Agenda 06/28/2016 Item #16A20 6/28/2016 16.A.20.
EXECUTIVE SUMMARY
Recommendation to approve the selection of CH2M Hill pursuant to RFP No. 16-6617, "Randall
Boulevard and Oil Well Corridor Study" and authorize staff to negotiate a contract with CH2M
Hifi for subsequent Board approval.
OBJECTIVE: To obtain professional engineering services to conduct a corridor planning study to
examine the feasibility and potential impacts for developing multi-lane improvements to Randall
Boulevard and Oil Well Road.
CONSIDERATIONS: The Collier Metropolitan Planning Organization's 2040 Long Range
Transportation Plan established a need for a study surrounding the Randall Boulevard and Oil Well Road
corridors. The study was intended to define the most appropriate corridor for the needed multi-lane
improvements to facilitate east-west travel.
The county issued a Request for Proposal (RFP)No. 16-6617, Randall Boulevard and Oil Well Corridor
Study in compliance with the applicable Consultants' Competitive Negotiations Act (CCNA)
requirements on April 11, 2016. The County sent out 1,399 (one thousand three hundred ninety nine)
notifications and 55 (fifty-five) firms downloaded full document packages. Although the solicitation was
extended a week to allow for additional submittals,the County only received one (1) response proposal
by the May 17, 2016 deadline. On May 27, 2016, the selection committee convened to receive the
proposal and on June 6, 2016, it reconvened to evaluate the proposal. The selection committee
/—N, unanimously determined that the firm of CH2M Hill is qualified to complete the work.
Name of Firm Final Ranking
CH2M Hill 1
CH2M Hill is currently working for Florida Department of Transportation (FDOT) on the Project
Development and Environment (PD&E) Study for the intersection of Immokalee Road at Randall
Boulevard. The lack of responses to the RFP may be partially due to the fact that other firms are aware of
CH2M Hill's contract with FDOT. Other potential firms may have perceived that they were at a
disadvantage, based on CH2M Hill's knowledge and experience surrounding the project area. This may
have contributed to the lack of other interested parties submitting proposals.
CH2M Hill is sufficiently familiar with the scope of this project and is qualified by similar experience in
Collier County. Staff recommends approval of the selection of CH2M Hill and requests authorization to
commence contract negotiations,in compliance with the CCNA with CH2M Hill for this work.
The award of this contract will be presented to the Board of County Commissioners once negotiations are
completed.
FISCAL IMPACT: Approval of this item does not result in a direct fiscal impact; however, sources of
funding for the future contract (subject to Board approval at a subsequent meeting) will be Impact Fees
and/or Gas Tax in Project#60065.
GROWTH MANAGEMENT IMPACT: The project is in accordance with the goals and objectives of
the Transportation Element of the Growth Management Plan.
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6/28/2016 16.A.20.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval.—SRT
RECOMMENDATION: To approve the selection of CH2M Hill pursuant to RFP#16-6617, Randall
Boulevard and Oil Well Road Corridor Study and authorize staff to negotiate a contract with CH2M Hill
for subsequent Board approval.
Prepared By: Lorraine Lantz, Project Manager, Capital Project Planning, Impact Fees and Program
Management Division,Growth Management Department
Attachments:
1. Request for Proposal–due to the size of this document,it is available at:
http://apps3.colliergov.net/agenda/ftp/2016BCCMeetings/Agendaiun2816/GrowthMgmt/16-
6617-RandallBoulevardCorridorStudyRFP040716.pdf
2. Summary of Proposers
Packet Page-792-
6/28/2016 16.A.20.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.20.
Item Summary: Recommendation to approve the selection of CH2M Hill pursuant to RFP
No. 16-6617, "Randall Boulevard and Oil Well Corridor Study" and authorize staff to negotiate a
contract with CH2M Hill for subsequent Board approval.
Meeting Date: 6/28/2016
Prepared By
Name: LantzLorraine
Title:Project Manager,Transportation Planning
6/6/2016 5:00:15 PM
Submitted by
n Title: Project Manager,Transportation Planning
Name: LantzLorraine
6/6/2016 5:00:17 PM
Approved By
Name: Tara Castillo
Title:Management/Budget Analyst,Capital Construction&Maintenance Budget/Fiscal
Date: 6/7/2016 11:16:22 AM
Name:NorthrupAdam
Title:Procurement Specialist,Procurement Services
Date: 6/7/2016 3:02:16 PM
Name: MarkiewiczJoanne
Title:Division Director-Procurement Services,Procurement Services
Date: 6/8/2016 8:23:29 AM
Name: ScottTrinity
Title:Manager-Planning,Transportation Planning
Date: 6/8/2016 9:08:22 AM
Packet Page -793-
6/28/2016 16.A.20.
Name:KearnsAllison r`
Title: Manager-Financial&Operational Sprt,Capital Construction&Maintenance Budget/Fiscal
Date: 6/8/2016 10:41:49 AM
Name: JohnsonScott
Title:Manager-Procurement,Procurement Services
Date: 6/8/2016 3:49:43 PM
Name: PattersonAmy
Title: Division Director-IF, CPP&PM, Capital Project Planning,Impact Fees and Program
Management
Date: 6/9/2016 9:25:17 AM
Name:MarcellaJeanne
Title: Executive Secretary,Transportation Administration
Date: 6/9/2016 9:55:45 AM
Name: TeachScott
Title:Deputy County Attorney, County Attorney
Date: 6/10/2016 11:53:09 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/13/2016 9:25:23 AM
Name: IsacksonMark
Title: Division Director-Corp Fin&Mgmt Svc, Office of Management&Budget
Date: 6/15/2016 11:21:55 AM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 6/16/2016 12:45:34 PM
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6/28/2016 16.A.20.
Co ler County Summary of Proposers
Administrative Services Division
Procurement Services
RFP #: 16-6617 4
Title: Randall Boulevard and Oil Well Corridor Study
Solicitation Post Date: 4/11/2016
Due Date: 5/17/2016
Email Notices Sent: 1399
Solicitations Downloaded: 55
Proposers City State Master # of
Copy Copies
CH2M HILL Engineers Inc. Naples Fl 6 1
Opened By: Adam Northrup
Witnessed by: Evelyn Colon I
Date: 5/17/2016
Packet Page -795-
Attached :
Are the hyperlink
documents from the
Executive Summary
CCNA (Revision 01202016)
REQUEST FOR PROPOSALS
In accordance with Florida Statute 287.055, Consultants’ Competitive Negotiation Act.
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
CCNA Solicitation
16-6617 – Randall Boulevard Corridor Study
Adam Northrup, Procurement Strategist
(239) 252-6098 (Telephone)
(239) 252-6302 (Fax)
Adamnorthrup@colliergov.net (Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
RFP CCNA Template_01202016
16-6617 – Randall Boulevard Corridor Study
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Table of Contents
LEGAL NOTICE ......................................................................................................................... 3
EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT ...................... 4
EXHIBIT II: GENERAL RFP INSTRUCTIONS............................................................................ 9
EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS ................14
EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP ...........................................18
ATTACHMENT 1: CONSULTANT’S NON-RESPONSE STATEMENT ......................................26
ATTACHMENT 2: CONSULTANT CHECK LIST .......................................................................27
ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT ........................................................28
ATTACHMENT 4: CONSULTANT DECLARATION STATEMENT ............................................29
ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION ..............................................31
ATTACHMENT 6: CONSULTANT SUBSTITUTE W – 9 ............................................................32
ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS ........................................33
ATTACHMENT 8: REFERENCE QUESTIONNAIRE .................................................................35
RFP CCNA Template_01202016
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Legal Notice
Pursuant to approval by the County Manager, Sealed Proposals to provide feasibility study
services will be received until 3:00 PM, Naples local time, on 05/10/2016 at the Collier County
Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112.
CCNA Solicitation
16-6617 – Randall Boulevard Corridor Study
Services to be provided may include, but not be limited to the following: Study of feasibility and
potential transportation impact of the most appropriate corridor for needed multi-lane
improvements to Randall Boulevard and Oil Well Road.
A pre-proposal conference is not applicable for this solicitation.
All statements should be made upon the official proposal form which must be obtained only on
the Collier County Purchasing Department Online Bidding System website:
www.colliergov.net/bid.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Joanne Markiewicz
Director, Procurement Services Division
This Public Notice was posted on the Collier County Purchasing Department website:
www.colliergov.net/purchasing and in the Lobby of Purchasing Building "G", Collier County
Government Center on 04/11/2016.
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16-6617 – Randall Boulevard Corridor Study
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Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Transportation Planning Division (hereinafter, the “Division or
Department”), the Collier County Board of County Commissioners Procurement Services
Division (hereinafter, “County”) has issued this Request for Proposal (hereinafter, “RFP”) with
the intent of obtaining proposals from interested and qualified Consultants in accordance with
the terms, conditions and specifications stated or attached. The Consultant, at a minimum,
must achieve the requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded
according to the Board of County Commissioners Purchasing Policy.
Brief Description of Purchase
This Scope of Services of this RFP is for the execution of a Planning Corridor Study (hereinafter
“Study”) to help examine the feasibility and potential impacts of developing multi-lane
improvements to Randall Boulevard and Oil Well Road. This Scope is also for the preparation
of the necessary documentation in order to conduct the Study. The concept of the study has
been identified in the Collier 2040 Long Range Transportation Plan.
Background
The purpose of this solicitation is to identify the minimum responsibilities of the Consultant. The
Consultant will have the responsibility of preparing and conducting a public involvement plan,
preliminary engineering, environmental analysis, right-of-way analysis and land-use/zoning.
These documents will be utilized to provide input into the County’s work program development
process and ensuing production activities.
It is the intent of Collier County to utilize the Environment Screening Tool as part of the Efficient
Transportation Decision Making (ETDM) process for this project which requires coordination,
consultation, and compliance with all agency’s laws, regulations, orders, and statutes.
Detailed Scope of Work
See Attachment 9: Scope of Work, for Detailed Scope of Work.
Term of Contract
The contract term, if an award(s) is/are made is intended to be for current needs.
Prices shall remain firm for the full term of this contract.
Surcharges will not be accepted in conjunction with this contract, and such charges should
be incorporated into the pricing structure.
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Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes
only. The County reserves the right to adjust this timetable as required during the course of
the RFP process.
Event Date
Issue Solicitation Notice 04/11/216
Last Date for Receipt of Written Questions 05/05/2016; 3:00PM
Solicitation Deadline Date and Time 05/10/2016; 3:00PM
Anticipated Evaluation of Submittals May of 2016
Anticipated Completion of Contract Negotiations June of 2016
Anticipated Board of County Commissioner’s Contract
Approval Date
June of 2016
Response Format
The Consultant understands and agrees to abide by all of the RFP specifications,
provisions, terms and conditions of same, and all ordinances and policies of Collier County.
The Consultant further agrees that if the contract is awarded the work will be performed in
accordance with the provisions, terms and conditions of the contract.
To facilitate the fair evaluation and comparison of proposals, all proposals must conform to
the guidelines set forth in this RFP.
Any portions of the proposal that do not comply with these guidelines must be so noted and
explained in the Acceptance of Conditions section of the proposal. However, any proposal
that contains such variances may be considered non-responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Consultant’s approach and ability to meet the County’s needs, as stated in
the RFP. All proposals should be presented as described in the RFP in PDF or Microsoft
Word format with Tabs clearly marked. If applicable, the utilization of recycled paper for
proposal submission is strongly encouraged.
