Backup Documents 10/28/2014 Item #16D 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SL P
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 03
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNA
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Peggy Hager Community and Human A/A
Services /oA5//'-/
2. County Attorney Office County Attorney Office
3. BCC Office Board of County ` .
Commissioners A \ '/ `
4. Minutes and Records Clerk of Court's Office
(0(30/4 3=3(fom
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Lisa Carry G r a r►+s Co.,d;n0Iviehone Number 239-252-233
Contact/ Department C A
Agenda Date Item was October 28,2014 Agenda Item Number 16.D.3
Approved by the BCC
Type of Document First Amendment to Agreement for Child Number of Original 2
Attached Advocacy Supervised Visitation Documents Attached
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column • ver is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signatur . ORIGINAL LNC
2. Does the document need to be sent to another agency for a res? If yes, LNC ✓
provide the Contact'Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be LNC
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney. •
4. All handwritten strike-through and revisions have been initialed by the County Attorney's tlCy- N I A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the LNC
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's LNC
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip LNC ✓
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on1n/_ 2___Q/J4 and all changes made during LNC
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable. /6/2, /i SI I
9. Initials of attorney verifying that the attached document is the version a prove by the `' s
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature. 7/
�sr
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised I.26.05,Revised 2.24.05;Revised 11/30/12
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MEMORANDUM
Date: October 31, 2014
To: Lisa Carr, Grants Coordinator
Housing, Human & Veteran Services
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: First Amendment to the Agreement with the Collier County
Child Advocacy Council, Inc. d/b/a Children's Advocacy Center
to provide supervised visitation and safe exchange for domestic
violence victims and their children
Attached is an original copy of the amendment document referenced above,
(Item #16D3) approved by the Board of County Commissioners on October 28, 2014.
The second original will be held in the Minutes and Record's Department for the
Board's Official Record.
If you have any questions, please feel free to contact me at 252-8406.
Thank you
Attachment
1603
FIRST AMENDMENT TO AGREEMENT FOR
CHILD ADVOCACY SUPERVISED VISITATION
This Amendment, is entered into this o2 to-On day of O�4"04NA.,, 2014,
by and between the Collier County Child Advocacy Council, Inc. d/b/a Children's Advocacy
Center of Collier County (hereinafter referred to as the "CCCAC") a not-for-profit Corporation,
authorized to do business in the State of Florida and Collier County, Florida, herein after to
be referred to as "COUNTY," collectively stated as the "Parties."
WHEREAS, on December 11, 2012, the County entered into an agreement with CCCAC
to provide supervised visitation and safe exchange of children by and between parents in
situations involving domestic violence, child abuse, sexual assault, or stalking. (hereinafter
referred to as the "Agreement"); and
WHEREAS, the Parties desire to amend Paragraph 5, Compensation, and replace
Attachment B, Budget Detail Worksheet and Narrative, with Revised Amendment B, Budget
Detail Worksheet, and clarify Project Narrative, Goal 1 Objective 1.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and
valuable consideration, the receipt and sufficiency of which is hereby mutually acknowledged,
the Parties agree to amend the Agreement as follows:
1. Amend Paragraph 5, Compensation, as follows:
COMPENSATION: The County shall pay the CCCAC for the performance of this
Agreement a total amount of . - - . •. • - • •. . . -• - . . .
Ninety Five dollars ($318,895.00) Three Hundred Thirty Two Thousand Seven Hundred
and Ninety dollars and eleven cents ($332,790.11) based on allowable expenses incurred.
Payment will be made upon receipt of a proper invoice and a signed affidavit from the
CCCAC Executive Director, attesting that the work has been completed and upon
approval by the County Grant Coordinator or designee, and in compliance with Chapter
218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act".
Collier County reserves the right to withhold and/or reduce an appropriate amount of any
payments for work not performed or for unsatisfactory performance of contractual
requirements. Budget for this Agreement is shown in "Attachment B", incorporated
herein by reference.
