUNTY in writing and seek
COUNTY approval prior to entering into any contract with an entity owned in whole or in part by a covered
person or an entity owned or controlled in whole or in part by the DEVELOPER. The COUNTY may review
the proposed contract to ensure that the contractor is qualified and that the costs are reasonable. Approval of an
identity of interest contract will be in the COUNTY's sole discretion. This provision is not intended to limit
DEVELOPER's ability to self-manage the project using its own employees. Any possible conflict of interest on
the part of the DEVELOPER or its employees shall be disclosed in writing to HHVS provided, however, that
this paragraph-shall be interpreted in such a manner so as not to unreasonably impede the statutory requirement
that maximum opportunity be provided for employment of and participation of low and moderate-income
residents of the project target area.
* * *
Exhibit E of the agreement is replaced with revised Exhibit E on following page
* * *
Big Cypress Housing Corporation(HM13-03)
Multi-Family Project 18 for Single Family Rental Housing Construction
Amendment#5 Page 6 of 9
16F1
REVISED EXHIBIT "E"
ANNUAL AUDIT MONITORING REPORT
Circular 2 CFR 200.500 requires Cofer County to monitor subrecipients of federal awards to determine if
subrecipients are compliant with established audit requirements. Accordingly, Collier County requires that all
appropriate documentation Is provided regarding your organizations compliance,
In determining Federal awards expended in a fiscal year,the entity must consider all sources of Federal awards
based on when the activity related to the federal award occurs,including any Federal award provided by Collier
County. The Otermination of amounts of Federal awards emended shall be in accordance with oMelines
established by OMB Circular A-133.for fiscal years beainnina before December 26.2014.and established b tj
CFR Part 200,Subpart F—Audit Requirements.for fiscal years bepinnkto on or after December 26,2014. This
form may be used to monitor Florida Single Audit Act(Statute 215.97)reouirements.
Subreclplent Youth Haven
Name
First Date of Fiscal Year(MMIDDIYY) Last Date of Fiscal Year(MMIDD1YY)
Total Federal Financial Assistance Expended Total State Financial Assistance Expended during
during most recently completed Fiscal Year most recently completed Fiscal Year
Check A.or B.Check C if applicable
A.The FederalState expenditure threshold for our fiscal year ending as indicated above has been
❑ met and a Circular A.133 or 2 CFR Part 200,Subpart F Single Audit has been completed or will be
completed by .Copies of the audit report and management letter are attached or
will be provided within 30 days of completion.
6.We are not subject to the requirements of OMB Circular A-133 or 2 CFR Part 200.Subpart F
because we:
❑ i ❑ Did not exceed the expenditure threshold for the fiscal year indicated above
` ❑ Are a for-profit organization
❑ Are exempt for other reasons—explain
I An audited financial statement is attached and if applicable.the independent auditor's management
letter.
C_ Findings were noted,a current Status Update of the responses and corrective action plan Is
included separate from the written response provided within the audit reports.While we understand
❑ that the audit report contains a written response to the finding(s),we are requesting an updated
status of the corrective action(s)being taken, Please do riot provide just a copy of the written
response from your audit report,unless it includes details of the actions, procedures,policies,etc.
implemented and when it was or will be Implemented.
Certification Statement
I hereby certify that the above information is true and accurate.
Signature Date
Print Name and Title
06/15
Big Cypress Housing Corporation(HM13-03)
Multi-Family Project 18 for Single Family Rental Housing Construction
Amendment#5 Page 7 of 9
EXHIBIT"F" 1 6 F 1 4
LOCAL AND FEDERAL RULES,REGULATIONS AND LAWS
40. 2 CFR 200 et seq-Uniform Administrative Requirements,Cost Principles, and Audit
requirements for Grants and Agreements.
41. The DEVELOPER agrees to comply with the following OMB Circulars whichever is applicable, and
agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal
controls, and maintain necessary source documentation for all costs incurred. These requirements are
enumerated in 2 CFR 200 et seq.
42. Audits shall be conducted in accordance with 2 CFR 200.501 annually and shall be submitted to the
County nine (9) months after the end of the DEVELOPER'S fiscal year. The DEVELOPER shall
comply with the requirements and standards of OMB A-133, or 2 CFR 200 (as applicable). Audits of
States, Local Governments, and Non-Profit Organizations. If this Agreement is closed out prior to the
receipt of an audit report,the COUNTY reserves the right to recover any disallowed costs identified in an
audit after such closeout. http://www.whitehouse.gov/omb/circulars/al 33 compliance supplement 2011
* * *
Signature page to follow
* * *
IN WITNESS WHEREOF,the Parties have each,respectively,by an authorized person or agent,
hereunder set their hands and seals on the date first written above.
ATTEST: BOOF COUNTY COMMISSIONERS OF COLLIER COUNTY,
DWIGHT E.BROCK,CLERK FLO A •
t � R B (V142O A 411
,Deputy -. e ONNA FIALA, CHAIRMAN
Dated: . Lt.11"f�)(„b" 14 lb((4 A roved in absentia per Resolution
(SEAL) pP
Attest as to Chairman's No. 2000-149 on Jul 26, 20 •
signature only. j
By: 11Alr
Leo . Ochs,J .,Cou Manager
Big Cypress Housing Corporation(HMI3-03)
Multi-Family Project 18 for Single Family Rental Housing Construction
Amendment#5 Page 8 of 9
1 6 F 1
Big Cypress Housing Corpo .tion
By:
c�EV Pa-• ' . „ -
Steve irk, President
DEVELOPER Name and Title
Approved as to form and legality:
Jenni A.Belpedio
Assistant County Attome CI-' a �
Big Cypress Housing Corporation(HM13-03)
Multi-Family Project 18 for Single Family Rental Housing Construction
Amendment#5 Page 9 of 9
16F1
GtFAIN: # B-14-UC-12-0016
# B-13-UC-12-0016
Federal Award Date: Est. 10/2014
Federal Award Agency: HUD
CFDA Name: Community Development
Block Grant
CFDA/CSFA# 14.218
Total Amount of Federal Funds
Awarded: FY 2014 $715.000
Subrecipient Name: —Habitat for
Humanity of Collier County, Inc.
DUNS #- 080676690
FEIN# - 59-1834379
R&D: No
Indirect Cost Rate: No
Agreement It CD14 03 Period of
Performance: 9/23/2014 to 9/30/2018
TSS# 482
Fiscal Year End: 6/30
Monitor End: 9/30/2023
THIRD AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
HABITAT FOR HUMANITY OF COLLIER COUNTY, INC.
Legacy Lakes Access Roadway (Woodcrest Drive)Infrastructure Project
This Amendment is entered into this 15}-1 s day of e_ 2016, by and between
HABITAT FOR HUMANITY OF COLLIER COUNTY, INC., a private not-for-profit
corporation existing under the laws of the State of Florida, herein after referred to as
SUBRECIPIENT and Collier County, Florida, hereinafter to be referred to as "COUNTY,"
collectively stated as the "Parties."
WHEREAS, on September 23, 2014, the COUNTY entered into an Agreement with the
Community Development Block Grant Program funds to be used for Legacy Lakes Access
Roadway (Woodcrest Drive) Infrastructure Project Improvements Project (hereinafter
referred to as the "Agreement"); and
WHEREAS, on May 12, 2015 the parties amended the agreement to increase Community
Development Block Grant funding and to clarify beneficiary and Milestones requirements,
WHEREAS, on June 9, 2015 the parties amended the agreement to clarify the records
retention requirements,
Habitat for Humanity of Collier County,Inc.—Third Amendment
2014-2015 CDBG(CDBG14-03)
Legacy Lakes Access Roadway(Woodcrest Drive)Infrastructure Project Page 1 of 11
16F1
WHEREAS, the Parties desire to amend the Agreement to clarify the period of
performance terminology and incorporate 2 CFR 200 requirements.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and
valuable consideration, the receipt and sufficiency of which is hereby mutually acknowledged,
the Parties agree to amend the Agreement as follows:
Words Struck-Through are deleted; Words Underlined are added
PART I
1.3 TIME PERIOD OF PERFORMANCE
Services of the SUBRECIPIENT shall start effective the date of the execution of this
agreement and shall end on September 30, 2018.
1.5 COST PRINCIPLES
Payments to the Grantee are governed by the Federal grants management rule for cost
allowability found at 21 CFR 85.22 (21 CFR 81.27 for nonprofit recipients) 2 CFR 200 Subpart
E-Cost Principles. For the purposes of this section (Section 1.5-Cost Principles) of this
agreement, Subrecipient is defined as described in 2 CFR 200.93. Accordingly, payments will
be made on a cost reimbursement basis. Each request for reimbursement shall identify the
associated project and approved project task(s) listed under this Scope of Work. The Grantee
e-an Subrecipient may only incur direct costs that may be attributed specifically to the projects
referenced above as defined in 2 CFR 200.413. The Grantee Subrecipient must provide adequate
documentation for validating costs incurred. Payments to Grantee's Subrecipient's contractors
and vendors are conditioned upon compliance with the procurement requirements provided for in
24 CFR 85.36 or 84.10 18, as applicable 2 CFR.318. Allowable costs incurred by the Grantee
Subrecipients and contractors shall be in compliance with 2FR Subpart E-Cost Principles. OMB
• . :
I • .
. • • . . .
Habitat for Humanity of Collier County,Inc.—Third Amendment
2014-2015 CDBG(CDBG14-03)
Legacy Lakes Access Roadway(Woodcrest Drive)Infrastructure Project Page 2 of 11
16F1
A Developer is not subject to 21 CFR Part 81 and 21 CFR Part 85 2 CFR Subpart
E however the County is Subject to 21 CFR Part 85 2 CFR Subpart E and may impose
requirements upon the Developer in order for the County to remain compliant with its obligation
to follow 24 CFR Part 85 2 CFR Subpart E. The Developer will use adequate internal controls,
and maintain necessary source documentation for all costs incurred and adhere to any other
accounting requirements included in this Agreement or the Admin Plan.
PART II
GRANT CONTROL REQUIREMENTS
2.1 AUDITS
* * *
The determination of amounts of Federal awards expended shall be in accordance with
guidelines established by OMB Circular A-133 for fiscal years beginning before December 26, 2014 and
established by 2 CFR Part 200, Subpart F-Audit Requirements for fiscal years beginning on or after
December 26, 2014.
* * *
2.2 RECORDS AND DOCUMENTATION
* * *
H. SUBRECIPIENT shall provide the public with access to public records on the same
terms and conditions that the public agency would provide the records and at a cost
that does not exceed the cost provided in this chapter or as otherwise provided by law.
SUBRECIPIENT shall ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed except as
authorized by 2 CFR 200.336 and 2 CFR 200.337 law.
Habitat for Humanity of Collier County,Inc.—Third Amendment
2014-2015 CDBG(CDBG14-03)
Legacy Lakes Access Roadway(Woodcrest Drive)Infrastructure Project Page 3 of 11
16F1
2.3 MONITORING
The COUNTY will monitor the performance of the SUBRECIPIENT in attempts to
mitigate fraud, waste, abuse, or non-performance based on goals and performance standards as stated with
all other applicable federal, state and local laws, regulations, and policies governing the funds provided
under this agreement further defined by 2 CFR 200.331. Substandard performance as determined by the
COUNTY will constitute noncompliance with this Agreement. :. . _ . - ., -
standards as stated with all other applicable federal, state and local laws, regulations, and policies
COUNTY will constitute noncompliance with this Agreement. If corrective action is not taken
by the SUBRECIPIENT within a reasonable period of time after being notified by the
COUNTY, contract suspension or termination procedures will be initiated. SUBRECIPIENT
agrees to provide HUD, the HUD Office of Inspector General, the General Accounting Office,
the COUNTY, or the COUNTY's internal auditor(s) access to all records related to performance
of activities in this agreement.
* * *
3.8 DEFAULTS, REMEDIES AND TERMINATION
In accordance with 24 CFR 85.'13 2 CFR 200.339, this Agreement may also be
terminated for convenience by either the Grantee or the SUBRECIPIENT, in whole or in part, by
setting forth the reasons forsuch termination, the effective date, and, in the case of partial
terminations, the portion to be terminated. However, if in the case of a partial termination, the
Grantee determined that the remaining portion of the award will not accomplish the purpose for
which the award was made, the Grantee may terminate the award in its entirety.
* * *
Habitat for Humanity of Collier County,Inc.—Third Amendment
2014-2015 CDBG(CDBG14-03)
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1 6 F 1
3.10 INSURANCE
SUBRECIPIENT shall not commence any work and/or services pursuant to this
Agreement until all insurance required as outlined in Exhibit"A" and 2 CFR 200.310
has been obtained, and carried, at all times during its performance.
3.11 ADMINISTRATIVE REQUIREMENTS
The SUBRECIPIENT agrees to perform the Scope of Work in compliance with the Grant
Budget and the Scope of Work(Part I), the Uniform Administrative Requirements for Grants and
Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments
(24 CFR Part 85)Cost Principles and Audit Requirements for Federal Awards (2 CFR 200 et seq), and
the federal regulations for the Community Development Block Grants (24 CFR 570 et seq.).
3.12 PURCHASING
SUBRECIPIENT are required to follow Federal Procurement regulations standards at(2
CFR 200.318 through .326) and Collier County's purchasing thresholds.
3.13 PROGRAM-GENERATED INCOME
Any "Program Income" (as such term is defined under applicable Federal regulations)
gained from any activity of the SUBRECIPIENT funded by CDBG funds shall be reported to the
COUNTY through an annual program income re-use plan, utilized by the SUBRECIPIENT and
shall be in compliance with 2 CFR 200.307 and 24 CFR 570.503(c) in the operation of the
Program.
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16 F1
3.14 GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout
requirements are completed. The COUNTY may close out the project with the
SUBRECIPIENT after the five (5) year period has been met. Activities during this
closeout period shall include, but not be limited to: making final payments, disposing of
program assets (including the return of all unused materials, equipment, program income
balances, and receivable accounts to the COUNTY), and determining the custodianship
of records. In addition to the records retention outlined in Section IX.B.4, the
SUBRECIPIENT shall comply with Section 119.021 Florida Statutes regarding records
maintenance, preservation and retention. A conflict between state and federal law records
retention requirements will result in the more stringent law being applied such that the
record must be held for the longer duration. Any balance of unobligated funds which
have been advanced or paid must be returned to the COUNTY. Any funds paid in excess
of the amount to which the SUBRECIPIENT is entitled under the terms and conditions of
this Agreement must be refunded to the COUNTY. SUBRECIPIENT shall also produce
records and information that complies with Section 215.97, Florida Single Audit Act.
Closeout procedures must take place in accordance with 2 CFR 200.343 and ensure all
federal grant requirements have been completed.
* * *
3.19 CONFLICT OF INTEREST
The SUBRECIPIENT covenants that no person under its employ who presently exercises
any functions or responsibilities in connection with the Project, has any personal financial
interest, direct or indirect, in the Project areas or any parcels therein, which would conflict in any
manner or degree with the performance of this Agreement and that no person having any conflict
of interest shall be employed by or subcontracted by the SUBRECIPIENT. The
SUBRECIPIENT covenants that it will comply with all provisions of 24 CFR 570.611 "Conflict
of Interest", and 2 CFR 200.318 and the State and County statutes, regulations, ordinance or
resolutions governing conflicts of interest. Any possible conflict of interest on the part of the
SUBRECIPIENT or its employees shall be disclosed in writing to HHVS provided, however,
that this paragraph shall be interpreted in such a manner so as not to unreasonably impede the
statutory requirement that maximum opportunity be provided for employment of and
participation of low and moderate-income residents of the project target area.
* * *
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PART IV 1 6 F 1
GENERAL PROVISIONS
4.19. 21 CFR 81 2 CFR 200 et seq - Uniform Administrative Requirements Cost Principles, and
Audit requirements for Grants and Agreements. with Institutions of Higher Education, Hospitals
and Other Non Profit Organizations and specified by the following subsections:
http://www.law.cornell.edu/cfr/text/21/part 81
• Subpart A General;
+ Subpart B Pre Award Requirements, except for 81.12, Forms for Applying for
Federal Assistance;
+ Subpart C Post Award Requirements, except for:
o Section 84.22, Payment Requirement- _ -- - . .. .
85.20(b)(7) and 85.21 in making payments to SUBRECIPIENTs;
o Section 81.23, Cost Sharing and Matching;
o Section 84.24, Program Income in lieu of 81.21 CDBG SUBRECIPIENTs
shall follow 570.501;
o Section 84.25, Revision of Budget and Program Plans;
o Section 84.32, Real Property In lieu of 81.32, CDBG SUBRECIPIENTs
shall follow 570.505;
o Section 84.31(g), Equipment In lieu of the disposition provisions of 81.31(g)
the following applies:
In all cases in which equipment is sold, the proceeds shall be program
income (pro rated to reflect the extent to which CDBG funds were
used to acquire the equipment); and
• Equipment not needed by the SUBRECIPIENT for CDBG activities
shall be transferred to the recipient for the CDBG program or shall be
retained after compensating the recipient;
o Section 84.51(b), (c), (d), (e), (f) and (h), Monitoring and Reporting Program
Performance;
o Section 81.52, Financial Reporting;
o Section 84.53(b), Retention and Access Requirements for Records. Section
54.53(b) applies with the following exceptions:
The retention period referenced in 81.53(b) pertaining to individual
+ The retention period starts from the date of submission of the annual
performance and evaluation report, as prescribed in 21 CFR 91.520, in
which the specific activity is reported on for the final time rather than
from the date of submission of the final expenditure report for the
award;
o Section 8461, Termination In lieu of the provisions of 81.61, CDBG
SUBRECIPIENT's shall comply with 570.503(b)(7); and
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16F1
• Subpart D After the Award Requirements except for 8'1.71, Closeout Procedures
*
4.32 The SUBRECIPIENT agrees to comply with the following OMB Circulars whichever
is applicable, and agrees to adhere to the accounting principles and procedures required
therein, utilize adequate internal controls, and maintain necessary source documentation
for all costs incurred. These requirements are enumerated in 2 CFR 200 et seq.
