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Agenda 06/28/2016 Item #16A 7 6/28/2016 16.A.7. EXECUTIVE SUMMARY Recommendation to approve an amendment to the Staff Services Agreement by and between the Collier Metropolitan Planning Organization (MPO) and the Collier County Board of County Commissioners. OBJECTIVE: To amend the current Collier MPO Staff Services Agreement. CONSIDERATIONS: The MPO is an independent entity that is administratively housed within Collier County. The Staff Services Agreement outlines the duties and obligations of the County with respect to its role in providing for staff, office space, equipment and various services to assist the MPO in order to conduct its statutory transportation planning functions. The existing Staff Services Agreement was amended and extended through June 30,2016,on September 22,2015. The current agreement has been updated to reflect the following changes: • Updated citations throughout the agreement to reflect current applicable Federal law, specifically 2 CFR§ 200; • Section 2.00 –Updated to include the annual rent amount in order to be consistent with the Lease Agreement; • Section 2.05 – Updated to state that the MPO "adopts the County's Purchasing Ordinance, Policy and any administrative regulations governing procurement matters;" • Added Section 2.07 - Provides the opportunity for the MPO to contract additional County staff assistance in administrative,public relations and GIS services on a case-by-case basis; • Section 3.03 - Updated to state that County services may not be requested unless sufficient funding is available to reimburse the County for related expenditures; and, • Updated the effective date to July 1, 2016 and the termination date to June 30,2019 The Amendment to the MPO Staff Services Agreement was approved by the MPO Board on May 13, 2016. FISCAL IMPACT: There is no additional fiscal impact due to this amendment. Reimbursements made by the MPO will offset facilities costs and personal services in the Growth Management Department Fund(101). LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval.—SRT GROWTH MANAGEMENT IMPACT: This request is consistent with Collier County's Growth Management Plan. RECOMMENDATION: To approve the proposed Amendment to the Staff Services Agreement by and between the Collier County Board of County Commissioners and the Collier MPO, and authorize the Chairman to sign the amended agreement. Prepared By: Brandy Otero,Collier MPO, Senior Planner Attachments: 1. Amendment to Staff Services Agreement 2. Amendment to Staff Services Agreement(StrilEethreugh/Underline version) 3. Prior Staff Services Agreement and Amendments Packet Page-487- 6/28/2016 16.A.7. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.A.16.A.7. Item Summary: Recommendation to approve an amendment to the Staff Services Agreement by and between the Collier Metropolitan Planning Organization (MPO) and the Collier County Board of County Commissioners. Meeting Date: 6/28/2016 Prepared By Name: OteroBrandy Title:Planner, Senior,MPO 5/19/2016 3:04:48 PM Submitted by Title: Planner, Senior,MPO Name: OteroBrandy 5/19/2016 3:04:49 PM Approved By Name: McLaughlinAnne Title: Executive Director-MPO,MPO Date: 5/19/2016 3:41:21 PM Name: HerreraGloria Title: Management/Budget Analyst,Capital Construction&Maintenance Budget/Fiscal Date: 5/19/2016 4:00:04 PM Name: ShueGene Title:Division Director-Operations Support,Growth Management Department Date: 5/23/2016 10:25:06 AM Name: KearnsAllison Title:Manager-Financial&Operational Sprt, Capital Construction&Maintenance Budget/Fiscal Date: 6/1/2016 12:36:45 PM Packet Page -489- 6/28/2016 16.A.7. Name: TeachScott Title: Deputy County Attorney,County Attorney Date: 6/1/2016 1:17:33 PM Name: MarcellaJeanne Title: Executive Secretary,Transportation Administration Date: 6/2/2016 2:33:38 PM Name: StanleyTherese Title:Manager-Grants Compliance, Grants Management Office Date: 6/9/2016 4:37:17 PM Name: KlatzkowJeff Title: County Attorney, Date: 6/13/2016 9:48:36 AM Name: IsacksonMark Title:Division Director-Corp Fin&Mgmt Svc, Office of Management&Budget Date: 6/15/2016 11:17:00 AM Name: CasalanguidaNick Title:Deputy County Manager, County Managers Office Date: 6/16/2016 11:39:21 AM Packet Page-490- 6/28/2016 16.A.7. AMENDMENT TO MPO STAFF SERVICES AGREEMENT THIS AMENDMENT TO MPO STAFF SERVICES AGREEMENT is made by and between the Collier Metropolitan Planning Organization(the"MPO")and Collier County, Florida. WITNESSETH: WHEREAS, the MPO, pursuant to the power conferred upon it by Section 339.175, Florida Statutes, and Article 5 of the Amended And Restated Interlocal Agreement for Creation of the Collier Metropolitan Planning Organization (the "Interlocal Agreement") between the Florida Department of Transportation ("FDOT"); Collier County (the "County"); the City of Marco Island; the City of Naples; and Everglades City, dated February 26, 2015, may employ personnel and/or enter into agreements, with local and/or State agencies to utilize the staff resources of such agencies or for the performance of certain services by such agencies as necessary to fulfill its responsibilities and obligations as required by law; and WHEREAS, pursuant to the aforesaid Interlocal Agreement executed between the County, the City of Marco Island, the City of Naples, Everglades City and the FDOT, it is contemplated that County personnel will perform the substantial portion of each task provided for in 23 Code of Federal Regulations (CFR) Part 450 and Chapter 339.175 Florida Statutes as necessary to carry out the continuing, cooperative and comprehensive transportation planning process mandated by Federal regulations as a condition precedent to the receipt of Federal capital or operating assistance in the urbanized area;and WHEREAS, in 2007, the Florida Legislature's House Bill 985 amended Section 339.175, Florida Statutes, and other sections of law in an attempt to bring clarity and uniformity to Metropolitan Planning Organizations' administrative structure, powers and responsibilities, particularly amending Section 339.175(5), Florida Statutes, to clarify that a Metropolitan Planning Organizations' executive director reports directly to his or her Governing Board, and that the executive director and staff are employed by the Metropolitan Planning Organization or through a staff services agreement between the Metropolitan Planning Organization and another governmental entity; and WHEREAS, it is deemed by the parties to be appropriate and necessary that the duties and obligation of the County, in relation to its role as the staff to the MPO, be defined and fixed by formal agreement. NOW, THEREFORE, in consideration of the mutual covenants, premises, and representations herein,the parties agree as follows: 1.00 Purpose For the reasons recited in the preamble,which are hereby adopted as part hereof, this Agreement is to provide for professional services to carry out the terms of the Interlocal Agreement and any other agreement to which the MPO is a party, and to provide staff services and support for the Packet Page -491- 110 6/28/2016 16.A.7. administration of the MPO. �^ 2.00 Scope of Services It is agreed by the County that it shall furnish the MPO with the staff necessary for professional, technical, administrative, and clerical services, equipment, office and other