Agenda 07/12/2016 Item #16C1 7/12/2016 16.C.1 .
EXECUTIVE SUMMARY
Recommendation to approve a $339,198 work order under Request for Quotation 14-6213-63 to
Douglas N. Higgins, Inc., to replace flow equalization control gates under South County Water
Reclamation Facility Technical Support Project Number 73969.
OBJECTIVE: To maintain wastewater treatment capacity and Irrigation Quality (IQ) water production
at the South County Water Reclamation Facility (SCWRF) in compliance with Florida Department of
Environmental Protection agency regulations.
CONSIDERATIONS: The proposed scope of work under Project Number 73969, "SCWRF Technical
Support Project," is consistent with the Capital Improvement Program (CIP) contained in the Water,
Wastewater, Irrigation Quality Water, and Bulk Potable Water User Rate Study approved by the Board of
County Commissioners (Board) on June 10, 2014, as Agenda Item 11C. Funding for Project Number
73969 is available in, and is consistent with,the FY2016 CIP Budget.
This project will replace three flow equalization control gates at the SCWRF's preliminary treatment
facility. The flow control gates automatically divert a portion of the plant's untreated influent wastewater
to flow equalization tanks. Flow equalization is a critical part of the treatment plant as it reduces the peak
flows to the downstream biological and chemical treatment process, allowing for more consistent and
reliable treatment of the wastewater. Replacing the control gates is necessary for reliable operations.
This project replaces an essential treatment element benefitting the customers currently served by the
SCWRF.
Request for Quotation 14-6213-63, "SCWRF EQ Overflow Gates Replacement,"was distributed on April
14, 2016, to the six vendors under the Fixed-Term Underground Utilities Contract 14-6213. Three
contractors submitted quotations(summarized below)by the May 11, 2016, deadline.
VENDOR QUOTE
Douglas N. Higgins $ 339,198.00
Mitchell & Stark $ 396,700.00
Quality Enterprises USA $ 420,000.00
Staff determined the lowest quote to be fair and reasonable and recommends awarding the project to
Douglas N. Higgins, Inc., the lowest, responsive and qualified vendor. The quote is $19,000 (6 percent)
more than the engineer's cost opinion. In its letter dated June 3, 2016, the design professional, Hole
Montes,Inc., recommends award to Douglas N. Higgins, Inc. Douglas N. Higgins, Inc., has a satisfactory
performance and warranty record on similar utility-related projects. The quote tabulation, analysis chart,
engineer's letter of recommendation and work order are attached (Attachments 1, 2, 3 and 4,
respectively).
The quote specifications informed the respondents there may be unforeseen conditions associated with the
project. The quote amount incorporates an allowance of $49,000 for owner-directed additional work
including, but not limited to, modifications or repair of existing structures, gates, electrical wiring and
conduit. The quote also includes an allowance of $25,000 for owner-directed work required for
bypassing of wastewater flow around the work site in the pretreatment facility. The price for any
additional work, should any be needed, will be negotiated prior to commencement in accordance with the
county's Procurement Ordinance and the terms of the agreement.
Packet Page-500-
7/12/2016 16.C.1 .
FISCAL IMPACT: Funding is available in, and is consistent with,the FY2016 Capital Budget approved
by the Board on September 24, 2015. The source of funding is the Wastewater User Fee Fund (414).
This is a replacement project;therefore, operating costs are not expected to change.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing Board of
the Collier County Water-Sewer District, approve a $339,198 work order to Douglas N. Higgins, Inc.,
under Request for Quotation 14-6213-63 for the"SCWRF EQ Overflow Gates Replacement"Project No.
73969; and,authorize the Chair to sign and execute the work order.
Prepared By: Wayne M.Karlovich, Senior Project Manager, Public Utilities PPMD
Attachments:
Attachment 1-Quote Tabulation
Attachment 2-PPMD Quote Analysis
Attachment 3-Recommendation Letter
Attachment 4-Work Order
Packet Page-501-
7/12/2016 16.C.1 .
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.1.
Item Summary: Recommendation to approve a $339,198 work order under Request for
Quotation 14-6213-63 to Douglas N. Higgins, Inc.,to replace flow equalization control gates
under South County Water Reclamation Facility Technical Support Project Number 73969.