States, local governments, and Indian Tribes follow:
• A 87 for Cost Principles
• A 102 fer Administrative Requirements
Educational Institutions (even if part of a State or local government) follow:
• A 21 fer Cost Principles
• A 11-0 for Administrative Requirements
Non Profit Organizations follow:
• A 122 fer Cost Principles
• A 11-0 fer Administrative Requirements
OMB Circular A87: http://www.whitehouse.gov/omb/circulars a087 200'1/
OMB Circular A102:http://www.whitehouse.gov/omb/circulars a102/
OMB Circular A21:http://www.whitehouse.gov/omb/circulars a021 2004/
OMB Circular A110:http://www.whitehouse.gov/omb/circulars al10/
OMB Circular A122: http://www.whitehouse.gov/omb/circulars a122 2001/
4.33 Audits shall be conducted in accordance with 2 CFR 200.501 annually and shall
be submitted to the COUNTY one hundred eighty (180) days after the end of the
SUBRECIPIENT's fiscal year. The SUBRECIPIENT shall comply with the
requirements and standards of OMB A-133 or 2 CFR 200 (as applicable), Audits of
States, Local Governments, and Non-Profit Organizations. If this Agreement is closed
out prior to the receipt of an audit report, the COUNTY reserves the right to recover any
disallowed costs identified in an audit after such closeout.
http://www.whitehouse.gov/omb/circulars/a133 compliance supplement 2011
Clarification of Eligible Audit Costs
The Amendment to 92.206(d)(3) clarifies that eligible costs of a project audit include the
cost certification of costs performed by a certified public accountant. This has always
been an eligible cost; the amendment clarifies and codifies this.
http://www.law.comell.edu/cfr/text/24/92.206
* * *
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16F1
Exhibit F of the agreement is replaced with revised Exhibit F on following page
* * *
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REVISED EXHIBIT "F" 16 F 1
ANNUAL AUDIT MONITORING REPORT
Circular 2 CFR 200.500 requires Collier County to monilcr subrecipenis of federal awards to determine if
subrecipients are compliant with established audit requirements, Accordingly, Collier County requires that all
appropriate documentation is provided regarding your organizations complance,
In determining Federal awards expended in a fiscal year, the entity must consider all sources of Federal awards
based on when the activity related to the federal award occurs, including any Federal award provided by Collier
County, The determinatign of amounts of Fgderal awards expended shall be in accordance with guidelines
el • 'r I• :-1 , ti ,:1 `. - *IV inni ► Ml. 1� .j 1
CFR Part 200, Subpart F—Audit Requirements,for fiscal years beginning on or after December 26, 2014. This
form may be used to monitor Florida Single Audit Act(Statute 215.97)requirements.
Subreciplent Youth Haven
Name
First Date of Fiscal Year(MMIDDIYY) Last Date of Fiscal Year IMMIDDIYY)
Total Federal Financial Assistance Expended Total State Financial Assistance Expended during
during most recently completed Fiscal Year most recently completed Fiscal Year
s $
Check A.or B.Check C if applicable
A.The FederallState expenditure threshold for our fiscal year ending as indicated above has been
met and a Circular A-133 or 2 CFR Part 200,Subpart F Single Audit has been completed or will be
completed by .Copies of the audit report and management letter are attached or
will be provided within 30 days of completion.
B.We are not subject to the requirements of OMB Circular A-133 or 2 CFR Part 200,Subpart F
because we:
❑ Did not exceed the expenditure threshold for the fiscal year Uidicated above
❑ Are a for-profit organization
❑ Are exempt for other reasons—explain
An audited financial statement is attached and if applicable,the independent auditor's management
letter.
C. Findings were noted,a current Status Update of the responses and corrective action planis
included separate from the written response provided within the audit reports.While we understand
that the audit report contains a written response to the finding(s),we are requesting an updated
status of the corrective action(s)being taken.Please do not provide just a copy of the written
response from your audit report, unless it includes details of the actions, procedures,policies,etc.
implemented and when it was or will be implemented
Certification Statement
I hereby certify that the above information is true and accurate.
Signature Date
Print Name and Title
06/15
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16F1
* * *
IN WITNESS WHEREOF, the SUBRECIPIENT and the County, have each,
respectively, by an authorized person or agent, hereunder set their hands and seals on the date
first written above.
ATTEST: BOA' 0 OF COUNTY COMMISSIONERS OF
DWIGHT E. BROCK, CLERK CO i R COUNT FLORIDA
By: By. '
f
=VIP P onna Fiala, CHAIRMAN
4 , L. r.;:
i ,Depu t lor
HABITAT FOR HUMANITY OF COLLIER
Attest as to Chairman's COUNTY, INC.
signature only,
By: s,
NICK V LOHE' ' S, EXECUTIVE V.P.
OF LAND DEVELOPMENT FOR
HABITAT FOR HUMANITY OF COLLIER
COUNTY, INC.
Approved in absentia per Resolution
No. 2000-149 on July 26,2016
Approved as to form nd legality: By: '��
pp g ty:
Leo E.Ochs,Jr.,Co anager
Jen ' er A. Belpedio • \�L
Assistant County Atto
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ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16F I
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later ,"'"\
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office JAK 8123/16 121416
4. County Manager Office County Manager Office y
BCC Office Board of County
Commissioners NAVS/ a\V31tb
5. Minutes and Records Clerk of Court's Office q(r3lit lbOlah,
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Sandra Herrera,Purc ing 252-4270
Contact/Department V
Agenda Date Item was 7/26/16 Absentia VVVV Agenda Item Number Item 16-E-1
Approved by the BCC 9/13/16 Ratification Item 16-F-1 tol/
Type of Document Assumption Agreement—Leo's Sod Number of Original One
Attached Documents Attached
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK JAK
2. Does the document need to be sent to another agency for additional signatures? If yes, JAK
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JAK
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved in absentia on 7/26/16 and ratified by the BCC on JAK
9/13/16 and all changes made during the meeting have been incorporated in the
attached document. The County Attorney's Office has reviewed the changes,if
applicable.
9. Initials of attorney verifying that the attached document is the version approved by the j-R K .'
BCC,all changes directed by the BCC have been made,and the document is ready fi the `rt `
Chairman's signature. v A‘1r
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
MEMORANDUM 1 6 F 1
Date: September 15, 2016
To: Sandra Herrera, Procurement Manager
Procurement Services
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Assumption Agreement - Leo's Sod (#13-6070R)
Attached is an original of the document referenced above, (Agenda Item #16F1)
approved by the Board of County Commissioners on Tuesday, September 13, 2016.
The second original has been kept by the Minutes and Records Department as part of
the Board's Official Record.
If you have any questions, please contact me at 252-7240.
Thank you.
Attachment
16F1
ASSUMPTION AGREEMENT
This Assumption Agreement is made and entered into as of Sc c r 'o e r; \3
2016, by and between DWJH, LLC dba Leo's Sod ("Vendor") and Collier County, a political
subdivision of the State of Florida("County"), collectively"Parties."
WHEREAS, on September 10, 2013 (Agenda Item 16-A-20), the County awarded
Invitation to Bid (ITB) #13-6070R "Purchase and Delivery of Turf' to Leo's Sod, Inc. ("Leo's
Sod"), a copy of ITB #13-6070R, together with all contract renewals, are attached hereto as
Exhibit A, and hereinafter referred to as the"Agreement;"and
WHEREAS, by virtue of a Bill of Sale dated April 15, 2016, DWJH,LLC is the successor
in interest to Leo's Sod in relation to the Agreement; and
WHEREAS, the Parties wish to formalize DWJH, LLC's, assumption of rights and
obligations under the Agreement, effective June 27, 2016, the date of the written notification
along with the accompanied required documentation of ownership.
NOW THEREFORE, IN CONSIDERATION of the mutual promises in this Assumption
Agreement, and for other good and valuable consideration, the receipt and sufficiency of which
are acknowledged by the parties, it is agreed as follows:
1. DWJH, LLC accepts and assumes all rights, duties,benefits, and obligations of the
Vendor under the Agreement, including all existing and future obligations to pay and perform
under the Agreement.
2. DWJH,LLC will promptly deliver to County evidence of insurance consistent with
the Agreement.
3. Except as expressly stated, no further supplements to, or modifications of, the
Agreement are contemplated by the parties.
4. Notice required under the Agreement to be sent to Vendor shall be directed to:
VENDOR:
DWJH,LLC d/b/a Leo's Sod
3612 Bayshore Drive
Naples Florida 34112
Phone: (239) 732-6131; Fax: (239) 732-1800
Attention: John M. Wicker,Principal
5. The County hereby consents to DWJH, LLC's assumption of the Agreement in
order to continue the services provided under ITB #13-6070R. No waivers of performance or
extensions of time to perform are granted or authorized. The County will treat DWJH,LLC as the
Vendor for all purposes under the Agreement. Except as provided herein, all other terms and
conditions of the Agreement remain in full force and effect.
[16-PRC-03119/1267774/1] 1
16 F1
IN WITNESS WHEREOF,the undersigned have executed and delivered this Assumption
Agreement approved on the date first above written.
COLLIER COUNTY:
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA
14,0
B a in 44,
By:
,Deputy i lea, D NNA FIALA, CHAIR
Attest as to Chairman's 4
signature only.,
DWJH,LLC d/b/a Leo's Sod
By: ,--.......r.- . Attest:
Type/print name Type/print name
Approved •s t•Ifo. an. - .ality:
Approved in absentia per Resolution
...414I �� No. 2000- 49 on July 2 016
By: lb.._ St i I y
Jeffre !lac.ow 7/511V
I By. .
c rney 1 —
Leo`E. Ochs,Jr., County nager
Coun tt l
I
[16-PRC-03119/1267774/1] 2 01
EXHIBIT 1
16F
Co�Ter County Purchasing Department
3327 Tamiami Trail East
Adrnirisirdtve s°n ' Naples, Florida 34112
0 Purchasing
Telephone:(239)252-2667
FAX:(239)252-2810
Email:evelyncolon@colliergov.net
www.colliergov.net
NOTICE OF AWARD
•
September 10, 2013
Ms. Tamara Hurt, President
Leo's Sod, Inc.
3612 Bayshore Drive
Naples, FL 34112
FAX: 732-6131
Email: tammy(r)a.leosod.net
Re: Contract #13-6070R "Purchase and Delivery of Turf"
Dear Ms. Hurt:
This letter serves as notification that you have been awarded a Purchase Order as the Primary vendor for
1 contract#13-6070R "Purchase and Delivery of Turf", furnishing products and services in accordance with
the terms, conditions, the specifications of the solicitation and your proposal.
A formal contract for this service will not be necessary. The Collier County department will forward a
purchase order which will serve as the County's agreement to your proposal and your notice to proceed
with the work. Please provide an updated insurance certificate as soon as possible.
Thank you for your interest in Collier County, and congratulations on the award of this solicitation. If there
are any questions, please do not hesitate to contact me at the above number.
Respectfully,
'411 7,-;66--)z-
Evelyn Colon
Purchasing Strategist
C: JR Gorentz, Supervisor Road Maintenance Contracts & Projects
1F , 1
Co vi
Adnlins
........--%6----%.,......._-,
e SeruDivision
Purchasing
• Invitation to Bid
Date: June 4, 2013
From: Evelyn Colon, Procurement Strategist
(239) 252-2667 (Telephone)
(239) 252-2810 (FAX)
Evelyncolon@colliergov.net (Email)
To: Prospective Vendors
Subject: Solicitation #13-6070R, Purchase and Delivery of Turf
As requested by the Growth Management Division, the Collier County Board of County
Commissioners Purchasing Department has issued this ITB for the sole intent and purpose of
obtaining fair and competitive bid responses on the above referenced ITB.
Please refer to the Public Notice included in this document for the time and date of the opening
date and any applicable pre-ITB conference.
Any and all questions regarding this ITB must be asked online on the Collier County Purchasing
Department Online Bidding System website: www.colliergov.net/bid. All answers to questions
will be posted on the noted website with electronic notification to all prospective bidders.
We look forward to your participation in Collier County's competitive procurement process.
cc: Travis Gossard, Project Manager
Note: All ITB responses submitted must include one (1) original labeled MASTER,
along with one (1) exact duplicate copy, including all required forms.
di
'fes
PU,r11,-King DeortrAnt-3327 Tamwm Ma$1 East•NaYeB,Fkmda 341124901•wva oolier 6v,nettmurch,sw j
#13-6070R,Purchase and Delivery of Turf 1
16F1
Invitation to Bid
Index
PUBLIC NOTICE 3
EXHIBIT I:SCOPE OF WORK,SPECIFICATIONS AND RESPONSE FORMAT 4
EXHIBIT 11:GENERAL BID INSTRUCTIONS 8
EXHIBIT III:STANDARD PURCHASE ORDER TERMS AND CONDITIONS 14
EXHIBIT IV:ADDITIONAL ITB TERMS AND CONDITIONS 17
ATTACHMENT 1:VENDOR'S NON-RESPONSE STATEMENT 24
ATTACHMENT 2:VENDOR'S CHECK LIST 25
ATTACHMENT 3:VENDOR SUBMITTAL—BID RESPONSE FORM 26
ATTACHMENT 4:AFFIDAVIT FOR CLAIMING STATUS AS A LOCAL BUSINESS 28
ATTACHMENT 5:IMMIGRATION LAW AFFIDAVIT CERTIFICATION 29
ATTACHMENT 6:VENDOR SUBSTITUTE W—9 30
ATTACHMENT 7:INSURANCE AND BONDING REQUIREMENTS 31
1
#13-6070R,Purchase and Delivery of Turf 2
16F i
PUBLIC NOTICE
Sealed bid responses for Solicitation #13-6070R, Purchase and Delivery of Turf will be
received electronically or manually only at the Collier County Government, Purchasing
Department, 3327 Tamiami Trail E, Naples, FL 34112 until 3:00 PM Collier County local time on
June 28, 2013. ITB responses received after the stated time and date will not be accepted.
Solicitation #13-6070R Purchase and Delivery of Turf
No pre-bid conference will be held for this solicitation.
Any and all questions regarding this ITB must be asked online on the Collier County Purchasing
Department Online Bidding System website: www.colliergov.net/bid. All answers to questions
will be posted on the noted website with electronic notification to all prospective bidders.
All ITB responses must be made on the official ITB response form included as part of this ITB
and only available for download from the Collier County Purchasing Department Online Bidding
System website noted herein. Solicitation documents obtained from sources other than
Collier County Purchasing may not be accurate or current.
Collier County encourages bidders to utilize recycled paper on all manual bid response
submittals.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /s/Joanne Markiewicz
Interim Purchasing/General Services Director
Publicly posted on the Collier County Purchasing Department website:
www.colliergov.net/purchasing and in the lobby of the Purchasing Building on June 4, 2013.
#13-6070R,Purchase and Delivery of Turf 3
16F 1
Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County Growth Management Division (hereinafter, the "Division"),the
Collier County Board of County Commissioners Purchasing Department(hereinafter, "County") has
issued this Invitation to Bid (hereinafter, "ITB")with the intent of obtaining bids from interested and
qualified firms in accordance with the terms, conditions and specifications stated or attached. The
Vendor, at a minimum, must achieve the requirements of the Scope of Work and specifications stated.
The results of this solicitation may be used by other County departments once awarded according to
the Board of County Commissioners Purchasing Policy.
Brief Description of Purchase
The work specified in this Section consists of furnishing all labor, equipment, materials and services
necessary for the purchase and/or delivery of various types of turf on pallets to Collier County in
accordance with the specifications and subject to the terms and conditions of the Contract. This
Contract shall be made available to all divisions and agencies within and part of Collier County
Government. Historically, County departments have spent approximately $720,000.00 annually on
this service.
Detailed Scope of Work
Turf Purchase and Availability
The Vendor shall provide Collier County turf on pallets containing a minimum turf area of 400 sq. ft.
(+/-)for Sand Grown or 500 sq. ft. (+/-) for Muck Grown type turf. The Vendor will be notified as to the
type and quantity of turf required. Due to the varying quantities of turf required, the Vendor must be
able to provide the turf throughout the Contract period in a timely manner, being no more than five (5)
working days, and in the quantities required.
Turf Types
The following are the various types of turf necessary.