The items listed below are to be submitted with each proposal and submitted in the order
shown. Each section should be clearly labeled, with pages numbered and separated by
tabs. Failure by a Consultant to include all listed items may result in the rejection of its
proposal.
1. Tab I, Cover Letter / Management Summary
In this tab, include:
A cover letter, signed by an authorized officer of the firm, indicating the underlying
philosophy of the firm in providing the services stated herein.
Describe your firm’s history and organizational structure. Include information such
as size of the firm, location of offices, years in business, etc.
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Include the name(s), telephone number(s) and email(s) of the authorized contact
person(s) concerning proposal. Submission of a signed Proposal is Consultant's
certification that the Consultant will accept any awards as a result of this RFP.
2. Tab II, Business Plan (25 Points)
In this tab, include:
A statement demonstrating that your firm understands the needs of our needs in
this contract.
Detailed description as to how your firm will meet the specific needs of the County.
Detailed plan of approach used to gather and analyze data.
Describe how your firm expects to interact with County staff.
3. Tab III, Experience and Capacity of Firm (35 Points)
In this tab, include:
Provide details of unique benefits that the firm offers on this project.
Description of the proposed contract team and the role to be played by each
member of the proposed team.
Describe your firm’s experience with feasibility and other similar land use studies.
Provide 3 examples of feasibility studies that you have done for other municipalities
in Florida. (At least one of the examples should be work that was provided to one of
your references in Tab V).
4. Tab IV, Specialized Expertise of Team Members (20 Points)
In this tab, include:
Attach resumes of team members that will be assigned to the County and any sub-
consultants proposed for use by the County. (If sub-consultants are being utilized,
letters of intent from stated sub-consultants must be included with proposal
submission.)
Provide information that documents your firm’s personnel assigned to this contract
as requested below:
1. Provide the number of years of Feasibility Study
experience that the project manager assigned to this
contract has had in the scope of work identified by
the County.
2. Provide the number of Feasibility Studies that the
project manager has coordinated.
3. Identify the number of fulltime equivalents that will be
assigned to Collier County from the firm. (fulltime is
defined as 100% assigned to Collier County)
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4. Identify the number of part-time equivalents that will
be assigned to Collier County from the firm. (part-
time is defined as 50% or less assigned to the Collier
County account)
5. TOTAL (Add points from lines 1 + 2 + 3 + 4)
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each vendor’s information provided in this area in the requested information 1
– 4 above:
The County shall review and verify that the total calculated in line 5 TOTAL is
correct.
The highest number of points (20) will be awarded to the vendor who has the
greatest number for Line 5 TOTAL.
The next highest vendor’s line 5 TOTAL will be divided by the highest vendor’s
number of projects which will then be multiplied by 20 points to determine the
vendor’s points awarded. Each subsequent vendor’s number of project score will be
calculated in the same manner.
Points awarded will be extended to the first decimal point (per Microsoft Excel).
For illustrative purposes only, see chart for an example of how these points would be
distributed among the five proposers.
Consultant Name Consultant Total
Reference Score Points Awarded
Consultant ABC 445 20
Consultant DEF 435 19.6
Consultant GHI 425 19.1
Consultant JKL 385 17.3
Consultant MNO 385 17.3
Consultant PQR 250 11.2
Note: Sample chart reflects a 20 point reference criterion.
The Points Awarded by vendor will be distributed to the Selection Committee prior to
their evaluation of the proposals. The Selection Committee will review the vendor’s
proposal to ensure consistency and completion of all tasks in the RFP, and review the
Points Awarded per vendor. The Selection Committee may, at their sole discretion, may
modify the pre-scored points after a thorough review of the proposal and prior to final
ranking by the final Selection Committee.
5. Tab V, References – 5 Completed and Returned (20 Points)
In order for the Consultant to be awarded any points for this tab, the County requests
that the Consultant submits five (5) completed reference forms from clients whose
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projects are of a similar nature to this solicitation as a part of their proposal. The County
will only use the methodology calculations for the first five (5) references (only)
submitted by the Consultant in their proposal.
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each Consultant’s information provided in this area:
The County will total each of the Consultant’s five reference questionnaires and
create a ranking from highest number of points to lowest number of points.
References marked with an N/A (or similar notation will be given the score of zero
(0)). Consultants who do not turn in reference forms will be counted as zero (0).
The greatest number of points allowed in this criterion will be awarded to the
Consultant who has the highest score.
The next highest Consultant’s number of points will be divided by the highest
Consultant’s points which will then be multiplied by criteria points to determine the
Consultant’s points awarded. Each subsequent Consultant’s point score will be
calculated in the same manner.
Points awarded will be extended to the whole number per Microsoft Excel.
For illustrative purposes only, see chart for an example of how these points would be
distributed among the five proposers.
Consultant Name Consultant Total
Reference Score Points Awarded
Consultant ABC 445 20
Consultant DEF 435 19.6
Consultant GHI 425 19.1
Consultant JKL 385 17.3
Consultant MNO 385 17.3
Consultant PQR 250 11.2
Note: Sample chart reflects a 20 point reference criterion.
The points awarded by Consultant will be distributed to the Selection Committee prior to
their evaluation of the proposals. The Selection Committee will review the Consultant’s
proposal to ensure consistency and completion of all tasks in the RFP, and review the
Points Awarded per Consultant. The Selection Committee may, at their sole discretion,
contact references, and/or modify the reference points assigned after a thorough review
of the proposal and prior to final ranking by the final Selection Committee.
6. Tab VII, Required Form Submittals
Attachment 2: Consultant Checklist
Attachment 3: Conflict of Interest Affidavit
Attachment 4: Consultant Declaration Form’
Attachment 5: Immigration Affidavit and company’s E-Verify profile page and
memorandum of understanding
Attachment 6: Consultant Substitute W9
Attachment 7: Insurance Requirements
Attachment 8: Reference Questionnaire
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Exhibit II: General RFP Instructions
1. Questions
Direct questions related to this RFP to the Collier County Purchasing Department Online
Bidding System website: www.colliergov.net/bid.
Consultants must clearly understand that the only official answer or position of the County
will be the one stated on the Collier County Purchasing Department Online Bidding System
website. For general questions, please call the referenced Procurement Strategist noted on
the cover page.
2. Pre-Proposal Conference
The purpose of the pre-proposal conference is to allow an open forum for discussion and
questioning with County staff regarding the RFP with all prospective Consultants having an
equal opportunity to hear and participate. Oral questions will receive oral responses, neither
of which will be official, nor become part of the RFP. Only written responses to written
questions will be considered official, and will be included as part of the RFP as an
addendum.
All prospective Consultants are strongly encouraged to attend, as, this will usually be the
only pre-proposal conference for this solicitation. If this pre-proposal conference is denoted
as “mandatory”, prospective Consultants must be present in order to submit a proposal
response.
3. Compliance with the RFP
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of
the RFP may result in disqualification.
4. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Consultant if the Consultant discovers any ambiguity,
conflict, discrepancy, omission or other error in the RFP, to immediately notify the
Procurement Strategist, noted herein, of such error in writing and request modification or
clarification of the document prior to submitting the proposal. The Procurement Strategist will
make modifications by issuing a written revision and will give written notice to all parties who
have received this RFP from the Purchasing Department.
5. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Consultant in the
preparation of its proposal in response to this RFP, nor for the presentation of its proposal
and/or participation in any discussions, negotiations, or, if applicable, any protest
procedures.
6. Delivery of Proposals
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All proposals are to be delivered before 3:00PM, Naples local time, on or before 05/10/2016
to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Adam Northrup, Procurement Strategist
The County does not bear the responsibility for proposals delivered to the Purchasing
Department past the stated date and/or time indicated, or to an incorrect address by
Consultant’s personnel or by the Consultant’s outside carrier. However, the Procurement
Director, or designee, reserves the right to accept proposals received after the posted close
time under the following conditions:
The tardy submission of the proposal is due to the following circumstances, which
may include but not be limited to: late delivery by commercial carrier such as Fed Ex,
UPS or courier where delivery was scheduled before the deadline.
The acceptance of said proposal does not afford any competing firm an unfair
advantage in the selection process.
Consultants must submit one (1) paper copy clearly labeled “Master,” and six (6)
compact disks (CD’s) with one copy of the proposal on each CD in Word, Excel or
PDF. List the Solicitation Number and Title on the outside of the box or envelope.
7. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Consultant makes their request in
writing to the County prior to the time set for the closing of Proposals. All proposals shall be
valid for a period of one hundred eighty (180) days from the submission date to
accommodate evaluation and selection process.
8. Method of Source Selection
The County is using the Competitive Sealed Proposals methodology of source selection for
this procurement, as authorized by Ordinance Number 2013-69 establishing and adopting
the Collier County Purchasing Policy.
If the County receives proposals from less than three (3) firms, the Procurement Director
shall review all the facts and determine if it is in the best interest of the County to solicit
additional proposals or request that the Selection Committee rank order the received
proposals.
The County may, as it deems necessary, conduct discussions with qualified Consultants
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
9. Evaluation of Proposals
Collier County will evaluate and select these Services in accordance with Florida Statute 287.055,
Consultants’ Competitive Negotiation Act.
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The County’s procedure for selecting is as follows:
1. The County Manager or designee shall appoint a selection committee to review all
proposals submitted.
2. The Request for Proposal is issued.
3. Subsequent to the receipt closing date for the proposals, the Procurement
professional will review the proposals received and verify each proposal to determine
if it minimally responds to the requirements of the published RFP.
4. Selection committee meetings will be open to the public and the Procurement
professional will publicly post prior notice of such meeting(s) in the lobby of the
Purchasing Building and on the County’s Procurement Services Internet site.
5. Prior to the first meeting (Organization Meeting) of the selection committee, the
Procurement professional will post a notice announcing the date, time and place of
the meeting at least three (3) working days prior to the meeting. At the initial
organization meeting, the selection committee members will receive instructions, the
submitted proposals, and establish the next selection committee meeting date and
time. After the first meeting, the Procurement professional will publically announce
all subsequent committee meeting dates and times. The subsequent meeting dates
and times will be posted with at least one (1) day advanced notice.
6. Selection committee members will independently review and score each proposal
based on the evaluation criteria stated in the request for proposal using the Individual
Selection Committee Score and Rank Form and prepare comments for discussion at
the next meeting. The Individual Selection Committee Score and Rank Form is
merely a tool to assist the selection committee member in their review of the
proposals.
7. At the scheduled selection meeting, the members will present their independent
findings / conclusions / comments based on their reading and interpretation of the
materials presented to each other, and may ask questions of one another. At the
conclusion of that discussion, members of the public will be offered an opportunity
(not to exceed three (3) minutes) to provide comments.
8. At the conclusion of public comments (provided for in number 7), the selection
committee members will individually rank order each proposer. Collier County
selection committee members may consider all the material submitted by the
Proposer and other information Collier County may obtain to determine whether the
Proposer is capable of and has a history of successfully completing projects of this
type, including, without limitation, additional information Collier County may request,
clarification of proposer information, public comments, and/or additional credit
information.
9. Once the individual ranking has been completed, the Procurement professional will
direct selection committee members to read their individual ranking publically. The
Procurement professional will record individual rankings on the Final Ranking Sheet
which will mathematically compile into an overall selection committee rank of
proposers.
