Agenda 06/28/2016 Item #16G5 6/28/2016 16.G.5.
EXECUTIVE SUMMARY
te-N Recommendation to approve the rankings of firms for Request for Proposal (RFP) #16-6561 for
"Design Services for Marco Executive Airport Terminal"and to direct staff to negotiate a contract
with the top ranked firm,Atkins North America.
OBJECTIVE: To approve the staff selection committee rankings for the referenced RFP and approve
contract negotiations with the top ranked firm.
CONSIDERATIONS: On April 5, 2016, staff issued RFP#16-6561 in accordance with Florida Statute
287.055, Consultant's Competitive Negotiation Act, to select a firm to provide professional design,
permitting and project oversight services for a new general aviation terminal and Ground Support
Equipment(GSE)facility, expanded aircraft parking apron,new vehicle parking,building demolition and
pavement removal at the Marco Island Executive Airport.
Email notices were sent to one thousand six hundred thirty six(1,636)firms with one hundred five (105)
firms downloading the solicitation. Four(4)responses were received by the due date of May 16,2016.A
publicly noticed Selection Committee meeting was held on June 2, 2016. After review and discussion,
and by consensus of the members, the responding firms were shortlisted based on qualifications in the
following order:
1. Atkins North America
2. AECOM
3. Gurri Matute
4. MLM-Martin Architects
In accordance with the Consultants' Competitive Negotiation Act, Florida Statute Section 287.055, upon
the Board of County Commissioners(Board) approval of the listed ranking, staff will negotiate a contract
with the top ranked firm and bring a proposed contract back to the Board for approval, at a subsequent
meeting. In the event that a contract with the top ranked firm cannot be reached, staff will commence
negotiations with the remaining firms in order of their ranking.
FISCAL IMPACT: The sources of funding will be a Federal Aviation Administration (FAA) Airport
Improvement Program (AIP) grant, a Florida Department of Transportation (FDOT) grant, and local
match(General Fund).
LEGAL CONSIDERATIONS: This item is approved as to form and legality,and requires majority vote
for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: To approve the shortlist for #RFP 16-6561 for "Design Services for Marco
Executive Airport Terminal" and direct staff to bring a negotiated contract to the Board for subsequent
approval.
Prepared by:Justin Lobb,Airports Manager,Airport Authority
Attachments:
1) 16-6561 Final Ranking
2) 16-6561 Design Services for Marco Executive Airport Terminal Solicitation
http://apps3.colliergov.net/agenda/ftp/2016BCCMeetings/AgendaJun2816/GrowthMgmt/16-
6561 Design Services for Marco Airport Terminal 4 5 16.pdf
Packet Page-2173-
6/28/2016 16.G.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.G.16.G.5.
Item Summary: Recommendation to approve the rankings of firms for Request for
Proposal (RFP)#16-6561 for"Design Services for Marco Executive Airport Terminal" and to
direct staff to negotiate a contract with the top ranked firm, Atkins North America.
Meeting Date: 6/28/2016
Prepared By
Name: BrueggemanDebra
Title: Operations Coordinator,Airport Authority
5/27/2016 2:44:18 PM
Submitted by
Title:Manager-Airport,Airport Authority
Name: LobbJustin
5/27/2016 2:44:19 PM
Approved By
Name: LobbJustin
Title: Manager-Airport,Airport Authority
Date: 6/3/2016 3:06:48 PM
Name: BrilhartBrenda
Title:Procurement Specialist,Procurement Services
Date: 6/6/2016 9:51:21 AM
Name: ShueGene
Title: Division Director-Operations Support,Growth Management Department
Date: 6/7/2016 4:38:07 PM
Name: KearnsAllison
Title: Manager-Financial&Operational Sprt,Capital Construction&Maintenance Budget/Fiscal
Date: 6/7/2016 5:08:12 PM
Packet Page-2174-
6/28/2016 16.G.5.
Name: JohnsonScott
Title: Manager-Procurement,Procurement Services
Date: 6/8/2016 3:49:34 PM
Name: LynchDiane
Title: Supervisor-Operations,Road Maintenance
Date: 6/9/2016 10:03:45 AM
Name: MarkiewiczJoanne
Title:Division Director-Procurement Services,Procurement Services
Date: 6/9/2016 3:04:29 PM
Name: StanleyTherese
Title: Manager-Grants Compliance, Grants Management Office
Date: 6/9/2016 4:37:35 PM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Administration
Date: 6/10/2016 8:07:39 AM
Name: TeachScott •
Title: Deputy County Attorney, County Attorney
Date: 6/10/2016 11:59:37 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/13/2016 9:42:08 AM
Name: IsacksonMark
Title:Division Director-Corp Fin&Mgmt Svc, Office of Management&Budget
Date: 6/15/2016 11:04:27 AM
Name: CasalanguidaNick
Title: Deputy County Manager,County Managers Office
Date: 6/16/2016 11:28:56 AM
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Attached :
Are the hyperlink
documents from the
Executive Summary
CCNA (Revision 01202016)
REQUEST FOR PROPOSALS
In accordance with Florida Statute 287.055, Consultants’ Competitive Negotiation Act.
GRANT FUNDED
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
CCNA Solicitation
RFP 16-6561
Design Services for Marco Executive Airport Terminal
Brenda Brilhart, Procurement Strategist
(239) 252-8446 (Telephone)
(239) 252-6697 (Fax)
BrendaBrilhart@colliergov.net (Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government .
RFP 16-6561 Marco Airport Terminal
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Table of Contents
LEGAL NOTICE ......................................................................................................................... 3
EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT ...................... 4
EXHIBIT II: GENERAL RFP INSTRUCTIONS............................................................................ 9
EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS ................13
EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP ...........................................16
ATTACHMENT 1: CONSULTANT’S NON-RESPONSE STATEMENT ......................................23
ATTACHMENT 2: CONSULTANT CHECK LIST .......................................................................24
ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT ........................................................25
ATTACHMENT 4: CONSULTANT DECLARATION STATEMENT ............................................26
ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION ..............................................28
ATTACHMENT 6: CONSULTANT SUBSTITUTE W – 9 ............................................................29
ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS ........................................30
ATTACHMENT 8: REFERENCE QUESTIONNAIRE .................................................................32
EXHIBIT A – SCOPE OF SERVICES ……………………………………………………………….33
EXHIBIT B – FLOOR PLAN
EXHIBIT C – CONCEPT SITE PLAN
EXHIBIT D -- GRANTING AGENCY PROVISIONS
EXHIBIT E – GRANT FORMS
RFP 16-6561 Marco Airport Terminal
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Legal Notice
Pursuant to approval by the County Manager, Sealed Proposals to provide professional
design services for Marco Executive Airport Terminal will be received until 3:00 PM, Naples
local time, on May 2, 2016 at the Collier County Government, Purchasing Department, 3327
Tamiami Trail E, Naples, FL 34112.
CCNA Solicitation
RFP 16-6561 - Design Services for Marco Executive Airport Terminal
Services to be provided may include, but not be limited to the following: The Collier County
Airport Authority is seeking proposals from qualified firms to provide professional design,
permitting and project oversight services for a new terminal and GSE facility, expanded aircraft
parking apron, new vehicle parking, building demolition and pavement removal at the Marco
Island Executive Airport. The proposal must identify architectural, MEP, structural, civil and
landscape architecture for the complete design and required permits.
A pre-proposal conference is not applicable for this solicitation. All statements should be made
upon the official proposal form which must be obtained only on the Collier County Purchasing
Department Online Bidding System website: www.colliergov.net/bid.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Joanne Markiewicz
Director, Procurement Services Division
This Public Notice was posted on the Collier County Purchasing Department website:
www.colliergov.net/purchasing and in the Lobby of Purchasing Building "G", Collier County
Government Center on April 5, 2016.
RFP 16-6561 Marco Airport Terminal
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Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Airport Authority (hereinafter, the “Division or Department”), the Collier
County Board of County Commissioners Procurement Services Division (hereinafter, “County”)
has issued this Request for Proposal (hereinafter, “RFP”) with the intent of obtaining proposals
from interested and qualified Consultants in accordance with the terms, conditions and
specifications stated or attached. The Consultant, at a minimum, must achieve the
requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded
according to the Board of County Commissioners Purchasing Policy.
Brief Description of Purchase
The Collier County Airport Authority is seeking proposals from qualified firms to provide
professional design, permitting and project oversight services for a new terminal and GSE
facility, expanded aircraft parking apron, new vehicle parking, building demolition and pavement
removal at the Marco Island Executive Airport. Construction budget (if funded) is approximately
ten (10) million dollars.
Detailed Scope of Work – See Exhibit A
Term of Contract
The contract term, if an award(s) is/are made is intended to be for the design phase through
project close-out with the appropriate grant agencies. Prices shall remain firm for the entire
term of the design, bidding and awarded construction contract. Surcharges will not be
accepted in conjunction with this contract, and such charges should be incorporated into the
pricing structure.
Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes
only. The County reserves the right to adjust this timetable as required during the course of the
RFP process.
Event Date
Issue Solicitation Notice 4/5/16
Last Date for Receipt of Written Questions 5:00 PM, 4/23/16
Addendum Issued By 4/25/16
Solicitation Deadline Date and Time 3:00 PM 5/2/16,
Anticipated Evaluation of Submittals Week of 5/2/16
Anticipated Completion of Contract Negotiations By 5/31/16
Anticipated Board of County Commissioner’s Contract Approval By 6/30/16
RFP 16-6561 Marco Airport Terminal
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Response Format
The Consultant understands and agrees to abide by all of the RFP specifications, provisions,
terms and conditions of same, and all ordinances and policies of Collier County. The Consultant
further agrees that if the contract is awarded the work will be performed in accordance with the
provisions, terms and conditions of the contract.
To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the
guidelines set forth in this RFP. Any portions of the proposal that do not comply with these
guidelines must be so noted and explained in the Acceptance of Conditions section of the
proposal. However, any proposal that contains such variances may be considered non-
responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Consultant’s approach and ability to meet the County’s needs, as stated in the
RFP. All proposals should be presented as described in the RFP in PDF or Microsoft Word
format with Tabs clearly marked. If applicable, the utilization of recycled paper for proposal
submission is strongly encouraged. The items listed below are to be submitted with each
proposal and submitted in the order shown. Each section should be clearly labeled, with pages
numbered and separated by tabs. Failure by a Consultant to include all listed items may result
in the rejection of its proposal.
Site Inspection: If services to be provided involve or are related to a physical site(s), including,
but not limited to: design services for construction, physical monitoring, environmental studies,
inspections or other similar activities, prior to submission of proposal, proposers may visit the
site(s) to become familiar with local conditions that may in any manner affect performance of the
Work. This site visit shall be documented in writing by the proposer; this documentation shall be
submitted with the proposal. The proposal may be deemed non-responsive if the site visit
documentation is not presented to the County in the proposer’s submitted proposal materials.
Upon award of the contract, subsequent site visits shall be at intervals appropriate to the stage
of the project, as determined by the County project manager.
No plea of ignorance of conditions or difficulties that may exist or conditions or difficulties that
may be encountered in the execution of the Work pursuant to this Agreement as a result of
failure to make the necessary examinations and investigations shall be accepted as an excuse
for any failure or omission on the part of the awarded proposer, nor shall they be accepted as a
basis for any claims whatsoever for extra compensation or for an extension of time.
Tab I: Cover Memo Cover Letter
Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying
philosophy of the firm in providing the services stated herein. Include the name(s), telephone
number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of
a signed Proposal is Contractor's certification that the Contractor will accept any awards as a
result of this RFP. Submit proposed subcontractors if applicable.
Tab II: Project Approach. (25 points, 10 pages maximum; note: Only 2 of the 10 pages can be
in 11 X 17 formats) The proposal will be assessed -1 point for each additional page over the
prescribed limit. The proposer shall include a description of how the design of the project will be
approached. It will include options to be considered and the issues to be resolved. It will
specifically address project permitting and methods to be used to minimize the project footprint
and will demonstrate the consultant’s innovation in providing cost effective solutions meeting the
project objectives.
RFP 16-6561 Marco Airport Terminal
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Tab III: Schedule and Quality Control. (20 points, 4 pages maximum; note: Only 1 page of
the 4 pages can be in a 11 X 17 format) The proposal will be assessed -1 point for each
additional page over the prescribed limit. The Proposer shall include a project schedule to
demonstrate their ability to deliver this project on a fast track schedule. The schedule will show
the Design Team that is proposed for assignment to this project. It will provide the names of
key team members, so that it ties to the expertise listed under TAB IV, and the strength of the
Design Team can be analyzed. The schedule will follow the outline in the Statement of Work,
demonstrating the consultant’s ability to secure all required permits at the time of 100% plan
submittal one year from being given Notice to Proceed.
