Agenda 07/12/2016 Item #16C4 7/12/2016 16.C.4.
EXECUTIVE SUMMARY
Recommendation to approve a $515,415 work order under Request for Quotation 14-6213-64 to
Douglas N. Higgins, Inc., to replace pump station 309.19 under Wastewater Pump Station
Technical Support Project Number 70046.
OBJECTIVE: To maintain reliable wastewater collection in compliance with Florida Department of
Environmental Protection agency regulations.
CONSIDERATIONS: The proposed scope of work under Project Number 70046, "Wastewater Pump
Station Technical Support," is consistent with the Capital Improvement Program (CIP) contained in the
2014 Water, Wastewater, Irrigation Quality Water, and Bulk Potable Water Master Plan/CIP Plan
approved by the Board of County Commissioners(Board) on November 10, 2015, as Agenda Item 9C, as
Appendix III of the 2015 AUIR/CIE. Funding for Project Number 70046 is available in, and is consistent
with,the FY2016 CIP Budget.
Pump station 309.19 is 43 years old (at the end of its useful life) and is in need of rehabilitation. The
pump station is located at 3581 Mercantile Avenue, and serves 21 commercial/industrial connections.
The pump station will be relocated approximately 200 feet east in a donated easement on the same parcel
to provide improved access for operations and maintenance. This project will update the station to
current utility standards in a coordinated manner that will not interrupt service. An additional benefit to
relocation is that minimal bypass time will be required during construction since the new pump station
will be built off-line while the existing one continues to run. The bypass required for switching from the
old station to the proposed station will take hours instead of weeks. The necessary changes to the gravity
sewer system to accommodate the relocated pump station were made prior to the recent repaving of
Mercantile Avenue. The condition of these assets is defined as "Red: Level 3 —Risked Compliance" as
reported to the Board at the October 1, 2013 Asset Assessment and Management Workshop. This pump
station is part of the Wastewater Basin 305 Program. Request for Quotation 14-6213-64, "Pump Station
309.19," was distributed on April 20, 2016, to the six vendors under the Fixed-Term Underground
Utilities Contract 14-6213. Four contractors submitted quotations (summarized below) by the May 20,
2016, deadline.
VENDOR QUOTE
Douglas N. Higgins,Inc. $515,415.00
Haskins, Inc. $532,100.00
Quality Enterprises USA,Inc. $548,850.00
Mitchell & Stark, Const. Co.,Inc. $692,300.00
Staff determined the lowest quote to be fair and reasonable and recommends awarding the project to
Douglas N. Higgins,Inc.,the lowest, responsive and qualified vendor. The quote is $80,000 (18 percent)
more than the engineer's cost opinion. However, the difference between the lowest three bidders was
only $33,000 (6 percent), so the low bid appears to reflect the current construction market conditions.
Douglas N. Higgins, Inc., has a satisfactory performance and warranty record on similar utility-related
projects. The quote tabulation, analysis chart, and work order are attached (Attachments 1, 2 and 3
respectively).
The quote specifications informed the respondents there may be unforeseen conditions associated with the
project, and the quote amount incorporates an allowance of$35,000 for owner-directed additional work.
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7/12/2016 16.C.4.
The price for any additional work, should it be necessary, will be negotiated prior to commencement in
accordance with the county's Procurement Ordinance and the terms of the agreement.
FISCAL IMPACT: Funding is available in, and is consistent with,the FY2016 Capital Budget approved
by the Board on September 24, 2015. The source of funding is the Wastewater User Fee Fund (414).
This is a replacement project;therefore, operating costs are not expected to change.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing Board of
the Collier County Water-Sewer District, approves a $515,415 work order to Douglas N. Higgins, Inc.,
under Request for Quotation 14-6213-64 for the Pump Station 309.19 Project No. 70046; and, authorize
the Chair to sign and execute the work order.
Prepared By: John H. Eick,P.E., Senior Project Manager,Public Utilities PPMD
Attachments:
Attachment 1-Quote Tabulation
Attachment 2-PPMD Quote Analysis
Attachment 3-Work Order
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7/12/2016 16.C.4.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.4.