space, and other incidental items as may be required and necessary to manage the business and affairs of the MPO and to carry on the transportation planning and programming process specified by the Interlocal Agreement and any other agreement to which the MPO is a party; provided, it is understood and agreed that, unless otherwise provided for, the performance of such service and functions shall be limited to those specified and allocated to the County in the annual Unified Planning Work Program (UPWP) budget and all approved budgets and management reports under Federal or State grant contracts with the MPO. The County's annual charge for furnishing office space to the MPO, including all common area maintenance and utility costs, shall be $13,260.00; as more specifically provided in a lease agreement to be subsequently executed by the parties. In order to minimize disruption, the County shall furnish the MPO with the aforementioned office and other space so as to be continuously co-located with the Collier County Growth Management Department and shall make reasonable efforts to avoid frequent relocation of said office and other space. The MPO is responsible for the selection of, and execution of an employment agreement with, the Executive Director of the MPO. Each year, the MPO shall review and evaluate the performance of the MPO Executive Director in accordance with the performance-based merit plan as provided in the Collier Metropolitan Planning Organization/Executive Director Employment Agreement. The MPO authorizes the MPO Executive Director to secure FDOT approval for amendment of UPWP tasks, which change their dollar value by an amount less than or equal to $25,000, and which do not change their scope or the total approved funds for the UPWP. Any amendment of the UPWP greater than$25,000 shall require the approval of the MPO. The UPWP shall be prepared by the MPO Staff in cooperation with all related state and federal agencies and MPO committees in accordance with the rules and regulations governing the MPO and shall be subject to the approval of the MPO before submittal to State or Federal agencies. 2.01 MPO Executive Director The MPO Executive Director shall be responsible to the MPO for the conduct of the transportation planning process as detailed in the UPWP as well as the appointment,assignment, direction, and control of all personnel necessary thereto; the development of an appropriate organizational structure to carry out the responsibilities set forth in the Agreement; and the development of procedures to monitor and coordinate the planning process, as well as the overall administration of MPO programs. Changes to the number of MPO staff positions shall be subject to the approval of the MPO Board. 2 es2) Packet Page-492- ........._. 6/28/2016 16.A.7. 2.02 Commitment of Personnel The MPO Executive Director shall annually prepare a detailed listing of all tasks necessary and incidental to carrying out the planning process. The MPO staff shall, at a minimum, have the following duties and functions: a. Carrying out the tasks as defined in the UPWP to ensure the continued certification of the MPO; b. Coordinating the activities of the various structures established by the Interlocal Agreement heretofore mentioned; c. Preparing the agendas and public notification for meetings of the MPO Technical Advisory and Citizens Advisory Committees, Pathways Advisory Committee, Congestion Management System/Intelligent Transportation System Committee, the Local Coordinating Board for the Transportation Disadvantaged and any other committees under the MPO's purview; d. Preparing resolutions and other appropriate documents; e. Scheduling meetings,giving notices,and keeping minutes; f. Coordinating and monitoring the activities of the various supporting offices; g. Preparing an annual report as may be required; h. Developing and implementing operational procedures as are necessary and proper in order to effect the most efficient implementation of said program; i. Directing the implementation of policies established by the MPO;and j. Performing other duties as may be assigned by the MPO. 2.03 Legal Representation for the MPO The Collier County Attorney has been designated to represent the MPO Board on legal matters. The MPO may employ special legal counsel for specific needs when it is deemed necessary. 2.04 Budget The UPWP shall serve as the budget for the MPO. The UPWP shall identify funding sources, participating agencies and the level of participation by the various agencies. 3 Packet Page -493el; - 6/28/2016 16.A.7. 2.05 Financial Administration a. The financial records and accounts of the MPO including revenue receipts and expenditures shall be administered by the County in accordance with its ordinary procedures. b. Contracts and bids for the purchase of MPO materials and services shall be in accordance with County procedures for the same purposes and the MPO adopts by reference the County's Purchasing Ordinance, Policy and any administrative regulations governing procurement matters. The MPO shall review and approve all Requests for Proposals(RFP)and subsequent contracts. Contracts and bids for the purchase of materials and services using PL, FTA and TD funds allocated to the MPO and identified in the UPWP will be in accordance with County procedures,but any actions taken within the authority of the MPO relating to such matters shall be independent of Board of County Commissioners(BCC)approval. c. Through the adoption of this Agreement, the MPO adopts the United States Department of Transportation's goals regarding the procurement of services from firms registered as Disadvantaged Business Enterprises (DBE). In addition, the MPO adopted a DBE Policy in accordance with FDOT's DBE Plan. 2.06 Information Technology and Office Equipment a. The MPO may need to purchase, maintain and upgrade office equipment, office / computer hardware, software and other resources. This may include, but is not limited to, the purchase of office equipment such as printers, facsimile machine, copier, computers and hardware upgrades, reference documents, software and 1 supporting maintenance. Grant funds allocated to the MPO and identified in the UPWP for such requirements will be used. All resources purchased by the MPO shall be the property of the MPO. Collier County's Information Technology department is responsible for all maintenance of MPO computers and may be paid for services through annual interdepartmental allocations. The Executive Director and MPO staff shall comply with all County rules governing the use of the County's computer network. b. All proposed equipment purchased by the MPO with grant funds must comply with 2 C.F.R.Part 200. 2.07 County Staff Assistance a. The MPO may on occasion request additional administrative or public relations assistance due to MPO staff turnover or attrition. Such temporary assistance may be provided upon the MPO Executive Director and the County Manager or his/her 4 Packet Page -494- 6/28/2016 16.A.7. designated representative reaching agreement on the appropriate re-allocation of County personnel on a case-by-case basis. b. The MPO may on occasion request GIS assistance to update various MPO maps and GIS data files. Such assistance may be provided upon agreement reached in the same manner set forth in the above subsection(a). c. If the MPO utilizes such temporary assistance from the County, the County will be reimbursed through an interdepartmental transfer at the actual cost of the utilized employee's salary, plus any other actual documented additional cost. County staff time spent supporting MPO activities shall be documented on the MPO timesheet, approved by the MPO Executive Director. 