10. In any of the selection committee meeting deliberations, by consensus, members
may request to invite proposers in to clarify their proposals, ask for additional
information, present materials, interview, ask questions, etc. The members may
consider any and all information obtained through this method in formulating their
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individual ranking and subsequent selection committee overall ranking and final
ranking.
11. The selection committee’s overall rank of firms in order of preference (from highest
beginning with a rank of one (1) to the lowest) will be discussed and reviewed by the
Procurement Strategist. By final consensus, and having used all information
presented (proposal, presentation, references, etc.), the selection committee
members will create a final ranking and staff will subsequently enter into
negotiations. Award of the contract is dependent upon the successful and full
execution of a mutually agreed contract, pending the final approval by the Board of
County Commissioners.
The County reserves the right to withdraw this RFP at any time and for any reason, and
to issue such clarifications, modifications, addendums, and/or amendments as it may
deem appropriate, including, but not limited, to requesting supplemental proposal
information.
Receipt of a proposal by the County or a submission of a proposal to the County offers
no rights upon the Consultant nor obligates the County in any manner.
Acceptance of the proposal does not guarantee issuance of any other governmental
approvals. Proposals which include provisions requiring the granting of zoning variances
may not be considered.
10. References
The County reserves the right to contact any and all references submitted as a result of this
solicitation.
11. Proposal Selection Committee and Evaluation Factors
The County Manager or designee will appoint a Selection Committee to review all proposals
submitted. The factors to be considered in the evaluation of proposal responses are listed
below.
Tab II, Business Plan 25 Points
Tab III, Experience and Capacity of the Firm 35 Points
Tab IV, Specialized Expertise of Team Members 20 Points
Tab V, References 20 Points
TOTAL 100 Points
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm
with the lowest paid dollars by Collier County to the Consultant (as obtained from the
County’s financial system) within the last five (5) years will receive the higher individual
ranking. This information will be based on information provided by the Consultant, subject
to verification at the County’s option. If there is a multiple firm tie in either individual scoring
or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the
firm with the next lowest volume of work shall receive the next highest ranking and so on.
12. Acceptance or Rejection of Proposals
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The right is reserved by the County to waive any irregularities in any proposal, to reject any
or all proposals, to re-solicit for proposals, if desired, and upon recommendation and
justification by Collier County to accept the proposal which in the judgment of the County is
deemed the most advantageous for the public and Collier County.
Any proposal which is incomplete, conditional, obscure or which contains irregularities of
any kind, may be cause for rejection. In the event of default of the successful Consultant, or
their refusal to enter into the Collier County contract, the County reserves the right to accept
the proposal of any other Consultant or to re-advertise using the same or revised
documentation, at its sole discretion.
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Exhibit III: Collier County Purchase Order Terms and Conditions
1. Offer
This offer is subject to cancellation by the
COUNTY without notice if not accepted by
VENDOR within fourteen (14) days of
issuance.
2. Acceptance and Confirmation
This Purchase Order (including all
documents attached to or referenced
therein) constitutes the entire agreement
between the parties, unless otherwise
specifically noted by the COUNTY on the
face of this Purchase Order. Each delivery
of goods and/or services received by the
COUNTY from VENDOR shall be deemed to
be upon the terms and conditions contained
in this Purchase Order.
No additional terms may be added and
Purchase Order may not be changed except
by written instrument executed by the
COUNTY. VENDOR is deemed to be on
notice that the COUNTY objects to any
additional or different terms and conditions
contained in any acknowledgment, invoice
or other communication from VENDOR,
notwithstanding the COUNTY’S acceptance
or payment for any delivery of goods and/or
services, or any similar act by VENDOR.
3. Inspection
All goods and/or services delivered
hereunder shall be received subject to the
COUNTY’S inspection and approval and
payment therefore shall not constitute
acceptance. All payments are subject to
adjustment for shortage or rejection. All
defective or nonconforming goods will be
returned pursuant to VENDOR'S instruction
at VENDOR’S expense.
To the extent that a purchase order requires
a series of performances by VENDOR, the
COUNTY prospectively reserves the right to
cancel the entire remainder of the Purchase
Order if goods and/or services provided
early in the term of the Purchase Order are
non-conforming or otherwise rejected by the
COUNTY.
4. Shipping and Invoices
a) All goods are FOB destination and must
be suitably packed and prepared to
secure the lowest transportation rates
and to comply with all carrier
regulations. Risk of loss of any goods
sold hereunder shall transfer to the
COUNTY at the time and place of
delivery; provided that risk of loss prior
to actual receipt of the goods by the
COUNTY nonetheless remain with
VENDOR.
b) No charges will be paid by the COUNTY
for packing, crating or cartage unless
otherwise specifically stated in this
Purchase Order. Unless otherwise
provided in Purchase Order, no invoices
shall be issued nor payments made
prior to delivery. Unless freight and
other charges are itemized, any
discount will be taken on the full amount
of invoice.
c) All shipments of goods scheduled on the
same day via the same route must be
consolidated. Each shipping container
must be consecutively numbered and
marked to show this Purchase Order
number. The container and Purchase
Order numbers must be indicated on bill
of lading. Packing slips must show
Purchase Order number and must be
included on each package of less than
container load (LCL) shipments and/or
with each car load of equipment. The
COUNTY reserves the right to refuse or
return any shipment or equipment at
VENDOR’S expense that is not marked
with Purchase Order numbers.
VENDOR agrees to declare to the
carrier the value of any shipment made
under this Purchase Order and the full
invoice value of such shipment.
d) All invoices must contain the Purchase
Order number and any other specific
information as identified on the
Purchase Order. Discounts of prompt
payment will be computed from the date
of receipt of goods or from date of
receipt of invoices, whichever is later.
Payment will be made upon receipt of a
proper invoice and in compliance with
Chapter 218, Fla. Stats., otherwise
known as the “Local Government
Prompt Payment Act,” and, pursuant to
the Board of County Commissioners
Purchasing Policy.
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5. Time Is Of the Essence
Time for delivery of goods or performance of
services under this Purchase Order is of the
essence. Failure of VENDOR to meet
delivery schedules or deliver within a
reasonable time, as interpreted by the
COUNTY in its sole judgment, shall entitle
the COUNTY to seek all remedies available
to it at law or in equity. VENDOR agrees to
reimburse the COUNTY for any expenses
incurred in enforcing its rights. VENDOR
further agrees that undiscovered delivery of
nonconforming goods and/or services is not
a waiver of the COUNTY’S right to insist
upon further compliance with all
specifications.
6. Changes
The COUNTY may at any time and by
written notice make changes to drawings
and specifications, shipping instructions,
quantities and delivery schedules within the
general scope of this Purchase Order.
Should any such change increase or
decrease the cost of, or the time required for
performance of the Purchase Order, an
equitable adjustment in the price and/or
delivery schedule will be negotiated by the
COUNTY and VENDOR. Notwithstanding
the foregoing, VENDOR has an affirmative
obligation to give notice if the changes will
decrease costs. Any claims for adjustment
by VENDOR must be made within thirty (30)
days from the date the change is ordered or
within such additional period of time as may
be agreed upon by the parties.
7. Warranties
VENDOR expressly warrants that the goods
and/or services covered by this Purchase
Order will conform to the specifications,
drawings, samples or other descriptions
furnished or specified by the COUNTY, and
will be of satisfactory material and quality
production, free from defects and sufficient
for the purpose intended. Goods shall be
delivered free from any security interest or
other lien, encumbrance or claim of any third
party. These warranties shall survive
inspection, acceptance, passage of title and
payment by the COUNTY.
8. Statutory Conformity
Goods and services provided pursuant to
this Purchase Order, and their production
and transportation shall conform to all
applicable laws, including but not limited to
the Occupational Health and Safety Act, the
Federal Transportation Act and the Fair
Labor Standards Act, as well as any law or
regulation noted on the face of the Purchase
Order.
9. Advertising
No VENDOR providing goods and services
to the COUNTY shall advertise the fact that
it has contracted with the COUNTY for
goods and/or services, or appropriate or
make use of the COUNTY’S name or other
identifying marks or property without the
prior written consent of the COUNTY’S
Purchasing Department.
10. Indemnification
VENDOR shall indemnify and hold harmless
the COUNTY from any and all claims,
including claims of negligence, costs and
expenses, including but not limited to
attorneys' fees, arising from, caused by or
related to the injury or death of any person
(including but not limited to employees and
agents of VENDOR in the performance of
their duties or otherwise), or damage to
property (including property of the COUNTY
or other persons), which arise out of or are
incident to the goods and/or services to be
provided hereunder.
11. Warranty of Non-Infringement
VENDOR represents and warrants that all
goods sold or services performed under this
Purchase Order are: a) in compliance with
applicable laws; b) do not infringe any
patent, trademark, copyright or trade secret;
and c) do not constitute unfair competition.
VENDOR shall indemnify and hold harmless
the COUNTY from and against any and all
claims, including claims of negligence, costs
and expense, including but not limited to
attorneys' fees, which arise from any claim,
suit or proceeding alleging that the
COUNTY’S use of the goods and/or
services provided under this Purchase Order
are inconsistent with VENDOR'S
representations and warranties in section 11
(a).
If any claim which arises from VENDOR'S
breach of section 11 (a) has occurred, or is
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likely to occur, VENDOR may, at the
COUNTY’S option, procure for the COUNTY
the right to continue using the goods or
services, or replace or modify the goods or
services so that they become non-infringing,
(without any material degradation in
performance, quality, functionality or
additional cost to the COUNTY).
12. Insurance Requirements
The VENDOR, at its sole expense, shall
provide commercial insurance of such type
and with such terms and limits as may be
reasonably associated with the Purchase
Order. Providing and maintaining adequate
insurance coverage is a material obligation
of the VENDOR. All insurance policies shall
be executed through insurers authorized or
eligible to write policies in the State of
Florida.
13. Compliance with Laws
In fulfilling the terms of this Purchase Order,
VENDOR agrees that it will comply with all
federal, state, and local laws, rules, codes,
and ordinances that are applicable to the
conduct of its business. By way of non-
exhaustive example, this shall include the
American with Disabilities Act and all
prohibitions against discrimination on the
basis of race, religion, sex creed, national
origin, handicap, marital status, or veterans’
status. Further, VENDOR acknowledges
and without exception or stipulation shall be
fully responsible for complying with the
provisions of the Immigration Reform and
Control Act of 1986 as located at 8 U.S.C.
1324, et seq. and regulations relating
thereto, as either may be amended. Failure
by the awarded firm(s) to comply with the
laws referenced herein shall constitute a
breach of the award agreement and the
County shall have the discretion to
unilaterally terminate said agreement
immediately. Any breach of this provision
may be regarded by the COUNTY as a
material and substantial breach of the
contract arising from this Purchase Order.
14. Force Majeure
Neither the COUNTY nor VENDOR shall be
responsible for any delay or failure in
performance resulting from any cause
beyond their control, including, but without
limitation to war, strikes, civil disturbances
and acts of nature. When VENDOR has
knowledge of any actual or potential force
majeure or other conditions which will delay
or threatens to delay timely performance of
this Purchase Order, VENDOR shall
immediately give notice thereof, including all
relevant information with respects to what
steps VENDOR is taking to complete
delivery of the goods and/or services to the
COUNTY.