Meeting Date: 7/12/2016
Prepared By
Name: KarlovichWayne
Title: Project Manager, Senior, Public Utilities Engineering
6/8/2016 4:01:58 PM
Submitted by
Title: Project Manager, Senior, Public Utilities Engineering
Name: KarlovichWayne
6/8/2016 4:02:00 PM
Approved By
Name: HapkeMargie
Title: Recycling Coordinator, Solid&Hazardous Waste Management
Date: 6/10/2016 8:58:05 AM
Name: Joseph Bellone
Title: Division Director-Operations Support,Utilities Finance Operations
Date: 6/10/2016 10:42:18 AM
Name: PajerCraig
Title: Project Manager,Principal,Public Utilities Engineering
Date: 6/13/2016 10:16:25 AM
Name: ChmelikTom
Title: Division Director-Public Utilities Eng,Public Utilities Engineering
Date: 6/13/2016 12:11:49 PM
Packet Page-502-
7/12/2016 16.C.1 .
Name: JacobsSusan
Title: Operations Analyst, Wastewater
Date: 6/13/2016 2:58:30 PM
Name: HallSwainson
Title: Procurement Specialist,Procurement Services
Date: 6/13/2016 4:51:33 PM
Name: JohnsonScott
Title: Manager-Procurement,Procurement Services
Date: 6/14/2016 12:18:55 PM
Name: EdgeRobert
Title: Plant Manager, Wastewater
Date: 6/14/2016 3:43:54 PM
Name: KearnsAllison
Title: Manager-Financial &Operational Sprt, Capital Construction&Maintenance Budget/Fiscal
Date: 6/16/2016 11:16:20 AM
Name: YilmazGeorge
Title: Department Head-Public Utilities,Public Utilities Department
Date: 6/20/2016 7:41:30 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/21/2016 3:22:45 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/21/2016 3:31:17 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date:7/1/2016 12:54:14 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 7/3/2016 4:03:19 PM
Packet Page-503-
COLLIER COUNTY QUOTE NO. 14-6213-63
QUOTATION OPENING DATE_May 13,2016_
SOUTH COUNTY WATER RECLAMATION FACILITY
REPLACEMENT OF EQ OVERFLOW GATES W-2,W-3&W-3A
COLLIER COUNTY PUBLIC UTILITIES DIVISION
Douglas N.Higgins,Inc : Mitchell&Stark Construction Quality Enterprises USA,Inc.
Item Estimated Unit Extended Unit Extended Unit Extended
No. Description Units Quantity Price Price Price Price Price Price
1 Mobilization/Demobilization LS 1 $23,767.00 $23,767.00 $12,500.00 $12,500.00 $74,500.00 $74,500.00
2 Demolition of Existing Gates LS 1 $13,613.00 $13,613.00 $23,500.00 $23,500.00 $55,000.00 $55,000.00
3 Installation of New Gates&Actuators LS 1 $116,685.00 $116,685.00 $175.000.00 $175,000.00 $128,000.00 $128,000.00
4 Electrical LS 1 $45,728.00 $45,728.00 $39,200.00 $39,200.00 $34,750.00 $34,750.00
5 Temporary Bulk Head&Bypass Pumping LS 1 $4,055.00 $4,055.00 $25,000.00 $25,000.00 $16.875.00 $16,875.00
6 Additional Overhead and/or Wall Concrete Repairs SF 5 $2,790.00 $13,950.00 $2,000.00 $10,000.00 $1,375.00 $6,875.00
7 Formed Wall Concrete Wall Repairs SF 2.5 $4,200.00 $10,500.00 $10,000.00 $25,000.00 $2,250.00 $5,625.00
v Cleaning,Surface Preparation and Coating w/Epoxytech
8 CPP(Note:Two separate mobilizations will be required for SF 25 $1,476.00 $36,900.00 $500.00 $12,500.00 $975.00 $24,375.00
ro coating at each location.
Allowance Fund for Owners Use as Directed for Bypass.This
t. fund will be used only at the Owner's direction to accomplish
In 9 work to allow bypassing of flows as needed for the gates $25,000.00 $25.000.00 $25,000.00
p replacement.This may include,but not be limited to,
additional bulkheads,remedial repairs to isolation valves or
gates as needed and other unforeseen conditions.