3.00 Reimbursement to the County The MPO hereby agrees that it shall reimburse the County for all services rendered under this Agreement as specified in the UPWP budget and all approved budgets under Federal or State grant contracts with the MPO. The determination of eligible costs shall be in accordance with 2 CFR § 200 and all other applicable rules, regulations and laws (both State and federal), as appropriate. 3.01 Local Share The MPO will provide cash or in-kind services for the required match for Federal funds from the Federal Highway Administration (FHWA), the Federal Transit Association (FTA), FDOT and the Florida Commission for Transportation Disadvantaged (CTD), where appropriate. These funds may also be derived from financial contributions made by the MPO's member local governments, including Collier County and the Cities of Naples, Marco Island and Everglades City. 3.02 Invoices and Progress Reports The MPO shall provide to the FDOT or appropriate Federal agencies quarterly progress reports and invoices for reimbursement for all Federal grants with FHWA, FTA and State grants received through the CTD. The progress reports and invoices shall be in sufficient detail for audit purposes. 3.03 Payment Payment to the County of any and all monies by the MPO is contingent upon the MPO first receiving the funds for the work tasks from the FDOT, FHWA, FTA or CTD. Requests for County services may not be made unless sufficient funding is available to reimburse the County for related expenditures. 5 Packet Page -495- 6/28/2016 16.A.7. 3.04 Travel Expenses Reimbursement from Federal and State funds for per diem and mileage expenses incurred by MPO staff and Board members for MPO business shall be consistent with the federal government rates. 4.00 Information and Reports The County will provide all required information and reports and will permit access to its books, records, accounts, and other sources of information, and its facilities as may be determined by FDOT, FHWA, or FTA to be pertinent to ascertain compliance with such regulations, orders and instructions. Where any information required of the County is in the exclusive possession of another who fails or refuses to furnish this information, the County shall certify to FDOT, FHWA, or FTA as appropriate, and shall set forth what efforts it has made to obtain the information. 5.00 Continuity of Operations Plan(COOP) The MPO shall adhere to Collier MPO's Continuity of Operations Plan (COOP). The COOP is consistent with Collier County's Comprehensive Emergency Management Plan(CEMP). Collier County shall provide the MPO with an alternate facility for a reasonable period of time if one is required. 6.00 Amendment of Agreement The County and the MPO may, upon initiation of either party, amend this Agreement to cure any ambiguity, defect, omission or to grant any additional powers, or to confer additional duties which are consistent with the intent and purpose of this Agreement. This Agreement shall become effective upon approval by the MPO and the County and remain in effect for a period of three years. At that time, the MPO shall review this Agreement to determine if any changes are warranted. IN WITNESS WHEREOF, the undersigned parties have caused this Staff Services Agreement to be duly executed in their behalf this 13th day of May,2016. 6 Packet Page -496- t 6/28/2016 16.A.7. COUNTY OF COLLIER COLLIER BOARD OF COUNTY COMMISSIONERS METROPOLITAN PLANNING ORGANIZATION By: 47 By: 4,. k Commissioner Donna Fiala,Chair Commissioner Penny Taylor, Chair ATTEST: DWIGHT E.BROCK, Clerk ATTES 1111 BY: BY: ` Adi Deputy Clerk Anne McL, ghl n Collier '$ E cutive Director Approved as to foil and legality: BY .,.c IF 44,4 Scott R. Teach Deputy County Attorney 7 Packet Page -497 110 - 6/28/2016 16.A.7. Board Action Item 8D-Attachment A Strikethrough-Underscore Amendment AMENDMENT TO MPO STAFF SERVICES AGREEMENT I THIS AMENDMENT TO MPO STAFF SERVICES AGREEMENT is made by and between the Collier Metropolitan Planning Organization(the"MPO")and Collier County,Florida. WITNESSETH: WHEREAS, the MPO, pursuant to the power conferred upon it by Section 339.175, (Formatted:Font:Bold Florida Statutes,and Article 5 of the Amended And Restated Interlocal Agreement for Creation (Formatted:Indent:First line: 0.5" of the Collier Metropolitan Planning Organization (the "Interlocal Agreement") between the Florida Department of Transportation ("FDOT"); Collier County (the "County"); the City of I Marco Island;the City of Naples;and Everglades City,dated lalay 10,2005 February 26.2015. may employ personnel and/or enter into agreements,with local and/or State agencies to utilize the staff resources of such agencies or for the performance of certain services by such agencies I as necessary to fulfill its responsibilities and obligations as required by law_and WHEREAS, pursuant to the aforesaid Interlocal Agreement executed between they ;Formatted Font Bold 1 County, the City of Marco Island, the City of Naples, Everglades City and the FDOT, it is (Formatted:Indent:First line: 0.5" 1 contemplated that County personnel will perform the substantial portion of each task provided for in 23 Code of Federal Regulations (CFR) Part 450 and Chapter 339.175 Florida Statutes as necessary to carry out the continuing, cooperative and comprehensive transportation planning process mandated by Federal regulations as a condition precedent to the receipt of Federal capital I or operating assistance in the urbanized area:and WHEREAS, in 2007, the Florida Legislature's House Bill 985 amended Section- l Formatted:Font:Bold 339.175,Florida Statutes,and other sections of law in an attempt to bring clarity and uniformity .Indent:First line: 0.5" to Metropolitan Planning Organizations' administrative structure, powers and responsibilities, particularly amending Section 339.175(5), Florida Statutes, to clarify that a Metropolitan Planning Organizations' executive director reports directly to his or her Governing Board, and that the executive director and staff are employed by the Metropolitan Planning Organization or through a staff services agreement between the Metropolitan Planning Organization and another governmental entity:and WHEREAS, it is deemed by the parties to be appropriate and necessary that the duties (Formatted:Font:Bold and obligation of the County,in relation to its role as the staff to the MPO,be defined and fixed (Formatted:Indent:First line: 0.5" I by formal agreement SNOW, THEREFORE, in consideration of the mutual covenants, premises, and. [Formatted Font:Bold representations herein,the parties agree as follows: Formatted:Indent:First line: 0.5" 1.00 Purpose (Formatted:Font:Bold,Underline For the reasons recited in the preamble,which are hereby adopted as part hereof,this Agreement is to provide for professional services to carry out the terms of the Interlocal Agreement and any other agreement to which the MPO is a party,and to provide staff services and support for the 1 