* *
2. Amend Project Narrative, Goal 1 Objective 1, as follows:
Goal 1: To increase access to supervised visitation and exchange services
First Amendment to Agreement for Child Advocacy Supervised Visitation
Collier County Child Advocacy Council,Inc. Inc. d/b/a
Children's Advocacy Center of Collier County
1
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Objectives:
1. To provide visitation services for a minimum of 85 families per year (255) total
255 families over the three year period (minimum of 85 families a year). The same
families may receive visitation services over the three year period and if so, be counted
for each year.
3. Attachment B, Budget Detail Worksheet and Narrative, is hereby deleted in its entirety
and is replaced with Revised Attachment B, Budget Detail, as follows:
REVISED ATTACHMENT B
Budget Detail
The Budget Detail for the Safe Havens: Supervised Visitation and Safe Exchange Grant
G. Consultants/Contracts cost category related to this agreement is detailed below:
Safe Havens 2009-2015
G: Consultants/Contracts:
Activities:
1. Personnel/Fringe $ 0
2. Travel/Training$10,751.11
3. Consultant$ 0
Total: $10,751.11
Safe Havens 2012-2015
G: Consultants/Contracts:
Activities:
1. Personnel/Fringe $ 303,890
2. Travel/Training$9,049
3. Consultant $9,100
Total: $322,039.00
Total Contract Amount: $332,790.11
Modifications to the Budget Detail may only be made if approved in advance by Collier County.
Collier County will make the determination as to whether the Grant Adjustment Notice process
is required and execute if necessary. CCCAC must obtain prior approval for any cumulative
First Amendment to Agreement for Child Advocacy Supervised Visitation
Collier County Child Advocacy Council,Inc. Inc.d/b/a
Children's Advocacy Center of Collier County
2
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transfers among direct cost categories, or, if applicable, among separately budgeted programs,
projects, functions, or activities, and prior written approval for those which exceed or are
expected to exceed ten percent of the current total approved budget.
Budget Detail Safe Havens 2009-2015 Grant Award
Collier County Budget is reflected in categories A-F. CCCAC Budget is provided under
category G. Consultants/Contracts.
A. Personnel TOTAL $ 19,259.88
B. Fringe Benefits TOTAL $ 2,990.12
C. Travel and Training TOTAL $ 2,600
D. Equipment TOTAL $ 0
E. Supplies TOTAL $ 0
F. Construction TOTAL $ 0
G. Consultants/Contracts TOTAL $ 325,150*
Note: All amounts listed in the budget detail are estimated, and calculation totals are rounded to
the nearest dollar with the exception of the `Mise Travel'.
* Of this amount, CAC expended $314,398.89 under a prior contract, resulting in a balance of
$10,751.11, allocated as follows:
1. Personnel/Fringe
No additional funds
2. Travel and Training
Funding is allocated for training and technical assistance including capacity-building
activities sponsored by OVW designated providers, and for collaboration with partner
agencies to perform program activities such as training and security. CCCAC will pay these
agencies directly and submit to the County for reimbursement through regular invoicing.
Mandated training is allocated for almost all the partners in the MOU, including the CCCAC;
County Government staff training is not included in this budget. Training will be provided to
each partner based upon their educational and community needs. The numbers below are
estimates, as attendance and certain costs are unknown and/or fluctuate. Expenditures will
comply with Collier County guidelines, and prior County approval must be obtained for any
costs associated with non-OVW sponsored trainings.
