Backup Documents 10/28/2014 Item #16A18 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT T
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIG T 1' i
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarde the ou A rnee nice
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2. County Attorney Office County Attorney Office / Pi
/�Scott Teach
3. BCC Office Board of County Z `�
Commissioners \N/S,1 `c>\moo\\
4. Minutes and Records Clerk of Court's Office
rpm (O( iLI 3=34,
5. Executed COPY only returned to: josephdelate@colliergov.net
Joseph F. Delate
Transportation Engineering
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff ' Joseph F.Delate Phone Number 252-5821
Contact/ Department Transportation gineering
Agenda Date Item was 10-28-2014 Agenda Item Number 16A18
Approved by the BCC
Type of Document Work Order Number of Original 1
Attached Documents Attached
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? JFD
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney. JFD
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JFD
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines! •
8. The document was approved by the BCC on 10-28-2014and all changes made during JFD
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the h
Chairman's signature. jp
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Re ised 2.%'05;Revised 11/30/12
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MEMORANDUM
Date: October 31, 2014
To: Joseph Delate, Senior Project Manager
Transportation Engineering/Construction Mgmt.
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Work Order #14-6213-7 with Douglas N. Higgins for
Golden Gate City Stormwater Improvement Project 51029
Attached for your records is a copy of the document referenced above (Item #16A18)
approved by the Board of County Commissioners on Tuesday, October 28, 2014.
The original document has been held for the Official Record in the Board's Minutes
and Records Department.
If you have any questions, please feel free to contact me at 252-8406.
Thank you.
Attachment
RFP#14-6213-7
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WORK ORDER/PURCHASE ORDER
Contract 14-6213 "Underground Utility Contractors"
Contract Expiration Date: July 7, 2016
This Work Order is for General Utility Contracting services for work known as:
Project Name: RFQ #14-6213-7 Golden Gate City Stormwater Drainae Improvements In
Conjunction With Sidewalk Improvements, 20th CT. SW, 46th TERR. SW&48' ST. SW
Project No: 51029.4
The work is specified in the proposal dated September 29, 2014 which is attached hereto and made a
part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced
above, Request for Quotation #14-6213-7 and Addenda 1-4, this Work Order/Purchase Order is
assigned to: Douglas N. Higgins, Inc.
Scope of Work: As detailed in the attached proposal and the following:
* Golden Gate City Stormwater Drainage Improvements In Conjunction With Sidewalk
Improvements, 20th CT. SW, 46th TERR. SW & 48t11 ST. SW as described in the plans, bid form,
specifications, and Addenda 1- 4 of RFQ #14-6213-7 as provided to all six contractors on annual
Contract#14-6213.
Schedule of Work: Complete work (Substantial Completion) within 90 days from the date of the
Notice to Proceed which is accompanying this Work Order. Complete final completion (Final
Completion) within 120 days from the date of the Notice to Proceed which is accompanying this
Work Order. The Consultant agrees that any Work Order that extends beyond the expiration date of
Agreement # 14-6213 will survive and remain subject to the terms and conditions of that Agreement
until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method: Quotation as provided in the attached proposal.
TOTAL FEE $ 546,837.00
Page 1 of 3
RFP#14-6213-7 16 n 1 8
PREPARED BY: V(64Ai
id�/ /�Delate, Senior Project Manager ate
Transportation Engineering Department
APPROVED BY: - _ ' - /6/1//(74
Gary Putaansuu, P.E., Principal Project Manager Date
.nsp: ration En tin ering De:.rtm- t
APPROVED BY: =' P : 2ij' (90 (1r
Jay Ahmad, P . ., Director Date
Tr. •• atio, •ineering !i apartment
,,I ,o����APPROVED BY: �.
ck Casalanguida,Administrator Date
/// Growth Management Division
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY: Douglas N. Higgins, Inc.