A. St. Augustine
• Cultivar— Palmetto TM (grown by licensed grower)
• Cultivar— Floratam
• Cultivar— Bitterblue
• Cultivar— Seville
B. Bahia
• Cultivar—Argentine
C. Bermuda
• Cultivar—Tifway Tifton 419
• Cultivar—TifSport
#13-6070R,Purchase and Delivery of Turf 4
3
16F11
• Cultivar—Common
‘,
• Cultivar— Floratex
• Certified Celebration
Turf Origin and Quality
All turf supplied shall be "Nursery Grown" or "Field Grown", grown for purposes of sodding, and shall
be a "Premium Grade Sod" as specified below. The sod shall be cut, delivered and/or laid in
accordance to the following specifications or the most current and accepted Horticultural Industry's
Standards and Practices, whichever is more restrictive.
All sod shall be delivered to the site and be accompanied by a delivery ticket listing quantity, origin,
and the date and time the sod was cut and loaded. Sod shall be delivered at the specified site within
a twenty-four (24) hour period after field cutting and shall be laid within a forty-eight (48) hour period
after field cutting. Sod being transported for a time period greater than one (1) hour shall be covered
during transport.
a
The Vendor acknowledges that an acceptance of sod of a grade other than the Premium Grade (as
specified in this Contract), shall not establish a lesser standard or relieve the Vendor from providing
the Premium Grade Sod as specified.
Premium Sod
Sand Grown: Turf grown on 90% natural sand
o Each sod pad shall be insect and disease free, vigorous and have healthy green color in appearance.
The top growth (grass blades or foliage), shall have no more than ten percent (10%) chlorosis within
the top growth and contain no thatch or dead vegetation layer within each pad. Sod shall be weed
t free. Samples to be provided upon request.
4
a
i
Pad Size: Individual sod pads shall be cut to industry standard widths and lengths with a deviation no
greater than +/- 5%. Broken or uneven ended pads will not be accepted.
IPad Thickness: Thickness of the cut sod shall be no less than one inch (1") in depth for St. Augustine
I and Bahia grasses and no less than one half inch (1/2") for Bermuda grasses.
Strength of Pad: Standard size pads shall be mature, well rooted and contain a soil layer thick
enough to provide a strength that will support the pad's weight and maintain its size and shape when
the pad is suspended vertically by hand on the upper ten percent (10%) of the pad section without
tearing apart.
Moisture Content: The sod soil shall contain enough moisture so that the soil is not excessively dry or
wet. In no case will the sod be accepted if the soil layer becomes hardened, loose so not to hold its
shape and/or hydrophobic in nature.
Supply/Delivery
Unit Prices shall reflect the following supply/delivery situations:
A. Picked up by Collier County at a local site suitable for pick-up and loading by the
ContractorNendor.
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B. Delivered and off-loaded at a designated location in Collier County.
C. Delivered, off-loaded, fine graded for sod, laid in place and rolled, and trimmed edges
as necessary by the Contractor/Vendor.
Rejection of Materials
Collier County, through its assigned representative(s), shall have the right to reject any and all work
and materials which, in its opinion, do not meet with the terms and/or specifications of this Contract.
Such rejected material shall be immediately removed from the site and replaced by acceptable
materials within five (5) working days.
Work Schedules
The Vendor shall arrange work to cause a minimum of interference with normal traffic, both vehicular
and pedestrian and shall be responsible for providing safe and suitable means of ingress and egress
to all public and private properties during all stages of the work.
Barricades, Guards and Safety Provisions
The responsibility for the installation and maintenance of adequate traffic control devices, warning
devices, barriers, and flagmen for the protection of the traveling public and workmen, as well as to
safeguard the delivery area in general shall rest with the ContractorNendor. Such provisions shall
conform with the latest edition of the FDOT Manual on Traffic Control and Safe Practices, FDOT
Standard index Series 600, and Part VI of the Manual on Uniform Traffic Control Devices (MUTCD),
and the Collier County Maintenance of Traffic, a copy of which is available in the Purchasing or Risk
Management Departments.
The ContractorNendor shall conduct operations in such a manner that no undue hazard will result
due to the requirements of this Section, and the procedures and policies described therein shall in no
way act as a waiver of any of the terms of the liability of the ContractorNendor or surety.
Measurement and Payment
Measurement shall be the total square feet of turf supplied and accepted by the requesting division in
Collier County. Should conditions so warrant, Collier County reserves the right to increase or
decrease quantities specified on the Purchase Order issued by Collier County. Payment for the
quantities ordered shall be at the Contract Unit Prices. Such payment shall be full compensation for
furnishing all labor, equipment, material and services necessary for the turf purchase.
Award Criteria
ITB award criteria is as follows:
• All questions on the Bid document shall be answered as to price(s), time requirements,
and required document submissions.
• Award shall be based upon the responses to all questions on the Bid Response Page(s).
• Further consideration may include but not be limited to, references, completeness of bid
response and past performances on other County bids/projects.
• Prices will be read in public exactly as input on the electronic bid response form or written
on the manually submitted Bid Response Page(s) at the time of the bid opening; however,
should an error in calculations occur whenever unit pricing and price extensions are
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requested, the unit price shall prevail. Mathematical miscalculations may be corrected by
the County to reflect the proper response.
• The County's Purchasing Department reserves the right to clarify a vendor's proposal prior
to the award of the solicitation.
• It is the intent of Collier County to award to the lowest, qualified and responsive vendor(s)
in accordance with the following methodology:
Primary Secondary based on a line by line item.
• Collier County reserves the right to select one supplier.
• Any additional items will be quoted among the multiple awardees.
• The contract will be in the form of a standard County Purchase Order.
Term of Contract
The contract term, if an award(s) is/are made is intended to be for one (1) year with three (3) one
year renewal option.
Prices shall remain firm for the initial term of this contract. Price adjustments are dependent upon
the consumer price index (CPI) over the past twelve (12) months, budget availability and program
manager approval.
Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
Projected Timetable
Event Date
Issue Solicitation Notice June 4, 2013
Last Date for Receipt of Written Questions June 14, 2013 3:00PM
Non-mandatory pre-solicitation meeting N/A
Solicitation Deadline Date and Time June 28, 2013 3:00PM
Anticipated Evaluation of Submittals July, 2013
Anticipated Board of County Commissioner's Approval Date August 2013
Vendor Required Documents
• Attachment 2: Vendor's Check List
• Attachment 3: Vendor Bid Response Form
• Attachment 4: Local Vendor Preference
• Attachment 5: Immigration Law Affidavit
• Attachment 6: Vendor Substitute W-9
• Attachment 7: Insurance and Bonding Requirement
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Exhibit II: General Bid Instructions
1. Purpose/Objective
As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier
County Board of County Commissioners Purchasing Department(hereinafter, the County) has
issued this Invitation to 1d(hereinafter, the"ITB", or"Bid")with the sole purpose and intent of
obtaining bid responses from interested and qualified firms in accordance with the terms,
conditions, and specifications stated and/or attached herein/hereto. The successful vendor will
hereinafter be referred to as the"Vendor"
All bids must be submitted on the Bid form furnished by the County noted in Attachments
2, 3, 4, 5, 6, and 7 of this ITB. No bid will be considered unless the Bid form is properly
signed. Vendor is responsible to read and follow the instructions very carefully, as any
misinterpretation or failure to comply with these instructions could lead to the bid submitted as
being rejected as non-responsive.
2. Pricing
Vendors must provide unit prices using the unit of measured specified by the County. All prices
will remain firm for a period of one hundred and eighty(180) calendar days from date of bid
opening. After award by the Board of County Commissioners, prices may only be adjusted as
outlined in Exhibit I: Term of Contract.
3. Alternate Bid Pricing
In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide
pricing for all alternates as listed. The omission of a response or a no-bid or lack of a submitted
price will be the basis for the rejection of the submitted bid response. All bids responses received
without pricing for all alternates as listed will be considered technically non-responsive and will not
be considered for award.
4. Equal Product
Manufacturer's name, brand name and/or model number are used in these specifications for the
purpose of establishing minimum requirements of level of quality, standards of performance and/or
design required, and is in no way intended to prohibit the bidding of other manufacturer's items of
equal or similar material. An equal or similar product may be bid, provided that the product is
found to be equal or similar in quality, standard of performance, design, etc. to the item specified.
Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of
factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid
as equal or similar.
Equal product samples, if required for evaluation, and at no cost to the County, must be submitted
with Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless
samples are delivered to specified address by bid due date. The County shall be sole judge of
equality or similarity, and its decision shall be final in the best interest.
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5. Discounts
Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be
considered in the award of tie bids. In no instance should payment terms less than fifteen (15)
calendar days be offered.
6. Exceptions
Vendors taking exception to any part or section of these specifications shall indicate such
exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to
indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully
comply with the specifications as written. The County, at its sole discretion, shall determine if the
exceptions are material in nature, and if the Vendor's exceptions may be declared grounds for
rejection of bid proposal.
7. Addenda
The County reserves the right to formally amend and/or clarify the requirements of the bid
specifications where it deems necessary. Any such addendum/clarification shall be in writing and
shall be distributed electronically to all parties who received the original bid specifications prior to
the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through
a notice of addendum or questions and answers to all vendors registered under the applicable
commodity code(s) at the time when the original ITB was released, as well as those vendors who
downloaded the ITB document. Additionally, all addendums are posted on the Collier County
Purchasing Department Online Bidding System website: www.colliergov.net/bid. Before submitting
a bid response, please make sure that you have read all, understood clearly and complied
completely with any changes stated in the addenda as failure to do so may result in the rejection
of your submittal.
8. Bid Submission
All electronic bids shall be submitted online via the Collier County Purchasing Department Online
Bidding System website: www.colliergov.net/bid.
All paper bids shall be submitted to the County Purchasing Director, Collier County Government,
Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112, by the date and time as stated
in the Legal Notice. The County assumes no responsibility for bid responses received after the
due date and time, or at any office or location other than that specified herein, whether due to mail
delays, courier mistakes, mishandling, inclement weather or any other reason. Late bid responses
shall be returned unopened, and shall not be considered for award.
All bids submitted manually must be an original and one exact duplicate copy and placed in a
sealed envelope, and plainly marked as follows:
• The due date and time of receipt of the bids by the County Purchasing Director.
• The number of the bid and the bid title.
All bids sent by courier service must have the bid number and title on the outside of the courier
packet.
Vendors who wish to receive copies of bids after the bid opening may view and download same
from the Collier County Purchasing Department Internet bid site.
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9. Questions
If the vendor should be of the opinion that the meaning of any part of the Bid Document is doubtful,
obscure or contains errors or omissions it should report such opinion to the Procurement Strategist
before the bid opening date. Direct questions related to this ITB only to the Collier County
Purchasing Department Internet website: www.colliergov.net/bid. Questions will not be answered
after the date noted on the ITB.
Vendors must clearly understand that the only official answer or position of the County will be the
one stated on the Collier County Purchasing Department Online Bidding System website. For
general questions, please call the referenced Procurement Strategist identified in the Public Notice.
10. Protests
Any actual or prospective respondent to an Invitation to Bid, who has a serious and legitimate
issue with the ITB shall file a written protest with the Purchasing Director prior to the opening of
the bid or the due date for acceptance of bid. All such protests must be filed with the Purchasing
Director no later than 11:00 a.m. Collier County time on the advertised date for the opening of the
bid or the acceptance date for the Request for Proposals.
11. Rejection and Waiver
The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to
select the bid that best meets the requirements of the County.
Vendors whose bids, past performance or current status do not reflect the capability, integrity or
reliability to fully and in good faith perform the requirements denoted may be rejected as non-
responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide
all required information, documents or materials may be rejected as non-responsive.
12. Local Vendor Preference (LVP)
The County is using the Competitive Sealed Quotation methodology of source selection for this
procurement, as authorized by Ordinance Number 87-25, and Collier County Resolution Number
2008-181 establishing and adopting the Collier County Purchasing Policy.
The Collier County Board of County Commissioners has adopted a Local Preference"Right to
Match" policy to enhance the opportunities of local businesses to receive awards of Collier County
purchases.
A"local business" is defined as a business that has a valid Business Tax Receipt, formerly known
as an Occupational License issued by either Collier or Lee County for a minimum of one (1) year
prior to a Collier County quote or proposal submission that authorizes the business to provide the
commodities or services to be purchased, and a physical business address located within the
limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office
Boxes are not verifiable and shall not be used for the purpose of establishing said physical
address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it
contributes to the economic development and well-being of either Collier or Lee County in a
verifiable and measurable way. This may include, but not be limited to, the retention and
expansion of employment opportunities, the support and increase to either Collier or Lee County's
tax base, and residency of employees and principals of the business within Collier or Lee County.
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Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their
quote or proposal to be eligible for consideration as a "local business" under this section.
When a qualified and responsive non-local business submits the lowest price quote, and the quote
submitted by one or more qualified and responsive local businesses is within ten percent(10%) of
the price submitted by the non-local business,then the local business with the apparent lowest
quote offer(i.e. the lowest local vendor) shall have the opportunity to submit an offer to match the
price(s) offered by the overall lowest, qualified and responsive vendor. In such instances, staff
shall first verify if the lowest non-local vendor and the lowest local vendor are in fact qualified and
responsive vendors.
Next, the Purchasing Department shall determine if the lowest local vendor meets the
requirements of Section 287.087 F.S.
If the lowest local vendor meets the requirements of 287.087, F.S., the Purchasing Department
shall invite the lowest local vendor to submit a matching offer to the Purchasing Department which
shall be submitted within five (5) business days thereafter. If the lowest local vendor submits an
offer that fully matches the lowest quote from the lowest non-local vendor tendered previously,
then award shall be made to the local vendor. If the lowest local vendor declines or is unable to
match the lowest non local quote price(s), then award will be made to the lowest overall qualified
and responsive vendor. If the lowest local vendor does not meet the requirement of Section
287.087 F.S. and the lowest non-local vendor does, award will be made to the vendor that meets
the requirements of the referenced state law.
Vendor must complete and submit with its quote response the Affidavit for Claiming Status as a
Local Business which is included as part of this solicitation.
Failure on the part of a Vendor to submit this Affidavit with their quote response will
preclude said Vendor from being considered for local preference under this solicitation.
A Vendor who misrepresents the Local Preference status of its firm in a quote submitted to the
County will lose the privilege to claim Local Preference status for a period of up to one (1) year.
The County may, as it deems necessary, conduct discussions with any of the competing vendors
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
13. Lobbying
All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied
either individually or collectively about a project for which a firm has submitted a bid. Firms and
their agents are not to contact members of the County Commission for such purposes as
meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to
final Board approval, no firm or its agent shall contact any other employee of Collier County with
the exception of the Purchasing Department.
14. Certificate of Authority to Conduct Business in the State of Florida(Florida Statute
607.1501)
16. In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and
provide a certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A
copy of the document may be submitted with the solicitation response and the document number
#13-6070R,Purchase and Delivery of Turf 11
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shall be identified. Firms who do not provide the certificate of authority at the time of response
shall be required to provide same within five (5) days upon notification of selection for award. If the
firm cannot provide the document within the referenced timeframe, the County reserves the right
to award to another firm.
17. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of
Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides
an Internet-based means of verifying employment eligibility of workers in the United States; it is
not a substitute for any other employment eligibility verification requirements. The program will be
used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including
professional services and construction services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County Commissioners
Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence
of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of
the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also
required to provide the Collier County Purchasing Department an executed affidavit certifying they
shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If
the BidderNendor does not comply with providing both the acceptable E-Verify evidence
and the executed affidavit the bidder's /vendor's proposal may be deemed non-responsive.
Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E-Verify)
program visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor's
responsibility to familiarize themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall
be fully responsible for complying with the provisions of the Immigration Reform and Control Act of
1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended and with the provisions contained within this affidavit. Failure by the awarded firm(s)to
comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach
of the award agreement and the County shall have the discretion to unilaterally terminate said
agreement immediately.
18. General Information
When it is deemed by the County that a bid cannot be awarded as originally intended, the County
reserves the right to award this bid through an approach which is the best interest of the County.
Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying
as low bid, the County shall ask vendors to submit certification that they have a drug-free
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workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said
certification; the County will give local vendor preference.
19. Bid Award Process
Award of contract will be made by the Board of County Commissioners in public session. Awards
pertaining to the Collier County Airport Authority will generally be made by that agency's approval
Board.
Award shall be made in a manner consistent with the County's Purchasing Policy. Award
recommendations will be posted outside the offices of the Purchasing Department as well as on
the Collier County Purchasing Department website on Wednesdays and Thursdays prior to the
County Commission meetings.
Any actual or prospective respondent who desires to formally protest the recommended contract
award must file a notice of intent to protest with the Purchasing Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is
posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal
protest and will be given instructions as to the form and content requirements of the formal protest.
A copy of the "Protest Policy" is available at the office of the Purchasing Director.
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Y
Exhibit III: Standard Purchase Order Terms and Conditions
1. Offer actual receipt of the goods by the COUNTY
This offer is subject to cancellation by the nonetheless remain with VENDOR.
COUNTY without notice if not accepted by b) No charges will be paid by the COUNTY for
VENDOR within fourteen (14)days of issuance. packing, crating or cartage unless otherwise
specifically stated in this Purchase Order.