Tab IV: Experience of the Firm. (25 points, 5 pages maximum) The proposal will be assessed -
1 point for each additional page over the prescribed limit. The Proposer shall have a minimum of
five (5) years acceptable Design experience with airport runway projects of similar size and
scope. The Proposer shall describe experience, including tasks performed, and furnish at least
five (5) similar project references for correction facility projects only with contacts, title, telephone
numbers, and mailing addresses. The Proposer shall furnish the names of three (3) public
entities within the contiguous United States with whom the Consultant has acceptably contracted
for correctional facility projects within the past five (5) years. The Proposer shall furnish a list of
references, contacts and titles, telephone numbers, name of agency, and mailing addresses.
Provide information that documents your firm’s and subcontractors’ qualifications to produce the
required deliverables, including abilities, capacity, skill, and financial strength, and number of
years of experience in providing the required services. Also describe the various team
members’ successful experience in working with one another on previous projects.
List Current Correctional Facility Projects in the Format Identified Below
Project
Description Start Date End Date Original
Budget
Final
Project
Cost
Number of
Change
Orders
Tab V: Proposed Staff Experience and Availability. (20 points, 10 pages maximum) The
proposal will be assessed -1 point for each additional page over the prescribed limit. Provide a
narrative describing the role of and introducing key individuals in your firm’s organization who
will be assigned to the County Project. The Proposer shall demonstrate working relationships
among key personnel on the proposed team. Resumes of proposed staff; each resume cannot
exceed one (1) page in length.
Furthermore, all individuals identified as Key Personnel in the proposal shall remain on the
Consultant’s Team for the Technical Proposal and for the duration of the procurement process
and the contract. If extraordinary circumstances require a personnel change, it must be
submitted in writing to the County’s Project Manager, who will determine whether to authorize
the change. Unauthorized changes to the Consultant’s Team at any time during the
procurement process may result in elimination of the Consultant’s Team from further
consideration. Of particular interest to the selection committee will be prior experience
with similar airport projects and experience in securing permits of a similar nature in
Collier County.
RFP 16-6561 Marco Airport Terminal
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The Proposer shall show the capability to provide all the necessary equipment and material for
project support and execution. Attach resumes of all managers, supervisors, and other contract
team members who will be involved in the management of the total package of services, as well
as the delivery of specific services. The same should be done for any sub-consultants. If sub-
consultants are being utilized, letters of intent from stated sub-consultants must be
included with proposal submission. (Letters of Intent do not count in the total number of
pages.)
Tab VI: References – 5 Completed and Returned (10 points)
In order for the contractor to be awarded any points for this tab, the County requests that the
contractor submits five (5) completed reference forms (See Attachment 8) from clients whose
projects are of a similar nature to this solicitation as a part of their proposal. The County will
only use the methodology calculations for the first five (5) references (only) submitted by the
Consultant in their proposal. Prior to the Selection Committee reviewing proposals, the
following methodology will be applied to each Consultant’s information provided in this area:
The County will total each of the Consultant’s five reference questionnaires and create a
ranking from highest number of points to lowest number of points. References marked with
an N/A (or similar notation will be given the score of zero (0)). Consultants who do not turn
in reference forms will be counted as zero (0).
The greatest number of points allowed in this criterion will be awarded to the Consultant who
has the highest score.
The next highest Consultant’s number of points will be divided by the highest Consultant’s
points which will then be multiplied by criteria points to determine the Consultant’s points
awarded. Each subsequent Consultant’s point score will be calculated in the same manner.
Points awarded will be extended to the whole number per Microsoft Excel.
For illustrative purposes only, see chart for an example of how these points would be distributed
among the five proposers.
Consultant Name Consultant Total
Reference Score Points Awarded
Consultant ABC 445 10
Consultant DEF 425 9.6
Consultant GHI 388 8.7
Consultant JKL 365 8.2
Consultant MNO 325 7.3
Note: Sample chart reflects a 10 point reference criterion.
The points awarded by Consultant will be distributed to the Selection Committee prior to their
evaluation of the proposals. The Selection Committee will review the Consultant’s proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per
Consultant. The Selection Committee may, at their sole discretion, contact references, and/or
modify the reference points assigned after a thorough review of the proposal and prior to final
ranking by the final Selection Committee.
Tab VII: Acceptance of Conditions
Indicate any exceptions to the general terms and conditions of the RFP, and to insurance
requirements or any other requirements listed in the RFP. If no exceptions are indicated in this
tabbed section, it will be understood that no exceptions to these documents will be considered
RFP 16-6561 Marco Airport Terminal
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after the award, or if applicable, during negotiations. Exceptions taken by a Contractor may
result in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee
consideration, depending on the extent of the exception(s). Such determination shall be at the
sole discretion of the County and Selection Committee.
Tab VIII, Required Form Submittals
Attachment 2: Contractor Checklist
Attachment 3: Conflict of Interest Affidavit
Attachment 4: Contractor Declaration Form’
Attachment 5: Immigration Affidavit and company’s E-Verify profile page or
Memorandum of Understanding
Attachment 6: Contractor Substitute 9
Attachment 7: Insurance Requirements
Attachment 8: Reference Questionnaire
Grant Forms See Exhibit “C”
Conflict of Interest
Debarment / Suspension
DBE Form
Grant Acknowledgment
Lobbying
RFP 16-6561 Marco Airport Terminal
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Exhibit II: General RFP Instructions
1. Questions
Direct questions related to this RFP to the Collier County Purchasing Department Online
Bidding System website: www.colliergov.net/bid. Consultants must clearly understand that
the only official answer or position of the County will be the one stated on the Collier County
Purchasing Department Online Bidding System website. For general questions, please call
the referenced Procurement Strategist noted on the cover page.
2. Pre-Proposal Conference
The purpose of the pre-proposal conference is to allow an open forum for discussion and
questioning with County staff regarding the RFP with all prospective Consultants having an
equal opportunity to hear and participate. Oral questions will receive oral responses, neither
of which will be official, nor become part of the RFP. Only written responses to written
questions will be considered official, and will be included as part of the RFP as an
addendum. All prospective Consultants are strongly encouraged to attend, as, this will
usually be the only pre-proposal conference for this solicitation. If this pre-proposal
conference is denoted as “mandatory”, prospective Consultants must be present in order to
submit a proposal response.
3. Compliance with the RFP
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of
the RFP may result in disqualification.
4. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Consultant if the Consultant discovers any ambiguity,
conflict, discrepancy, omission or other error in the RFP, to immediately notify the
Procurement Strategist, noted herein, of such error in writing and request modification or
clarification of the document prior to submitting the proposal. The Procurement Strategist will
make modifications by issuing a written revision and will give written notice to all parties who
have received this RFP from the Purchasing Department.
5. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Consultant in the
preparation of its proposal in response to this RFP, nor for the presentation of its proposal
and/or participation in any discussions, negotiations, or, if applicable, any protest
procedures.
6. Delivery of Proposals
All proposals are to be delivered before 3:00 PM, Naples local time, on or before May 2,
2016 to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Brenda Brilhart, Procurement Strategist
RFP 16-6561 Marco Airport Terminal
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The County does not bear the responsibility for proposals delivered to the Purchasing
Department past the stated date and/or time indicated, or to an incorrect address by
Consultant’s personnel or by the Consultant’s outside carrier. However, the Procurement
Director, or designee, reserves the right to accept proposals received after the posted close
time under the following conditions:
The tardy submission of the proposal is due to the following circumstances, which
may include but not be limited to: late delivery by commercial carrier such as Fed Ex,
UPS or courier where delivery was scheduled before the deadline.
The acceptance of said proposal does not afford any competing firm an unfair
advantage in the selection process.
Consultants may submit proposals electronically on www.colliergov.net/bid or submit one
paper copy and one (1) compact disk (CD) which includes a copy of the entire
proposal (in Word, Excel or PDF). List the Solicitation Number and Title on the outside of
the box or envelope.
7. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Consultant makes their request in
writing to the County prior to the time set for the closing of Proposals. All proposals shall be
valid for a period of one hundred eighty (180) days from the submission date to
accommodate evaluation and selection process.
8. Method of Source Selection
The County is using the Competitive Sealed Proposals methodology of source selection for
this procurement, as authorized by Ordinance Number 2013-69 establishing and adopting
the Collier County Purchasing Policy. If the County receives proposals from less than
three (3) firms, the Procurement Director shall review all the facts and determine if it
is in the best interest of the County to solicit additional proposals or request that the
Selection Committee rank order the received proposals.
The County may, as it deems necessary, conduct discussions with qualified Consultants
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
9. Evaluation of Proposals
Collier County will evaluate and select these Services in accordance with Florida Statute 287.055,
Consultants’ Competitive Negotiation Act.
The County’s procedure for selecting is as follows:
1) The County Manager or designee shall appoint a selection committee to review all
proposals submitted.
2) The Request for Proposal is issued.
3) Subsequent to the receipt closing date for the proposals, the Procurement professional
will review the proposals received and verify each proposal to determine if it minimall y
responds to the requirements of the published RFP.
4) Selection committee meetings will be open to the public and the Procurement
professional will publicly post prior notice of such meeting(s) in the lobby of the
Purchasing Building and on the County’s Procurement Services Internet site.
RFP 16-6561 Marco Airport Terminal
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5) Prior to the first meeting (Organization Meeting) of the selection committee, the
Procurement professional will post a notice announcing the date, time and place of the
meeting at least three (3) working days prior to the meeting. At the initial organization
meeting, the selection committee members will receive instructions, the submitted
proposals, and establish the next selection committee meeting date and time. After the
first meeting, the Procurement professional will publically announce all subsequent
committee meeting dates and times. The subsequent meeting dates and times will be
posted with at least one (1) day advanced notice.
6) Selection committee members will independently review and score each proposal based
on the evaluation criteria stated in the request for proposal using the Individual Selection
Committee Score and Rank Form and prepare comments for discussion at the next
meeting. The Individual Selection Committee Score and Rank Form is merely a tool to
assist the selection committee member in their review of the proposals.
7) At the scheduled selection meeting, the members will present their independent findings
/ conclusions / comments based on their reading and interpretation of the materials
presented to each other, and may ask questions of one another. At the conclusion of
that discussion, members of the public will be offered an opportunity (not to exceed three
(3) minutes) to provide comments.
8) At the conclusion of public comments (provided for in number 7), the selection
committee members will individually rank order each proposer. Collier County selection
committee members may consider all the material submitted by the Proposer and other
information Collier County may obtain to determine whether the Proposer is capable of
and has a history of successfully completing projects of this type, including, without
limitation, additional information Collier County may request, clarification of proposer
information, public comments, and/or additional credit information.
9) Once the individual ranking has been completed, the Procurement professional will
direct selection committee members to read their individual ranking publically. The
Procurement professional will record individual rankings on the Final Ranking Sheet
which will mathematically compile into an overall selection committee rank of proposers.
10) In any of the selection committee meeting deliberations, by consensus, members may
request to invite proposers in to clarify their proposals, ask for additional inf ormation,
present materials, interview, ask questions, etc. The members may consider any and all
information obtained through this method in formulating their individual ranking and
subsequent selection committee overall ranking and final ranking.
11) The selection committee’s overall rank of firms in order of preference (from highest
beginning with a rank of one (1) to the lowest) will be discussed and reviewed by the
Procurement Strategist. By final consensus, and having used all information presented
(proposal, presentation, references, etc.), the selection committee members will create a
final ranking and staff will subsequently enter into negotiations. Award of the contract is
dependent upon the successful and full execution of a mutually agreed contract, pending
the final approval by the Board of County Commissioners.
The County reserves the right to withdraw this RFP at any time and for any reason, and
to issue such clarifications, modifications, addendums, and/or amendments as it may
deem appropriate, including, but not limited, to requesting supplemental proposal
information.
Receipt of a proposal by the County or a submission of a proposal to the County offers
no rights upon the Consultant nor obligates the County in any manner.
Acceptance of the proposal does not guarantee issuance of any other governmental
approvals. Proposals which include provisions requiring the granting of zoning variances
may not be considered.
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10. References
The County reserves the right to contact any and all references submitted as a result of this
solicitation.
11. Proposal Selection Committee and Evaluation Factors
The County Manager or designee will appoint a Selection Committee to review all proposals
submitted. The factors to be considered in the evaluation of proposal r esponses are listed
below.