Packet Page -498- 6/28/2016 16.A.7. administration of the MPO. I .00 Sco'e of Services ; Formatted:Font:Bold,Underline Formatted:Font:Bold It is agreed by the County that it shall furnish the MPO with the staff necessary for professional, technical, administrative, and clerical services, equipment, office and other space, and other incidental items as may be required and necessary to manage the business and affairs of the MPO and to carry on the transportation planning and programming process specified by the Interlocal Agreement and any other agreement to which the MPO is a party;provided,it is understood and agreed that,unless otherwise provided for,the performance of such service and functions shall be limited to those specified and allocated to the County in the annual Unified Planning Work Program(UPWP) budget and all approved budgets and management reports under Federal or State grant contracts with the MPO. The County's annual charge for furnishing office space to the MPO.including all common area maintenance and utility costs,shall be$13,260.60;as more / comment[al] The rent amount.remains specifically'provided in a lease agreement to be subsequently executed by the parties. unchanged g a a In order to minimize disruption, the County shall furnish the MPO with the aforementioned office and other space so as to be continuously co-located with the Collier County Growth Management Division Department and shall make reasonable efforts to avoid frequent relocation of said office and other space. The MPO is responsible for the selection of, and execution of an employment agreement with, t"-1 the Executive Director of the MPO. Each year, the MPO shall review and evaluate the performance of the MPO Executive Director in accordance with the performance-based merit plan as provided in the Collier Metropolitan Planning Organization/Executive Director Employment Agreement. The MPO authorizes the MPO Executive Director to secure FDOT approval for amendment of UPWP tasks,which change their dollar value by an amount less than or equal to $25,000,and which do not change their scope or the total approved funds for the UPWP. Any amendment of the UPWP greater than$25,000 shall require the approval of the MPO. The UPWP shall be prepared by the MPO Staff in cooperation with all related state and federal agencies and MPO committees in accordance with the rules and regulations governing the MPO and shall be subject to the approval of the MPO before submittal to State or Federal agencies. 2.01 MPO Executive Director The MPO Executive Director shall be responsible to the MPO for the conduct of the transportation planning process as detailed in the biennial-UPWP as well as the appointment, assignment, direction, and control of all personnel necessary thereto; the development of an appropriate organizational structure to carry out the responsibilities set forth in the Agreement; and the development of procedures to monitor and coordinate the planning process,as well as the overall administration of MPO programs. Changes to the number of MPO staff positions shall be subject to the approval of the MPO Board. 2 Packet Page -499- 6/28/2016 16.A.7. 2.02 Commitment of Personnel The MPO Executive Director shall annually prepare a detailed listing of all tasks necessary and incidental to carrying out the planning process-as-iaelucled-in--the UPWP. The MPO staff shall,at a minimum,have the following duties and functions: a. Carrying out the tasks as defined in the biennial.UPWP to ensure the continued certification of the MPO; b. Coordinating the activities of the various structures established by the Interlocal Agreement heretofore mentioned; c. Preparing the agendas and public notification for meetings of the MPO Technical Advisory and Citizens Advisory Committees, Pathways Advisory Committee, Congestion Management System/Intelligent Transportation System Committee, the Local Coordinating Board for the Transportation Disadvantaged and any other committees under the MPO's purview; d. Preparing resolutions and other appropriate documents; e. Scheduling meetings,giving notices,and keeping minutes; f. Coordinating and monitoring the activities of the various supporting offices; g. Preparing an annual report as may be required; h. Developing and implementing operational procedures as are necessary and proper in order to effect the most efficient implementation of said program; i. Directing the implementation of policies established by the MPO;and j. Performing other duties as may be assigned by the MPO. 2.03 Legal Representation for the MPO The Collier County Attorney has been designated to represent the MPO Board on legal matters. The MPO may employ special legal counsel for specific needs when it is deemed necessary. 12.04 Biennial Budget I The UPWP shall serve as the biennial budget for the MPO. The UPWP shall identify funding sources,participating agencies and the level of participation by the various agencies. 3 Packet Page -500- 6/28/2016 16.A.7. 2.05 Financial Administration a. The financial records and accounts of the MPO including revenue receipts;and expenditures anit-deposits shall be administered by the County in accordance with its ordinary procedures. b. Contracts and bids for the purchase of MPO materials and services shall be in accordance with County procedures for the same purposes and the MPO adopts by reference the County's Purchasing Ordinance, Policy and any administrative regulations governing procurement matters. The MPO shall review and approve all Requests for Proposals(RFP)and subsequent contracts. Contracts and bids for the purchase of materials and services using PL,FTA and TD funds allocated to the MPO and identified in the UPWP will be in accordance with County procedures,and but any actions taken within the authority of the MPO relating to such matters shall be independent of Board of County Commissioners (BCC) approval. c. Through the adoption of this Agreement, the MPO adopts the United States Department of Transportation's goals regarding the procurement of services from firms registered as Disadvantaged Business Enterprises (DBE). In addition, the t"1 MPO adopted a DBE Policy in accordance with FDOT's DBE Plan. 2.06 Information Technology and Office Equipment a. The MPO may need to purchase, maintain and upgrade office equipment, office / computer hardware, software and other resources. This may include, but is not limited to, the purchase of office equipment such as printers, facsimile machine, copier, computers and hardware upgrades, reference documents, software and supporting maintenance. Grant funds allocated to the MPO and identified in the UPWP for such requirements will be used. All resources purchased by the MPO shall be the property of the MPO. Collier County's Information Technology department is responsible for all maintenance of MPO computers and may be paid for services through annual interdepartmental allocations.• - e= ' - Managen rt and Budget 2 C.F.R. Part 225 Cost Principles for State, Local and Indian.Tribal Governments(Circular A 87). The Executive Director and MPO staff shall comply with all County rules governing the use of the County's computer network. b. All proposed equipment purchased by the MPO with grant funds must comply with }9 C.F.R. §§ 18.32 and 18.33,and the Federal Office of Management and Budget 2 C.F.R. Part 225 Cost Principles for State. Local and Indian. Tribal Governments (Circular A i7). 