15. Assignment
VENDOR may not assign this Purchase
Order, nor any money due or to become due
without the prior written consent of the
COUNTY. Any assignment made without
such consent shall be deemed void.
16. Taxes
Goods and services procured subject to this
Purchase Order are exempt from Florida
sales and use tax on real property, transient
rental property rented, tangible personal
purchased or rented, or services purchased
(Florida Statutes, Chapter 212), and from
federal excise tax.
17. Annual Appropriations
The COUNTY’S performance and obligation
to pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at
any time by the COUNTY upon 30 days
prior written notice to the VENDOR. This
Purchase Order may be terminated
immediately by the COUNTY for breach by
VENDOR of the terms and conditions of this
Purchase Order, provided that COUNTY has
provided VENDOR with notice of such
breach and VENDOR has failed to cure
within 10 days of receipt of such notice.
19. General
a) This Purchase Order shall be governed
by the laws of the State of Florida. The
venue for any action brought to
specifically enforce any of the terms and
conditions of this Purchase Order shall
be the Twentieth Judicial Circuit in and
for Collier County, Florida
b) Failure of the COUNTY to act
immediately in response to a breach of
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this Purchase Order by VENDOR shall
not constitute a waiver of breach.
Waiver of the COUNTY by any default
by VENDOR hereunder shall not be
deemed a waiver of any subsequent
default by VENDOR.
c) All notices under this Purchase Order
shall be sent to the respective
addresses on the face page by certified
mail, return receipt requested, by
overnight courier service, or by personal
delivery and will be deemed effective
upon receipt. Postage, delivery and
other charges shall be paid by the
sender. A party may change its address
for notice by written notice complying
with the requirements of this section.
d) The Vendor agrees to reimbursement of
any travel expenses that may be
associated with this Purchase Order in
accordance with Florida Statute Chapter
112.061, Per Diem and Travel
Expenses for Public Officers, employees
and authorized persons.
e) In the event of any conflict between or
among the terms of any Contract
Documents related to this Purchase
Order, the terms of the Contract
Documents shall take precedence over
the terms of the Purchase Order. To the
extent any terms and /or conditions of
this Purchase Order duplicate or overlap
the Terms and Conditions of the
Contract Documents, the provisions of
the Terms and/or Conditions that are
most favorable to the County and/or
provide the greatest protection to the
County shall govern.
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Exhibit IV: Additional Terms and Conditions for RFP
1. Insurance and Bonding Requirements
The Consultant shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Consultant shall procure and maintain property insurance
upon the entire project, if required, to the full insurable value of the scope of work.
The County and the Consultant waive against each other and the County’s separate Consultants,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to the
proceeds of such insurance. The Consultant and County shall, where appropriate, require similar
waivers of subrogation from the County’s separate Consultants, Design Consultants and Subcontractors
and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify “For any and all work
performed on behalf of Collier County.”
The General Liability Policy provided by Consultant to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Consultant under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County.The "Certificate
Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth in
Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and
endorsements or their equivalents. If Consultant has any self-insured retentions or deductibles under
any of the below listed minimum required coverage, Consultant must identify on the Certificate of
Insurance the nature and amount of such self - insured retentions or deductibles and provide satisfactory
evidence of financial responsibility for such obligations. All self -insured retentions or deductibles will be
Consultant’s sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work until
the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
The Consultant and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Consultant. The Consultant shall
also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of
expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant
from its insurer and nothing contained herein shall relieve Consultant of this requirement to provide
notice. In the event of a reduction in the aggregate limit of any policy to be provided by Consultant
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hereunder, Consultant shall immediately take steps to have the aggregate limit reinstated to the full
extent permitted under such policy.
Should at any time the Consultant not maintain the insurance coverage(s) required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s)
and charge the Consultant for such coverage(s) purchased. If Consultant fails to reimburse the County
for such costs within thirty (30) days after demand, the County has the right to offset these costs from
any amount due Consultant under this Agreement or any other agreement between the County and
Consultant. The County shall be under no obligation to purchase such insurance, nor shall it be
responsible for the coverage(s) purchased or the insurance company or companies used. The decision
of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any
of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Consultant shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the
Consultant to provide the County with such renewal certificate(s) shall be considered justification for the
County to terminate any and all contracts.
2. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful Consultant extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of the
successful Consultant.
3. Additional Items and/or Services
Additional items and / or services may be added to the resultant contract, or purchase order, in
compliance with the Purchasing Policy.
4. County’s Right to Inspect
The County or its authorized Agent shall have the right to inspect the Consultant’s facilities/project site
during and after each work assignment the Consultant is performing.
5. Vendor Performance Evaluation
The County has implemented a Vendor Performance Evaluation System for all contracts awarded in
excess of $25,000. To this end, vendors will be evaluated on their performance upon
completion/termination of this Agreement.
6. Additional Terms and Conditions of Contract
Collier County has developed standard contracts/agreements, approved by the Board of County
Commissioners (BCC). The selected Consultant shall be required to sign a standard Collier County
contract within twenty one (21) days of Notice of Selection for Award.
The resultant contract(s) may include purchase or work orders issued under one, or any combination of
price methodologies by the County’s project manager:
Lump Sum (Fixed Price): a firm fixed total price offering for a project; the risks are transferred from
the County to the contractor; and, as a business practice there are no hourly or material invoices
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presented, rather, the contractor must perform to the satisfaction of the County’s project manager
before payment for the fixed price contract is authorized.
Time and Materials: the County agrees to pay the contractor for the amount of labor time spent by
the contractor's employees and subcontractors to perform the work (number of hours times hourly
rate), and for materials and equipment used in the project (cost of materials plus the contractor's
mark up). This methodology is generally used in projects in which it is not possible to accurately
estimate the size of the project, or when it is expected that the project requirements would most likely
change. As a general business practice, these contracts include back-up documentation of costs;
invoices would include number of hours worked and billing rate by position (and not company (or
subcontractor) timekeeping or payroll records), material or equipment invoices, and other
reimbursable documentation for the project.
Unit Price: the County agrees to pay a firm total fixed price (inclusive of all costs, including labor,
materials, equipment, overhead, etc.) for a repetitive product or service delivered (i.e. installation
price per ton, delivery price per package or carton, etc.). The invoice must identify the unit price and
the number of units received (no contractor inventory or cost verification required).
The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract
is available upon request. The County will not be obligated to sign any contracts, maintenance and/or
service agreements or other documents provided by the Consultant.
The County’s project manager, shall coordinate with the Vendor / Contractor the return of any surplus
assets, including materials, supplies, and equipment associated with the scope or work.
7. Public Records Compliance
The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including
specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes,
rules, regulations and requirements of any governmental agencies.
8. Work Orders on Fixed Term Contracts
The County reserves the right to order such services from selected firms as may be required during said
period, but does not guarantee any minimum or maximum services to be ordered during the period
specified from any given firm. Work Order service assignments shall be at the sole discretion of the
County.
The contracts are classified as fixed-term Countywide Agreements for various and miscellaneous study
services which will be utilized on an as-needed basis. Assignments shall be implemented with Work
Orders subject to a maximum of $200,000 per Work Order. Work Order assignments in excess of
$200,000 shall be approved by the Board of County Commissioners.
Should any project that is active on a work order extend past the contract termination date, that work
order will be active and extended as necessary until completion of such project.
9. Payment Method
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor’s invoices must include:
Purchase Order Number
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Description and quantities of the goods or services provided per instructions on the County’s
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk’s Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk@collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and/or services as
part of this agreement.
Payment methods include:
Traditional – payment by check, wire transfer or other cash equivalent.
Standard – payment by purchasing card. Collier County’s Purchasing Card Program is supported
by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules
for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of using
the County’s credit card for transactions relating to this solicitation. The County will entertain bids
clearly stating pricing for standard payment methods. An additional separate discounted price for
traditional payments may be provided at the initial bid submittal if it is clearly marked as an “Additional
Cash Discount.”
Upon execution of the Contract and completion of each month’s work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that
prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for
payment without prior approval from the Project manager. All invoices should be submitted within the
fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices
submitted after the close of the fiscal year will not be accepted (or processed for payment) unless
specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and
approval of invoices submitted on the date of services or within six (6) months after completion of
contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-
payment under the legal doctrine of “laches” as untimely submitted. Time shall be deemed of the
essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or other
fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these
debts, the County reserves the right to off-set the amount owed to the County by applying the amount
owed to the vendor or contractor for services performed of for materials delivered in ass ociation with a
contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance
with Chapter 218 Florida Statutes, otherwise known as the “Local Government Prompt Payment Act.”
Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for
work not performed or for unsatisfactory performance of Contractual requirements.
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10. Environmental Health and Safety
All Consultants and Sub Consultants performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Consultants and Sub
Consultants shall be responsible for the safety of their employees and any unsafe acts or conditions that
may cause injury or damage to any persons or property within and around the work site. All firewall
penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and/or right-of-way for the purpose of inspection of any Consultant’s work operations. This
provision is non-negotiable by any department and/or Consultant.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination
and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE
Protective labels.
11. Licenses
The Consultant is required to possess the correct Business Tax Receipt, professional license, and any
other authorizations necessary to carry out and perform the work required by the project pursuant to all
applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind.
Additionally, copies of the required licenses must be submitted with the proposal response
indicating that the entity proposing, as well as the team assigned to the County account, is
properly licensed to perform the activities or work included in the contract documents. Failure on
the part of any Consultant to submit the required documentation may be grounds to deem
Consultant non-responsive. A Consultant, with an office within Collier County is also required to have
an occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license/registration will need to be renewed thereafter to remain “active” in Collier County
If you have questions regarding professional licenses contact the Contractor Licensing, Community
Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions
regarding required occupational licenses, please contact the Tax Collector’s Office at (239) 252-2477.
12. Survivability
Bids (ITBs/RFPs): The Consultant/Contractor/Vendor agrees that any Work Order/Purchase Order that
extends beyond the expiration date of Solicitation 16-6617 resultant of this solicitation will survive and
remain subject to the terms and conditions of that Agreement until the completion or termination of any
Work Order/Purchase Order.
13. Principals/Collusion
By submission of this Proposal the undersigned, as Consultant, does declare that the only person or
persons interested in this Proposal as principal or principals is/are named therein and that no person
other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that
this Proposal is made without connection with any person, company or parties making a Proposal, and
that it is in all respects fair and in good faith without collusion or fraud.
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14. Relation of County
It is the intent of the parties hereto that the Consultant shall be legally considered an independent
Consultant, and that neither the Consultant nor their employees shall, under any circumstances, be
considered employees or agents of the County, and that the County shall be at no time legally
responsible for any negligence on the part of said Consultant, their employees or agents, resulting in
either bodily or personal injury or property damage to any individual, firm, or corporation.
15. Termination
Should the Consultant be found to have failed to perform his services in a manner satisfactory to the
County, the County may terminate this Agreement immediately for cause; further the County may
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole
judge of non-performance.
16. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be
lobbied, either individually or collectively about a project for which a firm has submitted a Proposal.
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final
Board approval, no firm or their agent shall contact any other employee of Collier County in reference to
this Proposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this
provision may serve as grounds for disqualification for award of this contract to the firm.
17. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a
certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A copy of the
document may be submitted with the solicitation response and the document number shall be identified.
Firms who do not provide the certificate of authority at the time of response shall be required to provide
same within five (5) days upon notification of selection for award. If the firm cannot provide the document
within the referenced timeframe, the County reserves the right to award to another firm.