Item Summary: Recommendation to approve a $515,415 work order under Request for
Quotation 14-6213-64 to Douglas N. Higgins, Inc.,to relocate pump station 309.19 under
Wastewater Pump Station Technical Support Project Number 70046.
Meeting Date: 7/12/2016
Prepared By
Name: EickJohn
Title: Project Manager, Senior, Public Utilities Engineering
6/9/2016 4:06:52 PM
Submitted by
Title:Project Manager, Senior, Public Utilities Engineering
Name: EickJohn
6/9/2016 4:06:53 PM
Approved By
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services,Procurement Services
Date: 6/10/2016 7:59:41 AM
Name: HapkeMargie
Title: Recycling Coordinator, Solid&Hazardous Waste Management
Date: 6/10/2016 9:04:04 AM
Name: ChmelikTom
Title: Division Director-Public Utilities Eng,Public Utilities Engineering
Date: 6/13/2016 8:59:21 AM
Name: PajerCraig
Title: Project Manager,Principal,Public Utilities Engineering
Date: 6/13/2016 10:20:47 AM
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7/12/2016 16.C.4.
Name: HallSwainson
Title: Procurement Specialist,Procurement Services
Date: 6/13/2016 4:52:35 PM
Name: JohnssenBeth
Title: Division Director-Wastewater, Wastewater
Date: 6/14/2016 11:15:10 AM
Name: JohnsonScott
Title: Manager-Procurement,Procurement Services
Date: 6/14/2016 12:17:23 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 6/15/2016 10:08:05 AM
Name: YilmazGeorge
Title: Department Head-Public Utilities,Public Utilities Department
Date: 6/20/2016 7:41:13 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/21/2016 3:36:50 PM
Name: UsherSusan
Title:Management/Budget Analyst, Senior, Office of Management&Budget
Date: 7/1/2016 12:49:33 PM
Name: CasalanguidaNick
Title:Deputy County Manager, County Managers Office
Date: 7/3/2016 4:02:12 PM
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COLLIER COUNTY WATER SEWER DISTRICT
PUMP STATION 309.19
COUNTY BID N0. 14-6213-64
Douglas N.Higgins, Quality Enterprises
Mitchell&Stark
Bid Item Description Units Bid Quantity Haskins Inc. USA,Inc. Construction
Company,Inc.
1 Mobilization/Demobilization Ea. 1 $17,974.00 $60,000.00 $59,815.00 $75,000.00
2 Stormwater Pollution Prevention Ea. 1 $1,734.00 $6,000.00 $5,500.00 $2,000.00
3 Maintenance of Traffic Ea. 1 $2,673.00 $8,500.00 $13,200.00 $17,800.00
4 Preconstruction Video Ea. 1 $642.00 $2,000.00 $960.00 $2,000.00
5 Record Drawings Ea. 1 $5,130.00 $8,500.00 $8,400.00 $1,500.00
6 Temporary Bypass Provisions Ea. 1 $36,504.00 $30,000.00 $16,440.00 $75,000.00
7 Miscellaneous Site Clearing Ea. 1 $9,104.00 $17,000.00 $17,400.00 $15,000.00
8 Existing Pump Station Demolition&Site Restoration Ea. 1 $22,555.00 $52,500.00 $47,370.00 $20,000.00
9 Existing Gravity Sewer Main Grouting Ea. 1 $22,825.00 $4,000.00 $4,700.00 $8,000.00
10 Lateral Connections(2 locations) Ea. 1 $5,579.00 $4,500.00 $9,720.00 $10,000.00
11 Existing Sewer Lateral Grouting(3 locations) Ea. 1 $3,452.00 $4,000.00 $5,400.00 $8,000.00
12 Existing Manhole Modifications(5 locations) Ea. 1 $40,714.00 $15,600.00 $36,405.00 $30,000.00
13 New Pump Station Structure,Pumps,Piping&Valves Ea. 1 $221,142.00 $178,000.00 $190,900.00 $295,000.00
d 14 New Pump Station Elecrric and Telemetry Ea. 1 $62,253.00 $50,500.00 $64,440.00 $45,000.00
in
15 New Pump Station Site Work&Restoration Ea. 1 $18,214.00 $47,500.00 $19,500.00 $40,000.00
co
-. It Force Main Connections at New Pump Station Ea. 1 $6,939.00 $5,000.00 $8,000.00 $8,000.00
Valve(4")Cut in at Existing Pump Station Ea. 1 $2,981.00 $3,500.00 $5,700.00 $5,000.00
c
ALLOWANCE FUND FOR EXTENSION OF FPL POWER FROM
to HANDHOLE TO SITE This Fund will be used only at the Owner's
Ln Basis of Payment--Time
W 18 direction to accomplish the work.Inclusion of the Allowance Fund as and Materials $10,000.00 $10,000.00 $10,000.00 $10,000.00
part of the Contract Price is not a guarantee that the Contractor will
be paid any portion or the full amount of the Allowance Fund.