2 C.F.R.Part 200. Specific approval by the FHWA and the District is not required for equipment costs under$5.000. 4 Packet Page -501- 6/28/2016 16.A.7. • I Formatted:Indent:Left: 0.5" 2.07 County Staff Assistance (Formatted:Indent:Left: 0" a. The MPO may on occasion request additional administrative or public relations- Formatted:Numbered+Level:1+ assistance due to MPO staff turnover or attrition. Such temporary assistance may be Numbering Style:a,b,c,...+Start at:1+ Alignment:Left+Aligned at: 0.5"+Indent at: provided upon the MPO Executive Director and the County Manager or his%her L0.75" designated representative reaching agreement on the appropriate re-allocation of County personnel on a case-by-case basis. Formatted:Indent:Left: 0.5",Hanging: 0.5" b. The MPO may on occasion request GIS assistance to update various MPO maps and. I Formatted:Numbered+Level:1+ GIS data files. Such assistance may be provided upon agreement reached in the Numbering Style:a,b,c,...+Start at:1+ same manner set forth in the above subsection(a). 0.75ment:Left+Aligned at: 0.5"+Indent at: 0.75" Formatted:List Paragraph, No bullets or c. If the MPO utilizes such temporary assistance from the County, the County will be. Lnumbering reimbursed through an interdepartmental transfer at the actual cost of the utilized Formatted:Numbered+Level:1+ employee's salary, plus any other actual documented additional cost. County staff Numbering Style:a,b,c,...+Start at:1+ time spent supporting MPO activities shall be documented on the MPO timesheet, A0.75ment:Left+Aligned at: 0.5"+Indent at: approved by the MPO Executive Director. 3.00 Reimbursement to the County The MPO hereby agrees that it shall reimburse the County for all services rendered under this Agreement as specified in the UPWP budget and all approved budgets under Federal or State grant contracts with the MPO and in accordance with the procedures established pursuant to 2.05 of this Agreement. The determination of eligible costs shall be in accordance with 23 CFR Section 120 2 CFR ii 200 and all other applicable rules. regulations and laws (both State and federal),as appropriate. 3.01 Local Share The MPO will provide cash or in-kind services for the required match for Federal funds from the Federal Highway Administration (FHWA), the Federal Transit Association (FTA), Florida Department of Transportation (FDOT-) and the Florida Commission for Transportation Disadvantaged (CTD), where appropriate. These funds may also be derived from financial contributions made by the MPO's member local governments,including Collier County and the Cities of Naples,Marco Island and Everglades City. 3.02 Invoices and Progress Reports The MPO shall provide to the FDOT or appropriate Federal agencies quarterly progress reports and invoices for reimbursement for all Federal grants with FHWA, FTA and State grants received through the Florida Commission for the Transportation Disadvantaged (CTD). The progress reports and invoices shall be in sufficient detail for audit purposes. 5 Packet Page -502- 6/28/2016 16.A.7. 3.03 Payment Payment to the County of any and all monies by the MPO is contingent upon the MPO first receiving the funds for the work tasks from the FDOT,FHWA,FTA or t-he4 lerida Commission for the Transportation Disadvantaged (CTD). Requests for County services may not be made unless sufficient fundine is available to reimburse the County for related expenditures. 3.04 Travel Expenses Reimbursement from Federal and State funds for per diem and mileage expenses incurred by MPO staff and Board members for MPO business shall be consistent with the federal government rates. 4.00 Information and Reports The County will provide all required information and reports and will permit access to its books, records, accounts, and other sources of information, and its facilities as may be determined by FDOT,FHWA,or FTA to be pertinent to ascertain compliance with such regulations,orders and instructions. Where any information required of the County is in the exclusive possession of another who fails or refuses to furnish this information, the County shall certify to FDOT, FHWA, or FTA as appropriate, and shall set forth what efforts it has made to obtain the information. 5.00 Continuity of Operations Plan(COOP) The MPO shall adhere to Collier MPO's Continuity of Operations Plan(COOP). The COOP is consistent with Collier County's Comprehensive Emergency Management Plan(CEMP). Collier County shall provide the MPO with an alternate facility for a reasonable period of time if one is required. 6.00 Amendment of Agreement The County and the MPO may,upon initiation of either party,amend this Agreement to cure any ambiguity, defect, omission or to grant any additional powers, or to confer additional duties which are consistent with the intent and purpose of this Agreement. This Agreement shall become effective upon approval by the MPO and the County and remain in effect for a period of three years. At that time, the MPO shall review this Agreement to determine if any changes are warranted. IN WITNESS WHEREOF,the undersigned parties have caused this Staff Services Agreement to be duly executed in their behalf this day of ,2-04-22016. 6 Packet Page-503- 6/28/2016 16.A.7. COUNTY OF COLLIER COLLIER BOARD OF COUNTY COMMISSIONERS METROPOLITAN PLANNING ORGANIZATION By: By: Commissioner Donna Fiala,Chairman Commissioner Penny Taylor,Chairman ATTEST: DWIGHT E.BROCK,Clerk ATTEST: BY: BY: Deputy Clerk Anne McLaughlin �1 Collier MPO Executive Director Approved as to form and legality: BY: Scott R.Teach Deputy County Attorney 7 Packet Page -504- 6/28/2016 16.A.7. Item 8D - Attachment C SECOND AMENDMENT TO MPO STAFF SERVICES AGREEMENT TI-9 SECOND AMENDMENT TO MPO STAFF SERVICES AGREEMENT entered into this ga.**) day of September, 2015 by and between the Collier Metropolitan Planning Organization tthe"MPO")and Collier County,Florida,a political subdivision of the State of Florida (hereinafter referred to as the"County"). WITNESSETH WHEREAS, the MPO and the County previously entered into a MPO Staff Services Agreement(the"Agreement")dated June 26,2012(see Exhibit"A",attached),which articulated the duties and obligations of the County with respect to its role in providing for staff, office space, equipment and various services(the"Administrative Relationship")to assist the MPO to conduct its statutory transportation planning functions; and WHEREAS,Section 6.00 of the Agreement allows the Parties to amend the Agreement and further provides that the Agreement terminates three(3)years after it became effective; and WHEREAS, the MPO entered into an Amendment to MPO Staff Services Agreement on June 23, 2015 (see Exhibit "B," attached), extending the term of the Agreement , through and including September 30,2015,to allow the MPO to consider and review its existing Administrative Relationship with the County,including the County's provision of staff,resources and office space to the MPO; and WHEREAS,the MPO is currently reviewing the Administrative Relationship between the County and the MPO,including the County's provision of staff,resources and office space to the MPO;and WHEREAS,the Parties now believe that additional time is needed to complete the aforementioned review and desire to enter into this Second Agreement to the Agreement to extend the termination date, though and including the end of the MPO's fiscal year,June 30, 2016. NOW,THEREFORE,in consideration of the mutual covenants and obligations provided within the Agreement,as amended,and such other valuable consideration,the Agreement is hereby amended to extend the termination date, through and including June 30,2016. Except as expressly amended herein the Agreement between the MPO and the County remains in full force and effect according to the terms and conditions contained therein. tTh Packet Page -505- 6/28/2016 16.A.7. ...