/0 — / — /
Brandy Bartolone, Wee-President/Regional Manager Date
(Remainder of page intentionally left blank)
Page 2 of 3
RFP#14-6.213-7 16 A 18
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or
agent, have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock, Clerk of Courts COLLIER COUNTY, FLORIDA
BY: 1,,.._'. ` _r►-..._•�AP._, . •�
By
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Tom Henning, Ch. man
Dated _�
(SE esti gOimian'S
Name of Firm: Douglas N. Higgins, Inc.
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Page 3 of 3
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BID SCHEDULE ,)N) Hiar:asAr.is, rML,
RFQ#14-6213-7
GOLDEN GATE CITY STORMWATER
DRAINAGE IMPROVEMENTS
IN CONJUNCTION WITH SIDEWALK IMPROVEMENTS
20TH COURT SW,46TH TERRACE SW&48TH STREET SW
DESCRIPTION QTY UNIT UNIT PRICE AMOUNT
1 Mobilization/Demobilization 1 LS $50,655.00 $50,655.00
2 Survey Layout/Signed and Sealed Asbuilts 1 LS $14,091.00 $14,091.00
3 Stormwater Pollution Plan 1 LS $1,830.00 $1,830.00
4 Maintenance of Traffic 1 LS $6,442.00 $6,442.00
5 Project Sign 2 EA $563.00 $1,126.00
6 Misc.Storm Structure Demolition 45 EA $232.00 $10,440.00
7 Misc.Culvert Demolition 2800 LF $5.00 $14,000.00
8 Ditch Bottom-C-Box 14 EA $1,255.00 $17,570.00
9 Ditch Bottom-D-Box 8 EA $2,011.00 $16,088.00
10 Ditch Bottom-E-Box 3 EA $2,005.00 $6,015.00
11 Type P Bottom Type C Inlet 8 EA $2,865.00 $22,920.00
12 Type P Bottom Type III Cover 1 EA $2,335.00 $2,335.00
13 15" RCP Culvert 0 LF $0.00 $0.00
14 18" RCP Culvert 312 LF $44.00 $13,728.00
15 24" RCP Culvert 592 LF $54.00 $31,968.00
16 42"RCP Culvert 754 LF $128.00 $96,512.00
17 48"RCP Culvert 43 LF $151.00 $6,493.00
18 12 X 18 ERCP 264 LF $51.00 $13,464.00
19 14 X 23 ERCP 161 LF $54.00 $8,694.00
20 19 X 30 ERCP 211 LF $79.00 $16,669.00
21 24 X 38 ERCP 135 LF $119.00 $16,065.00
22 16"PVC(Dir. Drill) 0 LF $0.00 $0.00
23 Ditch Bottom (Type X) 0 EA $0.00 $0.00
24 MES 48" RCP 1 EA $1,512.00 $1,512.00
25 Pipe Connection Exist. 10 EA $1,403.00 $14,030.00
26 Pavement Removal/Replacement 600 LF $5.00 $3,000.00
27 Sidewalk Removal/Replacement 30 SY $43.00 $1,290.00
28 Driveway Removal/Replacement 420 SY $111.00 $46,620.00
29 Asphalt Overlay 3400 SY $23.00 $78,200.00
30 6" Double Yellow(Temp/Perm) 550 LF $5.00 $2,750.00
31 12"White(Temp/Perm) 125 LF $6.00 $750.00
32 24"White(Temp/Perm) 150 LF $10.00 $1,500.00
33 4"Water Main Deflection 1 EA $1,295.00 $1,295.00
34 6"Water Main Deflection 1 EA $1,469.00 $1,469.00
35 8"Water Main Deflection 1 EA $1,744.00 $1,744.00
36 4"Force Main Deflection 1 EA $2,040.00 $2,040.00
37 10"Force Main Deflection 1 EA $3,532.00 $3,532.00
38 Miscellaneous Contingencies Allowance 1 EA $20,000.00 $20,000.00
Total Bid $546,837.00
REVISED 9/19/14
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Colter. County
Administra1 ve Services Division
Purchasing
COLLIER COUNTY FLORIDA REQUEST
Quote/Contract 14-6213-7
Due Date: September 22, 2014
PROPOSAL PAGE
DUE DATE: 9/010//q
The undersigned, as quoter, hereby declares that the firm has examined the specifications and
is informed fully in regard to all terms and conditions pertaining to the project and, if this
Proposal is accepted, to furnish same in full, according to the following:
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this ?l% day of
September , 2014 in the County of Collier , in the state of Florida
Douglas N. Higgins, Inc.