2. Acceptance and Confirmation Unless otherwise provided in Purchase
This Purchase Order (including all documents Order, no invoices shall be issued nor
attached to or referenced therein) constitutes payments made prior to delivery. Unless
the entire agreement between the parties, unless freight and other charges are itemized, any
otherwise specifically noted by the COUNTY on discount will be taken on the full amount of
the face of this Purchase Order. Each delivery of invoice.
goods and/or services received by the COUNTY c) All shipments of goods scheduled on the
from VENDOR shall be deemed to be upon the same day via the same route must be
terms and conditions contained in this Purchase consolidated. Each shipping container must
Order. be consecutively numbered and marked to
show this Purchase Order number. The
No additional terms may be added and Purchase container and Purchase Order numbers must
Order may not be changed except by written be indicated on bill of lading. Packing slips
instrument executed by the COUNTY. VENDOR must show Purchase Order number and
is deemed to be on notice that the COUNTY must be included on each package of less
objects to any additional or different terms and than container load (LCL) shipments and/or
conditions contained in any acknowledgment, with each car load of equipment. The
invoice or other communication from VENDOR, COUNTY reserves the right to refuse or
notwithstanding the COUNTY'S acceptance or return any shipment or equipment at
payment for any delivery of goods and/or VENDOR'S expense that is not marked with
services, or any similar act by VENDOR. Purchase Order numbers. VENDOR agrees
to declare to the carrier the value of any
3. Inspection shipment made under this Purchase Order
All goods and/or services delivered hereunder and the full invoice value of such shipment.
shall be received subject to the COUNTY'S d) All invoices must contain the Purchase Order
inspection and approval and payment therefore number and any other specific information as
shall not constitute acceptance. All payments are identified on the Purchase Order. Discounts
subject to adjustment for shortage or rejection.
All defective or nonconforming goods will be
of prompt payment will be computed from the
date of receipt of goods or from date of
returned pursuant to VENDOR'S instruction at receipt of invoices, whichever is later.
VENDOR'S expense. Payment will be made upon receipt of a
proper invoice and in compliance with
To the extent that a purchase order requires a Chapter 218, Fla. Stats., otherwise known as
series of performances by VENDOR, the the "Local Government Prompt Payment
COUNTY prospectively reserves the right to Act," and, pursuant to the Board of County
cancel the entire remainder of the Purchase Commissioners Purchasing Policy.
Order if goods and/or services provided early in
the term of the Purchase Order are 5. Time Is Of the Essence
non-conforming or otherwise rejected by the Time for delivery of goods or performance of
COUNTY. services under this Purchase Order is of the
essence. Failure of VENDOR to meet delivery
4. Shipping and Invoices schedules or deliver within a reasonable time, as
a) All goods are FOB destination and must be interpreted by the COUNTY in its sole judgment,
suitably packed and prepared to secure the shall entitle the COUNTY to seek all remedies
lowest transportation rates and to comply available to it at law or in equity. VENDOR
with all carrier regulations. Risk of loss of agrees to reimburse the COUNTY for any
any goods sold hereunder shall transfer to expenses incurred in enforcing its rights.
the COUNTY at the time and place of VENDOR further agrees that undiscovered
delivery; provided that risk of loss prior to delivery of nonconforming goods and/or services
#13-6070R, Purchase and Delivery of Turf 14
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is not a waiver of the COUNTY'S right to insist including but not limited to attorneys'fees, arising
upon further compliance with all specifications. from, caused by or related to the injury or death
of any person (including but not limited to
6. Changes employees and agents of VENDOR in the
The COUNTY may at any time and by written performance of their duties or otherwise), or
notice make changes to drawings and damage to property (including property of the
specifications, shipping instructions, quantities COUNTY or other persons), which arise out of or
and delivery schedules within the general scope are incident to the goods and/or services to be
of this Purchase Order. Should any such change provided hereunder.
increase or decrease the cost of, or the time
required for performance of the Purchase Order, 11. Warranty of Non-Infringement
an equitable adjustment in the price and/or VENDOR represents and warrants that all goods
delivery schedule will be negotiated by the sold or services performed under this Purchase
COUNTY and VENDOR. Notwithstanding the Order are: a) in compliance with applicable laws;
foregoing, VENDOR has an affirmative obligation b) do not infringe any patent, trademark,
to give notice if the changes will decrease costs. copyright or trade secret; and c) do not constitute
Any claims for adjustment by VENDOR must be unfair competition.
made within thirty (30) days from the date the
change is ordered or within such additional VENDOR shall indemnify and hold harmless the
period of time as may be agreed upon by the COUNTY from and against any and all claims,
parties. including claims of negligence, costs and
expense, including but not limited to attorneys'
7. Warranties fees, which arise from any claim, suit or
VENDOR expressly warrants that the goods proceeding alleging that the COUNTY'S use of
and/or services covered by this Purchase Order the goods and/or services provided under this 1
will conform to the specifications, drawings, Purchase Order are inconsistent with VENDOR'S
samples or other descriptions furnished or representations and warranties in section 11 (a).
specified by the COUNTY, and will be of
satisfactory material and quality production, free If any claim which arises from VENDOR'S breach
from defects and sufficient for the purpose of section 11 (a) has occurred, or is likely to
intended. Goods shall be delivered free from any occur, VENDOR may, at the COUNTY'S option,
security interest or other lien, encumbrance or procure for the COUNTY the right to continue
claim of any third party. These warranties shall using the goods or services, or replace or modify
survive inspection, acceptance, passage of title the goods or services so that they become
and payment by the COUNTY. non-infringing, (without any material degradation
in performance, quality, functionality or additional
8. Statutory Conformity cost to the COUNTY).
Goods and services provided pursuant to this
Purchase Order, and their production and 12. Insurance Requirements
transportation shall conform to all applicable The VENDOR, at its sole expense, shall provide
laws, including but not limited to the Occupational commercial insurance of such type and with such
Health and Safety Act, the Federal terms and limits as may be reasonably
Transportation Act and the Fair Labor Standards associated with the Purchase Order. Providing
Act, as well as any law or regulation noted on the and maintaining adequate insurance coverage is
face of the Purchase Order. a material obligation of the VENDOR. All
insurance policies shall be executed through
9. Advertising insurers authorized or eligible to write policies in
No VENDOR providing goods and services to the the State of Florida.
COUNTY shall advertise the fact that it has
contracted with the COUNTY for goods and/or 13. Compliance with Laws
services, or appropriate or make use of the In fulfilling the terms of this Purchase Order,
COUNTY'S name or other identifying marks or VENDOR agrees that it will comply with all
property without the prior written consent of the federal, state, and local laws, rules, codes, and
COUNTY'S Purchasing Department. ordinances that are applicable to the conduct of
its business. By way of non-exhaustive example,
this shall include the American with Disabilities
10. Indemnification Act and all prohibitions against discrimination on
VENDOR shall indemnify and hold harmless the the basis of race, religion, sex creed, national
COUNTY from any and all claims, including origin, handicap, marital status, or veterans'
claims of negligence, costs and expenses, status. Further, VENDOR acknowledges and
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without exception or stipulation shall be fully notice to the VENDOR. This Purchase Order
responsible for complying with the provisions of may be terminated immediately by the COUNTY
the Immigration Reform and Control Act of 1986 for breach by VENDOR of the terms and
as located at 8 U.S.C. 1324, et seq. and conditions of this Purchase Order, provided that
regulations relating thereto, as either may be COUNTY has provided VENDOR with notice of
amended. Failure by the awarded firm(s) to such breach and VENDOR has failed to cure
comply with the laws referenced herein shall within 10 days of receipt of such notice.
constitute a breach of the award agreement and
the County shall have the discretion to 19. General
unilaterally terminate said agreement a) This Purchase Order shall be governed by
immediately. Any breach of this provision may the laws of the State of Florida. The venue
be regarded by the COUNTY as a material and for any action brought to specifically enforce
substantial breach of the contract arising from any of the terms and conditions of this
this Purchase Order. Purchase Order shall be the Twentieth
Judicial Circuit in and for Collier County,
14. Force Majeure Florida
Neither the COUNTY nor VENDOR shall be b) Failure of the COUNTY to act immediately in
responsible for any delay or failure in response to a breach of this Purchase Order
performance resulting from any cause beyond by VENDOR shall not constitute a waiver of
their control, including, but without limitation to breach. Waiver of the COUNTY by any
war, strikes, civil disturbances and acts of nature. default by VENDOR hereunder shall not be
When VENDOR has knowledge of any actual or deemed a waiver of any subsequent default
potential force majeure or other conditions which by VENDOR.
will delay or threatens to delay timely c) All notices under this Purchase Order shall
performance of this Purchase Order, VENDOR be sent to the respective addresses on the
shall immediately give notice thereof, including all face page by certified mail, return receipt
relevant information with respects to what steps requested, by overnight courier service, or by
VENDOR is taking to complete delivery of the personal delivery and will be deemed
goods and/or services to the COUNTY. effective upon receipt. Postage, delivery and
other charges shall be paid by the sender. A
15. Assignment party may change its address for notice by
VENDOR may not assign this Purchase Order, written notice complying with the
nor any money due or to become due without the requirements of this section.
prior written consent of the COUNTY. Any d) The Vendor agrees to reimbursement of any
assignment made without such consent shall be travel expenses that may be associated with
deemed void. this Purchase Order in accordance with
Florida Statute Chapter 112.061, Per Diem
16. Taxes and Travel Expenses for Public Officers,
Goods and services procured subject to this employees and authorized persons.
Purchase Order are exempt from Florida sales e) In the event of any conflict between or
and use tax on real property, transient rental among the terms of any Contract Documents
property rented, tangible personal purchased or related to this Purchase Order, the terms of
rented, or services purchased (Florida Statutes, the Contract Documents shall take
Chapter 212), and from federal excise tax. precedence over the terms of the Purchase
Order. To the extent any terms and /or
17. Annual Appropriations conditions of this Purchase Order duplicate
The COUNTY'S performance and obligation to or overlap the Terms and Conditions of the
pay under this Purchase Order shall be Contract Documents, the provisions of the
contingent upon an annual appropriation of Terms and/or Conditions that are most
funds. favorable to the County and/or provide the
greatest protection to the County shall
18. Termination govern.
This Purchase Order may be terminated at any
time by the COUNTY upon 30 days prior written
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Exhibit IV: Additional ITB Terms and Conditions
1. Additional Items and/or Services
Additional items and/or services may be added to the resultant contract, or purchase order, in
compliance with the Purchasing Policy.
2. Conflict of Interest
Vendor shall provide a list of any businesses and/or organizations to which the firm has any affiliation or
obligations within the past five (5)years; whether paid or donated, which could be construed by the
County as a conflict of interest. Disclosure of any potential or actual conflict of interest is subject to
County staff review and does not in and of itself disqualify a firm from consideration. These disclosures
are intended to identify and or preclude conflict of interest situations during contract selection and
execution.
3. Vendor Performance Evaluation
Collier County has implemented a Vendor Performance Evaluation System for all contracts awarded in
excess of$25,000. To this end, vendors will be evaluated on their performance upon
completion/termination of agreement.
5. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly responsible
for 30% or more of the solicitation amount for said work.
6, Deductions for Non-Performance
The County reserves the right to deduct a portion of any invoice for goods not delivered, or services not
performed in accordance with requirements, including required timeframe. The County may also deduct,
or chargeback the Vendor the costs necessary to correct the deficiencies directly related to the Vendor's
non-performance.
4. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of the
successful vendor.
5. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply with all
Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational
Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be
responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or
damage to any persons or property within and around the work site. All firewall penetrations must be
protected in order to meet Fire Codes.
#13-6070R,Purchase and Delivery of Turf 17
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Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and/or right-of-way for the purpose of inspection of any Vendor's work operations. This
provision is non-negotiable by any department and/or Vendor.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination
and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE
Protective labels.
6. Standards of Conduct
The Vendor shall employ people to work on County projects who are neat, clean, well-groomed and
courteous. Subject to the American with Disabilities Act, Vendor shall supply competent employees who
are physically capable of performing their employment duties. The County may require the Vendor to
remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and
whose continued employment on Collier County projects is not in the best interest of the County.
7, Licenses
The Vendor is required to possess the correct professional and other licenses, and any other
authorizations necessary to perform the required work pursuant to all applicable Federal, State and Local
Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of all the
required licenses must be submitted with the bid response indicating that the entity bidding, as
well as the team assigned to the County account, is properly licensed to perform the activities or
work included in the ITB documents. Failure on the part of any vendor to supply this
documentation with their bid response may be grounds for deeming vendor non-responsive. A
Vendor with an office within Collier County is required to have an occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license/registration will need to be renewed thereafter to remain "active" in Collier County.
Questions regarding professional licenses should be directed to Contractor Licensing, Community
Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions
regarding required Business Tax Receipt(formerly known as Occupational Licenses) should be directed
to the Tax Collector's Office at (239) 252-2477.
8. Protection of Property
The Vendor shall ensure that the service is performed in such manner as to not damage any property. In
the event damage occurs to any property as a direct result of the Vendor or their Sub vendor in the
performance of the required service, the Vendor shall repair/replace, to the County's satisfaction,
damaged property at no additional cost to the County. If the damage caused by the Vendor or their Sub
vendor has to be repaired/replaced by the County, the cost of such work will be deducted from the
monies due the Vendor.
ri
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9. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes,the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by the
individual, firm, and/or any employee of the firm from contact with County staff for a specified period of
time; b. Prohibition by the individual and/or firm from doing business with the County for a specified
period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any contract held by the individual and/or firm for cause.
10. Invoice and Payments
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerkacollierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and/or services as
part of this agreement.
Payment methods include:
• Traditional— payment by check, wire transfer or other cash equivalent.
• Standard—payment by purchasing card. Collier County's Purchasing Card Program is supported by
standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules for
VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of using
the County's credit card for transactions relating to this solicitation. The County will entertain bids clearly
stating pricing for standard payment methods. An additional separate discounted price for traditional
payments may be provided at the initial bid submittal if it is clearly marked as an"Additional Cash
Discount."
Upon execution of the Contract and completion of each month's work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that
prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for
payment without prior approval from the Project manager. All invoices should be submitted within the
fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices
submitted after the close of the fiscal year will not be accepted (or processed for payment) unless
specifically authorized by the Project Manager.
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Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and
approval of invoices submitted on the date of services or within six(6) months after completion of
contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-
payment under the legal doctrine of"laches"as untimely submitted. Time shall be deemed of the
essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or other
fees)to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts,
the County reserves the right to off-set the amount owed to the County by applying the amount owed to
the vendor or contractor for services performed of for materials delivered in association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance
with Chapter 218 Florida Statutes, otherwise known as the"Local Government Prompt Payment Act."
Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for
work not performed or for unsatisfactory performance of Contractual requirements.
11. Survivability
Purchase Orders: The Consultant/Contractor/Vendor agrees that any Purchase Order that extends
beyond the expiration date of the original Solicitation #13-6070R, Purchase and Delivery of Turf will
survive and remain subject to the terms and conditions of that Agreement until the completion or
termination of this Purchase Order.
12. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in Attachment 3 of this
solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if
required, to the full insurable value of the scope of work.
The County and the Vendor waive against each other and the County's separate Vendors, Contractors,
Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered
by property insurance provided herein, except such rights as they may have to the proceeds of such
insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from
the County's separate Vendors, Design Consultants and Subcontractors and shall require each of them
to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify"For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name
Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and
shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
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The amounts and types of insurance coverage shall conform to the minimum requirements set forth in
Attachment 3, with the use of Insurance Services Office(ISO)forms and endorsements or their
equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed
minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount
of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility
for such obligations. All self-insured retentions or deductibles will be Vendor's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work until
the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also
notify the County, in a like manner, within twenty-four(24) hours after receipt, of any notices of
expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its
insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the
event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor
shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such
policy.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may
terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and
charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such
costs within thirty (30) days after demand, the County has the right to offset these costs from any amount
due Vendor under this Agreement or any other agreement between the County and Vendor. The County
shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s)
purchased or the insurance company or companies used. The decision of the County to purchase such
insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract
Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance
not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to
provide the County with such renewal certificate(s) shall be considered justification for the County to
terminate any and all contracts.
13. Collier County Information Technology Requirements
All vendor access will be done via VPN access only. All access must comply with current published
County Manager Agency(CMA) policies.
Current policies that apply are CMAs 5402, 5403 and 5405. These policies will be available upon request
from the Information Technology Department. All vendors will be required to adhere to IT policies for
access to the County network. Vendors are required to notify the County in writing twenty-four(24) hours
in advance as to when access to the network is planned. Included in this request must be a detailed work
plan with actions that will be taken at the time of access. The County IT Department has developed a
Technical Architecture Requirements Document that is required to be filled out and submitted with your
bid response. This document can be found on the Collier County Purchasing Department website:
www.colliergov.net/purchasinq. On the left hand side of the menu, click on CC Technical Requirements.
If this document is not submitted with your bid response, your bid response may be deemed non-
responsive.