—. IN WITNESS WHEREOF,the Parties have hereto executed this Amendment to MPO Staff Services Agreement the day and year first above written. COUNTY OF COLLILER PLANNI ORGAN I TION BOARD OF COUNTY COMMISSIONERS ca .1........... e://aftCe_. By: By: Commissioner Tim Nance, filfrrd'!"-" J. Saad III ' qr Chairman „. “.,.., it;ilman DWIG ,481;BRiott•t-RIC- ( / ,, ,0,- --,,,,A,--- - • 1.-4. = ,A, i...- •!, j .114:, . /- - - --‹ :ik "'oc, • ' , I •' 7- ' , 4 .• A A, ATTES : .11 , '-, - kitssiti ATTES : Al I Ibijk ihmiffil Attest ast6oakows..,3,Dze, .1i CI-rkorram. e Lantz, 11/4 '674.,sli.--.1..0‘ signature o , -- Interim Collier MPO nly Executive Director ..---.. Appr ,ed as to form and le?Yality Scott Teach Deputy County Attorney ...--.. 2 Packet Page-506- 0 E- 4C\ 16 A 21 ........ MPO STAFF SERVICES AGREEMENT t THIS MPO STAFF SERVICES AGREEMENT is made by and between the Collier - Metropolitan Planning Organization(the"MPO")and Collier County,Florida. WITNESSETI•I: WHEREAS. the MPO, pursuant to the power conferred upon it.by Section 339.175, Florida Statutes, and Article 5 of the Amended And Restated Interlocal Agreement for Creation of the Collier Metropolitan Planning Organization (the "Interlocal Agreement") between the Florida Department of Transportation ("FDOT"); Collier County (the "County"); the City of Marco Island; the City of Naples;_and Everglades City, dated May 10, 2005 may employ personnel and/or enter into agreements, with local and/or State agencies to utilize the staff resources of such agencies or for the performance of certain services by such agencies as necessary to fulfill its responsibilities and obligations as required by law, and e WHEREAS, pursuant to the aforesaid Interlocal Agreement executed between the County, the 4 City of Marco Island,the City of Naples,Everglades City and the FDOT, it is contemplated that County personnel will perform the substantial portion of each task provided for in 23 Code of Federal Regulations(CFR)Part 450 and Chapter 339.175 Florida Statutes as necessary to carry out the continuing, cooperative and comprehensive transportation planning process mandated by Federal regulations as a condition precedent to the receipt of Federal capital or operating assistance in the urbanized area,and WHEREAS,in 2007,the Florida Legislature's House Bill 985 amended Section 339.175,Florida Statutes, and other sections of law in an attempt to bring clarity and uniformity to Metropolitan Planning Organizations' administrative structure, powers and responsibilities, particularly ii amending Section 339.175(5), .Florida Statutes, to clarify that a Metropolitan Planning Organizations' executive director reports directly to his or her Governing Board, and that the executive director and staff are employed by the Metropolitan Planning Organization or through, ii a staff services agreement between the Metropolitan Planning Organization and another governmental entity. WHEREAS, it is deemed by the parties to be appropriate and necessary that the duties and obligation of the County, in relation to its role as the staff to the MPO,be defined and need by formal agreement, i NOW, THEREFORE, in consideration of the mutual covenants, premises, and representations herein, the parties agree as follows; t 1.00 Purpose I For the reasons recited in the preamble,which are hereby adopted as part hereof,this Agreement is to provide for professional services to carry out the terms o f the Interlocal Agreement and any fi other agreement to which the MPO is a party, and to provide staff services and support for the 1 $ i (3) IPacket Page -507- 16A25 , n administration of the MPO. i 2.00 Scope of Services It is agreed by the County that it shall furnish the MPO with the staff necessary for professional, technical, administrative, and clerical services, equipment, office and other space, and other incidental items as maybe required and necessary to manage the business and affairs of the MPO and to carry on the transportation planning and programming process specified by the Interlocal Agreement and any other agreement to which the MPO is a party;provided,it is understood and agreed that, unless otherwise provided for, the performance of such service and functions shall be limited to those specified and allocated to the County in the biennial Unified Planning Work Program (UPWP) budget and all approved budgets and management reports under Federal or State grant contracts with the MPO. The County's annual charge for furnishing office space to the MPO,including all common area maintenance and utility costs,shall be$13,260.00;as more specifically provided in a lease agreement to be subsequently executed by the parties, In order to minimize disruption, the County shall furnish the MPO with the aforementioned office and other space so as to be continuously co-located with.the Collier County Growth Management Division and shall make reasonable efforts to avoid frequent relocation of said office and other space. The MPO is responsible for the selection of, and execution of an employment agreement with, the Executive Director of the MPO. Each year the MPO shall review and evaluate the performance of the MPO Executive Director in accordance with the performance-based merit plan as provided in the Collier Metropolitan Planning Organization/Executive Director Employment Agreement. The MPO authorizes the MPO Executive Director to secure FDOT approval for amendment of UPWP tasks, which change their dollar value by an amount less than or equal to $25,000, and which do not change their scope or the total approved funds for the UPWP and do not add or ,� delete a UPWP work tasl:(s). Any amendment of the.UPWP greater than $25,000 shall require #Po the approval of the MPO. 1 The UPWP shall be prepared by the MPO Staff in cooperation with all related state and federal agencies and MPO committees in:accordance with the rules and regulations governing the MPO I and shall be subject to the approval of the MPO before submittal to State or Federal agencies. E I2.01 MPO Executive Director The MPO Executive Director shall be responsible to the MPO for the conduct of the transportation planning process as detailed in the biennial UPWP as well as the appointment, assignment, direction, and control of all personnel necessary thereto; the development of an appropriate organizational structure to carry out the responsibilities set forth in the Agreementy and the development of procedures to monitor and coordinate the planning process, as well as the s l overall administration of MPO programs. Changes to the number of MPO staff positions shall I < 0 1. Packet Page -508 iiii 16 A 25 be subject to the approval of the MPO Board, 2.02 Commitment of Personnel The MPO Executive