Firm's Complete Legal Name
239-774-3130
Telephone Number
239-774-4266
FAX Number
BrandyBt dnhiggins.com
Email Address
4485 Enterprise Ave.
Address
Naples
City
Florida
State
34104
Zip
830666
Florida Certificate of Authority Document Number(www.sunbiz.org/search/html)
38-1807765
Federal Tax Identification
OVD:
CCR • AGE-Ge e-
Signature
Vice President/Regional Mgr.
Title f i / 4/
Brandy Bartolone 6' /
Print Name Date
RFQ ContractDriven 01012013
• 1 6 A 1 8
it*
Email: joedelate@colliergov.net
County Telephone: (239)252-5821
Adrrilsbaiiva Setvices Division FAX: (239)252-5885
Porch i e
ADDENDUM#1
Memorandum •
•
Date: September 17, 2014 •
From: Joseph Delate, Senior Project Manager, Transportation Engineering
To: Potential Proposers
Subject: Addendum#1 —RFQ#14-6213-7, Golden Gate City Drainage Project
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
-Deadline for RFQ(Quotes) has been extended to Monday, September 29 at 8a.m.
-In response to questions from several vendors, please see the following responses:
1.) Is laser profiling or videoing of the new storm drain pipe required? Yes to both, per FDOT
standards.
2.) Can a pay item for sod restoration be added? No, that is Contractor's responsibility.
3.) Cana pay item for utility pole holding or relocation be added? No. If in R.O.W. or County
easement, it's on utility company.
4.) Can the directional drills be changed to open cut if rock is encountered?Will you create an
alternate pay item for this? If so, how are we to be paid for the installation and restoration?We are
looking at this now. Our Engineer is determining whether the work associated with these
directional drills is necessary. Addendum #2,which is forthcoming,will address this issue.
5.) Can the material for the directional drills be HDPE pipe or fusible PVC pipe? See answer for#4
above.
6.)The Technical Specs require that the permits are the responsibility of the contractor. Will the
contract time start once all permits are received or can additional contract time be added for the time it
will take to get the permits? Goal is to have low bidder begin permit process immediately once
bids are open and low bidder identified. Work Order has to go to BCC for award so it will take
some time for that process. Contractor can get started on dewatering permit, ROW permit,
and any other necessary permits during that process. Time can be added by Change Order, or
beginning of project delayed,to account for time expended to acquire permits.
-The following note is hereby added to the project:
ROCK NOTE:
IT HAS BEEN THE EXPERIENCE OF THE DEPARTMENT WITH PROJECTS CONSTRUCTED
WITHIN THIS GENERAL GEOGRAPHIC AREA THAT, ALTHOUGH PRELIMINARY BORINGS DID
NOT INDICATE A CONTSTANT PRESENCE OF ROCK, ROCK WAS ENCOUNTERED WHILE
PERFORMING UNDERGROUND INSTALLATIONS. THEREFORE, THE CONTRACTOR SHOULD
CONSIDER THE INCREASED COST OF ALL UNDERGROUND WORK ACTIVITIES WHILE
PERPARING THEIR BID. ALL COSTS OF ROCK EXCAVATION SHALL BE INCLUDED IN THE
1 \k`‘
. .
16A18
APPROPRIATE ITEMS OF WORK CONTAINED WITHIN THE CONTRACT. NO EXTRA
COMPENSATION OR TIME EXTENSION WILL BE ALLOWED FOR ADDITIONAL WORK
DIRECTLY ASSOCIATED WITH THE SPLITTING, EXCAVATION, CRUSHING, DISPOSAL,
REPLACEMENT OF DISPLACED VOLUME OF EXTRACTED ROCK WITH FILL MATERIAL, OR
SPECIAL HANDLIONG OF ROCK.