Travel: Approx Cost Estimated Persons Estimated Times Approx Total
Airfare $ 200 x 4 x 3 $ 2,400
Hotel $ 185 x 4 x 6 $ 4,440
Meals $ 56 x 4 x 12 $ 2,688
First Amendment to Agreement for Child Advocacy Supervised Visitation
Collier County Child Advocacy Council,Inc. Inc.d/b/a
Children's Advocacy Center of Collier County
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Ground Trans. $ 50 x 4 x 6 $ 1,200
Misc Travel To be applied to allowable travel as needed $ 23.11
Total: $ 10,751.11
Budget Detail Safe Havens 2012-2015 Grant Award
Collier County Budget is reflected in categories A-F. CCCAC Budget is provided under
category
G. Consultants/Contracts.
A. Personnel TOTAL $ 19,619
B. Fringe Benefits TOTAL $ 2,750
C. Travel and Training TOTAL $ 5,592
D. Equipment TOTAL $ 0
E. Supplies TOTAL $ 0
F. Construction TOTAL $ 0
G. Consultants/Contracts TOTAL $ 322,039
Note: All amounts listed in the budget detail are estimated, and calculation totals are rounded to
the nearest dollar.
1. Personnel/Fringe
The Program Director will oversee operations of the supervised visitation center, provide
supervision to the Case Managers, and conduct case reviews. The Program Director will
serve as Lead Staff member for the collaborative partnership, reporting the activity of the
center. The Case Managers will accept intake referrals, conduct intake interviews, collect
necessary reporting statistics, and prepare all reports to the court. The Program Director and
Case Managers are employed by CCCAC, and the Victim Advocate is employed by The
Shelter for Abused Women and Children. Case Managers are responsible for scheduling and
supervising visits and exchanges. The Victim Advocate will meet directly with victims over
the course of the grant period to assess safety, conduct safety planning, and receive feedback
regarding visits and exchanges, and serve as a liaison between the visitation center staff and
the shelter advocates, coordinating victim services. Partner agencies, Legal Aid Society,
Collier County Sheriff's Office, David Lawrence Center, and The Shelter for Abused
Women and Children, are expressly listed below under the `Consultants' sub-category. The
Collier County Sheriff's Office statutorily cannot receive any compensation for these
services, as this is within their regular scope of work. Health insurance increases occurred in
2014, and have been included over the applicable 16 month period.
First Amendment to Agreement for Child Advocacy Supervised Visitation
Collier County Child Advocacy Council,Inc.Inc. d/b/a
Children's Advocacy Center of Collier County
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Description Approx Cost % Frequency Approx Total
Program Director $ 63,485 x 50% x 3 $ 95,228
FICA Salary x .0765 x 50% x 3 $ 7,285
Retirement $ 2,539 x 50% x 3 $ 3,809
Health Ins $ 14,974 x 50% x 3 $ 22,461
Health Ins Increase $ 588 x 50% x 16 $ 4,704
Worker's Comp $ 933 x 50% x 3 $ 1,400
Case Manager $ 48,100 x 50% x 3 $ 72,150
FICA Salary x .0765 x 50% x 3 $ 5,519
Retirement $ 1,924 x 50% x 3 $ 2,886
Health Ins $ 6,200 x 50% x 3 $ 9,300
Health Ins Increase $ 62 x 50% x 16 $ 496
Worker's Comp $ 707 x 50% x 3 $ 1,061
Case Manager $ 32,500 x 50% x 3 $ 48,750
FICA Salary x .0765 x 50% x 3 $ 3,729
Health Ins $ 6,200 x 50% x 3 $ 9,300
Health Ins Increase $ 62 x 50% x 16 $ 496
Worker's Comp $ 478 x 50% x 3 $ 717
Non-Gov Victim
Advocate $ 39,140 x 10% x 3 $ 11,742
FICA Salary x .0765 x 10% x 3 $ 898
Health Ins $ 6,200 x 10% x 3 $ 1,860
Health Ins Increase $ 62 x 10% x 16 $ 99
Total: $ 303,890
2. Travel and Training
Funding is allocated for training and technical assistance including capacity-building
activities sponsored by OVW designated providers, and for collaboration with partner
agencies to perform program activities such as training and security. CCCAC will pay these
agencies directly and submit to the County for reimbursement through regular invoicing.