ALLOWANCE FUND FOR OWNER'S USE AS DIRECTED(UNFORESEEN
CONDITIONS)This Fund will be used at the Owner's direction to
accomplish the work due to unforeseen conditions.Inclusion of the Basis of Payment--Time
19 and Materials $25,000.00 $25,000.00 $25,000.00 $25,000.00
Allowance Fund as part of the Contract Price is not a guarantee that
the Contractor will be paid any or the full amount of the Allowance
Fund.
TOTAL PRICE FOR ITEMS 1 THROUGH 19 5515,415.00 $532,100.00 $548,850.00 $692,300.00,
Were there any Contractors that did not submit a quote? —'
N
1.Kyle Construction
2.Southwest Utility O
Opened by:Swainson Hall,Procurement Strategist CA
Witnessed by:Matthew Catoe,Procurement Strategist n
Bid Results for RFQ 14-6213-64 (Relocation of PS 309.19)
$800,000 i
I KEY:
$700,000 Dashed Green-
AVERAGE BID
Dashed black-
$600,000 a +/-1 std dev
— • — • — • — • • — • of avg bid
Dotted red-
$500,000 +/-20%of eng
6 I r. . estimate for
77
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j $400,000 ;., construction
jY, ' k z Sad
$300,000 k u
t �, d: dt F
$200,000 ;...-. ..- a
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$100,000 1---- '!`- ----.-----._..-..._.._.._....----- '� �.? r '. ° . .. _ ' __.-..._._.._ r {rm
$0 '>�_.._. _ .____._._.. _.__ .__.__.__ .___ __._. N
fV
Eng Est D.N.Higgins Haskins Quality Enterprises Mitchell&Stark O
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7/12/2016 16.C.4.
WORK OR,DERJPURCHASE ORDER
Contract 14-6213'"Underground Utility Contracting"
Contract Expiration Date; July 7,2018
RFQ 14-6213-64 Pump Station 309.19
This Work Order is for underground construction services for work known as:
Project Name:Pump Station 309.19 Relocation
Project No:70046.37.3.1
The work is specified in the proposal dated May 20,2016 which is attached hereto and made a part of
this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,this
Work Order/Purchase Order is assigned to:Douglas N.Higgins,Inc.
Scope of Work: As detailed in the attached proposal and the following:
* Task I Construction of Pump Station
* Task II Owner-Directed Allowance for Extension of FPL Power
* Task III Owner-Directed Allowance for Unforeseen Conditions
Schedule of Work: Complete work within 180 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Contractor agrees that any Work Order that extends beyond the
expiration date of Agreement t 14-6213/will survive and remain subject to the terms and conditions of
that Agreement until the completion or termination of this Work Order.
C�ornpensation: In accordance with the Agreement refuel-pd above,the County will compensate the
Firm in accordance with following method(s): ZNegoti€tted Lump Sum (NLS) [,Lump Sum Plus
Reimbursable Costs (LS-I-RC) ZTime/&Material (T&M) (established hourly rate Schedule A) ❑
Cost Plus Fixed Fee(CPFF), as provided in the attached proposal.