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14. Security and Background Checks
If required, Vendor/Contractor/Proposer shall be responsible for the costs of providing background
checks by the Collier County Facilities Management Department, and drug testing for all employees that
shall provide services to the County under this Agreement. This may include, but not be limited to,
checking federal, state and local law enforcement records, including a state and FBI fingerprint check,
credit reports, education, residence and employment verifications and other related records. Contractor
shall be required to maintain records on each employee and make them available to the County for at
least four(4)years.
14. Maintenance of Traffic Policy
For all projects that are conducted within a Collier County Right-of-Way, the Vendor shall provide and
erect Traffic Control Devices as prescribed in the current edition of the Manual On Uniform Traffic
Control Devices (MUTCD), where applicable on local roadways and as prescribed in the Florida
Department of Transportation's Design Standards(DS) on state roadways. These projects shall also
comply with Collier County's Maintenance of Traffic Policy,#5807, incorporated herein by reference.
Copies are available through the Risk Management and/or Purchasing Departments and are available
on-line at colliergov.net/purchasing.
The Vendor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT Roadway &
Traffic Design Standards Indexes, or other related documents, so to become familiar with their
requirements. Strict adherence to the requirements of the Maintenance of Traffic("MOT") policy will be
enforced under this Contract.
All costs associated with the Maintenance of Traffic shall be included on the line item on the bid page.
If MOT is required, MOT is to be provided within ten (10) days of receipt of Notice of Award.
15. Debris
Vendor shall be responsible for the removal and disposal of all debris from the site and the cleaning of
the affected areas. Vendor shall keep the premises free of debris and unusable materials resulting from
their work and as work progresses; or upon the request of the County's representative, shall remove and
dispose such debris and materials from the property. The Vendor shall leave all affected areas as they
were prior to beginning work.
16. Direct Material Purchase
The County reserves the right to require Vendor to assign some or all of its agreements with material
suppliers directly to the County. Any such goods and/or materials purchased by the County pursuant to
such an assignment of a material supply agreement shall be referred to as"County Furnished Materials"
and the responsibilities of both the County and the Vendor relating to said materials shall be governed by
the terms and conditions of this solicitation.
Additionally, the County at its sole option may choose to purchase some or all of the goods and/or
materials from other suppliers. In either instance the County may require the following information from
the Vendor:
• Required quantities of material.
• Specifications relating to goods and/or materials required for job including brand and/or model
number or type if applicable
• Pricing and availability of goods and/or materials provided under Vendor's agreements with material
suppliers
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17. Grant Compliance
The purchase of any goods and/or services that are funded through Federal Grant Appropriations, the
State of Florida, or any other public or private foundations shall be subject to the compliance and
reporting requirements of the granting agency.
18. Equipment
Vendor shall have available and in good working condition, the necessary equipment to perform the
required service. If required, the Vendor shall supply a list of equipment and an hourly rate for each.
Hourly rates will commence once equipment arrives at the service site.
In the event that additional specialized and/or heavy equipment(backhoe, crane, mudhog, etc.) is
needed, the Project Manager must be notified in advance for approval.The reimbursement of additional
equipment expense shall be at cost and will commence once equipment arrives at the service site. The
County reserves the right to request and obtain documentation of the Vendor's cost, and to withhold
payments until documentation is provided.
The scope of these specifications is to ensure the delivery of a complete unit ready for operation.
Omission of any essential detail from these specifications does not relieve the Vendor from furnishing a
complete unit.
All equipment must be new and of current manufacture in production at the time of bid opening, and
carry standard warranties. At the time of delivery, at least two (2) complete shop repair manuals and
parts lists must be furnished with each type of equipment. Vendor must service all equipment prior to
delivery and/or acceptance by the County.
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Adminidrative Send=IP
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Attachment 1: Vendor's Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise
and openly competitive. Therefore, we are interested in ascertaining reasons why prospective Vendors did
not wish to respond to this ITB.
If your firm is not responding to this ITB, please indicate the reason(s) by checking any appropriate item(s)
listed below and return this form via email or fax to the Procurement Strategist listed on the first page or mail
to: Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 3411.
We are not responding to this ITB for the following reason(s):
Solicitation #and Title: #13-6070R, Purchase and Delivery of Turf
❑ Services requested not available through our company.
❑ Our firm could not meet specifications/scope of work.
❑ Specifications/scope of work not clearly understood (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Firm's Complete Legal Name
Address
City, State, Zip
Telephone Number
FAX Number
Signature/Title
#13-6070R,Purchase and Delivery of Turf 24
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cor4:44w7er County
Administrative s Drosion
Purchasing
Attachment 2: Vendor's Check List
IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the spaces
indicated and return with bid.
Vendor should check off each of the following items as the necessary action is completed:
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. The payment terms have been indicated.
5. Any required licenses, drawings, descriptive literature, etc. have been included.
6. Any delivery information required is included.
7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has been
included.
8. Addendum have been signed and included, if applicable.
9. Affidavit for Claiming Status as a Local Business, if applicable.
10. Immigration Affidavit certification and the company's E-Verify profile page or memorandum of
understanding.
11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB.
12. The mailing envelope must be addressed to:
Purchasing Director
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
11. The mailing envelope must be sealed and marked with:
• Solicitation: #13-6070R, Purchase and Delivery of Turf
Opening Date: June 28, 2013
12. The bid will be mailed or delivered in time to be received no later than the specified opening date and
time. (Otherwise bid cannot be considered.)
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE OF
THE COURIER PACKET.
Company Name
Signature &Title
Date
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Cocaitt County
Administrative Services aiviSiOn
Purchasing
Attachment 3: Vendor Submittal—Bid Response Form
FROM:
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112
RE: Solicitation#13-6070R, Purchase and Delivery of Turf
Dear Commissioners:
The undersigned, as Vendor, hereby declares that the specifications have been fully examined and the
Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as per the
scope of work. The Vendor further declares that the only persons, company or parties interested in this Bid
or the Contract to be entered into as principals are named herein; that this Bid is made without connection
with any other person, company or companies submitting a Bid; and it is all respects fair and in good faith,
without collusion or fraud.
The Vendor proposes and agrees if this Bid is accepted, to contract, either by a County issued purchase
order or formal contract, to comply with the requirements in full in accordance with the terms, conditions and
specifications denoted herein, according to the following unit prices:
***SEE FOLLOWING PAGES***
Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be
considered and computed in the tabulation of the bids. In no instance should terms for less than fifteen (15)
days payment be offered.
Prompt Payment Terms: % Days; Net_Days
® Bid Response Form is electronic or manual. Please input your prices online.
❑ Bid Response is as follows:
Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid
response pages. The undersigned do agree that should this Bid be accepted, to execute a formal contract,
if required, and present the formal contract to the County Purchasing Director for approval within fifteen (15)
days after being notified of an award.
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IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
20 , in the County of , in the State of
Firm's Complete Legal Name
Address
City, State, Zip
Florida Certificate of Authority
Document Number
Federal Tax Identification
Number
CCR#or CAGE Code
Telephone Number
FAX Number
Signature/Title
Type Name of Signature
Date
Additional Contact Information
Send Payments To: (REQUIRED ONLY if different from above)
Firm's Complete Legal Name
Address
City, State, Zip
Contact Name
Telephone Number
FAX Number
Email Address
M
0
#13-6070R,Purchase and Delivery of Turf 27
SII
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Administrative SWAM Division
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Attachment 4: Affidavit for Claiming Status as a Local Business
Solicitation:#13-6070R, Purchase and Delivery of Turf(Check Appropriate Boxes Below)
State of Florida(Select County if Vendor is described as a Local Business
❑ Collier County
E Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County
Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy:
A"local business" is defined as a business that has a valid occupational license issued by either Collier or Lee
County for a minimum of one(1)year prior to a Collier County bid or proposal submission that authorizes the
business to provide the commodities or services to be purchased, and a physical business address located
within the limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office
Boxes are not verifiable and shall not be used for the purpose of establishing said physical address. In addition
to the foregoing, a vendor shall not be considered a"local business"unless it contributes to the economic
development and well-being of either Collier or Lee County in a verifiable and measurable way.This may
include, but not be limited to,the retention and expansion of employment opportunities, the support and
increase to either Collier or Lee County's tax base, and residency of employees and principals of the business
within Collier or Lee County.Vendors shall affirm in writing their compliance with the foregoing at the time of
submitting their bid or proposal to be eligible for consideration as a"local business"under this section.
Vendor must complete the following information:
Year Business Established in ❑Collier County or❑Lee County:
Number of Employees (Including Owner(s)or Corporate Officers):
Number of Employees Living in ❑ Collier County or❑ Lee(Including Owner(s)or Corporate Officers):
If requested by the County, vendor will be required to provide documentation substantiating the information given in this
affidavit. Failure to do so will result in vendor's submission being deemed not applicable.
Vendor Name: Date:
Collier or Lee County Address:
Signature: Title:
STATE OF FLORIDA
❑ COLLIER COUNTY ❑ LEE COUNTY
Sworn to and Subscribed Before Me, a Notary Public,for the above State and County, on this Day of
, 20
Notary Public My Commission Expires
(AFFIX OFFICIAL SEAL)
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ter Comity
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Attachment 5: Immigration Law Affidavit Certification
Solicitation#and Title: #13-6070R,Purchase and Delivery of Turf
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid(ITB's)and Request for Proposals (RFP)submittals. Further, Vendors/Bidders are required to
enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the
vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company
Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to
include this Affidavit and acceptable evidence of enrollment in the E-Verify program,may deem the Vendor/
Bidder's proposal as non-responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e)
of the Immigration and Nationality Act("INA").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e)of
the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall
be grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws(specifically to the 1986 Immigration Act
and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with
E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor's/Bidder's proposal.
Company Name
Print Name Title
Signature Date
State of
County of
The foregoing instrument was signed and acknowledged before me this day of
20_, by
who has produced as identification.
(Print or Type Name) (Type of Identification and Number)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
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� �GoYrnty
Attachment 6:Vendor Substitute W—9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County(including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address City
State Zip
Telephone FAX Email
Order Information Remit I Payment Information
Address Address
City State Zip City State Zip
FAX FAX
Email Email
2. Company Status(check only one)
_Individual/Sole Proprietor _Corporation Partnership
_Tax Exempt(Federal income tax-exempt entity _Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c)3) Enter the tax classification
(0=Disregarded Entity, C=Corporation, P=Partnership)
3. Taxpayer Identification Number(for tax reporting purposes only)
Federal Tax Identification Number(TIN)
(Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form: Certification: Under penalties of perjury, I certify that the information shown on this form is correct to
my knowledge.
Signature Date
Title Phone Number
#13-6070R,Purchase and Delivery of Turf 30
,
16F 1
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icco�y
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Purchasing
Attachment 7: Insurance and Bonding Requirements
Insurance/Bond Type Requfed units s'
1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ® Empioyer's Liability $500,000 single limit per occurrence
3. ® Commercial General Bodily Injury and Property Damage
Liability(Occurrence Form)
patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. ® Indemnification To the maximum extent permitted by Florida law, the
ContractorNendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys'fees and
paralegals'fees,to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the ContractorNendor/Consultant or anyone
employed or utilized by the ContractorNendor/Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County. ,
4. X Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury& Property Damage,
Owned/Non-owned/Hired;Automobile Included
5. ❑ Other insurance as ❑Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage(Jones Act) shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
❑ Professional Liability $ per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
#13-6070R,Purchase and Delivery of Turf 31
16F
• $2,000,000 per claim and in the aggregate
• $2,000,000 each claim and in the aggregate
❑ Project Professional Liability $ Per Occurrence
❑Valuable Papers Insurance $ Per Occurrence
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers'check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5%of the cost proposal.All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount,the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as"A-' or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he
is required to meet. The same Vendor shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ® Collier County must be named as"ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR,
Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County
(or Airport Authority or Collier MPO). The Certificates of Insurance must state the Contract Number, or
Project Number, or specific Project description, or must read: For any and all work performed on
behalf of Collier County.
11. ® Thirty (30) Days Cancellation Notice required.
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability
may be required within five (5) days of the award of this solicitation.
Name of Firm Date
Vendor Signature
Print Name
Insurance Agency
Agent Name Telephone Number
#13-6070R,Purchase and Delivery of Turf 32
16F 1
Ca ler County Email: evelyncolon@colliergov.net
Telephone: (239)252-2667
Aziministratire Services Division FAX: (239)252-2810
Pwchasing
ADDENDUM 1
Memorandum
Date: June 6, 2013
From: Evelyn Colon, Procurement Strategist
To: Interested Bidders
Subject: Addendum #1
Solicitation#13-6070R Purchase and Delivery of Turf
Please see the following attached document:
➢ Bid Schedule
If you require additional information please post a question on the Online Bidding site or contact
me using the above contact information.
AddendumTemplate
Revised:4/15/10
1
1 6 F I
Ex act
Coil ier County
Admnistrat ve services Duman
renasing
Attachment 2:Vendor's Check List
IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the spaces
indicated and return with bid.
Vendor should check off each of the following items as the necessary action is completed:
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. The payment terms have been indicated.
5. Any required liceKes, drawings, descriptive literature, etc. have been included.
6. Any delivery information required is included.
7. If required,the amount of bid bond has been checked, and the bid bond or cashiers check has been
included.
8. Addendum have been signed and included, if applicable.
9. Affidavit for Claiming Status as a Local Business, if applicable.
10. Immigration Affidavit certification and the company's E-Verify profile page or memorandum of
understanding.
11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB.
12. The mailing envelope must be addressed to:
Purchasing Director
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
11. The mailing envelope must be sealed and marked with:
• Solicitation:#13-6070R, Purchase and Delivery of Turf
Opening Date: June 28, 2013
12. The bid will be mailed or delivered in time to be received no later than the specified opening date and
time. (Otherwise bid cannot be considered.)
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE OF
THE COURIER PACKET.
Lf'c J ✓CJ c1 , r\C,,
Company thlar7 V7
Signature&Title
cop_c l i3
Date
•
25
#13-60708,Purchase and Delivery of Turf
-6 F 1
•
Colter County
Adm�nistratve Services Division
`urchasing
Attachment 3: Vendor Submittal–Bid Response Form
FROM: Le&5 Sec-114(1C—
.cc% 14(1C.
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112 •
RE: Solicitation#13-6070R, Purchase and Delivery of Turf
Dear Commissioners:
The undersigned, as Vendor, hereby declares that the specifications have been fully examined and the
Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as per the
scope of work. The Vendor further declares that the only persons, company or parties interested in this Bid
or the Contract to be entered into as principals are named herein;that this Bid is made without connection
with any other person, company or companies submitting a Bid; and it is all respects fair and in good faith,
without collusion or fraud.
•
The Vendor proposes and agrees if this Bid is accepted,to contract, either by a County issued purchase
order or formal contract, to comply with the requirements in full in accordance with the terms, conditions and
specifications denoted herein, according to the following unit prices:
***SEE FOLLOWING PAGES*** .
Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be
considered and computed in the tabulation of the bids. In no instance should terms for less than fifteen (15)
days payment be offered.
Prompt Payment Terms: % Days; NetIQ Days
® Bid Response Form is electronic or manual. Please input your prices online.
❑ Bid Response is as follows:
• Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid
response pages. The undersigned do agree that should this Bid be accepted, to execute a formal contract,
fi if required, and present the formal contract to the County Purchasing Director for approval within fifteen (15)
days after being notified of an award.
#13-6070R,Purchase and Delivery of Turf 26
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,',- ' Department of Agriculture and Consumer Services
i;.;•;-:,•�-�•-� Division of Marketing and Development/Bureau of License and Bond issue carte: 04/2912013
r:`' '; w t'�Vi€ 550-488-4101 Fee Amt Paid: 1300
: .6 T llahasSeer Florida .FEI14: 2v'-243rd
'. .
POST LICENSE License as Dealer in Agriculture Products 'EffectivtDate: 05/21/2013
CONSPICUOUSLY GOOD FOR ONE LOCATION
This license is Issued under authority of Section 604.15-804.34,Florida Statutes,to:
Commodity Code: 11
Bonding Company: FCCI INSURANCE CO.
License# 116982- 6 Bond Amount; 3100,000
LEO'S SOD,INC.
DBA: LEO'S SOD.INC. ,
1fl
3612 BAYS: i DR .: . .e. :.i*- Field Represeniaiives: CHRi5 i OPHER W WA S
NAPLES,FL34112-63-14 '
ADAM H.PUTNAM
COMMISSIONER OF AGRICULTURE
COWER COUNTY BUSINESS TAX BUSINESS TA)GNIUMBER: 83080
COWER COUNT'1fT,X LECTOR-2800 N.HORSESHOE DRIVE-NAPLES FLOR DA3'}104-(2392522477
- -• VISIT OUR IN B3SITE AT:witne.coiliertex.Com -
THIS RECEIPT EXPIRES SEPTEMBER 30. 2913
DISPLAYATPLACE OF�UtESS'FOR PUBUC INSPEC'1ION::.
LOCATION:3612 BAYSHORE OR '.. FAILURE10 DO SO IS CONTRARY TO LOCAL LAWS.
LEGA:FORM S TAX IS NON-REFUNDABLE -
ZONED : C4 CORPORATION
BUSINESS PHONE 732-316'1800
LEO'S ,INC
LEO'S SOD INC ,: : .