Director shall prepare a detailed listing of all tasks necessary and incidental to carrying out the planning process as included in the UPWP. The MPO staff shall, at a • minimum, have the following duties and functions: a. Carrying out the tasks as defined in the biennial UPWP to ensure the continued certification of the MPO; b. Coordinating the activities of the various structures established,by the Interlocal Agreement heretofore mentioned; c. Preparing the agendas and public notification for meetings of the MPO Technical Advisory and Citizens Advisory Committees, Pathways Advisory Committee, Congestion Management System/Intelligent Transportation System Committee, the Local Coordinating Board for the Transportation Disadvantaged and any other committees under the MPO's purview; d. Preparing resolutions and other appropriate documents; e. Scheduling meetings,giving notices,and keeping minutes; f. Coordinating and monitoring the activities of the various supporting offices; g. Preparing an annual report as may be required; h. Developing and implementing operational procedures as are necessary and proper in order to effect the most efficient implementation of said program; i. Directing the implementation of policies established by the MPO;and j. Performing other duties as may be assigned by the MN). 2.03 Legal Representation for the MPO The Collier County Attorney's staff has been designated to represent the MPO Board on legal matters. The MN) may employ special legal counsel for specific needs when it is deemed necessary. 2.04 Biennial Budget The UPWP shall serve as the biennial budget for the MPO. The UPWP shall identify funding sources,participating agencies and the level of participation by the various agencies. 3 .51>' Packet Page -509- 4. 1 6 A 2 5 „,,,, ........., $ 2.05 Financial Administration ,... a. The records and accounts of the MPO including receipts, expenditures and '., deposits shall be administered by the County in accordance with its ordinary .:; procedures. b. Contracts and bids for the purchase of materials and services shall be in accordance with County procedures •for the same purposes, The WO shall review and approve all Requests for Proposals (RFP) and subsequent contracts. Contracts and bids for the purchase a materials and services using PL,FTA and TD funds allocated to the MPO and identified in the UPWP will be in accordance . . with County procedures, and any actions taken within,the authority of the MPO relating to such matters shall be independent of Board of County Commissioners (BCC)approval. c. Through the adoption of this Agreement, the MPO adopts the United States Department of Transportation's goals regarding the procurement of services from firms registered as Disadvantaged Business Enterprises (DBE). In addition, the MPO adopted a DBE Policy in accordance with FDOT's DBE Plan. 2.06 information Technology and Office Equipment ,---.. §.. a. The MPO may need to purchase, maintain and upgrade office equipment, office I i computer hardware, software and other resources. This may include, but s not be limited to, the purchase of office equipment such as printers, facsimile machine, '..” copier, computers and hardware upgrades,, reference documents, software and .,, supporting maintenance. Grant funds allocated to the MPO and identified in the 1 UPWP for such requirements will be used. All,resources purchased by the MPO shall ',. be the property of the MPO, Collier County's Information Technology department is lc responsible for all maintenance of MPO computers and may be paid for services through annual interdepartmental allocations and consistent with the Federal Office of Management and Budget 2 C.F.R. Part 225 Cost Principles for State, Local and Indian Tribal Governments (Circular A-87). The Executive Director and MPO staff shall comply with all County rules governing the use of the County's computer network. b. All proposed equipment purchased by the MPO with grant funds must comply with 49 C.F.R. §§ 18,32 and 18,33, and the Federal Office of Management and Budget 2 ,,. C.F.R. Part 225 Cost Principles for State, Local and Indian Tribal Governments i (Circular A-87). Specific approval by the FHWA and the District is not required for equipment costs under$5,000. '1 3.00 Reimbursement to the County 4 ..---.. C)... Packet Page-510- 1 IIY;,:...a.,r u...:, "s�tft ' �k,'2Ra" �@v"ac"., mom:"u*/XgAkP'�6"�' i,#9+.a ,-'a�"'a °➢ ."fir ,.,.., ,. .. F ., N „,., .n, e ,.; s. 6/28/2016 16.A. a, 5 1...... 1 6 A 2 „i The MPO hereby agrees that it shall reimburse the County for all services rendered under this qrr Agreement as specified in the UPWP budget and all approved budgets under Federal or State grant contracts with the MPO and in accordance with the procedures established pursuant to 2.05 and 2.06 of this Agreement. The determination of eligible costs shall be in aceordance with 23 CFR Section 420,as appropriate,and applicable Florida Statutes. 14 3.01 Local Share The MPO will provide cash or in-kind services for the required match for Federal funds from the Federal Highway Administration (FHWA), the Federal Transit Association (FTA), Florida Department of Transportation (FDOT) and Florida Commission for Transportation Disadvantaged (CTD) where appropriate. These funds may also be derived from financial 6 contributions made by the MPO's member 10041 giNemments,including Collier County and the Cities of Naples,Marco Island and Everglades City. 3.02 Invoices and Progress Reports .71 The MPO shall provide to the FDOT or appropriate Federal agencies quarterly progress reports 1 and invoices for reimbursement for all Federal grants with FHWA, FTA and State grants received through the.Florida Commission for the Transportation Disadvantaged (CTD), The progress reports and invoices shall be in sufficient detail for audit purposes. j 3.03 Payment ik �p Payment to the County of any and all monies by the MPO is contingent upon the MPO first receiving the funds for the work tasks from the FDOT,FHWA,FTA or the Florida Commission« for the Transportation Disadvantaged(CTD). 3.04 Travel Expenses Reimbursement from Federal and State funds for per diem and mileage expenses=incurred`by MPO staff and Board members for MPO business shall be consistent with the federal government rates. 4 4 4.00 Information and Reports The County will provide all required irtforination and reports and will permit access to its books, records, accounts, and other sources of information, and its facilities as may be determined by FDOT;FHWA, or PTA to be pertinent to ascertain compliance with such regulations,orders and instructions. Where any information required of the County is in the exclusive possession of another who fails or refuses to furnish this infbrnnation, the County shall certify to FDOT, FUWA, or FTA as appropriate, and shall set forth what efforts it has made to obtain the information. 4 %`\ (13) Packet Page-511- 0 _, 1 6 A 2 5 ,....._ .„ -1.,; 5.00 Continuity of Operations Plan(COOP) S i. The MPO shall adhere to Collier MPO's Continuity of Operations Plan (COOP). The COOP is consistent with.Collier County's Comprehensive Emergency Management Plan(CEIVIP). Collier County shall provide the MPO with an alternate facility for a reasonable period of time if one is required. 