Agenda 06/28/2016 Item #16D 4 6/28/2016 16.D.4.
EXECUTIVE SUMMARY
Recommendation to accept a revision to Federal Transit Administration Section 5310 Grant award,
authorize the necessary budget amendments, and approve the purchase of three Avail Intelligent
Transportation System(ITS)components for the new paratransit vehicles.
OBJECTIVE: To equip three new paratransit vehicles with Avail ITS.
CONSIDERATION: The Board approved Item 16.D.10 on March 8, 2016, the Federal Transit
Administration (FTA) FY 2015- 2016 Section 5310 grant award for Collier County in the amount of
$527,800. The award was to purchase three replacement cutaway vehicles, three additional MV1
vehicles and six radios for the installation in the six vehicles. The three additional MV1 vehicles which
were awarded the total amount of$191,440 included $20,850 for the Avail ITS standard equipment
used by Collier Area Transit. This equipment is not available for this type of vehicles in the Florida
Vehicle Procurement Program (FVPP); therefore the Avail ITS equipment needs to be procured
separately. The total grant award amount is not changing. The amendment segregates the Avail system
procurement in order for the County to purchase the equipment outside of the FVPP on County
contracts and be properly reimbursed by FDOT. Only page one of the notice of award required changes
to implement the segregation of the procurement of the award. Chairman signature of a new notice of
award is not required. If this item is approved, page one will be replaced in the notice of award
previously signed by the Chairman.
Collier County went through an RFP (Agreement #11-5650) process for the Collier Area Paratransit's
("1 (CAP) ITS system and selected Avail as the vendor. The Avail ITS system integrates with the
paratransit trip reservation software, Route Match that CAP uses. For this reason the Avail equipment
will be procured as a single source. The FTA Section 5310 grant requires a ten percent local match;
however for the Avail equipment the County is required to write a purchase order equaling one hundred
percent of the total cost. Ninety percent of the total cost for the equipment is covered by the Florida
Department of Transportation(FDOT)using the awarded FTA FY 2015-2016 5310 grant funds.
FISCAL IMPACT: The total cost for the Avail ITS System is $20,850 of which $18,765 will be
funded by FDOT and reimbursed to Collier County. Collier is responsible for the required 10% match
($2,085).A budget amendment is needed in the amount of$18,765 to recognize the grant revenue funds
to CAT Grant Fund (428), Project 33457. The appropriated local match for the entire award has not
changed. As such,budget is available within Transit Grant Match Fund(429),Project 33457 of$2,085
for the 10%local match requirement
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAB
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION:That the Board of County Commissioners accepts the revised grant award and
authorizes the necessary budget amendments to recognize additional grant revenue for the purchase of
three Avail ITS system.
t""\ Prepared by:Yousi Cardeso,Operations Analyst,Public Transit&Neighborhood Enhancement
Attachments: (1)Revised NOGA
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6/28/2016 16.D.4.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.4.
Item Summary: Recommendation to accept a revision to Federal Transit Administration
Section 5310 Grant award, authorize the necessary budget amendments, and approve the
purchase of three Avail Intelligent Transportation System (ITS)for the new paratransit vehicles.
Meeting Date: 6/28/2016
Prepared By
Name: CardesoYousi
Title: Operations Analyst,Public Transit&Neighborhood Enhancemt
5/19/2016 12:24:28 PM
Submitted by
Title: Operations Analyst,Public Transit&Neighborhood Enhancemt
Name: CardesoYousi
5/19/2016 12:24:30 PM
Approved By
Name: SotoCaroline
Title:Management/Budget Analyst,Public Transit&Neighborhood Enhancemt
Date: 5/19/2016 12:39:02 PM
Name: ArnoldMichelle
Title: Division Director-Pub Tran&Nbrhd Enh,Public Transit&Neighborhood Enhancemt
Date: 5/19/2016 1:17:51 PM
Name: BrilhartBrenda
Title:Procurement Specialist,Procurement Services
Date: 5/20/2016 8:07:37 AM
Name: JohnsonScott
Title:Manager-Procurement,Procurement Services
Date: 5/23/2016 1:22:51 PM
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6/28/2016 16.D.4.