Allowance Fund for Owners Use as Directed. This fund will
be used only at the Owner's direction to accomplish work due
10 to unforeseen conditions. Inclusion of the Allowance Fund as $49,O00.00 $49,000.00 $49,000.00
part of the Contract Price is not a guarantee that the
Contractor will be paid any portion or the full amount of the
Allowance Fund.
TOTAL PRICE FOR ITEMS 1 thru 10 $339,198.00 $396,700.00 $420,000.00
Were there any Contractors that did not submit a quote?
1.Southwest Utility
2.Kyle Construction �I
3.Haskins Inc
Opened By:Swainson Hall,Procurement Strategist
Witnessed By:Adam Northrup,Procurement Strategist S
0)
i
/cs)
l J
Bid Results of RFQ 14-6313-63
i
(SCWRF EQ Overflow Gates)
$450,000.00
I
KEY:
;$400,000.00 Dashed Green-
.,..w.......w..w. —=
AVERAGE BID
I
,$350,000.001111 Dashed black-
+/-1 std dev
I of avg bid
$300,000.00 , ' r ri
Dotted red-
+/-20%of eng
n ;$250,000.00
estimate for
ro horizontal
ate, construction
a) j
a) $200,000.00
to
o
'$150 000.00 , .,, , ..„
•
$100,000.00 sit r
$50,000.00 ..— ___
v
Eng Est D.N.Higgins Quality Enterprises Mitchell&Stark N
N
O
j
cn
b
j
7/12/2016 16.0.1 .
HOLE MONTES
ENGINEERS•PLANNERS•SURVEYORS
950 Encore Way.Naples, Florida 34110•Phone 239.254.2003 Fa);:239.254 239
June 3,2016
Wayne Karlovich
Collier County Public Utilities
3339 Tamiami Trail East Suite 303
Naples FL 34112
RE: EVALUATION OF QUOTATIONS
PRELIMINARY TREATMENT GATE MODIFICATIONS
SOUTH COUNTY WATER RECLAMATION FACILITY
HM File No. 2016.053
Dear Wayne,
We have reviewed the three quotes received by Collier County Public Utilities for the South County
Water Reclamation Facility Preliminary Treatment Gate Modifications project. The three bidders and
their quoted price are identified below. D.N. Higgins, Inc. has been identified as the lowest, responsible,
responsive bidder with a base bid in the amount of$339,198.00.
Bidder Bid
1 ! D.N.Higgins, Inc. $339,198.00
2 Mitchell & Stark Const. Co.Inc. $396,700.00
3 Quality Enterprises USA,Inc. $420,000.00
Based on Hole Montes' evaluation and due diligence, we recommend award of this construction contract
to D.N. Higgins,Inc. in the amount of$339,198.00. Our opinion of cost for the project was$320,000.00.
Please contact us if there are any questions about this quote evaluation.
Thank you,
HOLE MONTES,.INC.-- '"
Jerry R. Taricska,Ph.D.,P.E.,B.C.E.E.
Environmental Engineering Manager/Associate ('
JRT:dlh
C: Ronald Benson, Hole Montes, Inc.
Clifford Pepper,Hole Montes, Inc.
David Schmitt, Hole Mantes, Inc.
Dawn Barnard, Hole Montes,Inc. !'
H:'201 612016O531EN\C CorrespondencelCi Client Corrspondence\20160602 WI<Letter of Recommendation Itr JRT.docx
Packet Page -506- {,
tvaptes•rott IvtyetS
7/12/2016 16.C.1 .
WORK ORDER/PURCHASE ORDER
Contract 14-6213/`Underground Utility Contraytors"
Contract Expiration Date: July 7,2018/
This Work Order is for professional construction services for work known as:
Project Name: SCWRFJ Q Overflow Gates
Project No: 7396939.3
The work is specified in the proposal dated May 13, 2016 which is attached hereto and made a part of
this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this
Work Order/Purchase Order is assigned to: Douglas N.Higgins,Inc.
Scope of Work: As detailed in the attached proposal and the following:
* Task I Perform all Work as described in the Proposal
* Task H Allowance for Flow Bypassing
* Task III Allowance for Owners Use as Directed
Schedule of Work: Complete work within 280 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Contractor agrees that any Work Order that extends beyond the
expiration date of Agreement# 14-6213 will survive and remain subject to the terms and conditions of
that Agreement until the completion or termination of this Work Order.