44 6.00 Amendment of Agreement The County and the MPO may,:upon.initiation of either party,amend this Agreement to cure any t. ambiguity, defect, omission or to grant any additional powers, or to confer additional duns which are consistent with the intent and purpose of this Agreement. This Agreement shall become effective upon approval bythe MPO and the County and remain in effect for a period of three years. At that time, the MPO shall review this Agreement to determine if any changes are warranted. IN WITNESS WHEREOF, the undersigned parties have caused this Staff Services Agreement to be duly executed in their behalf this C LP day of U(1?..:- ,2012. COUNTY OF COLLIER COLLIER BOARD OF COUNTY COMMISSIONERS METROPOU PLA G ORGANZA OhI 7 By By .�, f Commissioner Fred W. le c`? Com 'rssioner James N. Coletta, Chadarnart ,, f i .. Chairman t 1 ��, ' •4 / �,,.4 " '� 1' ATTEST:,- . ATTEST: 4 1 et.A..-. ate..,,... "i ' 'diktat* r r11 . i itch ON r 4'7. ` A.• eyed as to t � an. legal sufficiency: Gott R.Teach i Deputy County Attorney 6 1 rt1c.,--n? Packet Page -512 e ex/1;101'i1oA25 e-- AMENDMENT TO MPO STAFF SERVICES AGREEMENT THIS AMENDMENT TO MPO STAFF SERVICES AGREEMENT entered into this 2:3N-ck th day of June, 2015 by and between the Collier Metropolitan Planning Organization (the "MPO") and Collier County, Florida, a political subdivision of the State of Florida (hereinafter referred to as the"County"). WITNESSETH WHEREAS, the MPO and the County previously entered into a MPO Staff Services Agreement (the "Agreement") dated June 26, 2012 (see Exhibit"A," attached), which articulated the duties and obligations of the County with respect to its role in providing for staff, office space, equipment and various services ( the "Administrative Relationship") to assist the MPO to conduct its statutory transportation planning functions; and ;71 WHEREAS, Section 6.00 of the Agreement allows the Parties to amend the Agreement and further provides that the Agreement terminates three (3) years after it became effective; and WHEREAS, the MPO is currently reviewing the Administrative Relationship between the County and the MPO, including the County's provision of staff, resources and office space to the MPO; and WHEREAS, the Parties desire to amend the Agreement to extend the termination date, subject to being further amended once the MPO has decided on the future Administrative Relationship between the County and the MPO, through and including the end of the County's fiscal year, September 30, 2015. NOW, THEREFORE, in consideration of the mutual covenants and obligations provided within the said Agreement dated June 26, 2012 and other valuable consideration, the said Agreement is hereby amended to extend the termination date, subject to being subsequently amended by the Parties, through and including September 30, 2015. Except as expressly amended herein the Agreement between the MPO and the County remains in full force and effect according to the terms and conditions contained therein. 1 Packet Page-513- 16 A 25 14, ..4. IN WITNESS WHEREOF, the Parties have hereto executed this Amendment to MPO Staff Services Agreement the day and year first above written. COUNTY OF COLLIER COLLIER BOARD OF COUNTY COMMISSIONERS METROPOLITAN PLANNING ZAT ORGANI1 i f 41 -.$ ,..„.,. i.'4. ......... / eie94,,,. , By: By: ffAir .,.:q Commissioner Tim Nance, i?" ncilman Sam J. Saad, III Chairman Vt''' airman ,z14. 1 i tYk0 4.410 ;AtIkCirX tY 0 vt-b4 kt( ATE '•, - is ATTEST: --"-,-' i Alb 1 Ia AT1V1 ,iA Attest . ,. r. 1 ' ••-„, : - *4 Interim Collier MPO Executive Dir-ctor sign • ..,,, ---, '... Approved as to form and legality: , Scott R.Teach Deputy County Attorney I i ; I .,t. / I i 44.----, 1 t 4 2 Packet Page-514- arm ..;,c'�3.: ORIGINAL DOCUMENTS CHECKLIST 8i, ROUTING 5 6/28/2016 16.A.7. TO ACCONII'ANV AL ORIGINAL. DOCUMENTS SENT TO THE BOARD OL' COIN"I Y, COMMISSIONEIZS OFFICE FOR SIGNATURE Print on pink paper. Attari)to original tine uuictai. The eurtpirted routing slip and in igiii l dIo tit-Timis 11.`C to be fhewarded to the(:r,unty Attorney Office at the time.thc Mita is placed on the,tgencia. All r ompir•teti rotting slips mid rtrigisa;'documents must lie received in the,County.Attorney Office no later than nitknday preceding the Board meeting, ting, **NEW** RC:OIJ I'I`(C SLIP C'ontplete routing Lines at Ihtougti 42 is tappitapritse tut ahlc ant i i3,[guatnies.dates-:tad/tit in imitation needed, lithe document isaheads complete with the except ion',-it a-e CChairrnan's Siena ure dia"v a line thiouglf rtiu iii Imes S oncli 7.C,cOroplete the checklist,and forward to the Counts Attorney Office. Route to Addressees) ii.Ist-In toutng,onder) Office Initials Date 1: ___ 1 '7 .i. County Attorney Off ice—Scott Teach County A1tar1L ) Office ,,f 4. LSCC Office Board of County Colnlnissioners ' ,k 5, Minutes and Records Clerk of 4.'ourt's Office r .. 4= �o rot It PRIMARY CONTACT INFORMATION Normally the primary contact is the person vrhe created/preparedC the yccutive Sanmiatti. Prittaary contact infarmation iss needed in'the event one of the addressees above:nifty need to con til,,;(staff for additional or itisamp infin'mattion. Name of Primary Staff Eric 0i-titian Phone Number 252 -587# / Contact 7 Department Agenda Date Item was September 22. 2015 L Agenda Item Number I6A13 V` Approved by the BCC Type of Document Second Amendment to M hO Staff Set-vices Number of Original 1 Attached Agreement Documents Attached PO number or account number if document is y',,,, '" . to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N."A- in the Not Applicable column,whichever is Yes N/A (Not appropriate. (Initial) Applicable) I. Does the document require the chairman's original signattiie? � ;.,.�..0 � ,-(k-- 2. Does the document need to be sent to another agency for additional sigtlatui-s? If yes, NA provide the Contact Inloi•rriation (Name;Agency; Address; Phone)on an attached sheet. 3. Original docurnenthas been signed/initialed for legal sufficiency. (;All documents to be EAO signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. =l. All handwritten strike-through and revisions have been initialed by the County Attorney's NA Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the EA© document or the final negotiated contract dale whichever is applicable. 6, "Sign here" tabs are placed on the appropriate pages indicating avl tete the'Chait•inan's FAO signature and initials are required. T In cases(some contracts are an exception), the original document and this routing slip NA should he provided to the County Atwrnev(ti lice at the time the item is input into SIR1 . :Monte documents are trine sensitive and regio re fofsi<trding to't'niltihassee within a ceautain time frame or the BCC's actions are nullified. Be aware ofyotir deacflinesi S. The document yvas tappeovecl by the BCC on September 22,21)15 and all changes made during the meeting have been incur ltrtrttted in the attached document. The' % 7 i ,e County Attorney's Office has reviewed the changes,if applicable, r 9, Initials of attorney'vet ifying that the attached flocculent is the version approved by the4//12„, 1` . , BCC, all changes directed by the BCC have been made.and the document is ready for the ta air w r Rzf,� Chairman's signature. this f : f:i otatsl1'otntt} I o'msi 13C'C I otm>1 Chir ntal 13�cuuwnts ito.n "' ' ""'r` " 3.tt-I,Revised 1.:.1'(I Revised CIPS:Revised I i/3(102 Packet Page -515