18. Single Proposal
Each Consultant must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a
primary or as part of a partnership or joint venture submitting as primary may not then act as a sub-
consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub-
consultant to any other firm or firms submitting under the same RFP. All submittals in violation of t his
requirement will be deemed non-responsive and rejected from further consideration.
In addition, consultants that have participated and/or will participate in the development of scope,
background information or oversight functions on this project are precluded from submitting a
Proposal as either a prime or sub- consultant.
19. Protest Procedures
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Any prospective vendor / proposer who desires to protest any aspect(s) or provision(s) of the solicitation
(including the form of the solicitation documents or procedures) shall file their protest with the
Procurement Director prior to the time of the bid opening strictly in accordance with the County’s then
current purchasing ordinance and policies.
The Board of County Commissioners will make award of contract in public session. Award
recommendations will be posted outside the offices of the Purchasing Department on Wednesdays and
Thursdays. Any actual or prospective respondent who desires to formall y protest the recommended
contract award must file a notice of intent to protest with the Procurement Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is posted.
Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be
given instructions as to the form and content requirements of the formal protest. A copy of the "Protest
Policy" is available at the office of the Procurement Director.
20. Public Entity Crime
A person or affiliate who has been placed on the convicted Consultant list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or
services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for
the construction or repair of a public building or public work; may not submit bids, proposals, or replies
on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact
business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY
TWO for a period of 36 months following the date of being placed on the convicted Consultant list.
21. Security and Background Checks
If required, Consultant / Vendor / Contractor / Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department, and drug testing for all
employees that shall provide services to the County under this Agreement. This may include, but not be
limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint
check, credit reports, education, residence and employment verifications and other related records.
Contractor shall be required to maintain records on each employee and make them available to the
County for at least four (4) years.
22. Conflict of Interest
Consultant shall complete the Conflict of Interest Affidavit included as an attachment to this RFP
document. Disclosure of any potential or actual conflict of interest is subject to County staff review and
does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify
and or preclude conflict of interest situations during contract selection and execution.
23. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by the
individual, firm, and/or any employee of the firm from contact with County staff for a specified period of
time; b. Prohibition by the individual and/or firm from doing business with the County for a specified
period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any contract held by the individual and/or firm for cause.
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24. Immigration Law Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United States
and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland
Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet-based
means of verifying employment eligibility of workers in the United States; it is not a substitute for any
other employment eligibility verification requirements. The program will be used for Collier County formal
Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction
services.
Exceptions to the program:
Commodity based procurement where no services are provided.
Where the requirement for the affidavit is waived by the Board of County Commissioners
Consultants / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of
their enrollment, at the time of the submission of the Consultant’s/bidder’s proposal. Acceptable
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the
fully executed E-Verify Memorandum of Understanding for the company. Consultants are also required
to provide the Collier County Purchasing Department an executed affidavit certifying they shall comply
with the E-Verify Program. The affidavit is attached to the solicitation documents. If the
Bidder/Consultant does not comply with providing the acceptable E-Verify evidence and the
executed affidavit the bidder’s / Consultant’s proposal may be deemed non-responsive.
Additionally, Consultants shall require all subcontracted Consultants to use the E-Verify system for all
purchases not covered under the “Exceptions to the program” clause above.
For additional information regarding the Employment Eligibility Verification System (E -Verify) program
visit the following website: http://www.dhs.gov/E-Verify. It shall be the Consultant’s responsibility to
familiarize themselves with all rules and regulations governing this program.
Consultant acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be
fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with
the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws
referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and
the County shall have the discretion to unilaterally terminate said agreement immediately.
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Attachment 1: Consultant’s Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise
and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Consultants not
wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the
reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the cover page,
or mail to Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112.
.
We are not responding to CCNA Solicitation 16-6617 – Randall Boulevard Corridor Study for the
following reason(s):
Services requested not available through our company.
Our firm could not meet specifications/scope of work.
Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.)
Project is too small.
Insufficient time allowed for preparation of response.
Incorrect address used. Please correct mailing address:
Other reason(s):
Name of Firm:
________________________________________________________
Address:
________________________________________________________
City, State, Zip:
________________________________________________________
Telephone:
________________________________________________________
Email:
________________________________________________________
Representative Signature:
________________________________________________________
Representative Name: _____________________________________ Date _____________
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Attachment 2: Consultant Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and
return with your Proposal.
Consultant should check off each of the following items as the necessary action is completed:
The Proposal has been signed.
All applicable forms have been signed and included, along with licenses to complete the requirements
of the project.
Any addenda have been signed and included.
The mailing envelope has been addressed to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Adam Northrup, Procurement Strategist
CCNA Solicitation: 16-6617 – Randall Boulevard Corridor Study
The mailing envelope must be sealed and marked with Proposal Number, Proposal Title and Due
Date.
The Proposal will be mailed or delivered in time to be received no later than the specified due date
and time. (Otherwise Proposal cannot be considered.)
If submitting a manual bid, include any addenda (initialed and dated noting understanding
and receipt). If submitting bid electronically, bidder will need to download all related
documents on www.colliergov.net/bid. The system will date and time stamp when the
addendum files were downloaded.
ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE
OUTSIDE OF THE COURIER PACKET
Name of Firm:
________________________________________________________
Address:
________________________________________________________
City, State, Zip:
________________________________________________________
Telephone:
________________________________________________________
Email:
________________________________________________________
Representative Signature:
________________________________________________________
Representative Name:
________________________________________ Date ___________
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Attachment 3: Conflict of Interest Affidavit
By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to
the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work;
and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been fully
disclosed.
Additionally, the firm (employees, officers and/or agents) agrees to immediately notify in writing the
Procurement Director, or designee, if any actual or potential conflict of interest arises during the contract
and/or project duration.
Firm:
____________________________________________________________________
Signature and Date:
____________________________________________________________________
Print Name
____________________________________________________________________
Title of Signatory
____________________________________________________________________
State of
_______________________________________________________________________
County of
_______________________________________________________________________
SUBSCRIBED AND SWORN to before me this ____________ day of __________________,
20___________,
by _______________________________________________, who is personally known to me to be the
________________________________________ for the Firm, OR who produced the following identification
________________________________________.
Notary Public
My Commission Expires
___________________________________________
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Attachment 4: Consultant Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: CCNA Solicitation: 16-6617 – Randall Boulevard Corridor Study
Dear Commissioners:
The undersigned, as Consultant declares that this proposal is made without connection or arrangement with
any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud.
The Consultant agrees, if this proposal is accepted, to execute a Collier County document for the purpose of
establishing a formal contractual relationship between the firm and Collier County, for the performance of all
requirements to which the proposal pertains. The Consultant states that the proposal is based upon the
proposal documents listed by the above referenced CCNA Solicitation.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this _____ day of _____________,
200__ in the County of _______________, in the State of _____________.
Firm’s Legal Name:
Address:
City, State, Zip Code:
Florida Certificate of
Authority Document
Number
Federal Tax
Identification Number
CCR # or CAGE
Code
__________________________________________________________________________
Telephone:
FAX:
Signature by:
(Typed and written)
Title:
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Additional Contact Information
Send payments to:
(required if different from above)
Company name used as payee
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
FAX:
Email:
Office servicing Collier
County to place orders
(required if different from above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
Email:
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Attachment 5: Immigration Affidavit Certification
CCNA Solicitation: 16-6617 – Randall Boulevard Corridor Study
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB’s) and Request for Proposals (RFP) submittals. Further, Consultants / Bidders are
required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of
the submission of the Consultant’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly
completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of
Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the
E-Verify program may deem the Consultant / Bidder’s proposal as non-responsive.
Collier County will not intentionally award County contracts to any Consultant who knowingly employs unauthorized
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section
274A(e) of the Immigration and Nationality Act (“INA”).
Collier County may consider the employment by any Consultant of unauthorized aliens a violation of Section 274A (e)
of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall
be grounds for unilateral termination of the contract by Collier County.
Consultant attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration
Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding
with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated
by the Department of Homeland Security in partnership with the Social Security Administration at the time of
submission of the Consultant’s / Bidder’s proposal.
Company Name ____________________________________________________________________
Print Name
Title _______________________
Signature
Date _______________________
State of ___________________
County of _________________
The foregoing instrument was signed and acknowledged before me this ______day of ________________, 20___, by
_______________________________ who has produced _____________________________ as identification.
(Print or Type Name) (Type of Identification and Number)
_____________________________________
Notary Public Signature
_____________________________________
Printed Name of Notary Public
_____________________________________
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
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Attachment 6: Consultant Substitute W – 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (includin g
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name ________________________________________________________________________________
(as shown on income tax return)
Business Name ________________________________________________________________________________
(if different from taxpayer name)
Address ____________________________________ City ______________________________________________
State ______________________________________ Zip______________________________________________
Telephone __________________ FAX ______________________ Email _________________________________
Order Information
Address ___________________________________
Remit / Payment Information
Address ____________________________________________
City __________
State ________ Zip ___________
City _____________
State _________ Zip______________
FAX ______________________________________
Email _____________________________________
FAX ______________________________________________
Email _____________________________________________
2. Company Status (check only one)
Individual / Sole Proprietor Corporation Partnership
Tax Exempt (Federal income tax-exempt entity
under Internal Revenue Service guidelines IRC
501 (c) 3)
Limited Liability Company
Enter the tax classification
(D = Disregarded Entity, C = Corporation, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN) _______________________________________________________________
(Consultants who do not have a TIN, will be required to provide a social security number prior to an award).
4. Sign and Date Form: Certification: Under penalties of perjury, I certify that the information shown on this form is correct to
my knowledge.
Signature ___________________________________________________________
Date _________________________________
Title _______________________________________________________________
Phone Number ________________________
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.
Attachment 7: Insurance and Bonding Requirements
Insurance / Bond Type Required Limits
1. Worker’s
Compensation
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Statutory Limits and Requirements
2. Employer’s Liability
$100,000 single limit per occurrence
3. Commercial General
Liability (Occurrence Form)
patterned after the current
ISO form
Bodily Injury and Property Damage
$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. Indemnification To the maximum extent permitted by Florida law, the
Contractor/Vendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all lia bilities, damages,
losses and costs, including, but not limited to, reasonable attorneys’ fees and
paralegals’ fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone
employed or utilized by the Contractor/Vendor/Consultant in the performance
of this Agreement.
4. Automobile Liability $ __________ Each Occurrence; Bodily Injury & Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. Other insurance as
noted:
Watercraft $ __________ Per Occurrence
United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ __________ Per Occurrence
Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ __________ Per Occurrence
Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ __________ Per Occurrence
Pollution $ __________ Per Occurrence
Professional Liability $__________ per claim and in
the aggregate
$1,000,000 per claim and in the aggregate
$2,000,000 per claim and in the aggregate
Project Professional Liability $1,000,000 Per Occurrence
Valuable Papers Insurance $__________ Per Occurrence
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Employee Dishonesty / Crime $__________ Per Occurrence
Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss
Payee endorsement naming Collier County.
6. Bid bond
Shall be submitted with proposal response in the form of certified funds,
cashiers’ check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. Performance and
Payment Bonds
For projects in excess of $200,000, bonds shall be submitted with the
executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as “A-“ or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders’ surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. Consultant shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Consultant shall provide County with certificates of insurance meeting the
required insurance provisions.
9. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial
General Liability where required.
10. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR Collier County Government, OR Collier County. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description,
or must read: For any and all work performed on behalf of Collier County.
11. Thirty (30) Days Cancellation Notice required.
RLC 4/6/2016
Consultant’s Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be
required within five (5) days of the award of this solicitation.
Name of Firm
_______________________________________ Date ____________________________
Consultant
Signature
_________________________________________________________________________
Print Name
_________________________________________________________________________
Insurance Agency
_________________________________________________________________________
Agent Name
_______________________________________ Telephone Number _________________
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Attachment 8: Reference Questionnaire
Solicitation: 16-6617 – Randall Boulevard Corridor Study
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name:
(Evaluator completing reference questionnaire)
Company:
(Evaluator’s Company completing reference)
Email:
FAX: Telephone:
Collier County is implementing a process that collects reference information on firms and their key personnel to be used in
the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a
client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of
your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual
again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual again). If you do not
have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored “0.”
Project Description: ___________________________
Completion Date: _____________________________
Project Budget: _______________________________
Project Number of Days: _______________________
Item Citeria Score
1 Ability to manage the project costs (minimize change orders to scope).
2 Ability to maintain project schedule (complete on-time or early).
3 Quality of work.
4 Quality of consultative advice provided on the project.
5 Professionalism and ability to manage personnel.
6 Project administration (completed documents, final invoice, final product turnover;
invoices; manuals or going forward documentation, etc.)
7 Ability to verbally communicate and document information clearly and succinctly.
8 Abiltity to manage risks and unexpected project circumstances.
9 Ability to follow contract documents, policies, procedures, rules, regulations, etc.
10 Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS
Please FAX this completed survey to: _______________________________________ By ________________
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16-6617 – Randall Boulevard Corridor Study
Attachment 9 : Scope of Work
The purpose of this Exhibit is to describe the scope of work and the responsibilities of the
Consultant in connection with the proposed Randall Boulevard/Oil Well Road Corridor Study.
This study is to examine the feasibility and potential transporta tion impact of the most
appropriate corridor for needed multi-lane improvements to Randall Boulevard and Oil Well
Road.
I. STUDY AREA DESCRIPTIONS
This Scope of Services is for the execution of a Planning Corridor Study (hereinafter referred
to as Study) to help examine the feasibility and potential impacts of developing multi-lane
improvements to Randall Boulevard and Oil Well Road. This Scope is also for the preparation
of the necessary documentation in order to conduct the Study. The concept of the study has
been identified in the Collier 2040 Long Range Transportation Plan.
II. PURPOSE
The purpose of this Exhibit is to define the project's Scope of Work and the minimum
responsibilities of the Consultant. The Consultant will have the responsibility of preparing and
conducting a public involvement plan, preliminary engineering, environmental analysis, right-
of-way analysis and land-use/zoning. These documents will be utilized to provide input into
the County’s work program development process and ensuing production activities.
It is the intent of Collier County to utilize the Environment Screening Tool as part of the
Efficient Transportation Decision Making (ETDM) process for this project which requires
coordination, consultation, and compliance with all agency’s laws, regulations, orders, and
statutes.
III. STUDY GOALS AND OBJECTIVES
The Consultant shall conduct the Study and all corresponding products so as to meet the
following goals and objectives created to focus the efforts of this study:
A. To ascertain the Corridor's existing and future transportation demands, including traffic
volumes, travel characteristics, and historical trends; facility operation (level of service),
conditions of existing facilities and plans for improvements; describe what the existing or
expected concerns are for the corridor and how the management plan expects to
address these concerns.
B. To determine the existing and projected traffic circulation needs for the Corridor,
including traffic volumes, travel characteristics, future conditions and mobility
requirements.
C. To generally describe natural, physical, environmental, social, political, operational, and
economic constraints within the Corridor that could have a negative social and
economic effect upon any proposed alignments. The proposed alignments should
minimize the displacement of residences and businesses as well as damage to
ecosystems, wetlands or water quality.
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D. To develop and recommend alternative alignments (no more than five alignments) that
is consistent with the Collier County Growth Management Plan and Long Range
Transportation Plan.
E. To coordinate review with existing and proposed development/land use.
F. To provide sufficient preliminary engineering and environmental information using
standard typical sections and sketch planning techniques to serve as input for future
County production activities.
G. To maximize public outreach efforts to ensure that communications efforts and public's
participation in all phases of the Study process will be maintained and expanded by
identifying and involving stakeholders.
H. To develop traffic circulation plan for the local system connection to the primary facilities
of Oil Well Road, Randall Boulevard, Everglades Boulevard, and Desoto Boulevard to
promote safe multi-modal movements.
IV. SERVICES TO BE PERFORMED
The Study shall be comprised of the following elements: public involvement; data collection
and projections; development of corridor alternatives; analysis and ranking of alternatives; and
selection of a preferred corridor alternative. These elements shal l be individually documented
in report form. An Executive Summary Report will also be prepared to provide an overview of
the corridor study findings and recommendations. The Consultant shall complete all work and
tasks of the Study, including acceptance by the County of deliverables, within a maximum
period of fifteen (15) months. The major services to be performed are summarized below.
Task A: Project Initiation
Prior to beginning work, the Consultant shall meet with appropriate County
representatives at the Notice to Proceed Meeting. The purpose of this meeting
shall include but not be limited to the following:
1. The County will render all relevant information in its possession. This may
include previous correspondence, existing traffic counts and analysis,
planning information, and existing right-of-way and utility information.
2. The County will establish any ground rules upon which the Study process
will be conducted.
3. The County will explain the financial administration of the contract.
4. The County will render the official Notice-to-Proceed letter.
Task B: Public Involvement
1. Preparing Public Involvement Plan
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At the onset, the consultant will prepare in accordance with the Florida
Department of Transportation’s Project Development & Environmental
Guidelines Manual (in Part 1, Chapter 8-2.1 and Part 2, Chapter 9 of the
PD&E Manual), a written Public Involvement Plan outlining each element
of the public involvement process. The Consultant shall establish an
open process that is responsive to the concerns of the citizens and
provides for timely involvement that influences the decision -making
process. The Consultant shall develop a process that creates an
understanding of the issues and provides participants the opportunity to
be sufficiently prepared to react with confidence to the program
deliverables.
The plan shall be updated and amended throughout the Study process as
the needs of the project may change during the study, and shall also
indicate the basic public involvement approach to be taken with the
project.
It will list the contact persons, media officials, local elected officials,
Golden Gate Estates Area Civic Association , and involved agencies. The
Consultant will also identify stakeholders that hold community interests
(commuters, businesses, residents, environmental interests, and others).
The plan will describe as well the means that will be used to involve the
stakeholders in the process. The Consultant shall provide to the County
drafts of all Public involvement collateral (i.e., newsletters, property owner
letters, advertisements, etc.) associated with the following tasks for review
and approval at least five (5) business days prior to printing and / or
distribution.
2. Introductory or Kickoff Notification
Upon receiving the County’s written approval of the Public Involvement Plan, letters shall be prepared
and mailed by the Consultant to local government elected officials. The letters shall be consistent with
the Public Involvement Plan, introducing the Consultant and informing officials of the Study.
Additional contacts shall be maintained throughout the study process as designated in the Public
Involvement Plan.
3. Mailing/Contact List
The Consultant will develop and maintain a computerized database of contacts, beginning with the list
of those notified in the Kickoff Notification Process. Property owners within 300’ of the proposed
right-of-way shall be notified. Public officials, community service organizations, environmental
agencies, local and regional transportation officials, and special interest groups shall be identified by
the Consultant as those individuals or groups to be affected by the project.
4. Unscheduled Meetings and Presentations
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The Consultant and his staff shall be available with no more than a five (5) workday notice to attend
meetings or make presentations at the request of the County. Such meetings and presentations may
be held at any hour between 8:00 a.m. and 12:00 midnight on any day of the week. The Consultant
may be called upon to provide maps, press releases, advertisements, audiovisual displays and
similar materials for such meetings. No more than eight (8) such meetings are anticipated.
5. Collect Public Input
This activity occurs throughout the life of the project, requiring the Consultant to maintain files,
newspaper clippings, letters, and in particular, any record of direct contact before, during and after the
Public Workshops.
Input will be gathered during the Public Workshops, or by other methods, such as perso nal contact,
letters, surveys, visits, or phone calls in response to, or following said meeting.
The Consultant will provide hard copy and electronic version of all documents in both a PDF format
and Microsoft Word format.
6. Identify and Inspect Public Meeting Site
Prospective sites for the Public Workshops/Meetings shall be inspected for suitability. Consideration
shall be given to location, seating capacity, lighting, display space, and any other physical
characteristic that would influence the viability of this site. Possible Public Workshop/Meetings sites
should facilitate participation by locating the meetings closer to potentially impacted residents and
businesses along the corridor. The Consultant shall make arrangements for use of the meeting
facility for the Public Workshops/Meetings including payment of any rental fees and insurance. Any
such fees shall be considered reimbursable expenses.
7. Coordination Meetings with Local Officials
These meetings shall be held just prior to the Public Workshops to apprise local officials of the project
status, present them with specific corridor alternatives, and receive their feedback. The Consultant
should provide the Local Officials at least two (2) weeks notification. It is specifically required that the
Public Involvement Report show evidence of coordination with the local officials. Special emphasis
should be given to regular coordination meetings with the following agencies:
District School Board of Collier County
Collier County Emergency Medical Services (EMS)
Fire Districts of Collier County
Collier County Parks and Recreation Department
Collier County Planning Services Department
Collier County Public Utilities Division
Collier Metropolitan Planning Organization Technical & Citizens Advisory Committees
Local civic associations.
Such meetings shall address each agency’s future plans and concerns.
8. Public Meetings/Workshops
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The first public meeting will provide the public with an introduction to the project, goals, and timing. A
period of each meeting will be devoted to questions and answers and to provide the public an
opportunity to identify and provide information about problem areas.
The second meeting is to present to the pub lic the alternatives and provide the opportunity for review
and comment on the concepts. It is possible that modifications or additional alternatives may be
suggested as a result of citizen involvement.
The third meeting is to present to the public the conclusion of the study and provide the opportunity
for review and comment on the design concepts. It is possible that modifications or additional
alternatives may be suggested as a result of citizen involvement.
The Consultant shall attend these meetings and prepare appropriate displays or wall graphics and/or
electronic projections for use during the meeting. These include aerial photographs, renderings,
charts, and graphs, as needed. The Consultant may be required to actively participate in any portio n
of the presentation.
The Consultant shall prepare project hand-outs for distribution at the meeting. All presentations,
media releases, and legal and display advertisements shall be prepared by the Consultant and
reviewed and authorized by the County.
A black-and-white, quarter-page display advertisement announcing each meeting shall be prepared
and submitted to the County for approval. The Consultant shall publish the advertisement in the area
newspapers having the largest daily circulation. Advertising costs are the responsibility of the
Consultant, and shall be considered a reimbursable expense.
Notification shall be made by the Consultant to elected and appointed officials and other interested
persons by letter no later than two weeks prior to the meeting.
News releases shall be prepared and submitted for publication by the Consultant two weeks prior to
each meeting.
The Consultant shall brief the County’s staff (who will be on hand during the meeting) prior to the
meeting to make sure the staff is up to date on the project and understands the study well enough to
discuss it with the public and answer questions.