Compensation: in accordance with the Agreement referenced above, the County will compensate the
Finn in accordance with following method(s): [Negotiated Lump Sum (NLS) FLump Sum Plus
Reimbursable Costs (1.S-RC) S'l'ime- & Material (1`&M) (established hourly rate — Schedule '1)
Cost Plus Fixed Fee (CPFF), as provided in the attached proposal.
Task 1 $265,198.00 MILS,-
Task II $25,000.00 T&M /
Task III $49,000.00 T&M 1
TOTAL FEE $339,198.00
r " If
r sJr
PREPARED BY: „cf.
Wayne trlovie1-ri Sc-kiior Project Manager Date
APPROVED BY: �. ,_
Craig Pae 40434-Irojeet Manager Date
APPROVED BY: ! 4t�A" 111 /
Ton Chmelik,PPMD Department Director Date
Page 1. of 3
(1)
Packet Page-507-
7/12/2016 16.C.1 .
> ,
APPROVED BY:
Robert Edge, SCWRF Plant Manager Date
,.AP6PROVED I3.Y. _,. .,
?r{, 'lett Johnsseu Wastewater Director Date
w APPROVED BY: � _ --- -=-. ,
Dr/ r rge Yi 'a7, ublic Utilities Administrator Date
APPROVED BY: j1/
ey/
,,'wai on Hall, Procurement Strategist Date
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that,to the best of their knowledge and belief, all relevant facts concerning past,present, or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY:
Brandy Bartolone, Vice President Date
(Remainder of page intentionally left blank)
Page 2 of 3
Packet Page-508-
rm..
7/12/2016 16.C.1 .
IN WITNESS WHEREOF,the parties hereto, have each,respectively,by an authorized person or
agent, have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock, Clerk of Courts COLLIER COUNTY,FLORIDA
By: By:
Donna Fiala, Chairwoman
Dated:
(SEAL)
''
/ 4/ Douglas N. I lieuins, Inc.
'"
24 244:1-.7 ( -1)-:tri --- Bv• <-+--
I'irst >V i tVe'Ss Signature
,- , __ - i
:` .,,,, ,
c- . z ,
/,, .-'-i/-"i frj.7 ,_,,,.„ ,/ rft.--fe /(7 ,
TTypelprint witness namei TType/print signature and titleI
)
, ',: -,1.11,,„ .7' .,,.'.f /
„ , ;1
Second Witness if
--
T1 ypefprint witness naMeT
Approved as to Form and Legality:
Assistant County Attorney
Print Name
D3
Page 3 of 3
Packet Page -509-
7/12y2016 16.C.1 .
DepatREQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNFER CONTRACT
#14-6213 "Annual Contract for Underground Utilities & General Contractors"
Date: April 14, 2016
From: Swainson Hail, Procurement Strategist
239-252-8935, Telephone Number
239-252-6597, Fax Number
svvainsnnhalU(55ooUierooznet
To: Potential Quoters
Subject: RFQ 14-6213-63 SCWRF EQ Overflow Gates Replacement
As provided in the referenced contract, the Collier County Procurement Services Division is
soliciting quotes for the referenced pject.
RFQ Due Date: VVedoesda ' May 4,3OI63.:3DP��
Q&A Deod|ine: ��onday, y�ay2' ZOlGat5:3DPkA
�
Number of Days to Final Completion: 250 days to subsantiai 32 ays = 23Ddaya�D7.a|
Scope Provided Yes (included onthe p!ans\
Plans and Specs: Yes
Liquidated Damages:
Payment & Performance Bonds |fover
Your quotation response for this pject is due no later than the date and time specified above. We
will not accept any quotation responses later than the noted time and date. If your firm is unable to
respond electronically, your quotation must be received in the office of the Purchasing Department at
the above referenced address no later than the time and date specified. We look forward to your
participation in this request for information/quotation process.
Douglas N. Higgins. Inc.
Firm's Complete Legal Name
239-774-3130/238'774-4266
TelephoneNumber/Fax Number
- '�_
Vice President
Title
Brandy Bartolone // /iL,
Print Name Date
C: Wayne Korlovich/Project Manager
Packet Page-510-
7/12/2016 16.C.1 .