3612 BAYSHORE DR
''• NAPLES Fl.34112-0000
•
CLASSIFICATION:RETAIL SALES .• `• DA ':-. - 06/31/201:
=i�tnOtiriTT• �
CLASSIFICATION CODE 03900001 30.0(:RECEIPT 434045
-..ibis document Is a business lax only.This Is not oaltMcat on that licenser/is qualified. .. -_.r
. Itn
does.not permit the license to violate any existing regulatory zoning laws of the state,county or cities:, ,-. „,,vn ;-: , t
nor does it exempt the licensee from any other taxes or permits that may be required by law. ,.
NLLlER COUNTY BUSINESS TAX :.-BUSINESSYAXiNUMBER. 0902
COLLIER COUNT(TAX COU.EQTOR-2800 N.HORSESHOE DRIVE-NAPLES FLORIDA.341.04•-(239):252-2477
VISIT OUR WEBSITE AT:www.coMertax.com -
THIS RECEIPT EXPIRES SEPTEMBER 30, 2013
DISPLAY AT PLACE OF BUSBIESS FOR PUBLIC INSPEC110M;
c LOCATION:3612 BAYSHORE DR .•. .. FAILURE-TO DO SO IS CONTRARY TO LOCAL LAWS
ZONED: C-4
LES FORM -THIS TAX IS NON-REFUNDABLE -
CORPORATION .
BUSINESS PHONE:732-6131 - c
LEO'S SOO INC
COUNTY UC:34294 HURT,FRED R JR
3812 BAYSHORE DR
,nt'' NAPLES FL 34112-0000 -
•
NUMBER OF EMPLOYEES: 11-20 EMPLOYEES OATS 08!31/201
AMOUNT, 1201
CLASSIFICATION:LANDSCAPING RESTRICTED CONTRACTOR
CLASSIFICATION CODE 02102602 NO FERTILIZING RECEIPT. 4339•4
This document is a business tax only.This is not certification that licensee Is quatfled. ••:..1:,
„_ .�. 77:a.,.-:„..
h does not permit the licensee to violate any existing regulatory zoning taws of the state,county or cities- �, r:
o - nor does it exempt the licensee from any other taxes or permits that may be required by taw.
E
�
Detail by Entity Name
1 6 F
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FLORIDA DEPARTMENT OF STATE
DIVISION Or CORPORATIONS S1(41Z
Detail by Entity Name
Florida Profit Corporation
LFO'S SOD, INC.
Filing information
Document Number P08000039026
FEI/EIN Number 262436879
Date Filed 04/17/2008
State FL
Status ACTIVE
Effective Date 04/17/2008
Last Event NAME CHANGE AMENDMENT
Event Date Filed 05/05/2008
Event Effective Date 05/10/2008
Principal Address
3612 BAYSHORE DRIVE
NAPLES, FL 34112
Mailing Address
3612 BAYSHORE DRIVE
NAPLES, FL 34112
Changed: 05/14/2009
Registered Agent Name&Address
HURT,TAMARA
3812 BAYSHORE DRIVE
NAPLES, FL 34112
Name Changed: 01/04/2012
Address Changed: 05/14/2009
Officer/Director Detail
Name&Address
Title P,S
HURT, TAMARA O
3612 BAYSHORE DRIVE
NAPLES, FL 34112
• Title VP,T
•
http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultD etail/EntityName/domp-p08000039...
{
Detail by Entity Name
16F I _
HURT, FRED RJR.
3812 BAYSHORE DRIVE
NAPLES, FL 34112
Annual Reports
Report Year Filed Date
2011 01/05/2011
2012 01/04/2012
2013 04/08/2013
Document Images
•
04/08/2013 --ANNUAL REPORT View image in PDF format
01104/2012--ANNUAL REPORT View image in PDF format
01/05/2011 --ANNUAL REPORT View image in PDF format
n1 )RrPn1 n-- An�Ni UAi REPnRT View image in PDF format
05/14/2009--ANNUAL REPORT View image in PDF format
05/05/2008-- Name Change View image in PDF format
04/17/2008 -- Domestic Profit View image in PDF format
cgnvrlght -•tnd Privacy Pclicies
Ent.. F!,:• f .r ..., ....r,
•
http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail/EntityName/dome-p0800003 9.-.
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•
Aco® CERTIFICATE OF LIABILITY INSURANCE °�'�`"�°°�""�
6/13/2013
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. •
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement, A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME: Kristin NENert
t_ut ert Insurance Naples 9 PHONE P (ANC.ND EIdr239-262-7171 FAx
(Atc,Nei:239-262-5360
Na Bos FL 340010 EMAIL
DI>Ess:kneiert@lu3gertinsurance.com
Naples 34108 •
INSURERS)AFFORDI NG COVERAGE NNC C
INSURER A:Florida Retail Federation
INSURED LEOSO-1 INSURER a FCCI Insurance Company 10178
Leo's Sod,Inc INSURER C:
3612 Bayshore Drive • INSURER D:
Naples FL 34112-6314
INSURER E
INSURER F:
COVERAGES CERTIFICATE NUMBER:919251584 REVISION NUMBER:1
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
ItLTRR TYPE OF INSURANCE NASR MM/8D PQUCY NUMBER (MMAQIYYYY) !ICY EFF M/DDI EXP
UNITS
B GENERAL LIABILITY GL0013457 4/30/2013 4/30/2014 EACH OCCURRENCE 51,000,000
DAMAGE TO RENTED
X COMMERCAI.GENERAL LABILITY PREMISES(Ea occuleuet $100,000
_.__._l CLAIMS:MADE X OCCUR MED EXP(Ary me fin) S5,0C4.1
PERSONAL&ADV INJURY 51,000,000
GENERAL AGGREGATE 52,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG Sinduded
7 POLICY X JFSO.T LOC $
4/3012013 1/30/2014 LUMBINEUsNGLE LMIT
B AUTOMOBILE LIABILITY CA0020891 (Ea acodenp 51.000,000
X ANY AUTO :800&.Y INJURY(Par mew) $
ALL OWNED -SCHEDULED 1 NJBO
BODILY INJURY(Per accident} 5
AUTOS AUTOS PROPERTY DAMAGE
A (Persoc:deft) $
HIRED AUTOS AUUTOSTOS Comp/0311 Deductible t.Ti00/50C
UMBRELLA LIAR _OCCUR EACH OCCURRENCE $
EXCESS UAB I CLAIMS-MADE AGGREGATE S
DED RETENTIONS 5
A WORKERS COMPENSATION 052035529 2/28/2013 2128/2014 X TO RYT MITS ER
AND EMPLOYERS'LIABILITY Y I N
ANY PROPRIETOR/PARTNER/EXECUTIVE- ACCIDENTN!A E.L.EACH ACCENT $500,000
OFFICER.'MEMEIER EXCLUO ED?
IManditory In NH) E.L.DISEASE-EA EMPLOYE FI 5500,000
II yea,describe°OF O E.L.DISEASE-POLICY LIMIT 5500,000
DESCRIPTION OF OPERATIONS below
B i Equipment Floater CM0006789 4/3012013 4/30/2014 Scheduled Equipment 96,000
Leased/Ranted Equip 3,000
Deductible '500
DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES(Attach ACORD 101,Additional Remarks Schedule,If more space Ii required)
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Collier County Board of County Commissioners ACCORDANCE WITH THE POLICY PROVISIONS,
3299 Tamiami Trail East,Suite 700
Naples FL 34112 'AUTHORIZED REPRESENTATIVE
7,1.a. 4.4......e.
I
1988-2010 ACORD CORPORATION. All rights reserved.
ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD '
16F 1
d�'it SGL
Verif
y
Company 10 Number:325224
THE E-VERIFY PROGRAM FOR EMPLOYMENT VERIFICATION
MEMORANDUM OF UNDERSTANDING
ARTICLE I
PURPOSE AND AUTHORITY
This Memorandum of Understanding (MOU) sets forth the points of agreement between the
Department of Homeland Security (DHS) and Leos Sod Inc (Employer) regarding the
Employer's participation in the Employment Eligibility Verification Program(E-Verify). This MOU
explains certain features of the E-Verify program and enumerates specific responsibilities of
DHS, the Social Security Administration (SSA), and the Employer. E-Verify is a program that
electronically confirms an employee's eligibility to work in the United States after completion of
the Employment Eligibility Verification Form (Form 1-9). For covered government contractors, E-
Verify is used to verify the employment eligibility of all newty hired employees and all existing
employees assigned to Federal contracts.
Authority for the E-Verify program is found in Title IV, Subtitle A, of the Illegal Immigration
Reform and Immigrant Responsibility Act of 1996 (IIRIRA), Pub. L. 104-208, 110 Stat. 3009, as
amended (8 U.S.C. § 1324a note). Authority for use of the E-Verify program by Federal
contractors and subcontractors covered by the terms of Subpart 22.18, "Employment Eligibility
Verification", of the Federal Acquisition Regulation (FAR) (hereinafter referred to in this MOU as
a "Federal contractor") to verify the employment eligibility of certain employees working on
Federal contracts is also found in Subpart 22.18 and in Executive Order 12989,as amended.
ARTICLE II
FUNCTIONS TO BE PERFORMED
A. RESPONSIBILITIES OF SSA
1. SSA agrees to provide the Employer with available information that allows the Employer
to confirm the accuracy of Social Security Numbers provided by all employees verified under
this MOU and the employment authorization of U.S.citizens.
2. SSA agrees to provide to the Employer appropriate assistance with operational
problems that may arise during the Employer's participation in the E-Verify program. SSA
agrees to provide the Employer with names, titles, addresses, and telephone numbers of SSA
representatives to be contacted during the E-Verify process.
3. SSA agrees to safeguard the information provided by the Employer through the E-Verify
program procedures, and to limit access to such information, as is appropriate by law, to
individuals responsible for the verification of Social Security Numbers and for evaluation of the
E-Verify program or such other persons or entities who may be authorized by SSA as governed
by the Privacy Act (5 U.S.C. § 552a), the Social Security Act (42 U.S.C. 1306(a)), and SSA
regulations(20 CFR Part 401).
r �C\ ^ 8'.i;l D3 \ui ,.a
16F 1
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E-VeriFy
Company ID Number:325224
4. SSA agrees to provide a means of automated verification that is designed (in
conjunction with DHS's automated system if necessary) to provide confirmation or tentative
nonconfirmation of U.S. citizens' employment eligibility within 3 Federal Government work days
of the initial inquiry.
5. SSA agrees to provide a means of secondary verification (including updating SSA
records as may be necessary)for employees who contest SSA tentative nonconfirmations that
is designed to provide final confirmation or nonconfirmation of U.S. citizens' employment
eligibility and accuracy of SSA records for both citizens and aliens within 10 Federal
Government work days of the date of referral to SSA, unless SSA determines that more than 10
days may be necessary. In such cases, SSA will provide additional verification instructions.
B. RESPONSIBILITIES OF DHS
1. After SSA verifies the accuracy of SSA records for aliens through E-Verify, DHS agrees
to provide the Employer access to selected data from DHS's database to enable the Employer
to conduct, to the extent authorized by this MOU:
• Automated verification checks on alien employees by electronic means, and
• Photo verification checks(when available) on employees.
2. DHS agrees to provide to the Employer appropriate assistance with operational
problems that may arise during the Employer's participation in the E-Verify program. DHS
agrees to provide the Employer names, titles, addresses, and telephone numbers of DHS
representatives to be contacted during the E-Verify process.
3. DHS agrees to provide to the Employer a manual (the E-Verify User Manual) containing
instructions on E-Verify policies, procedures and requirements for both SSA and OHS, including
restrictions on the use of E-Verify. DHS agrees to provide training materials on E-Verify.
4. DHS agrees to provide to the Employer a notice, which indicates the Employer's
participation in the E-Verify program. DHS also agrees to provide to the Employer anti-
discrimination notices issued by the Office of Special Counsel for Immigration-Related Unfair
Employment Practices(OSC), Civil Rights Division, U.S. Department of Justice.
5. DHS agrees to issue the Employer a user identification number and password that
permits the Employer to verify information provided by alien employees with OHS's database.
6. OHS agrees to safeguard the information provided to DHS by the Employer, and to limit
• access to such information to individuals responsible for the verification of alien employment
eligibility and for evaluation of the E-Verify program, or to such other persons or entities as may
be authorized by applicable law. Information will be used only to verify the accuracy of Social
Security Numbers and employment eligibility, to enforce the Immigration and Nationality Act
(INA)and Federal criminal laws, and to administer Federal contracting requirements.
7. DHS agrees to provide a means of automated verification that is designed (in
• conjunction with SSA verification procedures) to provide confirmation or tentative
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nonconfirmation of employees' employment eligibility within 3 Federal Government work days of
the initial inquiry.
8. DHS agrees to provide a means of secondary verification (including updating DHS
records as may be necessary)for employees who contest DHS tentative nonconfirmations and
photo non-match tentative nonconfirmations that is designed to provide final confirmation or
nonconfirmation of the employees' employment eligibility within 10 Federal Government work
days of the date of referral to DHS, unless DHS determines that more than 10 days may be
necessary. In such cases, OHS will provide additional verification instructions.
C. RESPONSIBILITIES OF THE EMPLOYER
1. The Employer agrees to display the notices supplied by OHS in a prominent place that is
clearly visible to prospective employees and all employees who are to be verified through the
system.
2. The Employer agrees to provide to the SSA and DHS the names, titles, addresses, and
telephone numbers of the Employer representatives to be contacted regarding E-Verify.
3. The Employer agrees to become familiar with and comply with the most recent version
of the E-Verify User Manual.
4. The Employer agrees that any Employer Representative who will perform employment
verification queries will complete the E-Verify Tutorial before that individual initiates any
queries.
A. The Employer agrees that all Employer representatives will take the refresher
tutorials initiated by the E-Verify program as a condition of continued use of E-
Verify, including any tutorials for Federal contractors if the Employer is a Federal
contractor.
B. Failure to complete a refresher tutorial will prevent the Employer from continued
use of the program.
5. The Employer agrees to comply with current Form 1-9 procedures,with two exceptions:
• If an employee presents a "List B" identity document, the Employer agrees to only
accept "List B" documents that contain a photo. (List B documents identified in 8 C.F.R.
§274a.2(b)(1)(B))can be presented during the Form 1-9 process to establish identity.) If
an employee objects to the photo requirement for religious reasons, the Employer
should contact E-Verify at 888-464-4218.
• If an employee presents a DHS Form 1-551 (Permanent Resident Card) or Form 1-766
(Employment Authorization Document)to complete the Form 1-9,the Employer agrees to
make a photocopy of the document and to retain the photocopy with the employee's
Form 1-9. The employer will use the photocopy to verify the photo and to assist OHS
with its review of photo non-matches that are contested by employees. Note that
employees retain the right to present any List A, or List B and List C, documentation to
complete the Form 1-9. DHS may in the future designate other documents that activate
the photo screening tool.
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6. The Employer understands that participation in E-Verify does not exempt the Employer
from the responsibility to complete, retain, and make available for inspection Forms 1-9 that
relate to its employees, or from other requirements of applicable regulations or laws, including
the obligation to comply with the antidiscrimination requirements of section 274B of the INA with
respect to Form 1-9 procedures, except for the following modified requirements applicable by
reason of the Employer's participation in E-Verify: (1) identity documents must have photos, as
described in paragraph 5 above; (2) a rebuttable presumption is established that the Employer
has not violated section 274A(a)(1)(A) of the Immigration and Nationality Act (INA) with respect
to the hiring of any individual if it obtains confirmation of the identity and employment eligibility of
the individual in compliance with the terms and conditions of E-Verify; (3) the Employer must
notify DHS if it continues to employ any employee after receiving a final nonconfirmation, and is
subject to a civil money penalty between $550 and $1,100 for each failure to notify DHS of
continued employment following a final nonconfirmation; (4) the Employer is subject to a
1 rebuttable presumption that it has knowingly employed an unauthorized alien in violation of
section 274A(a)(1)(A) if the Employer continues to employ an employee after receiving a final
nonconfirmation; and (5) no person or entity participating in E-Verify is civilly or criminally liable
under any law for any action taken in good faith based on information provided through the
confirmation system. DHS reserves the right to conduct Form 1-9 compliance inspections during
the course of E-Verify, as well as to conduct any other enforcement activity authorized by law.
7. The Employer agrees to initiate E-Verify verification procedures for new employees
t: within 3 Employer business days after each employee has been hired (but after both sections 1
and 2 of the Form 1-9 have been completed),and to complete as many(but only as many)steps
of the E-Verify process as are necessary according to the E-Verify User Manual. The Employer
is prohibited from initiating verification procedures before the employee has been hired and the
r Form 1-9 completed. If the automated system to be queried is temporarily unavailable,the 3-day
time period is extended until it is again operational in order to accommodate the Employer's
attempting, in good faith, to make inquiries during the period of unavailability. In all cases, the
Employer must use the SSA verification procedures first, and use DHS verification procedures
and photo screening tool only after the SSA verification response has been given. Employers •
may initiate verification by notating the Form 1-9 in circumstances where the employee has
applied for a Social Security Number (SSN) from the SSA and is waiting to receive the SSN,
provided that the Employer performs an E-Verify employment verification query using the
employee's SSN as soon as the SSN becomes available.