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm
with the lowest paid dollars by Collier County to the Consultant (as obtained from the
County’s financial system) within the last five (5) years will receive the higher individual
ranking. This information will be based on information provided by the Consultant, subject
to verification at the County’s option. If there is a multiple firm tie in either individual scoring
or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the
firm with the next lowest volume of work shall receive the next highest ranking and so on.
12. Acceptance or Rejection of Proposals
The right is reserved by the County to waive any irregularities in any proposal, to reject any
or all proposals, to re-solicit for proposals, if desired, and upon recommendation and
justification by Collier County to accept the proposal which in the judgment of the County is
deemed the most advantageous for the public and Collier County.
Any proposal which is incomplete, conditional, obscure or which contains irregularities of
any kind, may be cause for rejection. In the event of default of the successful Consultant, or
their refusal to enter into the Collier County contract, the County reserves th e right to accept
the proposal of any other Consultant or to re-advertise using the same or revised
documentation, at its sole discretion.
Tab I, Project Approach 25
Tab II, Schedule & Quality Control 20
Tab III, Experience and Capacity of the Firm 25
Tab IV, Staff Experience & Availability 20
Tab V, References 10
TOTAL POINTS 100
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Exhibit III: Collier County Purchase Order Terms and Conditions
1. Offer
This offer is subject to cancellation by the
COUNTY without notice if not accepted by
VENDOR within fourteen (14) days of issuance.
2. Acceptance and Confirmation
This Purchase Order (including all documents
attached to or referenced therein) constitutes
the entire agreement between the parties, unl ess
otherwise specifically noted by the COUNTY on
the face of this Purchase Order. Each delivery of
goods and/or services received by the COUNTY
from VENDOR shall be deemed to be upon the
terms and conditions contained in this Purchase
Order.
No additional terms may be added and Purchase
Order may not be changed except by written
instrument executed by the COUNTY. VENDOR
is deemed to be on notice that the COUNTY
objects to any additional or different terms and
conditions contained in any acknowledgment,
invoice or other communication from VENDOR,
notwithstanding the COUNTY’S acceptance or
payment for any delivery of goods and/or
services, or any similar act by VENDOR.
3. Inspection
All goods and/or services delivered hereunder
shall be received subject to the COUNTY’S
inspection and approval and payment therefore
shall not constitute acceptance. All payments are
subject to adjustment for shortage or rejection.
All defective or nonconforming goods will be
returned pursuant to VENDOR'S instruction at
VENDOR’S expense.
To the extent that a purchase order requires a
series of performances by VENDOR, the
COUNTY prospectively reserves the right to
cancel the entire remainder of the Purchase
Order if goods and/or services provided early in
the term of the Purchase Order are
non-conforming or otherwise rejected by the
COUNTY.
4. Shipping and Invoices
a) All goods are FOB destination and must be
suitably packed and prepared to secure the
lowest transportation rates and to comply
with all carrier regulations. Risk of loss of
any goods sold hereunder shall transfer to
the COUNTY at the time and place of
delivery; provided that risk of loss prior to
actual receipt of the goods by the COUNTY
nonetheless remain with VENDOR.
b) No charges will be paid by the COUNTY for
packing, crating or cartage unless otherwise
specifically stated in this Purchase Order.
Unless otherwise provided in Purchase
Order, no invoices shall be issued nor
payments made prior to delivery. Unless
freight and other charges are itemized, any
discount will be taken on the full amount of
invoice.
c) All shipments of goods scheduled on the
same day via the same route must be
consolidated. Each shipping container must
be consecutively numbered and marked to
show this Purchase Order number. The
container and Purchase Order numbers must
be indicated on bill of lading. Packing slips
must show Purchase Order number and must
be included on each package of less than
container load (LCL) shipments and/or with
each car load of equipment. The COUNTY
reserves the right to refuse or return any
shipment or equipment at VENDOR’S
expense that is not marked with Purchase
Order numbers. VENDOR agrees to declare
to the carrier the value of any shipment made
under this Purchase Order and the full
invoice value of such shipment.
d) All invoices must contain the Purchase Order
number and any other specific information as
identified on the Purchase Order. Discounts
of prompt payment will be computed from the
date of receipt of goods or from date of
receipt of invoices, whichever is later.
Payment will be made upon receipt of a
proper invoice and in compliance with
Chapter 218, Fla. Stats., otherwise known as
the “Local Government Prompt Payment Act,”
and, pursuant to the Board of County
Commissioners Purchasing Policy.
5. Time Is Of the Essence
Time for delivery of goods or performance of
services under this Purchase Order is of the
essence. Failure of VENDOR to meet delivery
schedules or deliver within a reasonable time, as
interpreted by the COUNTY in its sole judgment,
shall entitle the COUNTY to seek all remedies
available to it at law or in equity. VENDOR
agrees to reimburse the COUNTY for any
expenses incurred in enforcing its rights.
VENDOR further agrees that undiscovered
delivery of nonconforming goods and/or services
is not a waiver of the COUNTY’S right to insist
upon further compliance with all specifications.
6. Changes
The COUNTY may at any time and by written
notice make changes to drawings and
specifications, shipping instructions, quantities
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and delivery schedules within the general scope
of this Purchase Order. Should any such change
increase or decrease the cost of, or the time
required for performance of the Purchase Order,
an equitable adjustment in the price and/or
delivery schedule will be negotiated by the
COUNTY and VENDOR. Notwithstanding the
foregoing, VENDOR has an affirmative obligation
to give notice if the changes will decrease costs.
Any claims for adjustment by VENDOR must be
made within thirty (30) days from the date the
change is ordered or within such additional period
of time as may be agreed upon by the parties.
7. Warranties
VENDOR expressly warrants that the goods
and/or services covered by this Purchase Order
will conform to the specifications, drawings,
samples or other descriptions furnished or
specified by the COUNTY, and will be of
satisfactory material and quality production, free
from defects and sufficient for the purpose
intended. Goods shall be delivered free from any
security interest or other lien, encumbrance or
claim of any third party. These warranties shall
survive inspection, acceptance, passage of title
and payment by the COUNTY.
8. Statutory Conformity
Goods and services provided pursuant to this
Purchase Order, and their production and
transportation shall conform to all applicable
laws, including but not limited to the Occupational
Health and Safety Act, the Federal Transportation
Act and the Fair Labor Standards Act, as well as
any law or regulation noted on the face of the
Purchase Order.
9. Advertising
No VENDOR providing goods and services to the
COUNTY shall advertise the fact that it has
contracted with the COUNTY for goods and/or
services, or appropriate or make use of the
COUNTY’S name or other identifying marks or
property without the prior written consent of the
COUNTY’S Purchasing Department.
10. Indemnification
VENDOR shall indemnify and hold harmless the
COUNTY from any and all claims, including
claims of negligence, costs and expenses,
including but not limited to attorneys' fees, arising
from, caused by or related to the injury or death
of any person (including but not limited to
employees and agents of VENDOR in the
performance of their duties or otherwise), or
damage to property (including property of the
COUNTY or other persons), which arise out of or
are incident to the goods and/or services to be
provided hereunder.
11. Warranty of Non-Infringement
VENDOR represents and warrants that all goods
sold or services performed under this Purchase
Order are: a) in compliance with applicable laws;
b) do not infringe any patent, trademark,
copyright or trade secret; and c) do not constitute
unfair competition.
VENDOR shall indemnify and hold harmless the
COUNTY from and against any and all claims,
including claims of negligence, costs and
expense, including but not limited to attorneys'
fees, which arise from any claim, suit or
proceeding alleging that the COUNTY’S use of
the goods and/or services provided under this
Purchase Order are inconsistent with VENDOR'S
representations and warranties in section 11 (a).
If any claim which arises from VENDOR'S breach
of section 11 (a) has occurred, or is likely to
occur, VENDOR may, at the COUNTY’S option,
procure for the COUNTY the right to continue
using the goods or services, or replace or modify
the goods or services so that they become
non-infringing, (without any material degradation
in performance, quality, functionality or additional
cost to the COUNTY).
12. Insurance Requirements
The VENDOR, at its sole expense, shall provide
commercial insurance of such type and with such
terms and limits as may be reasonably
associated with the Purchase Order. Providing
and maintaining adequate insurance coverage is
a material obligation of the VENDOR. All
insurance policies shall be executed through
insurers authorized or eligible to write policies in
the State of Florida.
13. Compliance with Laws
In fulfilling the terms of this Purchase Order,
VENDOR agrees that it will comply with all
federal, state, and local laws, rules, codes, and
ordinances that are applicable to the conduct of
its business. By way of non-exhaustive example,
this shall include the American with Disabilities
Act and all prohibitions against discrimination on
the basis of race, religion, sex creed, national
origin, handicap, marital status, or veterans’
status. Further, VENDOR acknowledges and
without exception or stipulation shall be fully
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responsible for complying with the provisions of
the Immigration Reform and Control Act of 1986
as located at 8 U.S.C. 1324, et seq. and
regulations relating thereto, as either may be
amended. Failure by the awarded firm(s) to
comply with the laws referenced herein shall
constitute a breach of the award agreement and
the County shall have the discretion to unilaterally
terminate said agreement immediately. Any
breach of this provision may be regarded by the
COUNTY as a material and substantial breach of
the contract arising from this Purchase Order.
14. Force Majeure
Neither the COUNTY nor VENDOR shall be
responsible for any delay or failure in
performance resulting from any cause beyond
their control, including, but without limitation to
war, strikes, civil disturbances and acts of nature.
When VENDOR has knowledge of any actual or
potential force majeure or other conditions which
will delay or threatens to delay timely
performance of this Purchase Order, VENDOR
shall immediately give notice thereof, including all
relevant information with respects to what steps
VENDOR is taking to complete delivery of the
goods and/or services to the COUNTY.
15. Assignment
VENDOR may not assign this Purchase Order,
nor any money due or to become due without the
prior written consent of the COUNTY. Any
assignment made without such consent shall be
deemed void.
16. Taxes
Goods and services procured subject to this
Purchase Order are exempt from Florida sales
and use tax on real property, transient rental
property rented, tangible personal purchased or
rented, or services purchased (Florida Statutes,
Chapter 212), and from federal excise tax.
17. Annual Appropriations
The COUNTY’S performance and obligation to
pay under this Purchase Order shall be
contingent upon an annual appropriation of funds.
18. Termination
This Purchase Order may be terminated at any
time by the COUNTY upon 30 days prior written
notice to the VENDOR. This Purchase Order may
be terminated immediately by the COUNTY for
breach by VENDOR of the terms and conditions
of this Purchase Order, provided that COUNTY
has provided VENDOR with notice of such
breach and VENDOR has failed to cure within 10
days of receipt of such notice.
19. General
a) This Purchase Order shall be governed by
the laws of the State of Florida. The venue
for any action brought to specifically enforce
any of the terms and conditions of this
Purchase Order shall be the Twentieth
Judicial Circuit in and for Collier County,
Florida
b) Failure of the COUNTY to act immediately in
response to a breach of this Purchase Order
by VENDOR shall not constitute a waiver of
breach. Waiver of the COUNTY by any
default by VENDOR hereunder shall not be
deemed a waiver of any subsequent default
by VENDOR.
c) All notices under this Purchase Order shall
be sent to the respective addresses on the
face page by certified mail, return receipt
requested, by overnight courier service, or by
personal delivery and will be deemed
effective upon receipt. Postage, delivery and
other charges shall be paid by the sender. A
party may change its address for notice by
written notice complying with the
requirements of this section.
d) The Vendor agrees to reimbursement of any
travel expenses that may be associated with
this Purchase Order in accordance with
Florida Statute Chapter 112.061, Per Diem
and Travel Expenses for Public Officers,
employees and authorized persons.
e) In the event of any conflict between or among
the terms of any Contract Documents related
to this Purchase Order, the terms of the
Contract Documents shall take precedence
over the terms of the Purchase Order. To the
extent any terms and /or conditions of this
Purchase Order duplicate or overlap the
Terms and Conditions of the Contract
Documents, the provisions of the Terms
and/or Conditions that are most favorable to
the County and/or provide the greatest
protection to the County shall govern.
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Exhibit IV: Additional Terms and Conditions for RFP
1. Insurance and Bonding Requirements
The Consultant shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Consultant shall procure and maintain property insurance
upon the entire project, if required, to the full insurable value of the scope of work.