COLLIER COUNTY QUOTE NO.14-6213-63
(REVISED)
QUOTATION OPENING DATE: 5/13/16
SOUTH COUNTY WATER RECLAMATION FACILITY
REPLACEMENT OF EQ OVERFLOW GATES W-2,W-3&W-3A
COLLIER COUNTY PUBLIC UTILITIES DIVISION
Item Estimated Unit Extended
No. Description Units Quantity Price Price
1 Mobilization/Demobilization LS 1 $23,767.00 S 23,767.00
2 Demolition of Existing Gates LS 1 $13,613.00 $ 13,613.00
3 Installation of New Gates&Actuators LS 1 $116,685.00 $ 116,685.00
4 Electrical LS 1 $45,728.00 S 45,728.00
5 Temporary Bulk Head&Bypass Pumping LS 1 $4,055.00 $ 4,055.00
6 Additional Overhead and/or Wall Concrete Repairs SF 5 $2,790.00 $ 13,950.00
7 Formed Wall Concrete Wall Repairs SF 2.5 $4,200.00 $ 10,500.00
8 Cleaning,Surface Preparation and Coating w/Epoxytech
CPP(Note:Two separate mobilizations will be required for
coating at each location. SF 25 $1,476.00 $ 36,900.00
9 Allowance Fund for Owners Use as Directed for Bypass.This
fund will be used only at the Owner's direction to accomplish
work to allow bypassing of flows as needed for the gates
replacement.This may include,bul not be limited to,
additional bulkheads,remedial repairs to isolation valves or
gates as needed and other unforeseen conditions?
$25,000
10 Allowance Fund for Owners Use as Directed. This fund will
be used only at the Owner's direction to accomplish work due
to unforeseen conditions'3`Incluaion of the Allowance Fund as
part of the Contract Price is not a guarantee that the —
Contractor will be paid any portion or the full amount of the
Allowance Fund. $49,000
TOTAL PRICE FOR ITEMS 1 thru 10 $ 339,198.00
S
Packet Page-511-
7Y12/2016 16.C.1 .
Emai|� SwainsonHaU@cohergovnet
~=~
Telephone: (239)252-8935
FAX: (239)252-6334
��m���w�s���
u:hoomo
ADDENDUM #1
Memorandum
Date: April 26, 2016
From: Swainson Hall, Procurement Strategist
To: Potential Proposers
Subject: Addendum #1 — RFQ 14-6213-83 SCWRF EQ Overflow Gates Replacement
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
CHANGE:
Posting Updated Plans,Specifications, and Quote Schedule
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
C: Wayne Karlovich, Project Manager
1 -\\
Packet Page-512-
7/12/2016 16.C.1 .
Email: SwainsonHali@colliergov.net
`~~'=° Telephone: (23S)252'8935
-- — -- — FAX: (23Q)252-O334
AdrNDiG0�UveGewioas[Xv|s|oD
purchasing
ADDENDUM #2
Memorandum
Date: May 3, 2016
From: Swainson Hall, Procurement Strategist
To: Potential Proposers
Subject: Addendum #2— RFQ 14-6213-63 SCWRF EQ Overflow Gates Replacement
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
CHANGE:
Current Due Date—Wednesday, May 4, 2016 at 3:00PM
Updated Due Date—Wednesday, May 11, 2O16 at3:MOP8U 1
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
C: Wayne Karlovich, Project Manager
Packet Page -513-
7/12/2016 16.C.1 .
Email SwansonHsdk@ooUierQov.n*t
-- - Telephone: (239)252-8935
Serv|oe,7,:[DvsicR FAX: (239)252-6334
nuchzong
ADDENDUM #3
Memorandum
Date: May 10, 2016
From: Swainson Hall, Procurement Strategist
To: Potential Proposers
Subject: Addendum #3—RFQ 14-6213-63 SCWRF EQ Overflow Gates Replacement
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
CHANGE 1:
Current Due Date—Wednesday, May 11, 2016 at 3:00PM
Updated Due Date—Friday, May 13, 2016 at 3:00PM
CHANGE 2:
Specification Section 11292 — SLIDE AND WEIR GATES
Revise Paragraph 2.02 B. to read as follows:
B. The weir gate manufacturer shall be Golden Harvest, Hydrogate, Waterman Industries,
VVhipps' Inc. or approved equal as manufactured.
CHANGE 3:
Updating Bid Schedule, Plans, and Specifications (See Atonhec)
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
c: Wayne Karlovich, Project Manager
(70
L3')
1 ( \`