8. The Employer agrees not to use E-Verify procedures for pre-employment screening of
job applicants, in support of any unlawful employment practice, or for any other use not
authorized by this MOU. Employers must use E-Verify for all new employees, unless an
Employer is a Federal contractor that qualifies for the exceptions described in Article 11.D.1.c.
Except as provided in Article 11.D, the Employer will not verify selectively and will not verify
employees hired before the effective date of this MOU. The Employer understands that if the
Employer uses E-Verify procedures for any purpose other than as authorized by this MOU, the
Employer may be subject to appropriate legal action and termination of its access to SSA and
DHS information pursuant to this MOU.
9. The Employer agrees to follow appropriate procedures (see Article Ill. below) regarding
tentative nonconfirmations, including notifying employees of the finding, providing written
referral instructions to employees, allowing employees to contest the finding, and not taking
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adverse action against employees if they choose to contest the finding. Further, when
employees contest a tentative nonconfirmation based upon a photo non-match, the Employer is
required to take affirmative steps (see Article I11.B. below) to contact DHS with information
necessary to resolve the challenge.
10. The Employer agrees not to take any adverse action against an employee based upon
the employee's perceived employment eligibility status while SSA or DHS is processing the
verification request unless the Employer obtains knowledge (as defined in 8 C.F.R. § 274a.1(I))
that the employee is not work authorized. The Employer understands that an initial inability of
the SSA or DHS automated verification system to verify work authorization, a tentative
nonconfirmation, a case in continuance (indicating the need for additional time for the
government to resolve a case), or the finding of a photo non-match, does not establish, and
should not be interpreted as evidence, that the employee is not work authorized. In any of the
cases listed above, the employee must be provided a full and fair opportunity to contest the
finding, and if he or she does so, the employee may not be terminated or suffer any adverse
employment consequences based upon the employee's perceived employment eligibility status
(including denying, reducing, or extending work hours, delaying or preventing training, requiring
an employee to work in poorer conditions, refusing to assign the employee to a Federal contract
or other assignment, or otherwise subjecting an employee to any assumption that he or she is
unauthorized to work) until and unless secondary verification by SSA or OHS has been
completed and a final nonconfirmation has been issued. If the employee does not choose to
contest a tentative nonconfirmation or a photo non-match or if a secondary verification is
completed and a final nonconfirmation is issued,then the Employer can find the employee is not
work authorized and terminate the employee's employment. Employers or employees with
questions about a final nonconfirmation may call E-Verify at 1-888-464-4218 or OSC at 1-800-
255-8155
or 1-800-237-2515(TDD).
11. The Employer agrees to comply with Title VII of the Civil Rights Act of 1964 and section
2748 of the INA by not discriminating unlawfully against any individual in hiring, firing, or
recruitment or referral practices because of his or her national origin or, in the case of a
protected individual as defined in section 2748(a)(3) of the INA, because of his or her
citizenship status. The Employer understands that such illegal practices can include selective
verification or use of E-Verify except as provided in part D below, or discharging or refusing to
hire employees because they appear or sound "foreign" or have received tentative
nonconfirmations. The Employer further understands that any violation of the unfair
immigration-related employment practices provisions in section 274B of the INA could subject
the Employer to civil penalties, back pay awards, and other sanctions, and violations of Title VII
could subject the Employer to back pay awards, compensatory and punitive damages.
Violations of either section 274B of the INA or Title VII may also lead to the termination of its
participation in E-Verify. If the Employer has any questions relating to the anti-discrimination
provision, it should contact OSC at 1-800-255-8155 or 1-800-237-2515(TDD).
12. The Employer agrees to record the case verification number on the employee's Form 1-9
or to print the screen containing the case verification number and attach it to the employee's
Form 1-9.
13. The Employer agrees that it will use the information it receives from SSA or OHS
pursuant to E-Verify and this MOU only to confirm the employment eligibility of employees as
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authorized by this MOU.The Employer agrees that it will safeguard this information, and means
of access to it (such as PINS and passwords)to ensure that it is not used for any other purpose
and as necessary to protect its confidentiality, including ensuring that it is not disseminated to
any person other than employees of the Employer who are authorized to perform the
Employees responsibilities under this MOU, except for such dissemination as may be
authorized in advance by SSA or DHS for legitimate purposes.
14. The Employer acknowledges that the information which it receives from SSA is
governed by the Privacy Act (5 U.S.C. § 552a(i)(1) and (3)) and the Social Security Act (42
U.S.C. 1306(a)), and that any person who obtains this information under false pretenses or uses
it for any purpose other than as provided for in this MOU may be subject to criminal penalties.
15. The Employer agrees to cooperate with DHS and SSA in their compliance monitoring
and evaluation of E-Verify, including by permitting DHS and SSA, upon reasonable notice, to
review Forms 1-9 and other employment records and to interview it and its employees regarding
the Employees use of E-Verify, and to respond in a timely and accurate manner to OHS
requests for information relating to their participation in E-Verify.
D. RESPONSIBILITIES OF FEDERAL CONTRACTORS
1. The Employer understands that if it is a Federal contractor subject to the
employment verification terms in Subpart 22.18 of the FAR it must verify the employment
eligibility of any "employee assigned to the contract" (as defined in FAR 22.1801) in addition to
verifying the employment eligibility of all other employees required to be verified under the FAR.
Once an employee has been verified through E-Verify by the Employer, the Employer may not
reverify the employee through E-Verify.
a. Federal contractors not enrolled at the time of contract award: An Employer that
is not enrolled in E-Verify as a Federal contractor at the time of a contract award must enroll as
a Federal contractor in the E-Verify program within 30 calendar days of contract award and,
within 90 days of enrollment, begin to use E-Verify to initiate verification of employment eligibility
of new hires of the Employer who are working in the United States, whether or not assigned to
the contract. Once the Employer begins verifying new hires, such verification of new hires must
be initiated within 3 business days after the date of hire. Once enrolled in E-Verify as a Federal
contractor, the Employer must initiate verification of employees assigned to the contract within
90 calendar days after the date of enrollment or within 30 days of an employee's assignment to
the contract,whichever date is later.
b. Federal contractors already enrolled at the time of a contract award: Employers
enrolled in E-Verify as a Federal contractor for 90 days or more at the time of a contract award
must use E-Verify to initiate verification of employment eligibility for new hires of the Employer
who are working in the United States,whether or not assigned to the contract,within 3 business
days after the date of hire. If the Employer is enrolled in E-Verify as a Federal contractor for 90
calendar days or less at the time of contract award, the Employer must, within 90 days of
enrollment, begin to use E-Verify to initiate verification of new hires of the contractor who are
working in the United States, whether or not assigned to the contract. Such verification of new
hires must be initiated within 3 business days after the date of hire. An Employer enrolled as a
Federal contractor in E-Verify must initiate verification of each employee assigned to the
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contract within 90 calendar days after date of contract award or within 30 days after assignment
to the contract,whichever is later.
c. Institutions of higher education, State, local and tribal governments and sureties:
Federal contractors that are institutions of higher education (as defined at 20 U.S.C. 1001(a)),
State or local governments, governments of Federally recognized Indian tribes, or sureties
performing under a takeover agreement entered into with a Federal agency pursuant to a
performance bond may choose to only verify new and existing employees assigned to the
Federal contract. Such Federal contractors may, however, elect to verify all new hires, and/or
all existing employees hired after November 6, 1986. The provisions of Article II.D, paragraphs
1.a and 1.b of this MOU providing timeframes for initiating employment verification of employees
assigned to a contract apply to such institutions of higher education, State, local and tribal
governments, and sureties.
d. Verification of all employees: Upon enrollment, Employers who are Federal
contractors may elect to verify employment eligibility of all existing employees working in the
United States who were hired after November 6, 1986, instead of verifying only those
employees assigned to a covered Federal contract. After enrollment, Employers must elect to
do so only in the manner designated by OHS and initiate E-Verify verification of all existing
employees within 180 days after the election.
e. Form 1-9 procedures for Federal contractors: The Employer may use a
previously completed Form 1-9 as the basis for initiating E-Verify verification of an employee
assigned to a contract as long as that Form 1-9 is complete (including the SSN), complies with
Article II.C.5, the employee's work authorization has not expired, and the Employer has
reviewed the information reflected in the Form 1-9 either in person or in communications with the
employee to ensure that the employee's stated basis in section 1 of the Form 1-9 for work
authorization has not changed (including, but not limited to, a lawful permanent resident alien
having become a naturalized U.S. citizen). If the Employer is unable to determine that the Form
1-9 complies with Article II.C.5, if the employee's basis for work authorization as attested in
section 1 has expired or changed, or if the Form 1-9 contains no SSN or is otherwise incomplete,
the Employer shall complete a new 1-9 consistent with Article Il.C.5, or update the previous 1-9
to provide the necessary information. If section 1 of the Form 1-9 is otherwise valid and up-to-
date and the form otherwise complies with Article II.C.5, but reflects documentation (such as a
U.S. passport or Form 1-551) that expired subsequent to completion of the Form 1-9, the
Employer shall not require the production of additional documentation, or use the photo
screening tool described in Article II.C.5, subject to any additional or superseding instructions
that may be provided on this subject in the E-Verify User Manual. Nothing in this section shall
be construed to require a second verification using E-Verify of any assigned employee who has
previously been verified as a newly hired employee under this MOU, or to authorize verification
of any existing employee by any Employer that is not a Federal contractor.
2. The Employer understands that if it is a Federal contractor, its compliance with this MOU
is a performance requirement under the terms of the Federal contract or subcontract, and the
Employer consents to the release of information relating to compliance with its verification
responsibilities under this MOU to contracting officers or other officials authorized to review the
Employer's compliance with Federal contracting requirements.
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ARTICLE III
REFERRAL OF INDIVIDUALS TO SSA AND DHS
A. REFERRAL TO SSA
1. If the Employer receives a tentative nonconfirmation issued by SSA, the Employer must
print the tentative nonconfirmation notice as directed by the automated system and provide it to
the employee so that the employee may determine whether he or she will contest the tentative
1 nonconfirmation.
2. The Employer will refer employees to SSA field offices only as directed by the
automated system based on a tentative nonconfirmation, and only after the Employer records
1 the case verification number, reviews the input to detect any transaction errors, and determines
that the employee contests the tentative nonconfirmation. The Employer will transmit the Social
Security Number to SSA for verification again if this review indicates a need to do so. The
Employer will determine whether the employee contests the tentative nonconfirrnation as soon
as possible after the Employer receives it.
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1 3. If the employee contests an SSA tentative nonconfirrnation,the Employer will provide i
1 the employee with a system-generated referral letter and instruct the employee to visit an SSA
office within 8 Federal Government work days. SSA will electronically transmit the result of the
referral to the Employer within 10 Federal Government work days of the referral unless it
1 determines that more than 10 days is necessary. The Employer agrees to check the E-Verify
1 system regularly for case updates.
4. The Employer agrees not to ask the employee to obtain a printout from the Social
Security Number database (the Numident) or other written verification of the Social Security
Number from the SSA.
B. REFERRAL TO DHS
1. If the Employer receives a tentative nonconfirmation issued by DHS,the Employer must
print the tentative nonconfirmation notice as directed by the automated system and provide it to
the employee so that the employee may determine whether he or she will contest the tentative
nonconfirmation.
2. If the Employer finds a photo non-match for an employee who provides a document for
which the automated system has transmitted a photo, the employer must print the photo non-
match tentative nonconfirmation notice as directed by the automated system and provide it to
the employee so that the employee may determine whether he or she will contest the finding.
3. The Employer agrees to refer individuals to OHS only when the employee chooses to
contest a tentative nonconfirmation received from DHS automated verification process or when
the Employer issues a tentative nonconfirmation based upon a photo non-match. The Employer
will determine whether the employee contests the tentative nonconfirmation as soon as possible
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after the Employer receives it.
4. If the employee contests a tentative nonconfirmation issued by DHS, the Employer will
provide the employee with a referral letter and instruct the employee to contact DHS through its
toll-free hotline(as found on the referral letter)within 8 Federal Government work days.
5. If the employee contests a tentative nonconfirmation based upon a photo non-match,the
Employer will provide the employee with a referral letter to DHS. DHS will electronically transmit
the result of the referral to the Employer within 10 Federal Government work days of the referral
unless it determines that more than 10 days is necessary. The Employer agrees to check the E-
Verify system regularly for case updates.
6. The Employer agrees that if an employee contests a tentative nonconfirmation based
upon a photo non-match, the Employer will send a copy of the employee's Form 1-551 or Form
1-786 to OHS for review by:
• Scanning and uploading the document, or
• Sending a photocopy of the document by an express mail account (furnished and paid
for by DHS).
7. The Employer understands that if it cannot determine whether there is a photo
match/non-match, the Employer is required to forward the employee's documentation to DHS by
scanning and uploading, or by sending the document as described in the preceding paragraph,
and resolving the case as specified by the Immigration Services Verifier at DHS who will
determine the photo match or non-match.
ARTICLE IV
SERVICE PROVISIONS '
SSA and DHS will not charge the Employer for verification services performed under this MOU.
The Employer is responsible for providing equipment needed to make inquiries. To access the
E-Verify System, an Employer will need a personal computer with Internet access.
ARTICLE V
PARTIES
A. This MOU is effective upon the signature of all parties, and shall continue in effect for as
long as the SSA and DHS conduct the E-Verify program unless modified in writing by the mutual
consent of all parties, or terminated by any party upon 30 days prior written notice to the others.
Any and all system enhancements to the E-Verify program by DHS or SSA, including but not
limited to the E-Verify checking against additional data sources and instituting new verification
procedures, will be covered under this MOU and will not cause the need for a supplemental
MOU that outlines these changes. OHS agrees to train employers on all changes made to E-
Verify through the use of mandatory refresher tutorials and updates to the E-Verify User
Manual. Even without changes to E-Verify, DHS reserves the right to require employers to take
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mandatory refresher tutorials. An Employer that is a Federal contractor may terminate this
MOU when the Federal contract that requires its participation in E-Verify is terminated or
completed. In such a circumstance, the Federal contractor must provide written notice to DHS.
If an Employer that is a Federal contractor fails to provide such notice,that Employer will remain
a participant in the E-Verify program, will remain bound by the terms of this MOU that apply to
non-Federal contractor participants,and will be required to use the E-Verify procedures to verify
the employment eligibility of all newly hired employees.
B. Notwithstanding Article V, part A of this MOU, DHS may terminate this MOU if deemed
necessary because of the requirements of law or policy, or upon a determination by SSA or
OHS that there has been a breach of system integrity or security by the Employer, or a failure
on the part of the Employer to comply with established procedures or legal requirements. The
Employer understands that if it is a Federal contractor, termination of this MOU by any party for
any reason may negatively affect its performance of its contractual responsibilities.
C. Some or all SSA and DHS responsibilities under this MOU may be performed by
contractor(s), and SSA and DHS may adjust verification responsibilities between each other as
they may determine necessary. By separate agreement with DHS, SSA has agreed to perform
its responsibilities as described in this MOU.
D. Nothing in this MOU is intended, or should be construed, to create any right or benefit,
substantive or procedural, enforceable at law by any third party against the United States, its
agencies, officers, or employees, or against the Employer, its agents, officers, or employees.
E. Each party shall be solely responsible for defending any claim or action against it arising
out of or related to E-Verify or this MOU, whether civil or criminal, and for any liability
wherefrom, including (but not limited to) any dispute between the Employer and any other
person or entity regarding the applicability of Section 403(d) of IIRIRA to any action taken or
allegedly taken by the Employer.
F. The Employer understands that the fact of its participation in E-Verify is not confidential
information and may be disclosed as authorized or required by law and DHS or SSA policy,
including but not limited to, Congressional oversight, E-Verify publicity and media inquiries,
determinations of compliance with Federal contractual requirements, and responses to inquiries
under the Freedom of Information Act(FOIA).
G. The foregoing constitutes the full agreement on this subject between DHS and the
Employer.
H. The individuals whose signatures appear below represent that they are authorized to
enter into this MOU on behalf of the Employer and DHS respectively.
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To be accepted as a participant in E-Verify, you should only sign the Employer's Section
of the signature page. If you have any questions,contact E-Verify at 888-464-4218.
Employer Leos Sod Inc
Fred Hurt
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Department of Homeland Security—Verification Division
USCIS Verification Division
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Information Required for the E-Verify Program
Information relating to your Company:
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Information relating to the Program Administrator(s)for your Company on policy questions or
operational problems:
Name: Fred Hurt
Telephone Number (239}732=0131 Fax Number: (238)732.1800
E-mail Address: nelson@leosod.net
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Exceptions to Specifications
1. Additional sod varieties that were mentioned on the invitation to bid (but not included
on the pricing spreadsheet) are priced below. Pricing for these types of sod are listed
below and all are the prices based on truckload pricing (14 pallets or more).
Pick up Delivery Lay-Over Install
Palmetto $ 146.00 $ 156.00 $ 160.00
Bitter Blue $ 146.00 $ 156.00 $ 160.00
Seville $ 138.00 $ 148.00 $ 152.00
2. In the rare event where we would be asked by the County or required under
MOT/Safety guidelines to close a lane of traffic to complete a project there would be an
additional charge of$15/pallet added to the prices listed in our bid.