The County and the Consultant waive against each other and the County’s separate Consultants,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to the
proceeds of such insurance. The Consultant and County shall, where appropriate, require similar
waivers of subrogation from the County’s separate Consultants, Design Consultants and Subcontractors
and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify “For any and all work
performed on behalf of Collier County.”
The General Liability Policy provided by Consultant to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Consultant under this
solicitation and shall contain a severability of interests’ provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County. The "Certificate
Holder" should read as follows:
Collier County Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth in
Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and
endorsements or their equivalents. If Consultant has any self-insured retentions or deductibles under
any of the below listed minimum required coverage, Consultant must identify on the Certificate of
Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory
evidence of financial responsibility for such obligations. All self -insured retentions or deductibles will be
Consultant’s sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work until
the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
The Consultant and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Consultant. The Consultant shall
also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of
expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant
from its insurer and nothing contained herein shall relieve Consultant of this requirement to provide
notice. In the event of a reduction in the aggregate limit of any policy to be provided by Consultant
hereunder, Consultant shall immediately take steps to have the aggregate limit reinstated to the full
extent permitted under such policy.
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Should at any time the Consultant not maintain the insurance coverage(s) required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s)
and charge the Consultant for such coverage(s) purchased. If Consultant fails to reimburse the County
for such costs within thirty (30) days after demand, the County has the right to offset these costs from
any amount due Consultant under this Agreement or any other agreement between the County and
Consultant. The County shall be under no obligation to purchase such insurance, nor shall it be
responsible for the coverage(s) purchased or the insurance company or companies used. The decision
of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of
any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Consultant shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the cert ificate. Failure of the
Consultant to provide the County with such renewal certificate(s) shall be considered justification for the
County to terminate any and all contracts.
2. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful Consultant extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of the
successful Consultant.
3. Additional Items and/or Services
Additional items and/or services may be added to the resultant contract, or purchase order, in
compliance with the Purchasing Policy.
4. County’s Right to Inspect
The County or its authorized Agent shall have the right to inspect the Consultant’s facilities/project site
during and after each work assignment the Consultant is performing.
5. Contractor Performance Evaluation
The County has implemented a Contractor Performance Evaluation System for all contracts awarded in
excess of $25,000. To this end, contractors will be evaluated on their performance upon
completion/termination of this Agreement.
6. Additional Terms and Conditions of Contract
Collier County has developed standard contracts/agreements, approved by the Board of County
Commissioners (BCC). The selected Consultant shall be required to sign a standard Collier County
contract within twenty one (21) days of Notice of Selection for Award. The resultant contract(s) may
include purchase or work orders issued under one, or any combination of price methodologies by the
County’s project manager:
Lump Sum (Fixed Price): a firm fixed total price offering for a project; the risks are transferred from
the County to the contractor; and, as a business practice there are no hourly or material invoices
presented, rather, the contractor must perform to the satisfaction of the County’s project manager
before payment for the fixed price contract is authorized.
Time and Materials: the County agrees to pay the contractor for the amount of labor time spent by
the contractor's employees and subcontractors to perform the work (number of hours times hourly
rate), and for materials and equipment used in the project (cost of materials plus the contractor's
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mark up). This methodology is generally used in projects in which it is not possible to accurately
estimate the size of the project, or when it is expected that the project requirements would most likely
change. As a general business practice, these contracts include back-up documentation of costs;
invoices would include number of hours worked and billing rate by position (and not company (or
subcontractor) timekeeping or payroll records), material or equipment invoices, and other
reimbursable documentation for the project.
The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract
is available upon request. The County will not be obligated to sign any contracts, maintenance and/or
service agreements or other documents provided by the Consultant. The County’s project manager
shall coordinate with the Contractor the return of any surplus assets, including materials, supplies, and
equipment associated with the scope or work.
7. Public Records Compliance
The Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including specifically
those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes, rules,
regulations and requirements of any governmental agencies.
8. Payment Method
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Contractor’s invoices must include:
Purchase Order Number
Description and quantities of the goods or services provided per instructions on the County’s
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk’s Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk@collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and/or services as
part of this agreement. Payment methods include:
Traditional – payment by check, wire transfer or other cash equivalent.
Standard – payment by purchasing card. Collier County’s Purchasing Card Program is supported by
standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules
for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of using
the County’s credit card for transactions relating to this solicitation. The County will entertain bids
clearly stating pricing for standard payment methods. An additional separate discounted price for
traditional payments may be provided at the initial bid submittal if it is clearly marked as an “Additional
Cash Discount.”
Upon execution of the Contract and completion of each month’s work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that
prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for
payment without prior approval from the Project manager. All invoices should be submitted within the
fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices
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submitted after the close of the fiscal year will not be accepted (or processe d for payment) unless
specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and
approval of invoices submitted on the date of services or within six (6) months after completion of
contract. Any untimely submission of invoices beyond the specified deadline period is subject to non -
payment under the legal doctrine of “laches” as untimely submitted. Time shall be deemed of the
essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or other
fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts,
the County reserves the right to off-set the amount owed to the County by applying the amount owed to
the contractor or contractor for services performed of for materials delivered in association with a
contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance
with Chapter 218 Florida Statutes, otherwise known as the “Local Government Prompt Payment Act.”
Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for
work not performed or for unsatisfactory performance of Contractual requirements.
9. Environmental Health and Safety
All Consultants and Sub Consultants performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Consultants and Sub
Consultants shall be responsible for the safety of their employees and any unsafe acts or conditions that
may cause injury or damage to any persons or property within and around the work site. All firewall
penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and/or right-of-way for the purpose of inspection of any Consultant’s work operations. This
provision is non-negotiable by any department and/or Consultant.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination
and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall
be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels.
10. Licenses
The Consultant is required to possess the correct Business Tax Receipt, professional license, and any
other authorizations necessary to carry out and perform the work required by the project pursuant to all
applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind.
Additionally, copies of the required licenses must be submitted with the proposal response
indicating that the entity proposing, as well as the team assigned to the County account, is
properly licensed to perform the activities or work included in the contract documents. Failure on
the part of any Consultant to submit the required documentation may be grounds to deem
Consultant non-responsive. A Consultant, with an office within Collier County is also required to have
an occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license/registration will need to be renewed thereafter to remain “active” in Collier County.
If you have questions regarding professional licenses contact the Contractor Licensing, Community
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Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions
regarding required occupational licenses, please contact the Tax Collector’s Office at (239) 252-2477.
11. Survivability
The Consultant agrees that any Purchase Order that extends beyond the expiration date of the original
Solicitation 16-6561 will survive and remain subject to the terms and conditions of that Agreement until
the completion or termination of this Purchase Order.
12. Principals/Collusion
By submission of this Proposal the undersigned, as Consultant, does declare that the only person or
persons interested in this Proposal as principal or principals is/are named therein and that no person
other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that
this Proposal is made without connection with any person, company or parties making a Proposal, and
that it is in all respects fair and in good faith without collusion or fraud.
13. Relation of County
It is the intent of the parties hereto that the Consultant shall be legally considered an independent
Consultant, and that neither the Consultant nor their employees shall, under any circumstances, be
considered employees or agents of the County, and that the County shall be at no time legally
responsible for any negligence on the part of said Consultant, their employees or agents, resulting in
either bodily or personal injury or property damage to any individual, firm, or corporation.
14. Termination
Should the Consultant be found to have failed to perform his services in a manner satisfactory to the
County, the County may terminate this Agreement immediately for cause; further the County may
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole
judge of non-performance.
15. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be
lobbied, either individually or collectively about a project for which a firm has submitte d a Proposal.
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final
Board approval, no firm or their agent shall contact any other employee of Collier County in reference to
this Proposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this
provision may serve as grounds for disqualification for award of this contract to the firm.
16. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a
certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A copy of the
document may be submitted with the solicitation response and the document number shall be identified.
Firms who do not provide the certificate of authority at the time of response shall be required to provide
same within five (5) days upon notification of selection for award. If the firm cannot provide the document
within the referenced timeframe, the County reserves the right to award to another firm.
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17. Single Proposal
Each Consultant must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a
primary or as part of a partnership or joint venture submitting as primary may not then act as a sub -
consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub -
consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this
requirement will be deemed non-responsive and rejected from further consideration. In addition,
consultants that have participated and/or will participate in the development of scope,
background information or oversight functions on this project are precluded from submitting a
Proposal as either a prime or sub- consultant.
18. Protest Procedures
Any prospective proposer who desires to protest any aspect(s) or provision(s) of the solicitation
(including the form of the solicitation documents or procedures) shall file their protest with the
Procurement Director prior to the time of the bid opening strictly in accordance with the County’s then
current purchasing ordinance and policies. The Board of County Commissioners will make award of
contract in public session. Award recommendations will be posted outside the offices of the Purchasing
Department on Wednesdays and Thursdays. Any actual or prospective respondent who desires to
formally protest the recommended contract award must file a notice of intent to protest with the
Procurement Director within two (2) calendar days (excluding weekends and County holidays) of the
date that the recommended award is posted. Upon filing of said notice, the protesting party will have
five (5) days to file a formal protest and will be given instructions as to the form and content requirements
of the formal protest. A copy of the "Protest Policy" is available at the office of the Procurement Director.
19. Public Entity Crime
A person or affiliate who has been placed on the convicted Consultant list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or
services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for
the construction or repair of a public building or public work; may not submit bids, proposals, or replies
on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact
business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY
TWO for a period of 36 months following the date of being placed on the convicted Consultant list.
20. Security and Background Checks
If required, Consultant shall be responsible for the costs of providing background checks by the Collier
County Facilities Management Department, and drug testing for all employees that shall provide services
to the County under this Agreement. This may include, but not be limited to, checking federal, state and
local law enforcement records, including a state and FBI fingerprint check, credit reports, education,
residence and employment verifications and other related records. Contractor shall be required to
maintain records on each employee and make them available to the County for at least four (4) years.
21. Conflict of Interest
Consultant shall complete the Conflict of Interest Affidavit included as an attachment to this RFP
document. Disclosure of any potential or actual conflict of interest is subject to County staff review and
does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify
and or preclude conflict of interest situations during contract selection and execution.
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22. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by the
individual, firm, and/or any employee of the firm from contact with County staff for a specified period of
time; b. Prohibition by the individual and/or firm from doing business with the County for a specified
period of time, including but not limited to: submitting bids, RFP, and/or quotes ; and, c. immediate
termination of any contract held by the individual and/or firm for cause.
23. Immigration Law Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United States
and to employ only individuals who are eligible to work in the United States. The Employment Eligibility
Verification System (E-Verify) operated by the Department of Homeland Security (DHS) in partnership
with the Social Security Administration (SSA), provides an Internet -based means of verifying
employment eligibility of workers in the United States; it is not a substitute for any other employment
eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid
(ITB) and Request for Proposals (RFP) including professional services and construction services.
Exceptions to the program:
Commodity based procurement where no services are provided.
Where the requirement for the affidavit is waived by the Board of County Commissioners
Consultants are required to enroll in the E-Verify program, and provide acceptable evidence of their
enrollment, at the time of the submission of the Consultant’s/bidder’s proposal. Acceptable evidence
consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully
executed E-Verify Memorandum of Understanding for the company. Consultants are also required to
provide the Collier County Purchasing Department an executed affidavit certifying they shall comply with
the E-Verify Program. The affidavit is attached to the solicitation documents. If the Consultant does
not comply with providing the acceptable E-Verify evidence and the executed affidavit, the
Consultant’s proposal may be deemed non-responsive.
Additionally, Consultants shall require all subcontracted Consultants to use the E-Verify system for all
purchases not covered under the “Exceptions to the program” clause above. For additional information
regarding the Employment Eligibility Verification System (E-Verify) program visit the following website:
http://www.dhs.gov/E-Verify. It shall be the Consultant’s responsibility to familiarize themselves with all
rules and regulations governing this program.
Consultant acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be
fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with
the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws
referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and
the County shall have the discretion to unilaterally terminate said agreement immediately.
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Attachment 1: Consultant’s Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concis e
and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Consultants not
wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the
reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the cover page,
or mail to Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112.
We are not responding to CCNA Solicitation RFP 16-6561 - Design Services for Marco Executive
Airport Terminal for the following reason(s):
Services requested not available through our company.
Our firm could not meet specifications/scope of work.
Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.)
Project is too small.
Insufficient time allowed for preparation of response.