Task I $480,415.00(NLS)v' ./
Task II $ 10,000.00(T&M)✓
Task III $25,000.00(T&M)/
TOTAL FEE $515,415.00
Y
PREPARED BY: l kir June 9.2016
IT hn H. Eiek P E. Senior Project Manager Date t
APPROVED BY: /I
Crai• E. P.E., cipal Project Manager Date
APPROV 14 B • Ca /V/69
Bet Johnsse ,Wastewater Director Date
Page 1 of 3
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APPROVED BY: 0,441182-6-1' C� l
ILL__
Tom elik,P.E.,PPMD Director Date
bL
44° APPROVED BY: -=- y----�' ---� � I
George Yilmaz,Ph.D., ,Dept. Administrator Date
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that, to the best of their knowledge and belief,all relevant facts concerning past,present, or
currently planned interest or activity(financial,contractual,organizational,or otherwise)which relates
to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed.
Additionally,the Firm agrees to notify the Procurement Director,in writing within 48 hours of learning
of any actual or potential conflict of interest that arises during the Work Order and/or project duration.
ACCEPTED BY:.Sas iggms, c.
Name&Title of Authorized Officer Date
(Remainder of page intentionally left blank)
\it `l
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IN WITNESS WHEREOF,the parties hereto,have each,respectively,by an authorized person or
agent,have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E,Brock, Clerk of Courts COLLIER COUNTY,FLORIDA
By: By:
Donna Fiala,Chairman
Dated:
(SEAL)
DOUGLAS N.HIGGINS,INC.
6 131 Lk Olt tit- , ..,_.__
FiWitness Signature
('ne{
1'Type/print signature and titlel'
1'Typ /print witness namel'
lqe
/61la e
Seco d Witness
kIe r x4kt
1'Type/print witness namel'
Approved as to Form and Legality:
Assistant County Attorney
Print Name
01 illikilli \ski.
Page •
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7/12/2016 16.C.4.
COLLIER COUNTY WATER SEWER DISTRICT
PUMP STATION 309.19
COUNTY BID NO. 14-6213-64
Bid Item Description Units Bid Quantity Total
1 Mobilization/Demobilization Ea. 1 $17,974.00
2 Stormwater Pollution Prevention Ea. 1 $1,734.00
3 Maintenance of Traffic Ea. 1 $2,673,00
4 Preconstruction Video Ea. 1 5642.00
5 Record Drawings Ea. 1 $5,130.00
6 Temporary Bypass Provisions Ea. 1 $36,504.00
7 Miscellaneous Site Clearing Ea. 1 $9,104.00
8 Existin1 Pump Station Demolition&Site Restoration Ea. 1 522,555.00
9 Existing Gravity Sewer Main Grouting Ea. 1 $22,825.00
10 Lateral Connections(2 locations) Ea. 1 $5,579.00
11 Existing Sewer Lateral Grouting(3 locations) Ea. 1 $3,452.00
12 Existing Manhole Modifications(5 locations) Ea. 1 $40,714.00
13 New Pump Station Structure,Pumps, Piping&Valves Ea. 1 $221,142.00
14 New Pump Station Elecrric and Telemetry_ Ea. 1 $62,253.00
15 New Pump Station Site Work&Restoration Ea. 1 518.214.00
16 Force Main Connections at New Pump Station Ea. 1 $6;939.00
17 Valve(4")Cut in at Existing Pump Station Ea, 1 $2,981.00
ALLOWANCE FUND FOR EXTENSION OF FPL POWER FROM
HANDHOLE TO SITE This Fund will be used only at the Owner's Basis of Payment—Time
18
direction to accomplish the work.Inclusion of the Allowance Fund as and Materials $10,000
part of the Contract Price is not a guarantee that the Contractor will
be paid any portion or the full amount of the Allowance Fund.
ALLOWANCE FUND FOR OWNER'S USE AS DIRECTED(UNFORESEEN
CONDITIONS)This Fund will be used at the Owner's direction to
accomplish the work due to unforeseen conditions.Inclusion of the Basis of Payment--Time
19 Allowance Fund as part of the Contract Price is not a guarantee that and Materials $25,000
the Contractor will be paid any or the full amount of the Allowance
Fund,
TOTAL PRICE FOR ITEMS 1 THROUGH 19 $515,415.00 t/
M
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