3. Installations are based on truckload pricing (14 pallets or more).
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Equipment List
Trucks
1 2003 Ford Truck F650 XL Super Duty 24v Cummins
2 2006 Ford Truck F350 XL Turbo Diese16.0
3 2006 GMC Truck 3500 6,6 Turbo Diesel
4 2012 Ford Truck F350 Super Duty 6.7 4X2 Crew Cab
5 2006 Ford Truck F750 Super Duty 5.9 Cummins
Trailers
1 2005 SE Metal Dump Trailer
2 2000 Emerson 16 foot trailer
3 2005 Ecoline 20 foot trailer
4 2007 Loudo 16 foot trailer
Forklifts & Misc
1 1991 Daewoo G-25s /G255-2
2 1996 Harlo H300B
3 2004 Harlo H P5000
4 2006 Harlo HP5000
5 2012 Caterpillar Skid Steer 252B3
6 - Ryan Jr Sod Cutter
7 - Ryan Jr Sod Cutter
8 - Multiquip Roller •
9 - Multiquip Roller
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coolie-r COI4l,ity Email: evelyncolon@colliergov.net
Telephone: (239)252-2667
Administrative Services Division FAX: (239)252-2810
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ADDENDUM 'I
Memorandum
Date: June 6, 2013
From: Evelyn Colon, Procurement Strategist
To: Interested Bidders
Subject: Addendum#1
Solicitation#13-6070R Purchase and Delivery of Turf
Please see the following attached document:
Bid Schedule
1
If you require additional information please post a question on the Online Bidding site or contact
me using the above contact information.
AddendumTemplate
Revised:4/15/10
1
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collier county
M r risratve Services Division
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Attachment 1:Vendor's Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise
and openly competitive. Therefore,we are interested in ascertaining reasons why prospective Vendors did
not wish to respond to this ITB.
if your firm is not responding to this ITS, please indicate the reason(s) by checking any appropriate item(s) •
listed below aridretum this form via email or fax to the Procurement Strategist listed on the first page or mail
to: Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 3411.
We are not responding to this ITB for the following reason(s):
Solicitation#and Title:#13-6070R, Purchase and Delivery of Turf
❑ Services requested not available through our company.
❑ Our firm could not meet specifications/scope of work.
❑ Specifications/scope of work not dearly understood (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
•
Firm's Complete Legal Name
Address
City, State, Zip
Telephone Number
FAX Number
Signature/Title
#13-6070R,Purchase and Delivery of Turf 24
__ i
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Collier County
Adrlvnistrat ve Services Divisor
urchasinq •
Attachment 4: Affidavit for Claiming Status as a Local Business
Solicitation:#13-6070R,Purchase and Delivery of Turf(Check Appropriate Boxes Below) • ,
State of Florida(Select County if Vendor is described as a Local Business
Er-Collier County
❑Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County
Commissioners and the Regulations Thereto. As defined in Section Xl of the Collier County Purchasing Policy:
A"local business" is defined as a business that has a valid occupational license issued by either Collier or Lee •
County for a minimum of one(1)year prior to a Collier County bid or proposal submission that authorizes the
business to provide the commodities or services to be purchased,and a physical business address located
within the limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office
Boxes are not verifiable and shall not be used for the purpose of establishing said physical address. In addition
to the foregoing,a vendor shall not be considered a"local business"unless it contributes to the economic
development and well-being of either Collier or Lee County in a verifiable and measurable way.This may
include, but not be limited to,the retention and expansion of employment opportunities, the support and
increase to either Collier or Lee County's tax base, and residency of employees and principals of the business
within Collier or Lee County. Vendors shall affirm in writing their compliance with the foregoing at the time of
submitting their bid or proposal to be eligible for consideration as a"local business"under this section.
Vendor must complete the following information:
•
Year Business Established in Etollier County or 0 Lee County: 1cklaSS
•
Number of Employees(Including Owner(s)or Corporate Officers): IC'
-COI'if
Number of Employees Living in []'Collier County or[3 Lee(Including Owner(s)or Corporate Officers): 1-
r
If requested by the County,vendor will be required to provide documentation substantiating the information given in this
affidavit. Failure IIto do so willilresult invendor'svendor's submission being deemed not applicable.
Vendor Name: L f'U S J0 c) `}r L Date: to-
Collier or Lee County Address: t a- (3cc.y.s o r-c. r k k )(5 al 3441 'ei
Signature: CTitle:_ 5
STATE OF FLORIDA
[COLLIER COUNTY ❑ LEE COUNTY
S I.i to and Subscribed Before Me,a Notary Public,for the above State and County, on this 4:25 Day of
, 20 /3 '.
oW
�1( Wurslrq�.
Notary Public ti/,�
r. ommission ", �� _� 'Z /-6
';R� A qiOTARY
(AFFIX OFFICIAL S •L) MM Core,: .trys
Fsb.•
My Cows(spirt
No.Er. fab.7,2016
- p lio.EE ie1126
#13-6070R,Purchase and Delivery of Turf -IT 7P \01p 0081. ' `Qp 4 28
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Attachment 5:Immigration Law Affidavit Certification •
. Colter Comity
,Solicitation#and Title:#13-6070R,Purchase and Delivery of Turf
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid(ITB's)and Request for Proposals(RFP)submittals. Further,Vendors/Bidders are required to
enroll in the E-Verify program, and provide acceptable evidence of their enrollment,at the time of the submission of the
vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company
Profile page or a copy of the'fully executed E-Verify Memorandum of Understanding for the company. Failure to
include this Affidavit and acceptable evidence of enrollment in the E Verify proc1rarp.may deem the Vendor I
Bidder's proposal as non-responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e)Section 274A(e)
of the Immigration and Nationality Act("INA").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e)of
the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall
be grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws(specifically to the 1986 Immigration Act
and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of Understanding with
E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System(E-Verity),operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor's I Bidder's proposal.
Company Name L.e o S SCCA, 9i-- 1
Print Name t( TY\c r L }- v-/I- Title er-e s
Signature Cur u.-t.r /L Date lef"d-S-/
State of Rolirla.
County of C..alA i/ --
The f �J
regoing Instrument was signed and acknowledged before me this of day of (1 g-Q. ,2L/3
20 1:,by
/QJY) YCL 0I ter/iLLY7 who has produced g)'kdc. 61_ • as identification.
erint
or ype Name) (Type of Identification and Number)
_ itQ ilk
Notary P slit Signature 1Q' 4T F9.ys
/' L A9y .�
/Gij,,rn .61//LY7
Printed Name Of Public x.7.2016 I Q
Ab.EE 167425 ar
t ifri�as /oci147//4 pUB1ti� 4.
Notary Commission umber/Expiration cl,,A,c0,.....,,,,„ ,
4ri Fto,��c' ?
`somonnn,-.
The signee of this Affidavit guarantees,as evidenced by the sworn affidavit required herein,the truth and accuracy of
this affidavit to interrogatories hereinafter made.
,
113.6070R,Purchase and Delivery of Turf 29
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Collier County
Ac1:1",S ail Sry sC.,.s=
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Attachment 6:Vendor Substitute W—9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County(including
social security numbers if used by the individual or company for tax reporting purposes), Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information(provide all information)
Taxpayer Name Le S Sock
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address 3ie t a 6c(5 he. 7r. re_ City L)cp ie 5
State I r o n c/t,- Zip 1011 a
Telephone r?3ct 7 33-co 13 i FAX c3 3`t 733. i C C Email 7 ir�r+y l+� 1#o sod
1-'41wmigIfo Scrd, r'r4k-
Order Information Remit f Payment Information
Address %ekelat Address So-rm-F--
City State Zip City State Zip
FAX FAX
Email Email
2. Company Status(check only one)
Individual i Sole Proprietor "-Corporation _Partnership
_Tax Exempt(Federal income tax-exempt entity ✓ Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c)3) Ci' Enter the tax classification
(D=Disregarded Entity, C=Corporation,P=Partnership)
3. Taxpayer Identification Number(for tax reporting purposes only)
Federal Tax Identification Number(TIN) ,-)(,- .A3 Le T�(
(Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form:Certification:Under penalties of perjury, I certify that the information shown on this farm is correct to
my knowledge.
Signature !(MY'a.c c.. Date G 1 ►3
Title Phone Number ( ) 73 c.h 31
#13.60708,Purchase and Delivery of Turf 30
16F . 1
Collier County
Adrrista:a•e Senses Dv:7
P.;sE17;
Attachment 6:Vendor Substitute W—9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County(including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General information(provide all information)
Taxpayer Name Let,`5 SocA
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address Sto f 3 60._,15 here. parer City (...,'c>p le 5
State floriCJt� Zip �4iI a
Telephone�3ct 734-to 131 FAX a act 13d- I:CC Email T+nrr`.i ( 1 Sod) ne'r
Pasoh41 fFoScd, r`eIt-
Order Information Remit 1 Payment Information
Address Sau rpt Address So-lrR-
• City State Zip City State Zip •
FAX FAX
Email Email
2. Company Status(check only one)
,Individual/Sole Proprietor ."-Corporation _Partnership
iTax Exempt(Federal income tax-exempt entity ✓ Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c)3) Ci Enter the tax classification
(D=Disregarded Entity, C=Corporation,P=Partnership)
3. Taxpayer Identification Number(for tax reporting purposes only)
Federal Tax Identification Number(TIN) 4 4 fC 7 c(
(Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form: Certification:Under penalties of perjury, i certify that the information shown on this form is correct to
my knowledge.
Signature Date G'd`s f3
Title Phone Number e.,1i) 73: 6.f 31
#13-6070R,Purchase and Delivery of Turf 30
16F
Cliier County
Adnra nistratrve Senri:.es:Jvi sicn
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Attachment 7: Insurance and Bonding Requirements
Insurance/Bond Type
1. ®WorkRequired Limits
Worker's Statutory Limits of Florida Statutes,Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements ✓
2. ® Employer's Liability $500,000 single limit per occurrence yam`
3. ®Commercial General Bodily Injury and Property Damage
Liability(Occurrence Form)
patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors;Products and Completed Operations
and Contractual Liability.
4. ® Indemnification To the maximum extent permitted by Florida law, the
ContractorNendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs,including, but not limited to, reasonable attorneys'fees and
paralegals'fees,to the extent caused by the negligence, recklessness,or
intentionally wrongful conduct of the ContractorNendor/Consultant or anyone
employed or utilized by the ContractorNendor/Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County.
4. X Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury&Property Damage, '/
Owned/Non-owned/Hired;Automobile Included
5. 0 Other insurance as 0 Watercraft $ Per Occurrence
noted:
❑United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage(Jones Act)shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
❑ Professional Liability $ per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
1 6 F .1
• $2,000,000 per claim and in the aggregate
• $2,000,000 each claim and in the aggregate
❑ Project Professional Liability $ Per Occurrence
•
❑Valuable Papers Insurance $ Per Occurrence
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers'check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5%of the cost proposal.All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award,and written for 100%of the
Contract award amount,the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided,however, the surety shall be rated as NA-"or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5%of the reported policy
holders'surplus,all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he
is required to meet. The same Vendor shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ® Collier County must be named as"ADDITIONAL INSURED"on the Insurance Certificate for
Commercial General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners,OR,
Board of County Commissioners in Collier County, OR Collier CoUnty Government, OR Collier County
(or Airport Authority or Collier MPO). The Certificates of Insurance must state the Contract Number, or
Project Number, or specific Project description, or must read: For any and all work performed on
behalf of Collier County.
11. ►:4 Thirty(30) Days Cancellation Notice required.
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability
may be required within five (5)days of the award of this solicitation.
Name of Firm C '5 c) rt L/ Date (a-�3�-/3
Vendor Signature /Cr%f
Print Name j cL rrr.cy c__ -t—
Insurance Agency C Qin,
..!raJ\
v c.-rIC L_
Agent Name 61 P-Or r,h c Telephone Number((30 c lc d 7/ 7 J
1
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Co ler County
Administrative Services Division
Purchasing
June 16, 2014
Ms. Tamara Hurt, President
Leo's Sod, Inc.
3612 Bayshore Drive
Naples, FL 34112
FAX: 732-8131
Email: tammv(aleosod.net
RE: Contract Renewal for#13-6070R"Purchase&Delivery of Turf
Dear Ms. Hurt:
Collier County would like to renew the above agreement under the same terms and conditions for
one(1) additional year in accordance with the renewal clause in the agreement.This renewal is
contingent upon Project Manager approval.
If you are agreeable please indicate your intentions by providing the information as requested
below
I am agreeable to renewing the above referenced contract under the
same terms,conditions,andig as the existing contract The
following attached documentation must be provided with response.
W:ir4*. Y adt-e %.r.cA._.cr. J--
I am not agreeable to renewal of this contract.
By signature this contract will be in effect from September 10,2014 through September 9, 2015.
Please take a moment to review the Collier County Online Bidding System and refresh your
business profile information. Log into the County's site at: htto://bid.colliergov,net/bid/, select My
Profile and My Commodities, and review information and commodities to ensure they accurately
reflect your business.
r Y
ilk
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"t \N
PurdashgtDepartment•3327 Taniami Trail Ess!•Naples,Florida 34112-4901•www.ccAiergov netlpurchasing
1 6 F I
Page 2 of 2
RE: Contract Renewal for#13-6070R"Purchase& Delivery of Turf
Please return this letter to the Purchasing Department with your response at your earliest
convenience. If you have any questions you may contact Brenda Reaves at 239-252-6020, email
brendareaves( collieroov.net or FAX 239-252-6592.
C C e.v.R.lj n co l or►@ collier• v.No-
Respectfully,
Markiewicz
Director—Procurement Services
y v wt y 9 ,y ST -;
r�Ce6 i ttCc Ctit t}d3°meg 4se
tr.-77,--;FmEr
Name of Company
Company Signature ------
(Corporate Officer) / f GLLGL j_ivfr
Print Corporate Officer
Name
Signature Date
a
/���
5: +Si �f`d.� u lY$ ?S con*
•*2, ' (In ord
:ARCO ;sueroursa i• "'7� � �? ..2� ....i .
Contact Name Frcd 11vrfi
Telephone Number a.3`t 7301. 413/
rikcIs a3er 2-SQ ofy FAX Number
6)-3ej 73d- ffrOv
Email Address II .Qsrm Q 1ecsoc). , @ kosar•f .L
Flue( Q koscd-rkf
Address 3(,0. 8a.4tsA. l r
kJ pLio, fl 344 a- J
C: JR Gorentz, Project Manager, Road& Bridge
Collier County BCC 7/6/2015 11:14:50 AM PAGE 3/004 Fax Server 1 6 F
Caer County,
Administrative Services Division
Procurement Services
July 2, 2015
Ms.Tamara Hurt, President
Leo's Sod, Inc.
3612 Bayshore Drive
Naples, FL 341-12
FAX: 732-1800
Email:tammyleosod.net
RE: Contract Renewal for#13-6070R"Purchase& Delivery of Turf
Dear Ms. Hurt:
Collier County would like to renew the above agreement under the same terms and conditions
for one E1)additional year in accordance with the renewal clause in the agreement.This
renewal is contingent upon Project Manager approval.
If you are agreeable please indicate your:ntentions by providing the information as requested
below:
I am agreeable to renewing the above referenced contract under the
same terms, conditions, and pricing as the existing contract. The
following attached documentation must be provided with response.
« Provide updated and current insurance certificate (3.-16.c,hc) v✓
l am not agreeable to renewal of this contract.
By signature this contract will be in.effect from September 10. 2015 until September 9, 2016.
Please take a moment to review the Collier County Online Bidding System and refresh your
business profile information. Log into the County's site at: http:!/bid-cgilierpov net!b di,select
My Profile and My Commodities. and review information and commodities to ensure they
accurately reflect your business.
es
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r:Iniv ?:rAee vi stereo r i',t•n2 Ta'i..n i?+'of;E•1$1.`acices, .141 I�.:W1•:164?;.::a;i�typ
Collier County BCC 7/6/2015 11:14 :50 AM PAGE 4/004 Fax Server 16F
1
Page 2 of 2
RE: Contract Renewal for#13-6070l 'Purchase&Delivery of Turf"
Piease return this letter to the Purchasing Department with your response and insurance
certificate at your earliest convenienceIf you have any questions you may contact Lissett De
La Rosa at 239-252-6020,email lissettdelarosacc colliercov.net or FAX 239-252-2860 or 239-
732-0844.
Respectfully,
Joanne ltitarkiewicz '`•'=?t
Director--Procurement Sery;cikie- .:
Acceptance of Contract Renewal
Name of Company Lec5
Company Signature
( ;Corporate Officer)_....._ -777:010.-ei- /U? t Inc'S..._—....__...-.__
Print Corporate
Officer Name _ la'Y1(-L_r. I-14'v t-,rir•�
Signature Date 1 _
Updated Contact Information_
fin order to make sate our contact-inforrnationis current.)
Contact Name
Telephone Number
FAX Number
Email Address
Address
C: Diane Lynch, Road Maintenance