Incorrect address used. Please correct mailing address:
Other reason(s):
Name of Firm:
________________________________________________________
Address:
________________________________________________________
City, State, Zip:
________________________________________________________
Telephone:
________________________________________________________
Email:
________________________________________________________
Representative Signature:
________________________________________________________
Representative Name: _____________________________________ Date _____________
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Attachment 2: Consultant Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and
return with your Proposal.
Consultant should check off each of the following items as the necessary action is completed:
The Proposal has been signed.
All applicable forms (including grant forms) have been signed and included, along with licenses to
complete the requirements of the project.
Any addenda have been signed and included.
The mailing envelope has been addressed to:
Collier County Government Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Brenda Brilhart, Procurement Strategist
RFP 16-6561 - Design Services for Marco Executive Airport Terminal
The mailing envelope must be sealed and marked with Proposal Number, Proposal Title and Due
Date.
The Proposal will be mailed or delivered in time to be received no later than the specified due date
and time. (Otherwise Proposal cannot be considered.)
If submitting a manual bid, include any addenda (initialed and dated noting understanding and
receipt). If submitting bid electronically, bidder will need to download all related documents on
www.colliergov.net/bid. The system will date and time stamp when the addendum files were
downloaded.
ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE OUTSIDE OF
THE COURIER PACKET
Name of Firm:
________________________________________________________
Address:
________________________________________________________
City, State, Zip:
________________________________________________________
Telephone:
________________________________________________________
Email:
________________________________________________________
Representative Signature:
________________________________________________________
Representative Name:
________________________________________ Date ___________
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Attachment 3: Conflict of Interest Affidavit
By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to
the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work;
and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been fully
disclosed.
Additionally, the firm (employees, officers and/or agents) agrees to immediately notify in writing the
Procurement Director, or designee, if any actual or potential conflict of interest arises during the contract
and/or project duration.
Firm:
____________________________________________________________________
Signature and Date:
____________________________________________________________________
Print Name
____________________________________________________________________
Title of Signatory
____________________________________________________________________
State of
_______________________________________________________________________
County of
_______________________________________________________________________
SUBSCRIBED AND SWORN to before me this ____________ day of _______________, 20__, by
_______________________________________________, who is personally known to me to be the
________________________________________ for the Firm, OR who produced the following identification
________________________________________.
Notary Public
My Commission Expires
___________________________________________
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Attachment 4: Consultant Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: CCNA Solicitation: RFP 16-6561 - Design Services for Marco Executive Airport Terminal
Dear Commissioners:
The undersigned, as Consultant declares that this proposal is made without connection or arrangement with
any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud.
The Consultant agrees, if this proposal is accepted, to execute a Collier County document for the purpose of
establishing a formal contractual relationship between the firm and Collier County, for the performance of all
requirements to which the proposal pertains. The Consultant states that the proposal is based upon the
proposal documents listed by the above referenced CCNA Solicitation.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this _____ day of _____________,
20__ in the County of _______________, in the State of _____________.
Firm’s Legal Name:
Address:
City, State, Zip Code:
Florida Certificate of
Authority Document
Number
Federal Tax
Identification Number
CCR # or CAGE
Code
__________________________________________________________________________
Telephone:
FAX:
Signature by:
(Typed and written)
Title:
RFP 16-6561 Marco Airport Terminal
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Additional Contact Information
Send payments to:
(required if different from
above)
Company name used as payee
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
FAX:
Email:
Office servicing Collier
County to place orders
(required if different from
above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
Email:
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Attachment 5: Immigration Affidavit Certification
CCNA Solicitation: RFP 16-6561 - Design Services for Marco Executive Airport Terminal
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB’s) and Request for Proposals (RFP) submittals. Further, Consultants / Bidders are
required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the
submission of the Consultant’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly completed E -
Verify Company Profile page or a copy of the fully executed E -Verify Memorandum of Understanding for the company.
Failure to include this Affidavit and acceptable evidence of enrollment in the E -Verify program may deem the
Consultant’s proposal as non-responsive.
Collier County will not intentionally award County contracts to any Consultant who knowingly employs unauthorized
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section
274A(e) of the Immigration and Nationality Act (“INA”).
Collier County may consider the employment by any Consultant of unauthorized aliens a violation of Section 274A (e)
of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall
be grounds for unilateral termination of the contract by Collier County.
Consultant attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration
Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding
with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E -Verify), operated
by the Department of Homeland Security in partnership with the Social Security Administration at the time of
submission of the Consultant’s / Bidder’s proposal.
Company Name
Print Name
Title
Signature
Date
State of ___________________ County of _________________
The foregoing instrument was signed and a cknowledged before me this ______day of ____________, 20___, by
_______________________________ who has produced _____________________________ as identification.
(Print or Type Name) (Type of Identification and Number)
_____________________________________
Notary Public Signature
_____________________________________
Printed Name of Notary Public
_____________________________________
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
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Attachment 6: Consultant Substitute W – 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notif y you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name ________________________________________________________________________________
(as shown on income tax return)
Business Name ________________________________________________________________________________
(if different from taxpayer name)
Address ____________________________________ City ______________________________________________
State ______________________________________ Zip______________________________________________
Telephone __________________ FAX ______________________ Email _________________________________
Order Information
Address ___________________________________
Remit / Payment Information
Address ____________________________________________
City __________
State ________ Zip ___________
City _____________
State _________ Zip______________
FAX ______________________________________
Email _____________________________________
FAX ______________________________________________
Email _____________________________________________
2. Company Status (check only one)
Individual / Sole Proprietor Corporation Partnership
Tax Exempt (Federal income tax-exempt entity
under Internal Revenue Service guidelines IRC
501 (c) 3)
Limited Liability Company
Enter the tax classification
(D = Disregarded Entity, C = Corporation, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN) _______________________________________________________________
(Consultants who do not have a TIN, will be required to provide a social security number prior to an award).
4. Sign and Date Form: Certification: Under penalties of perjury, I certify that the information shown on this form is correct to
my knowledge.
Signature ___________________________________________________________
Date _________________________________
Title _______________________________________________________________
Phone Number ________________________
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.
Attachment 7: Insurance and Bonding Requirements
Insurance / Bond Type Required Limits
1. Worker’s
Compensation
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Statutory Limits and Requirements
2. Employer’s Liability
$100,000 single limit per occurrence
3. Commercial General
Liability (Occurrence Form)
patterned after the current
ISO form
Bodily Injury and Property Damage
$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. Indemnification To the maximum extent permitted by Florida law, the Contractor/ Consultant
shall indemnify and hold harmless Collier County, its officers and employees
from any and all liabilities, damages, losses and costs, including, but not
limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of
the Contractor/Consultant or anyone employed or utilized by the
Contractor/Consultant in the performance of this Agreement.
4. Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury & Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. Other insurance as
noted:
Watercraft $ __________ Per Occurrence
United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ __________ Per Occurrence
Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ __________ Per Occurrence
Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ __________ Per Occurrence
Pollution $ __________ Per Occurrence
Professional Liability $1,000,000 per claim and in
the aggregate
$1,000,000 per claim and in the aggregate
$2,000,000 per claim and in the aggregate
Project Professional Liability $__________ Per Occurrence
Valuable Papers Insurance $__________ Per Occurrence
Employee Dishonesty / Crime $__________ Per Occurrence
Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss
Payee endorsement naming Collier County.
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6. Bid bond
Shall be submitted with proposal response in the form of certified funds,
cashiers’ check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. Performance and
Payment Bonds
For projects in excess of $200,000, bonds shall be submitted with the
executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as “A-“ or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders’ surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. Consultant shall ensure that all subcontractors comply with the same insurance requirements
that he is required to meet. The same Consultant shall provide County with certificates of insurance
meeting the required insurance provisions.
9. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR,
Board of County Commissioners in Collier County, OR Collier County Government, OR Collier
County. The Certificates of Insurance must state the Contract Number, or Proj ect Number, or
specific Project description, or must read: For any and all work performed on behalf of Collier
County.
11. Thirty (30) Days Cancellation Notice required.
Consultant’s Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability
may be required within five (5) days of the award of this solicitation.
Name of Firm
_______________________________________ Date ____________________________
Consultant
Signature
_________________________________________________________________________
Print Name
_________________________________________________________________________
Insurance Agency
_________________________________________________________________________
Agent Name
_______________________________________ Telephone Number _________________
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Attachment 8: Reference Questionnaire
Solicitation: RFP 16-6561 - Design Services for Marco Executive Airport Terminal
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name:
(Evaluator completing reference questionnaire)
Company:
(Evaluator’s Company completing reference)
Email:
FAX: Telephone:
Collier County is implementing a process that collects reference information on firms and their key per sonnel to
be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above
has listed you as a client for which they have previously performed work. Please complete the survey. Please
rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very
satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would
never hire the firm/indivdiual again). If you do not have sufficient knowledge of past performance in a particular
area, leave it blank and the item or form will be scored “0.”
Project Description: ___________________________
Completion Date: _____________________________
Project Budget: _______________________________
Project Number of Days: _______________________
Item Citeria Score
1 Ability to manage the project costs (minimize change orders to scope).
2 Ability to maintain project schedule (complete on-time or early).
3 Quality of work.
4 Quality of consultative advice provided on the project.
5 Professionalism and ability to manage personnel.
6 Project administration (completed documents, final invoice, final product turnover;
invoices; manuals or going forward documentation, etc.)
7 Ability to verbally communicate and document information clearly and succinctly.
8 Abiltity to manage risks and unexpected project circumstances.
9 Ability to follow contract documents, policies, procedures, rules, regulations, etc.
10 Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS
Please FAX this completed survey to: _______________________________________ By ________________
RFP 16-6561 Marco Airport Terminal
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EXHIBIT A
Scope of Work, Specifications and Response Format
As requested by the Collier County Airport Authority (hereinafter, the “Division or Department”), the
Collier County Board of County Commissioners Purchasing Department (hereinafter, “County”) has
issued this Request for Proposal (hereinafter, “RFP”) with the intent of obtaining proposals from
interested and qualified firms in accordance with the terms, conditions and specifications stated or
attached. The Contractor, at a minimum, must achieve the requirements of the Specifications or
Scope of Work stated herein.
Brief Description of Purchase
The Collier County Airport Authority is seeking proposals from qualified firms to provide professional
design, permitting and project oversight services for a new terminal and GSE facility, expanded
aircraft parking apron, new vehicle parking, building demolition and pavement removal at the Marco
Island Executive Airport. The proposal must identify architectural, MEP, structural, civil and landscape
architecture for the complete design and required permits. This is expected to be a three (3) to four (4)
year design and construction program due to annual funding constraints and intense seasonal traffic
activity and is dependent upon the level of grant funding available through FAA and FDOT. See draft
floor and conceptual site plans in Exhibit “B” and “C”. See attached Exhibit “D”, Granting Agency
Documents and Exhibit “E”, Granting Agency Forms, incorporated herein by reference.
Background
The Marco Island Executive airport is served by one 5,000 ft. x 100 ft runway and an existing terminal
building of approximately 8,000 square feet. This project includes preparing design plans and bid
documents required to relocate the airport terminal to the west, construct a shelter for ground support
equipment, demolish the old terminal and construct aircraft apron where the terminal previously
existed, and extend the taxiway to the north. The existing general aviation terminal building at the
Marco Island Executive Airport is located within an unsafe distance from the active runway, which
deviates from current FAA design/safety standards. The building is located approximately 50 feet from
the Runway Object Free Area. It is completely within the Part 77 Transitional Surface and future
Parallel Taxiway Object Free Area, which is currently utilized an as aircraft parking area/taxilane. This
project alleviates safety concerns while addressing ramp/parking capacity issues, which is extremely
limited during the busy winter months. The new terminal will be relocated west of the current vehicle
parking on land acquired by the Airport Authority between 2006 and 2008. This project includes the
preparation of design plans and specifications, bid documents, permitting and construction
administration services throughout the life of the project.
Detailed Scope of Work
The overall project will include two major components and associated breakdown of funding sources.
It is anticipated that all design and construction aspects associated with the apron expansion, terminal
(obstruction) demolition, and taxiway extension will be primarily funded with Federal (FAA) AIP
dollars, while all design and construction aspects associated with the new terminal, GSE and auto
parking facilities will be primarily funded with State (FDOT) and local (County) dollars, as depicted in
the concept drawing provided in separate attachment. Therefore, services associated with each
funding source shall be clearly identified and delineated throughout the life of the project.