Meeting setup and take down shall be handled by Consultant staff members familiar with the
equipment and the facilities available at the workshop site.
Conducting the meetings will involve knowledgeable staff and shall require enough staff members to
handle the public anticipated for the meeting. Although the meetings may be scheduled for a certain
time period, staff shall be available for some time before and/or after those set hours in order to
maintain public contact, availability for media interviews, etc.
The identification of issues brought up at the meeting is an integral part of the meeting debriefing
process, which shall be attended by all staff members taking part in the workshop process and
interacting with the public.
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Once issues from the meeting have been identified, their significance shall be determined by the
Consultant and reviewed by the County (i.e., are the issues valid enough for further consideration or
do they have elements that may require further consideration.)
Addressing the issues and responding to them is also an integral part of the meeting process. This
task involves letter writing, the placement of an ad, distribution of news releases, or any other
appropriate techniques.
9. Comments and Coordination Report
A Comments and Coordination Report shall be prepared, containing documentation of the public
participation accomplished throughout the Study period. This report should summarize and respond
to the comments received from the public kickoff workshops, public involvement meetings, agency
coordination, etc. The report shall be submitted with the report for Task F - Executive Summary.
10. Newsletters
The Consultant shall prepare newsletters at various key points during the Study. The newsletters
shall be mailed by the Consultant to elected officials and interested persons included on the mailing
list compiled by the Consultant. The County’s review is required prior to mailing. Considering the
expected duration of the project, a maximum of three (3) newsletters is anticipated.
11. Website
The County will establish a link on their website to provide information to the public with regards to
the Study. The information will include maps, newsletters, etc. The material will be provided by the
Consultant.
Task C: Collection of Existing Data
Immediately following the Notice to Proceed, the Consultant shall begin collecting
various information and materials relative to planning, environmental, and
engineering concerns within the study area. The information should include data
necessary to perform an adequate general evaluation of initial corridor
alternatives within the study area. The data and mapping collected at this stage
should generally be existing information available from various state and local
sources.
The Consultant shall gather pertinent traffic, environmental, and neighborhood
data, and determine if deficiencies of information exist. The Consultant shall
review the study's area characteristics and relevant planning documents
including, but not limited to, the current local government comprehensive plans or
planning projects under development, the current Florida Department of
Transportation Five Year Work Program for Collier County, and the
Transportation Capital Improvement Programs (CIP).
The Consultant will be responsible for summarizing the existing inventory
conditions in appropriate tabular and graphic manner to clearly present the
existing conditions within the study area.
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The following types of data are representative of those to be obtained by the
Consultant:
1. Base Mapping
Countywide map(s) to serve as a base for the display of initial corridor
alternatives and major constraints. This can be an existing map such as
from Collier County, USGS, or a Consultant generated base map. Data
base information shall be compatible for use on aerial photography used
for public hearing presentations, corridor maps, and alternative plans. The
map(s) should also indicate all public/private right-of-way including, type,
width, existing status, etc.
2. Traffic Data Collection
The Consultant is expected to utilize, to the maximum extent possible,
current traffic count data recently been obtained for all collector and
arterial roads within the study area. The County will provide the available
existing count data from their files. The Consultant will review the existing
traffic count database provided by the County and then make
recommendations for additional count locations.
a. 24-Hour Machine Counts
The Consultant will conduct 24-hour machine counts at all
appropriate locations within the study area as determined by the
Consultant and Collier County staff. All machine counts will be
recorded in 15-minute increments by direction with hourly totals at
all count locations. The 24-hour machine counts will be conducted
on a Tuesday, Wednesday or Thursday.
b. Classification Counts
The Consultant will conduct 72-hour classification counts at all
appropriate locations within the study area as determined by the
Consultant and Collier County staff. The classification counts will be
conducted on a Tuesday, Wednesday and Thursday in 15-minute
increments, with hourly totals for the entire twenty -four hour period
on each day of the counts.
C. Count Program Summary Report
All count information will be tabulated in electronic format by 15-
minute time increments with hourly totals for each day on which
counts were conducted. An exhibit depicting the locations where
the traffic counts were conducted will be prepared. All unadjusted
count summary information and exhibits will be printed as a fully
indexed report. Two (2) bound copies and one (1) unbound copy
will be transmitted to the County.
d. Turning Movement Counts
Based on an analysis of the 72-hour traffic machine counts and
evaluation of current and future development trends (traffic
generators) the CONSULTANT shall then perform 8-hour manual
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vehicle turning movement counts for peak hours at the same
intersections listed above.
3. Transportation and Land Use Plans
The consultant shall obtain current transpo rtation plans and programs
(FDOT Work Program and local government CIP'S) for surface
transportation modes, as available. Data shall be collected regarding
present as well as future land use, access, proposed developments and/or
area studies, current zoning, and observed trends within the study area.
Data should be sufficient to show existing and projected residential,
commercial, industrial, public, agricultural, and undeveloped areas within
the study area, and demonstrate any relationships between land use and
development policies. The FDOT's Land Use Mapping System is
available as a data source. The FDOT procedure, Topic No. 550-010-
001, Florida Land Use, Cover and Forms Classification System, shall be
used for reference and for mapping details. The Collier County Growth
Management Plan shall be used to determine future land use, unless the
County advises the Consultant otherwise.
4. Archaeological and Historical Sites
The Consultant shall collect data necessary to completely analyze the
impacts to all cultural and historical resources by all proposed alternatives.
5. Hazardous Material and Contamination Information
The Consultant shall identify and map known major hazardous materials
generators and sites of petroleum contamination that may affect the
viability or location of any Corridor Alternative.
6. Utilities
Existing and proposed utilities that may influence corridor level location or
design considerations shall be identified. Major utility lines shall be
mapped, including overhead/transmission lines, microwave towers, etc.
7. Natural Impacts
a. Wetlands:
Generally identify and map significant wetlands falling partially or
wholly within the Study area that may affect the viability or location
of any Corridor Alternative.
1) The identification of all wetland involvements along a project
corridor.
2) An evaluation of project impacts on each wetland site.
3) An evaluation of all project alternatives including avoidance
alternatives.
4) An evaluation of the significance of each wetland site.
5) An evaluation of the uniqueness of each wetland site.
6) An evaluation of the function/value of each wetland site.
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7) A formal wetlands finding stating that no practical alternatives to
the wetland taking exist, if such is the case.
8) An evaluation of all practicable measures to minimize harm to
wetlands.
9) An evaluation of the reasonableness of mitigation measures
proposed to reduce adverse impacts.
b. Conceptual Mitigation Plan
If the project impacts wetlands, a conceptual mitigation plan will
address the three types of mitigation: avoidance, minimization, and
compensation. The three types are to be employed in sequence,
with avoidance being the first measure utilized to reduce impacts.
Compensatory mitigation includes actions such as wetland
preservation, restoration, enhancement, or creation.
c. Threatened and Endangered Species:
Identify and map potential wildlife corridors that affect any Corridor
Alternative. Conduct a literature search to survey and identify
areas that may contain state and federally designated endangered
and threatened species or species of special concern. A map shall
be produced that shows the area(s) containing such species in
relation to the various Corridor Alternatives.
d. Soils:
Obtain and map existing information (such as County soil survey
maps and other information from the Soils Conservation Service) to
generally describe the composition of large areas of unacceptable
soils within the Study area, and their impact on the location of
Corridor Alternatives.
e. Floodplain and Drainage:
Identify, delineate, and map all base (100 -year frequency)
floodplains and all floodways that may affect the viability/location of
any Corridor Alternative.
Task D: Existing Conditions Analysis
The purpose of this study task is to provide a general evaluation of the level of
service on the major roadways in the study area. The latest version of the FDOT
Level of Service Tables or software will be utilized to define existing levels of
service. Accomplishment of these objectives will occur through the following
activities:
1. Existing Traffic
The Consultant will prepare a spreadsheet tabulation showing location
specific values for: (1) the percent of daily traffic occurring in the peak
hours; (2) the directional distribution of travel during the peak hours; and
(3) the daily and peak hour truck percentages (where available).
2. Traffic Adjustment
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The Consultant will adjust the actual counts to represent average annual
daily traffic volumes (AADT) using weekly seasonal adjustment factors
provided by the County.
3. Link Level Analysis
The Consultant will determine the associated roadway link levels of
service based on the current version of the Highway Capacity Manual and
associated support programs.
4. Existing Conditions Analysis Report
All computer generated tabulations and illustrations (including truck/heavy
vehicle flow patterns) related to the existing conditions analysis will
undergo quality assurance checks by the Consultant and will be prepared
for inclusion in the Existing Conditions Analysis Report. Tabular
summaries of the existing level of service conditions will be prepared by
the Consultant and reviewed by the County.
5. Social and Cultural Impacts
All feasible project alternatives, including the no -build alternative, must be
investigated.
Community impact analysis addresses three general categories of
impacts:
1. Direct impacts, such as loss of structural or environmental features in
the Right of Way and relocation of residents or businesses;
2. Indirect impacts, those which are caused by direct impacts and often
occur later in time or further away in distance than direct impacts; and
3. Cumulative impacts, the combined effects produced when seemingly
minor project impacts take on greater significance when considered in
combination with the impacts of other past, present, or reasonably
foreseeable future actions.
The relative magnitude of social and economic impacts can vary across
communities, neighborhoods, and stakeholder groups due to differing
degrees of sensitivity toward a particular issue or impact. An impact that is
perceived by one community as significantly adverse might be widely
tolerated or even desirable to another. Such variation can make
determining the importance of an impact both challenging and
unpredictable. Guidance to making this determination is gained through
adaptation of criteria established by the CEQ Regulations for
Implementing the Procedural Provisions of the National Environmental
Policy Act (40 CFR 1500-1508), as follows:
1. Probability of the effect occurring;
2. Number of individuals affected;
3. Likely duration of the impact;
4. Relative value of benefits or costs to groups (i.e., the intensity of the
impact);
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5. Extent that negative impacts can be mitigated;
6. Likelihood and nature of secondary impacts;
7. Relevance to present and future policy decisions;
8. Level of uncertainty over possible effects; and
9. Presence or absence of controversy.
The Consultant must develop a community profile through contact with
local officials, summarizing the history, present conditions and anticipated
future needs of the Corridor Study area. This profile will be used to
describe the “affected environment” in the environmental document and
will serve as the basis for identifying potential impacts of the proposed
transportation improvement.
The community profile will typically include:
1. A visual map or maps that depict physical characteristics, such as
neighborhood boundaries, land uses, medical facilities, educational
facilities (public and private), religious institutions, cemeteries (public and
private), publicly owned facilities (parks, recreation areas, wildlife refuges),
historic districts and sites, archaeological sites, fire station, civic facilities,
government buildings, and commercial centers;
2. Narrative text that describes community characteristics, such a s
population demographics, economic, social history and values of the
communities, the importance of various facilities, and plans for the future;
and
3. Tables or graphics that summarize important data or conclusions, such
as population demographics or employment trends.
Social impacts that may occur as the result of proposed transportation
improvements include impacts on community cohesion, community
facilities and services, mobility and safety.