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
c: Evelyn Colon, Purchasing
2
16A18
ler county Email: joedelate@colliergov.net
Telephone: (239)252-5821
Administrative Senrices Division FAX: (239)252-5885
Purchasing
ADDENDUM #2
Memorandum
Date: September 18, 2014
From: Joseph Delate, Senior Project Manager, Transportation Engineering
To: Potential Proposers
Subject: Addendum #2—RFQ#14-6213-7, Golden Gate City Drainage Project
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
-Directional drilling (16" PVC pipe) and Ditch Bottom type "x" boxes have been removed from
the bid (Bid items # 21 and 22). This work associated with these items will not be performed
with this project.
-Quantities in the bid schedule have been revised to reflect correct quantities of materials for
Bid Items#10, 12, 13, 15, 16, 17, 18, 19, 20, 21, and 22.
-Bid form has been revised to reflect these changes (see attachment). Please only use this
revised bid schedule, and not the original bid schedule or the bid schedule in the
specifications that were previously emailed.
-Revised plans will not be issued until after bid opening
-Submittal deadline is still Monday, September 29 at 8a.m. due to the BCC Agenda deadline for
award.
-Bid may be submitted via email, or dropped off at 2885 South Horseshoe Drive office of
Transportation Engineering, prior to the bid deadline.
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
c: Evelyn Colon, Purchasing
A\A
1 R,
16A18
Cote-r County Email: joedelate@colliergov.net
Telephone: (239)252-5821
Administrative Services Division FAX: (239)252-5885
Purchasing
ADDENDUM#3
Memorandum
Date: September 19, 2014
From: Joseph Delate, Senior Project Manager, Transportation Engineering
To: Potential Proposers
Subject: Addendum #3—RFQ#14-6213-7, Golden Gate City Drainage Project
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
-Bid schedule (bid form) has been revised to reflect that Bid item (Pay item) #2 includes:
Construction Survey Layout, and Signed and Sealed As-builts(see attachment).
-Please only use this revised bid schedule (bid form), and not the original bid schedule or the
bid schedule in the specifications or those that were previously emailed.
-In response to Proposer's question concerning swales:
Could we put a line item in this bid for swales per LF?
Also a detail of the swale?
No. Please see PROJECT DESCRIPTION in the Technical Specifications where Site
Restoration is defined and is the responsibility of the Contractor and is included in his bid.
Following final completion of this drainage project, the County will begin a separate sidewalk
project that includes in its scope the regrading of the entire swale.
-Submittal deadline is still Monday, September 29 at 8 a.m. due to the BCC Agenda deadline for
award.
-Bid may be submitted via email, or dropped off at 2885 South Horseshoe Drive office of
Transportation Engineering, prior to the bid submittal deadline.
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
c: Evelyn Colon, Purchasing
)
at
1 6A18 r
COMAY Email: joedelate@colliergov.net
Telephone: (239)252-5821
AdrrirOsfrative Setvices DIVIsion;` FAX (239)252-5885
.tc;aitg
ADDENDUM #4
Memorandum
Date: September 23, 2014
From: Joseph Delete, Senior Project Manager, Transportation Engineering
To: Potential Proposers
Subject: Addendum#4—RFQ#14-6213-7, Golden Gate City Drainage Project
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
-In response to Proposer's question concerning road crossings (open cut restoration):
Are we to be using flowable fill on these road crossings?
The open cut road restoration design detail in the plan set calls for a conventional road
crossing restoration utilizing compacted backfill and compacted limerock with an asphalt
overlay on local roads,which this project entails. However, the contractor may use flowable
fill for the open cut restoration in accordance with the design detail in the plan set if he
desires.
-Submittal deadline is still Monday, September 29 at 8 a.m. due to the BCC Agenda deadline
for award.
-Bid may be submitted via email, or dropped off at 2885 South Horseshoe Drive office of
Transportation Engineering, prior to the bid submittal deadline.
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
c: Evelyn Colon, Purchasing
�3t1�
1
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