Phase I -- Design Phase Services:
The terminal design shall include, but not be limited to all architectural, civil, structural, and electrical
engineering typically required for building construction. This will consist of a 13,000-15,000 square
RFP 16-6561 Marco Airport Terminal
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foot building(s) to be used as the FBO and Authority Administrative Offices. The design must
incorporate all utilities, site development and parking. Services shall consist of all phases of design,
including but not limited to: programming, schematic design, design development, construction
documents, all permitting and services during construction. The structure will incorporate in its design,
Collier County’s Vertical Standards, a copy which may be obtained from the Department of Facilities
Management. The consultant shall provide the Authority with various building design concepts and
options for incorporation in the overall facility layout. The first level floor space allocation as shown on
Exhibit B, would consist of customer service, public use space such as public seating/lounge area,
restrooms, vending machines, and circulation (hallways, stairs, and elevator). In addition, Authority
Operated FBO offices and FBO/Flight line operations space, pilots lounge/planning area, rental car
space, equipment storage, fire protection, and mechanical/electrical equipment space would be
accommodated on the first floor. The second level as shown in Exhibit B would provide space for
Collier County Airport Authority board/conference room and airport management administration
including: offices, meeting room, visitor waiting area, file storage, work area, break room, general
storage, circulation, and equipment space.
The apron expansion, terminal demolition, and pavement removal design shall include (as depicted in
Exhibit C), but not be limited to all civil, structural, and electrical engineering typically required for
airfield pavement projects on active airports in accordance to FAA requirements and in accordance to
FAA Advisory Circulars 150/5300-13, 16, 17 & 18 as well as all supporting services such as
surveying (including AGIS) and geotechnical services.
The selected firm shall be responsible for knowledge of and compliance with all relative local, state
and federal codes and regulations. In addition, ability to provide affidavits of no conflict of interest or to
provide services separate from private sector clients shall be required. The consultant should be
prepared to assist with grant preparation and may or may not be requested to perform administration
for FAA and FDOT grant programs. The County’s intent is to set up the contract in Phases. The
Design Phase services will be negotiated first and if post bid award and construction services are
required, these subsequent phases will be negotiated when funding available.
Phase II – Bidding Phase Services may include the following:
Prepare the necessary bidding technical specifications, and bid schedule(s).
Prepare a written cost estimate, engineering and functionality recommendations
Attend a pre-bid conference, if required.
Prepare bid document addenda including drawing revisions and engineering calculations,
as necessary or as requested
Answer questions by bidders during the bid period.
Bid Opening: Review lowest three contractors’ bid documents for conformity with technical
requirements and completeness of response of the Bid Package and reasonableness of
bid quoted.
Make written recommendation as to contract award to Airport staff.
Conform all contract drawings to Addenda as required after award of the construction
contract. All contract drawings must be conformed within one month of the construction bid
opening date.
Phase III -- Construction Phase services may include:
The Consultant may be required to coordinate the overall Construction Phase Program Management,
construction observation, grant management and miscellaneous support services. Each of these
services shall be provided by the Consultant, working in concert with the County, the County’s design
Professionals and Contractors.
RFP 16-6561 Marco Airport Terminal
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The Consultant shall provide the overall construction administration and possibly construction
oversight to verify that all elements of construction are being complied with and that the general intent
of the contract document is being met. Also, if construction oversight is required, the Consultant will
hire a sub consultant to perform all required testing quality control in the field and on the asphalt to
comply with the Contract Documents.
Task 1- Construction Administration
Coordination with FAA/FDOT/County and other agencies
FAA safety plans
Coordinate and attend pre-construction conferences with each A/E and applicable County
representative
Overall Contract Management
Coordinate and attend construction progress meetings
FAA/FDOT Grant Management (Quarterly Construction Reports) to include ensuring
compliance with all grant terms, conditions, and assurances.
DBE monitoring and compliance
Review/Track/Monitor status of
o construction progress
o shop drawing submittals
o contract document clarification and interpretations (RFIs)
o respond or coordinate responses to RFIs
o requests for changes to construction cost and or schedule
Review of contractor’s schedule
Provide contractor with schedule comments
Processing of Progress Payments
Verify that the work has progressed to the point indicated
Verify that the work is in substantial accordance with the contract documents
Verify that the contractor is entitled to the payment in the recommended amount
Verify that the A/E has properly Certified the Request for Payment
Verify that all required backup documentation such as the appropriate
subcontractor and contractor Releases of Lien have and the Bonding
Company’s Consent of Payment are included
Recommend payment
Task 2 - Construction Inspection
Construction Observation Services
Conduct on-site observations of work in progress to assist in determining if the provisions of
the contract documents and permitting conditions are being fulfilled
Resident Project Representative
o Report , in writing, whenever it is believed that work is unsatisfactory , faulty or
defective
o Report, in writing, whenever it is believed that a hazardous condition exists
o Maintain log of the work performed to include
When the contractor is on the job site
Weather conditions
Changed conditions
List of visitors
Drilling and testing activities
General observations
Specific observations
Observed testing procedures
RFP 16-6561 Marco Airport Terminal
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o Verify that tests, equipment, and systems start up are conducted in the presence of
appropriate personnel
o Verify that the contractor maintains adequate records
o Provide photographic record of construction
o Observe materials and workmanship
o Report, in writing, any deviation from the contract document
o Coordinate the sampling and testing of materials to be performed by independent
testing laboratories
o Monitor that record drawing mark-ups are properly maintained
Task 3 - Miscellaneous
Confirm project completion with appropriate agencies
Coordinate and attend Substantial Completion Walk through
Assist the A/E with development of a “punch list” of it ems needing completion prior to Final
Acceptance
Confirm that punch list items are completed
Coordinate a final review of finished items
Provide recommendation of acceptance of the project
Collect all necessary documentation to close the project/contract
o Lien waivers
o Contractor’s Final Affidavit
o Close-out change orders
o Surety’s Final Consent
o Process Final Payment
Assist the County with coordination of warranty work (not to exceed the completion date of the
agreement)
Transmit all Project/Program related files to the County
Substantial completion
Project closeout
Testing Quality Control
The firm shall be required to provide complete services as outlined in the contract or assist the Airport
Authority, as a minimum, with the following tasks.
1. Provide final calculations, construction documents and specifications in consultation with the
Owner.
2. Prepare and file all applications, data, and documents required to obtain approval of all
authorities having jurisdiction over the project.
3. Process, review, approve, and distribute shop drawings, product data, samples, substitutions
and other submittals required by the Construction Documents.
4. Construction field observation services consisting of visits to the project site as frequently as
necessary.
5. Review and approval of invoices for payments to the Contractor prior to submission to the
Project Manager, including verification of compliance with Davis Bacon requirements.
6. Review all change order requests and/or time extension requests by the Contractor.
7. Conduct final inspections and assist Owner in final acceptance of the project.
8. Additional services as may be necessary and appropriate.
RFP 16-6561 Marco Airport Terminal
37
EXHIBIT B
FLOOR PLAN
RFP 16-6561 Marco Airport Terminal
38
EXHIBIT C
CONCEPT SITE PLAN
RFP 16-6561 Marco Airport Terminal
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EXHIBIT D
GRANT AGENCY PROVISIONS
Exhibit D
Federal Aviation Administration Provisions
CFDA 20.106
Required Contact Provisions Issued on January 29, 2016 Page 1
AIP Grants and Obligated Sponsors Airports (ARP)
The services performed by the awarded Contractor shall be in compliance with all applicable FAA
regulations/requirements, and additional requirements specified in this document. It shall be the awarded
Contractor’s responsibility to acquire and utilize the necessary manuals and guidelines that apply to the
work required to complete this project. In general,
1) The contractor (including all subcontractors) must insert these contract provisions in each lower
tier contracts ( e.g. subcontract or sub-agreement);
2) The contractor (or subcontractor) must incorporate the applicable requirements of these contract
provisions by reference for work done under any purchase orders, rental agreements and other
agreements for supplies or services;
3) The prime contractor is responsible for compliance with these contract provisions by any
subcontractor, lower-tier subcontractor or service provider
1. ACCESS TO RECORDS AND REPORTS
(Applies to subcontracts)
2 CFR § 200.333, 2 CFR § 200.336, FAA Order 5100.38
The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to provide the
sponsor, the Federal Aviation Administration, and the Comptroller General of the United States or any of
their duly authorized representatives, access to any books, documents, papers, and records of the
contractor which are directly pertinent to the specific contract for the purpose of making audit,
examination, excerpts and transcriptions. The Contractor agrees to maintain all books, records and reports
required under this contract for a period of not less than three years after final payment is made and all
pending matters are closed.
2. NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION to ENSURE
EQUAL EMPLOYMENT OPPORTUNITY
(Applies to subcontracts in excess of $10,000)
41 CFR part 60 -4 , Executive Order 11246
1. The Offeror's or Bidder’s attention is called to the "Equal Opportunity Clause" and the "Standard
Federal Equal Employment Opportunity Construction Contract Specifications" set forth herein.
2. The goals and timetables for minority and female participation, expressed in percentage terms for the
contractor's aggregate workforce in each trade on all construction work in the covered area, are as
follows:
Goals for minority participation for each trade: 17.1%
Goals for female participation in each trade: 6.9%
These goals are applicable to all of the contractor's construction work (whether or not it is Federal or
federally-assisted) performed in the covered area. If the contractor performs construction work in a
geographical area located outside of the covered area, it shall apply the goals established for such
geographical area where the work is actually performed. With regard to this second area, the contractor
also is subject to the goals for both its federally involved and non-federally involved construction.
The Contractor's compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be
based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations
required by the specifications set forth in 41 CFR 60-4.3(a), and its efforts to meet the goals. The hours of
minority and female employment and training must be substantially uniform throughout the length of the
contract, and in each trade, and the contractor shall make a good faith effort to employ minorities and
women evenly on each of its projects. The transfer of minority or female employees or trainees from
Contractor to Contractor or from project to project for the sole purpose of meeting the Contractor's go als
Exhibit D
Federal Aviation Administration Provisions
CFDA 20.106
Required Contact Provisions Issued on January 29, 2016 Page 2
AIP Grants and Obligated Sponsors Airports (ARP)
shall be a violation of the contract, the Executive Order and the regulations in 41 CFR Part 60 -4.
Compliance with the goals will be measured against the total work hours performed.
3. The Contractor shall provide written notification to the Director of the Office of Federal Contract
Compliance Programs (OFCCP) within 10 working days of award of any construction subcontract in
excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The
notification shall list the name, address, and telephone number of the subcontractor; employer
identification number of the subcontractor; estimated dollar amount of the subcontract; estimated starting
and completion dates of the subcontract; and the geographical area in which the subcontract is to be
performed.
4. As used in this notice and in the contract resulting from this solicitation, the "covered area" is Florida,
Collier County, Marco Island.
3. BREACH OF CONTRACT TERMS
2 CFR § 200 Appendix II(A)
Any violation or breach of terms of this contract on the part of the contractor or its subcontractors may
result in the suspension or termination of this contract or such other action that may be necessary to
enforce the rights of the parties of this agreement. The County will provide the Contractor or Consultant
written notice that describes the nature of the breach and corrective actions the Contractor or Consultant
must undertake in order to avoid termination of the contract. County reserves the right to withhold
payments to Contractor until such time the Contractor corrects the breach or the County elects to
terminate the contract. The County’s notice will identify a specific date by which the Contractor or
Consultant must correct the breach. County may proceed with termination of the contract if the
Contractor or Consultant fails to correct the breach by deadline indicated in the County’s notice. The
duties and obligations imposed by the Contract Documents and the rights and remedies available there
under are in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise
imposed or available by law.
4. BUY AMERICAN PREFERENCE
Title 49 USC § 50101
The contractor agrees to comply with 49 USC § 50101, which provides that Federal funds may not be
obligated unless all steel and manufactured goods used in AIP funded projects are produced in the United
States, unless the FAA has issued a waiver for the product; the product is listed as an Excepted Article,
Material Or Supply in Federal Acquisition Regulation subpart 25.108; or is included in the FAA
Nationwide Buy American Waivers Issued list. A bidder or offeror must complete and submit the Buy
America certification included herein with their bid or offer. The County will reject as nonresponsive
any bid or offer that does not include a completed Certificate of Buy American Compliance.
5. GENERAL CIVIL RIGHTS PROVISIONS
49 USC § 47123
The contractor agrees to comply with pertinent statutes, Executive Orders and such rules as are
promulgated to ensure that no person shall, on the grounds of race, creed, color, national origin, sex, age,
or disability be excluded from participating in any activity conducted with or benefiting from Federal
assistance. This provision binds the contractor and subtier contractors from the bid solicitation period
through the completion of the contract. This provision is in addition to that required of Title VI of the
Civil Rights Act of 1964.