The following sections provide specific guidance for documentation for
each of the social impact areas:
a. Community Cohesion
The community profile development process will have allowed the
analyst to reach conclusions regarding the degree of cohesiveness
of various groups within the adjacent neighborhoods and the
community as a whole. The Community Cohesion section should
discuss the impacts of each alternative for the proposed action on
this cohesiveness. The types of impacts that should be evaluated
include:
1. Bisecting (dividing) neighborhoods;
2. Social isolation (isolating a portion of an ethnic group or
neighborhood);
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3. Facilitating new development (infill);
4. Urban renewal;
5. Decreased neighborhood size (relocation);
6. Joint land use;
7. Changes in property values;
8. Changes in neighborhood or community access;
9. Changes in quality of life;
10. Changes in neighborhood identification; and
11. Separation of residences from community facilities.
b. Community Facilities and Services
Community services will have been identified during development
of the community profile. The Community Facilities and Services
section should address impacts of each alternative for the proposed
action on these community facilities and services. The following
specific types of facilities must be addressed:
1. Schools;
2. Religious institutions;
3. Parks, recreation centers and playgrounds;
4. Social service agencies;
5. Housing for the elderly, retirement centers, or other special
needs residential facilities;
6. Hospitals and other medical facilities;
7. Community centers;
8. Senior centers;
9. Libraries;
10. Retail and other commercial establishments;
11. Day care centers; and
12. Emergency services, such as fire and police stations.
c. Mobility
The Mobility section should describe and discuss changes in
travel patterns and accessibility (e.g., vehicular, commuter,
bicycle, or pedestrian). Particular attention should be given
regarding the effects of such changes on community mobility
and neighborhood interaction.
d. Safety
The Safety section should discuss and evaluate the impacts of
each alternative for the proposed action on both traffic and
neighborhood safety. Neighborhood safety issues to be addressed
include:
1. Police/emergency services,
2. Trucking/Hauling
4. Mining operations vehicles
3. Bicycle/pedestrian safety.
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Where the evaluation determines that potential impacts on
neighborhood or traffic safety are substantial, the document
should provide discussion of possible mitigation to reduce the
impact potential.
e. Economic Impacts
Economic impacts that may occur as the result of proposed
transportation improvements include changes in growth rates,
business activity, property values, and tax revenues. These impacts
are generally related to one of two factors: changes in the
accessibility of an area and/or changes in the local environment.
The types of impacts that should be evaluated for businesses include:
1. Changes in regional traffic (bypass impacts);
2. Changes in business environment (noise, air quality, aesthetics,
amenities, traffic volumes and traffic speed);
3. Access changes (delivery, employee, and customer);
4. Changes in customer and/or employee base (relocations); and
5. Compatibility with economic development plans.
The type of impacts that should be evaluated for residential areas
include:
1. Changes in residential environment (noise, air quality, aesthetics,
amenities, traffic volumes and traffic speed); and
2. Changes in employment opportunities and retail
shopping/services related to changes in businesses.
The types of impacts that should be evaluated for local taxing
authorities include:
1. Conversion of taxable property to public use;
2. Affected taxing authorities; and
3. Revenue losses and the affect on taxing authorities.
e. Land Use Impacts
The Land Use impacts will describe how the project will or will not
meet the Long Range Transportation Plan and the local
comprehensive plan by determining the following:
Existing and Future land Use;
Consistency with Land Use Planning;
Joint Land Use Development;
Aesthetics and Livability Impacts;
Relocation & Displacement Impacts
Task E: Corridor Alternatives Analysis and Ranking
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A Corridor Alternative is a comprehensive, conceptual proposal that illustrates
and defines the development and improvement of new and existing
transportation facilities and services, in order to increase the person -carrying
capacity of the corridor and to carry local and through trips that improve urban
mobility and goods movement. The proposal must be based on system analysis
and identify the development and improvement of regional transportation facilities
and services which influence the performance of the study corridor and other
adjacent facilities. The proposal must be coordinated with state, regional, and
local transportation plans. The 2040 Long Range Transportation Plan identified
the Randall Boulevard/Oil Well Road Study Area. The study area surrounds the
Randall Boulevard and Oil Well Road corridors and is intended that this study
clearly define the most appropriate corridor for needed multi -lane improvements
to facilitate east-west travel.
The Consultant shall develop, with County consultation and input from the first
public workshop, initial Corridor Alternatives (maximum of five alternatives) for
analysis. The Consultant will provide all necessary modeling for each of these
Corridor Alternatives.
Once the initial Corridor Alternatives have been defined, each alternative shall be
analyzed in a similar manner and ranked against the other alternatives. The
Consultant shall prepare an evaluation procedure that shall be reviewed and
approved by the County. The Consultant shall perform any and all analyses
necessary to define and select a final alternative. The following items shall be
included in the analysis at a level of detail commensurate with the definition of
initial corridor alternatives. All modeling will be accompli shed utilizing the most
recent Collier County MPO Travel Demand Model.
1. Determine Future Travel Demands
The Consultant shall forecast Corridor Alternative travel demand volumes.
The Consultant shall work with the County so that the future planning
projects are addressed as appropriate for this Study's forecasting
approach. This contact will ensure that the Study will utilize consistent
data, principles, and assumptions that generate results compatible with
other ongoing studies in the area.
The Consultant shall present the results of the evaluation of the traffic
projections to the Technical and Citizens’ Advisory Committees meetings.
Use of the travel projections are subject to County approval.
The Consultant will develop future volumes for year 204 0 Average Annual
Daily Traffic (AADT) in sufficient detail to determine the future needs of the
corridor for each alternative.
2. Design Analysis
Utilizing the data collected as part of this scope of work, the Consultant
shall perform the engineering analysis necessary to complete the project
development process. The task of engineering analysis will be ongoing
throughout the duration of the project and will be performed with
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consideration to the results of the environmental impacts analysis. After
selection of viable corridor, the Consultant shall develop and analyze
alternate conceptual design alternatives. The development of the design
alternatives shall consider the desires of the community with respect to
landscaping, aesthetics, or other special features in order to satisfy the
requirements of the County. The Consultant shall develop and evaluate
all viable alternatives in order to address the project needs.
3. Typical Sections Analysis
The Consultant will determine the typical sections required to meet the
future travel demand of the corridors. The Consultant will also determine
the location and general configuration of any intersections and/or
connecting roadways along the corridors.
4. Right-of-Way Analysis
The Consultant will review available right-of-way data to determine
existing boundaries. Analysis will include additional right -of-way
requirements that will be required by the range of alternatives.
5. Cultural Features Analysis
In the Consultant's development of the Corridor Alternatives, the mapped
Cultural Features must be considered in the evaluation of the overall
impacts.
6. Contamination Analysis
In the Consultant's development of the Corridor Alternatives, the identified
and mapped hazardous waste sites must be considered in the evaluation
of the overall impacts.
7. Natural Features Analysis
In the Consultant's development of the Corridor Alternatives, the identified
and mapped natural features must be considered in the evaluation of the
overall impacts.
8. Cost Analysis
The Consultant will prepare a comparison of all Corridor Alternatives
based on estimated costs for construction and any additional right-of-way.
Task F: Executive Summary
In summary detail and non-technical language, the Consultant will fully document
the ranking process used in the Corridor Alternatives Analysis and Ranking Task.
Further, the summary should include appropriate commentary and discussion of
how the ranking of the Corridor Alternatives relate to MPO plans, local
comprehensive plans, long-range transportation plans, the Florida Transportation
Plan, and the plans of transportation authorities in the region.
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The final recommendations shall be presented to the Collier Board of County
Commissioners for final approval. The Consultant shall prepar e the necessary
handouts and graphics as well as provide staff for the presentation.
Task G: Project Management and Coordination
The Consultant shall provide sufficient project management and coordination to
assure production control and assistance to th e County during the study. A
series of up to eighteen (18) regular briefings will be held between the Consultant
and the County. These briefings should be held at least every month, and to the
extent possible, on a regular schedule. The purpose of these briefings is to keep
the County updated of the progress of the study and the Consultant’s findings, to
confer on future courses of action, to schedule and coordinate the preparation of
other meetings, and to ensure the study progress is maintained in acco rdance
with the study schedule. When appropriate, representatives from other agencies
may participate in these briefings. The County reserves the right to request
additional briefings, on reasonable advance notice, should it become apparent
that there are excessive schedule delays or unacceptable products.
Task H: Study Documentation
The Consultant shall document the study process through a series of reports.
Maximum use shall be made of tabular and illustrative presentations of Study
data, analyses, and improvement recommendations. The documents and
number of copies to be provided by the Consultant to the County are indicated in
the following table:
Document Client Review DraftPublished DraftPublished FinalPublic Involvement Plan 3 5
Existing Data Report 3 10
Existing Conditions Report 3 10
Corridor Alternatives Analysis and Ranking Report 3 10 10
Comments and Coordination Report 3 10
Executive Summary 3 25 Copies of all written correspondence between the Consultant and any party
pertaining specifically to this study shall be provided to the County for their
records within one (1) week of the receipt of said correspondence.
Upon completion of the Study, the Consultant shall deliver to the County, in an
organized manner, all project files, maps, sketches, worksheets, and other
materials used or generated during the study process.
All reports, graphics, presentations and CADD files developed during the course
of the Corridor Study shall be submitted in electronic format on CD-R or DVD-R.
These files shall be in their native format from the source program they were
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created in. The directory structure of the CD-R or DVD-R shall meet the
requirements of the current FDOT CADD Production Criteria Handbook. In
addition, all reports, associated graphics and concept plans shall be submitted in
PDF Format on a separate CD-R or DVD-R. The Consultant shall submit 10
copies of each CD-R or DVD-R clearly labeled with the Project Number, project
description, name of firm doing the work and the creation date of the media.
Certain documents prepared by the Consultant will require to be provided to the
County in format such as Microsoft Word, Excel and possibly in a PDF Format.
V. STUDY REQUIREMENTS AND PROVISIONS FOR WORK
A. Governing Regulations
The services performed by the Consultant shall be in compliance with all applicable
State and Federal regulations. Included among these regulations are:
1. U.S.C.: Title 23: Highways.
2. 42 U.S.C. 4332(2)(c), popularly known as Section 102(2)(c) of the National
Environmental Policy Act of 1969, P. 91-190.
3. 49 R.S.C. 1653 (f), popularly known as Section 4(f) of the Department of
Transportation Act of 1966, P.L. 89-670.
4. The National Historic Preservation Act of 1966 (P.L. 89-665) and Executive
Order No. 11593 ("Protection and Enhancement of the Cultural Environment") as
implemented in "Procedures for the Protection of Historic and Cultural
properties", 36 C.F.R.; Part 800.
5. Executive Order No. 11990, "Protection of Wetlands".
6. Executive Order No. 11988, "Floodplain Management".
7. Chapter 339.155 of the Florida Statutes.
8. FDOT PD&E Guidelines Manual.
9. 23 CFR 771.
10. 23 CFR 770.
11. Collier County Access Management Policy.
12. Collier County Growth Management Plan.
13. Collier County Land Development Code.
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14. All of the appropriate Federal-Aid Highway Program manual (FHPM) issuances
and related FDOT Policies and Directives governing the implementation of the
previously mentioned regulations.
The standards referred to and recommended in the American Association State
Highway and Transportation Officials (AASHTO) and FDOT's Design Criteria
related to highway safety shall be used to the extent applicable. The corridor
alignments developed by the Consultant shall be the best engineering solution to
a given problem and not merely an adherence to the minimum AASHTO
standards.
15. Chapter 337.241 Florida Statutes.
16. FIHS/SIS Designations.