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services,Procurement Services
Date: 5/24/2016 10:38:07 AM
Name: AlonsoHailey
Title: Operations Analyst,Public Services Department
Date: 6/6/2016 3:27:57 PM
Name: BelpedioJennifer
Title:Assistant County Attorney,CAO General Services
Date: 6/8/2016 11:33:51 AM
Name: RobinsonErica
Title:Accountant, Senior,Grants Management Office
Date: 6/9/2016 2:41:12 PM
Name: CarnellSteve
Title:Department Head-Public Services,Public Services Department
Date: 6/13/2016 2:26:58 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/16/2016 9:59:38 AM
Name: StanleyTherese
Title:Manager-Grants Compliance,Grants Management Office
Date: 6/20/2016 12:29:25 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 6/20/2016 4:40:47 PM
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6/28/2016 16.D.4.
NOTICE OF FTA SECTION 5310 GRANT AWARD/FL-16-0040,SFY 2015/16
Based on the Agency's Application for Federal Assistance under U.S.C. Section 5310 dated January 21, 2015, on file at
the Florida Department of Transportation,District One, 801 North Broadway Avenue,Bartow, Florida 33830 offices,the
Department hereby makes the following grant award under the U.S.C. Section 5310 Program to:
Collier County Board of County Commissioners
3299 E.Tamiami Trail, Suite 103
Naples,FL 34112
As of January 27,2016
Description Estimated Estimated � stimated timated
Total Federal `` tate • icant or
r Rf
100% 80°! .110%
3-Standard Cutaway Diesel Vehicles w/14 seats $315,360.00 $252,288.00 $31,536.00 $31,536.00
3-Special Needs Transit Vehicle-MV1 $170,590.00 $136,472.00 $17,059.00 $17,059.00
3-Avail ITS for Transit Vehicle-MVI $20,850.00 $16,680.00 $2,085.00 $2,085.00
6-Two-Way Communication Mobile Radios $21,000.00 $16,800.00 $2,100.00 $2,100.00
$527,800.00 $422,240.00 $52,780.00 $52,780.00
Financial Management Number: 435210 1
Federal Award Identification Number(FAIN): f '110-0
ACCEP CE OF T ARD
(To be sip-. by the nt and return e FDOT District Office)
The undersigned accepts t 1.bove-de a $ and:
a) The Recipient rea is . assurances d FDOT as stated in Exhibits E,F,and G of its application.
b) The Recipient -ees to e and maintain t "_x t awarded equipment in accordance with the federal and state
program re. 34 ents, and the services described,in its approved application.
c) The Recipient " to c � wit all applicable civil rights statutes and implementing regulations.
d) The Recipient agr. Intact the SOT Contractor,Lazara Stinnette,at the Center for Urban
Tra �.a. tion Rese. lorida Tra , Research Inspection and Procurement Services(TRIPS) at
to arrang i-;chase ..�he above items. This purchase will follow the Department's Guidelines for
cquirin�, "hicles.
� •ecipi must do the fo ing PRIOR to the purchase of equipment:
4 C .ird .,;'y checklist
.ve i • y the Department's Transit Project Coordinator
3) ct Lazara Stinnette so that she can make the funds available for expenditure
4) 7. -zara to send confirmation to expend funds
5) The .fent may now make the purchase
f) The Recipie UST request purchase of the vehicles/equipment on or before May 13,2016.
g) The Recipient agrees to submit the local matching funds when requested to do so.
h) The Recipient,if it is not a CTC,agrees to submit its Annual Operating Report(AOR)data to the CTC as
requested.
i) The Recipient will forward a copy of its maintenance plan to Ms. Stephens by December 30, 2015 if you have not
already done so.
j) The Recipient will furnish proof of insurance for the vehicle(s)to Ms. Stephens,listing FDOT District One as
first Lien Holder and an additional insured, upon receipt of the vehicle.
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