Exhibit D
Federal Aviation Administration Provisions
CFDA 20.106
Required Contact Provisions Issued on January 29, 2016 Page 3
AIP Grants and Obligated Sponsors Airports (ARP)
6. Title VI CIVIL RIGHTS PROVISIONS
Solicitation Notice:
Collier County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.
252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will
affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business
enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will
not be discriminated against on the grounds of race, color, or national origin in considerati on for an
award.
Compliance with Nondiscrimination Requirements:
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the “contractor”) agrees as follows:
1. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the
Title VI List of Pertinent Nondiscrimination Acts And Authorities, as they may be amended from time to
time, which are herein incorporated by reference and made a part of this contract.
2. Non-discrimination: The contractor, with regard to the work performed by it during the contract, will
not discriminate on the grounds of race, color, or national origin in the selection and retention of
subcontractors, including procurements of materials and leases of equipment. The contractor will not
participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and
Authorities, including employment practices when the contract covers any activity, p roject, or program
set forth in Appendix B of 49 CFR part 21.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding, or negotiation made by the contractor for work to be
performed under a subcontract, including procurements of materials, or leases of equipment, each
potential subcontractor or supplier will be notified by the contractor of the contractor’s obligations under
this contract and the Nondiscrimination Acts And Authorities on the grounds of race, color, or national
origin.
4. Information and Reports: The contractor will provide all information and reports required by the
Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the sponsor or the
Federal Aviation Administration to be pertinent to ascertain compliance with such Nondiscrimination
Acts And Authorities and instructions. Where any information required of a contractor is in the exclusive
possession of another who fails or refuses to furnish the information, the contractor will so certify to the
sponsor or the Federal Aviation Administration, as appropriate, and will set fort h what efforts it has made
to obtain the information.
5. Sanctions for Noncompliance: In the event of a contractor’s noncompliance with the Non-
discrimination provisions of this contract, the sponsor will impose such contract sanctions as it or the
Federal Aviation Administration may determine to be appropriate, including, but not limited to:
a. Withholding payments to the contractor under the contract until the contractor complies; and/or
b. Cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one through
six in every subcontract, including procurements of materials and leases of equipment, unless exempt by
the Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with
Exhibit D
Federal Aviation Administration Provisions
CFDA 20.106
Required Contact Provisions Issued on January 29, 2016 Page 4
AIP Grants and Obligated Sponsors Airports (ARP)
respect to any subcontract or procurement as the sponsor or the Federal Aviation Administration may
direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if
the contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because
of such direction, the contractor may request the sponsor to enter into any litigation to protect the interests
of the sponsor. In addition, the contractor may request the United States to enter into the litigation to
protect the interests of the United States.
Title VI List of Pertinent Nondiscrimination Acts and Authorities:
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the “contractor”) agrees to comply with the following non -discrimination
statutes and authorities; including but not limited to:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the
basis of race, color, national origin);
49 CFR part 21 (Non-discrimination In Federally-Assisted Programs of The Department of Transportation—
Effectuation of Title VI of The Civil Rights Act of 1964);
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601),
(prohibits unfair treatment of persons displaced or whose property has been acquired b ecause of Federal or
Federal-aid programs and projects);
Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on
the basis of disability); and 49 CFR part 27;
The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the
basis of age);
Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits
discrimination based on race, creed, color, national origin, or sex);
The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title
VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act
of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or
activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are
Federally funded or not);
Titles II and III of the Americans with Disabilities Act of 1990, which prohibit discrimination on the basis of
disability in the operation of public entities, public and private transportation systems, places of public
accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of
Transportation regulations at 49 CFR parts 37 and 38;
The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination
on the basis of race, color, national origin, and sex);
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -
Income Populations, which ensures non-discrimination against minority populations by discouraging programs,
policies, and activities with disproportionately high and adverse human health or environmental effects on
minority and low-income populations;
Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting
agency guidance, national origin discrimination includes discrimination because of limited English proficiency
(LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have
meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of
sex in education programs or activities (20 U.S.C. 1681 et seq).
Exhibit D
Federal Aviation Administration Provisions
CFDA 20.106
Required Contact Provisions Issued on January 29, 2016 Page 5
AIP Grants and Obligated Sponsors Airports (ARP)
7. CLEAN AIR AND WATER POLLUTION CONTROL
2 CFR § 200, Appendix II(G)
(Applies to subcontracts in excess of $150,000)
Contractor agrees to comply with all applicable standards, orders, and regulations issued pursuant to the
Clean Air Act (42 U.S.C. § 740-7671q) and the Federal Water Pollution Control Act as amended
(33 U.S.C. § 1251-1387). The Contractor agrees to report any violation to the County immediately upon
discovery. The County assumes responsibility for notifying the Environmental Protection Agency
(EPA) and the Federal Aviation Administration.
8. CONTRACT WORKHOURS AND SAFETY STANDARDS ACT REQUIREMENTS
(Applie s to subcontracts)
2 CFR § 200, Appendix II(E)
1. Overtime Requirements.
No contractor or subcontractor contracting for any part of the contract work which may require or
involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic,
including watchmen and guards, in any workweek in which he or she is employed on such work to work
in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a
rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty
hours in such workweek.
2. Violation; Liability for Unpaid Wages; Liquidated Damages.
In the event of any violation of the clause set forth in paragraph (1) of this clause, the contractor and any
subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and
subcontractor shall be liable to the United States (in the case of work done under contract for the District
of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated
damages shall be computed with respect to each individual laborer or mechanic, including watchmen
and guards, employed in violation of the clause set forth in paragraph (1) of th is clause, in the sum of
$10 for each calendar day on which such individual was required or permitted to work in excess of the
standard workweek of forty hours without payment of the overtime wages required by the clause set
forth in paragraph (1) of this clause.
3. Withholding for Unpaid Wages and Liquidated Damages.
The Federal Aviation Administration (FAA) or the County shall upon its own action or upon written
request of an authorized representative of the Department of Labor withhold or cause to be withheld,
from any moneys payable on account of work performed by the contractor or subcontractor under any
such contract or any other Federal contract with the same prime contractor, or any other Federally-
assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the
same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such
contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth
in paragraph 2 of this clause.
4. Subcontractors.
The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs (1)
through (4) and also a clause requiring the subcontractor to include these clauses in any lower tier
subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower
tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this clause.
Exhibit D
Federal Aviation Administration Provisions
CFDA 20.106
Required Contact Provisions Issued on January 29, 2016 Page 6
AIP Grants and Obligated Sponsors Airports (ARP)
109 . DEBARMENT AND SUSPENSION
(Applies to subcontracts of $25,000 or more)
2 CFR part 180 (Subpart C), 2 CFR part 1200, DOT Order 4200.5
Bidder or Offeror Certification
By submitting a bid/proposal under this solicitation, the bidder or offeror certifies that neither it nor its
principals are presently debarred or suspended by any Federal department or agency from participation
in this transaction.
Lower Tier Contract Certification
The successful bidder, by administering each lower tier subcontract that exceeds $25,000 as a “covered
transaction”, must verify each lower tier participant of a “covered transaction” under the project is not
presently debarred or otherwise disqualified from participation in this federally assisted project. The
successful bidder will accomplish this by:
1. Checking the System for Award Management at website: http://www.sam.gov
2. Collecting a certification statement similar to the Certificate Regarding Debarment and
Suspension (Bidder or Offeror), above.
3. Inserting a clause or condition in the covered transaction with the lower tier contract
If the FAA later determines that a lower tier participant failed to disclose to a higher tier participant that
it was excluded or disqualified at the time it entered the covered transaction, the FAA may pursue any
available remedies, including suspension and debarment of the non-compliant participant.
10. DISADVANTAGED BUSINESS ENTERPRISES
(Applies to subcontracts)
49 CFR part 26
The requirements of 49 CFR Part 26, Regulations of the U.S. Department of Transportation, apply to this
contract. It is the policy of the Collier County Airport Authority, as owner of the Collier County General
Aviation Airports, to practice nondiscrimination based on race, color, sex, or national origin in the award
or performance of this contract. All firms qualifying under this solicitation are encouraged to submit
bids/proposals. Award of this contract will be conditioned upon satisfying the requirements of this bid
specification. These requirements apply to all bidders, including those who qualify as a DBE. A DBE
contract goal of 5.6 percent has been established for this contract. The bidder shall make good faith
efforts, as defined in Appendix A, 49 CFR Part 26, to meet the contract goal for DBE participation in the
performance of this contract.
The bidder will be required to submit the following information with their proposal on the forms provided
herein:
(1) The names and addresses of DBE firms that will participate in the contract;
(2) A description of the work that each DBE firm will perform;
(3) The dollar amount of the participation of each DBE firm participating;
(4) Written documentation of the bidder’s commitment to use a DBE subcontractor whose
participation it submits to meet the contract goal;
(5) Written confirmation from the DBE that it is participating in the contract as provided in the
commitment made under (4);
(6) If the contract goal is not met, evidence of good faith efforts.
Contract Assurance (§ 26.13) - The contractor or subcontractor shall not discriminate on the basis of
race, color, national origin, or sex in the performance of this contract. The contractor shall carry out
applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted contracts.
Failure by the contractor to carry out these requirements is a material breach of this contract, which may
result in the termination of this contract or such other remedy, as the recipient deems appropriate.
Exhibit D
Federal Aviation Administration Provisions
CFDA 20.106
Required Contact Provisions Issued on January 29, 2016 Page 7
AIP Grants and Obligated Sponsors Airports (ARP)
Prompt Payment Mechanisms (§26.29) - The prime contractor agrees to pay each subcontractor under
this prime contract for satisfactory performance of its contract no later than thirty (30) days from the
receipt of each payment the prime contract receives from the Authority. The prime contractor agrees
further to return retainage payments to each subcontractor within thirty (30) days after the
subcontractors work is satisfactorily completed. Any delay or postponement of payment from the above
referenced time frame may occur only for good cause following written approval of the Authority. This
clause applies to both DBE and non-DBE subcontracts.
Directory (§26.31)
The Authority uses the Florida Unified Certification Program (FL UCP) DBE Directory, maintained by
the Florida Department of Transportation (FDOT). The Directory lists the firm’s name, address, phone
number, date of the most recent certification, and the type of work the firm has been certified to perform
as a DBE. In addition, the Directory lists each type of work for which a firm is eligible to be certified by
using the most specific NAICS code available to describe each type of work.
The Florida Department of Transportation updates the Directory at least annually, and periodically, as
necessary. The Directory is available for review by contacting: Justin Lobb, Airport Manager, Collier
County Airport Authority, 2005 Mainsail Drive, Suite 1, Naples, FL 34114, 239-642-7878. The
Directory may be found at http://www.dot.state.fl.us/equalopportunityoffice/
Certification Process (§ 26.61 – 26.73)
The Authority will refer all matters pertaining to certification to the Florida Department of Transportation
in accordance with the Florida UCP program. The Florida Department of Transportation will use the
certification standards of Subpart D of Part 26 to determine the eligibility of firms to participate as DBEs
in USDOT-assisted contracts. To be certified as a DBE, a firm must meet all certification eligibility
standards. The Florida Department of Transportation will make all certification decisions based on the
facts as a whole.
For information about the certification process or to apply for certification, firms should contact:
Florida Department of Transportation (FDOT)
Equal Opportunity Office
605 Suwannee St. MS 65
Tallahassee, Florida 32399-0450
(850) 414-4747
Equal Opportunity Office
http://www.dot.state.fl.us/equalopportunityoffice/
Administrative reconsideration (§26.53(d))
Within ten (10) days of being informed by the Authority that it is not responsive because it has not
documented sufficient good faith efforts, a bidder may request administrative reconsideration. Bidders
should make this request in writing to the following reconsideration official: Gene Shue, Operations
Support Director, Collier County Airport Authority, 2885 S. Horseshoe Drive, Naples, FL 34104,
239-252-5169. The reconsideration official will not have played any role in the original determination
that the bidder did not document sufficient good faith efforts.
As part of this reconsideration, the bidder will have the opportunity to provide written documentation or
argument concerning the issue of whether it met the goal or made adequate good faith efforts to do so.
The bidder will have the opportunity to meet in person with the Authority’s administrative
reconsideration official to discuss the issue of whether it met the goal or made adequate good faith
Exhibit D
Federal Aviation Administration Provisions
CFDA 20.106
Required Contact Provisions Issued on January 29, 2016 Page 8
AIP Grants and Obligated Sponsors Airports (ARP)
efforts to do. The Authority will send the bidder a written decision on reconsideration, explaining the
basis for finding that the bidder did or did not meet the goal or make adequate good faith efforts to do
so. The result of the reconsideration process is not administratively appealable to the US Department of
Transportation.