Mandated training is allocated for almost all the partners in the MOU, including the CCCAC;
County Government staff training is not included in this budget. Training will be provided to
partner based upon their educational and community needs. The numbers below are
estimates, as attendance and certain costs are unknown and/or fluctuate. Expenditures will
comply with Collier County guidelines, and prior written approval from the County will be
obtained for any costs associated with non-OVW sponsored trainings.
Estimated
Travel: Approx Cost Estimated Persons Times Approx Total
Airfare $ 325 x 3 x 3 $ 2,925
Hotel $ 180 x 3 x 6 $ 3,240
First Amendment to Agreement for Child Advocacy Supervised Visitation
Collier County Child Advocacy Council,Inc. Inc. d/b/a
Children's Advocacy Center of Collier County
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Meals $ 55 x 3 x 12 $ 1,980
Ground Trans. $ 50 x 3 x 6 $ 900
Misc Travel To be applied to allowable travel as needed $ 4
Total: $ 9,049
3. Consultants
Training, consultation, and clinics will be provided as detailed below in collaboration with
the visitation program and individually as needed, with additional support activities for
individuals with disabilities, and people with limited English proficiency. Prior approval will
be obtained via GAN for any consultant costs in excess of $81.25 per hour or $650 per 8
hour day. Legal Aid Services of Collier County will provide training for partners on legal
issues affecting victims and their families. David Lawrence Center provides the Certified
Batterers' Intervention Program, and substance abuse and crisis intervention, for individuals
and partners on these issues affecting victims and their families. The grant will assist in
covering security costs for the visitation program provided by the City of Naples Police
Department, and partially funded by the CCCAC through private donations.
Approx Est Approx
Consultants: Cost Hours Times Total
Shelter for Abused Women—Dom. Viol.
Training $ 81.25 x 3 x 8 $ 1,950
Legal Aid - Legal Training $ 81.25 x 12 $ 975
David Lawrence Center- Training $ 81.25 x 2 x 4 $ 650
Collier County Sheriffs Office - Site Safety
Review In Kind
City of Naples - On-Site Security $ 40 x 105 x $ 4,200
Translation Services $100 x 13.25 $ 1,325
Total: $ 9,100
2012-15 TOTAL $ 322,039
H. Other Costs TOTAL $ 0
I. Indirect Costs TOTAL $ 0
4. All other terms and conditions of the Agreement remain in full force and effect. This
Amendment merges any prior written and oral understanding and agreements, if any,
between the parties with respect to the matters set forth herein.
First Amendment to Agreement for Child Advocacy Supervised Visitation
Collier County Child Advocacy Council, Inc. Inc.d/b/a
Children's Advocacy Center of Collier County
6
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IN WITNESS WHEREOF, the Parties have executed this Amendment, on the date and year first
above written.
COLLIER COUNTY CHILD ADVOCACY BOARD OF COUNTY COMMISSIONERS
COUNCIL, INC. OF COLLIER COUNTY,FLORIDA
By: a-C • tilkf GI
Name (pr.- 1
B 1",--- '
`e ,��` TOM HENNING, CH if RMAN
(Jla cqueline GAi ith tep ens, M.A.
JO 20 ��fZ �/ �y
Date Date
ATTEST: ' ' I' ,,p Approved for form and legality:
DWIGHT E. BRO.CK�2 CLERK
By: 141 _ 0.-( • �c* -wA�
, , DEPUTY CLERK Jennifer A. Belpedim �Q
A{{es at 0.'' •n S Assistant County Attorney �/ O\
signature.only. .
Item#
Agenda aai,
Date
Datetp 4,
Recd
First Amendment to Agreement for Child Advocacy Supervised Visitation , , , '"---
;._ -
Collier County Child Advocacy Council, Inc. Inc. d/b/a �e�uiali
Children's Advocacy Center of Collier County
7
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