11. TEXTING WHEN DRIVING
(Applies to subcontracts exceeding $3,500)
Executive Order 13513, DOT Order 3902.10
In accordance with Executive Order 13513, "Federal Leadership on Reducing Text Messaging While
Driving" (10/1/2009) and DOT Order 3902.10 “Text Messaging While Driving” (12/30/2009), the FAA
encourages recipients of Federal grant funds to adopt and enforce safety policies that decrease crashes
by distracted drivers, including policies to ban text messaging while driving when performing work
related to a grant or sub-grant.
In support of this initiative, the County encourages the Contractor to promote policies and initiatives for
its employees and other work personnel that decrease crashes by distracted drivers, including policies
that ban text messaging while driving motor vehicles while performing work activities associated with
the project. The Contractor must include the substance of this clause in all sub -tier contracts exceeding
$3,500 and involve driving a motor vehicle in performance of work activities associated with the
project.
12. ENERGY CONSERVATION REQUIREMENTS
(Applies to subcontracts)
2 CFR § 200, Appendix II(H)
Contractor and Subcontractor agree to comply with mandatory standards and policies relating to energy
efficiency as contained in the state energy conservation plan issued in compliance with the Energy
Policy and Conservation Act (42 U.S.C. 6201et seq).
13. EQUAL OPPORTUNITY
2 CFR 200, Appendix II(C), 41 CFR § 60-1.4, 41 CFR § 60-4.3, Executive Order 11246
During the performance of this contract, the contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that
applicants are employed, and that employees are treated during employment without regard to their race,
color, religion, sex, sexual orientation, gender identify or national origin. Such action shall include, but
not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices to be provided setting forth the
provisions of this nondiscrimination clause.
(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the
contractor, state that all qualified applicants will receive considerations for employment without regard
to race, color, religion, sex, or national origin.
(3) The contractor will send to each labor union or representative of workers with which he has a
collective bargaining agreement or other contract or understanding, a noti ce to be provided advising the
said labor union or workers' representatives of the contractor's commitments under this section, and
shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
(4) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
Exhibit D
Federal Aviation Administration Provisions
CFDA 20.106
Required Contact Provisions Issued on January 29, 2016 Page 9
AIP Grants and Obligated Sponsors Airports (ARP)
(5) The contractor will furnish all information and reports required by Executive Order 11246 o f
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto,
and will permit access to his books, records, and accounts by the administering agency and the Secretary
of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
(6) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or
with any of the said rules, regulations, or orders, this contract may be canceled, termi nated, or
suspended in whole or in part and the contractor may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies
invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of
the Secretary of Labor, or as otherwise provided by law.
(7) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the
provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by
rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order
11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or
vendor. The contractor will take such action with respect to any subcontract or purchase order as the
administering agency may direct as a means of enforcing such provisions, including sanctions for
noncompliance: Provided, however, That in the event a contractor becomes involved in, or is threatened
with, litigation with a subcontractor or vendor as a result of such direction by the administering agency
the contractor may request the United States to enter into such litigation to protect the interests of the
United States.
14. FEDERAL FAIR LABOR STANDARDS ACT
(FEDERAL MINIMUM WAGE)
29 U.S.C. § 201, et seq
All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of
29 CFR part 201, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if
given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor
standards for full and part time workers.
The Contractor or Consultant has full responsibility to monitor compliance to the referenced statute or
regulation. The Contractor or Consultant must address any claims or disputes that arise from this
requirement directly with the U.S. Department of Labor – Wage and Hour Division
15. LOBBYING AND INFLUENCING FEDERAL EMPLOYEES
31 U.S.C. § 1352 – Byrd Anti -Lobbying Amendment ,
2 CFR part 200, Appendix II(J), 49 CFR part 20, Appendix A
The bidder or offeror certifies by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or
Offeror, to any person for influencing or attempting to influence an officer or employee of an
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of
any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned
Exhibit D
Federal Aviation Administration Provisions
CFDA 20.106
Required Contact Provisions Issued on January 29, 2016 Page 10
AIP Grants and Obligated Sponsors Airports (ARP)
shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in
accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under
grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file
the required certification shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
16. OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970
(Applies to subcontracts)
20 CFR part 1910
All contracts and subcontracts that result from this solicitation incorporate by reference the requirements
of 29 CFR Part 1910 with the same force and effect as if given in full text. Contractor must provide a
work environment that is free from recognized hazards that may cause death or serious physical harm to
the employee. The Contractor retains full responsibility to monitor its compliance and their
subcontractor’s compliance with the applicable requirements of the Occupational Safety and Health Act
of 1970 (20 CFR Part 1910). Contractor must address any claims or disputes that pertain to a referenced
requirement directly with the U.S. Department of Labor – Occupational Safety and Health
Administration.
17. SEISMIC SAFETY
49 CFR part 41
Professional Service Agreements for Design - Seismic Safety
In the performance of design services, the Consultant agrees to furnish a building design and associated
construction specification that conform to a building code standard which provides a level of seismic
safety substantially equivalent to standards as established by the National Earthquake Hazards
Reduction Program (NEHRP). Local building codes that model their building code after the current
version of the International Building Code (IBC) meet the NEHRP equivalency level for seismic safety.
At the conclusion of the design services, the Consultant agrees to furnish the County a “certification of
compliance” that attests conformance of the building design and the construction specifications with the
seismic standards of NEHRP or an equivalent building code.
18. TERMINATION
2 CFR § 200 Appendix II(B), FAA Advisory Circular 150/5370-10, Section 80-09
Termination for Convenience (Professional Services)
The County may, by written notice to the Consultant, terminate this Agreement for its convenience and
without cause or default on the part of Consultant. Upon receipt of the notice of termination, except as
explicitly directed by the County, the Contractor must immediately discontinue all services affected.
Upon termination of the Agreement, the Consultant must deliver to the County all data, surveys,
models, drawings, specifications, reports, maps, photographs, estimates, summaries, and other
documents and materials prepared by the Engineer under this contract, whether complete or partially
complete.
County agrees to make just and equitable compensation to the Consultant for satisfactory work
completed up through the date the Consultant receives the termination notice. Compensation will not
include anticipated profit on non-performed services.
Exhibit D
Federal Aviation Administration Provisions
CFDA 20.106
Required Contact Provisions Issued on January 29, 2016 Page 11
AIP Grants and Obligated Sponsors Airports (ARP)
County further agrees to hold Consultant harmless for errors or omissions in documents that are
incomplete as a result of the termination action under this clause.
Termination for Default (Professional Services)
Either party may terminate this Agreement for cause if the other party fails to fulfill its obligations that
are essential to the completion of the work per the terms and conditions of the Agreement. The party
initiating the termination action must allow the breaching party an opportunity to dispute or cure the
breach.
The terminating party must provide the breaching party [7] days advance written notice of its intent to
terminate the Agreement. The notice must specify the nature and extent of the breach, the c onditions
necessary to cure the breach, and the effective date of the termination action. The rights and remedies in
this clause are in addition to any other rights and remedies provided by law or under this agreement.
a) Termination by County: The County may terminate this Agreement in whole or in part, for the
failure of the Consultant to:
1. Perform the services within the time specified in this contract or by County approved
extension;
2. Make adequate progress so as to endanger satisfactory performance of the Project;
3. Fulfill the obligations of the Agreement that are essential to the completion of the Project.
Upon receipt of the notice of termination, the Consultant must immediately discontinue all services
affected unless the notice directs otherwise. Upon termination of the Agreement, the Consultant must
deliver to the County all data, surveys, models, drawings, specifications, reports, maps, photographs,
estimates, summaries, and other documents and materials prepared by the Engineer under this
contract, whether complete or partially complete.
County agrees to make just and equitable compensation to the Consultant for satisfactory work
completed up through the date the Consultant receives the termination notice. Compensation will not
include anticipated profit on non-performed services.
County further agrees to hold Consultant harmless for errors or omissions in documents that are
incomplete as a result of the termination action under this clause.
If, after finalization of the termination action, the County determines the Consultant was not in default
of the Agreement, the rights and obligations of the parties shall be the same as if the County issued
the termination for the convenience of the County.
b) Termination by Consultant: The Consultant may terminate this Agreement in whole or in part, if
the County:
1. Defaults on its obligations under this Agreement;
2. Fails to make payment to the Consultant in accordance with the terms of this Agreement;
3. Suspends the Project for more than [180] days due to reasons beyond the control of the
Consultant.
Upon receipt of a notice of termination from the Consultant, County agrees to cooperate with
Consultant for the purpose of terminating the agreement or portion thereof, by mutual consent. If
County and Consultant cannot reach mutual agreement on the termination settlement, the Consultant
may, without prejudice to any rights and remedies it may have, proceed with terminating all or parts
of this Agreement based upon the County’s breach of the contract.
In the event of termination due to County breach, the Engineer is entitled to invoice County and to
receive full payment for all services performed or furnished in accordance with this Agreement and
all justified reimbursable expenses incurred by the Consultant through the effective date of
termination action. County agrees to hold Consultant harmless for errors or omissions in documents
that are incomplete as a result of the termination action under this clause.
Exhibit D
Federal Aviation Administration Provisions
CFDA 20.106
Required Contact Provisions Issued on January 29, 2016 Page 12
AIP Grants and Obligated Sponsors Airports (ARP)
19. TRADE RESTRICTION CERTIFICATION
49 USC § 50104, 49 CFR part 30
By submission of an offer, the Offeror certifies that with respect to this solicitation and any resultant
contract, the Offeror -
a. is not owned or controlled by one or more citizens of a foreign country included in the list of
countries that discriminate against U.S. firms as published by the Office of the United States
Trade Representative (U.S.T.R.);
b. has not knowingly entered into any contract or subcontract for this project with a person that is
a citizen or national of a foreign country included on the list of countries that discriminate
against U.S. firms as published by the U.S.T.R; and
c. has not entered into any subcontract for any product to be used on the Federal on the project that
is produced in a foreign country included on the list of countries that discriminate against U.S.
firms published by the U.S.T.R.
This certification concerns a matter within the jurisdiction of an agency of the United States of America
and the making of a false, fictitious, or fraudulent certification may render the maker subject to
prosecution under Title 18, United States Code, Section 1001.
The Offeror/Contractor must provide immediate written notice to the County if the Offeror/Contractor
learns that its certification or that of a subcontractor was erroneous when submitted or has become
erroneous by reason of changed circumstances. The Contractor must require subcontractors provide
immediate written notice to the Contractor if at any time it learns that its certification was erroneous by
reason of changed circumstances.
Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with
49 CFR 30.17, no contract shall be awarded to an Offeror or subcontractor:
(1) who is owned or controlled by one or more citizens or nationals of a foreign country included on
the list of countries that discriminate against U.S. firms published by the U.S.T.R. or
(2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign
country on such U.S.T.R. list or
(3) who incorporates in the public works project any product of a foreign country on such U.S.T.R. list;
Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render, in good faith, the certification required by this provision. The knowledge and
information of a contractor is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this
provision for certification without modification in in all lower tier subcontracts. The contractor may rely
on the certification of a prospective subcontractor that it is not a firm from a foreign country included on
the list of countries that discriminate against U.S. firms as published by U.S.T.R, unless the Offeror has
knowledge that the certification is erroneous.
This certification is a material representation of fact upon which reliance was placed when making an
award. If it is later determined that the Contractor or subcontractor knowingly rendered an erroneous
certification, the Federal Aviation Administration may direct through the County cancellation of the
contract or subcontract for default at no cost to the County or the FAA.
20. VETERAN’S PREFERENCE
49 USC § 47112(c)
In the employment of labor (excluding executive, administrative, and supervisory positions), the
contractor and all sub-tier contractors must give preference to covered veterans as defined within Title
49 United States Code Section 47112. Covered veterans include Vietnam-era veterans, Persian Gulf
veterans, Afghanistan-Iraq war veterans, disabled veterans, and small business concerns (as defined by
15 U.S.C. 632) owned and controlled by disabled veterans. This preference only applies when there are
covered veterans readily available and qualified to perform the work to which the employment relates.
RFP 16-6561 Marco Airport Terminal
40
EXHIBIT E
GRANTING AGENCY FORMS
Conflict of Interest
Debarment / Suspension
DBE Form
Grant Acknowledgment
Lobbying