Backup Documents 06/14/2016 Item #16D16 ENTS
OUTING
6
ORIGINAL
AC ACCOMPANY
ALL ORIGINALCHECKLIST
DOCUMENTSE T TOSLIP
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Michelle Rubbo Community& Human
Services
2. Jennifer Belpedio County Attorney Office II
D (1
3. BCC Office Board of County 'DF k=:.) I
Commissioners \-k )5 f (Q- it-1-16
4. Minutes and Records Clerk of Court's Office
/tiU (p(r 1e TerSt‘k.
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Jody Paley Phone Number 252-2903
Contact/ Department
Agenda Date Item was , / / / ✓ Agenda Item Number „1.6145"-i D 1 4 -'
Approved by the BCC (7 11/1-‘ 1
Type of Document SAWCC- Amendment#1: Shelter for / Number of Original 1
Attached Abused Women&Children(SAWCC) V Documents Attached
PO number or account
number if document is NA
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? stpk v 'P 0 t,c, JP
2. Does the document need to be sent to another agency for additional signatures? If yes, NA
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JP
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JP
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JP
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip ,
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on June 14,2016 and all changes made
cNO-9)
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable. dor
9. Initials of attorney verifying that the attached document is the version approved by the / ,,,116;
BCC,all changes directed by the BCC have been made,and the document is ready for the /
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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FAIN # -E-15-UC-12-0024E
Federal Award Date : 10/2015
Federal Award Agency: HUD
CFDA Name: Emergency Solutions
Grant
CFDA/CSFA# - 14.231
Total Amount of Federal Funds
Awarded: $488,248$108,284.40
Subrecipient—The Shelter for Abused
Women and Children, Inc.
DUNS # - 836680769
IDIS#ESG15-01
FEIN# - 59-2752895
Indirect Cost Rate: No
R& D: No
Period of Performance: 11/1/2015-
09/30/2016
FY End 06/30
Monitoring Deadline 11/2016
FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
THE SHELTER FOR ABUSED WOMEN AND CHILDREN,INC.
THIS AMENDMENT is made and entered into this 11 day of , 2016, by
and between Collier County, a political subdivision of the State of Florida, ("CO TY" or "Grantee") having
its principal address as 3339 E. Tamiami Trail, Naples FL 34112, and "THE SHELTER FOR ABUSED
WOMEN AND CHILDREN, INC.", a private not-for-profit corporation existing under the laws of the State
of Florida, having its principal office at P.O. Box 10102,Naples, FL 34101.
WHEREAS, the COUNTY is an entitlement County of the United States Department of Housing and
Urban Development (HUD) for a grant to execute and implement the Emergency Solutions Grant (ESG) grant
program in certain areas of Collier County, pursuant to the Homeless Emergency Assistance and Rapid
Transition to Housing (HEARTH) Act (24 CFR 576) amending the McKinney-Vento Homeless Act (42 U.S.C.
11371-11378); and
WHEREAS, pursuant to the aforesaid agreement, COUNTY is undertaking certain activities to
primarily benefit homeless individuals in Collier County with the use of ESG funds; to improve the quality of
life in Collier County by providing assistance for any of the following five (5) program components (street
outreach, emergency shelter, homelessness prevention, rapid re-housing assistance and Homeless Management
Information System [HMIS]); and
WHEREAS, the Board of County Commissioners of Collier County approved the Collier County
Consolidated Plan - One-Year Action Plans for Federal Fiscal Year 2015-2016 for the ESG Program at the
August 11, 2013 absentia meeting-Agenda, ratified at the September 8, 2015 Board of County Commissioners
meeting; and
WHEREAS, the parties desire to amend the Agreement to increase the funding amount to commit
remaining allocation.
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NOW, THEREFORE, in consideration of the mutual benefits contained herein, it is agreed by the
Parties as follows:
*
III. AGREEMENT AMOUNT
The COUNTY agrees to make available e k .. - . k ! '.. ! .. . - - ! .. ! ! - . ! '.. !
' :. . - ! ! . . ' . ! :, - :)ONE HUNDRED EIGHT THOUSAND TWO HUNDRED
EIGHTY FOUR DOLLARS and 40/100 ($108,284.40) for the use by the SUBRECIPIENT during the Term
of the Agreement (hereinafter, the aforestated amount including, without limitation, any additional amounts
included thereto as a result of a subsequent amendment(s) to the Agreement, shall be referred to as the
"Funds").
The budget identified for the Shelter Operations Project shall be as follows:
ESG Match Funds
Line Item Description ESG Funds (1:1)
Project Component One: $26,473.20
Personnel: 75% of 1FTE Security
Officer
Project Component Two: Utilities $78,274.80$78,311.20
which includes electric, phone &
Internet, trash removal, and water
and sewer costs to operate the
shelter facility.
Project Component Three: Shelter $3,500
Operations: Security system
expenses
ESG Match Requirement Documentation of ESG $108,248$108,284.40
Eligible matching funds
Modifications to the "Budget and Scope" may only be made if approved in advance. Budgeted fund
shifts between project components shall not be more than 10% and does not signify a change in scope. Fund
shifts that exceed 10% of a project component shall only be made with board approval.
All services/activities specified in Section I. Scope of Services shall be performed by SUBRECIPIENT
employees or shall be put out to competitive bidding under a procedure acceptable to the COUNTY and that
meets Federal requirements. The SUBRECIPIENT shall enter into contract for improvements with the lowest,
responsive and qualified bidder as further set for the in Section IX.D. of this Agreement. Contract
administration shall be handled by the SUBRECIPIENT and monitored by CHS, which shall have access to all
records and documents related to the project.
The County shall reimburse the SUBRECIPIENT for the performance of this Agreement upon completion or
partial completion of the work tasks as accepted and approved by CHS. SUBRECIPIENT may not request
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disbursement of ESG funds until funds are needed for eligible costs, and all disbursements requests must be
limited to the amount needed at the time of the request. Invoices for work performed are required every month.
SUBRECIPIENT may expend funds only for allowable costs resulting from obligations incurred during the
term of this agreement. If no work has been performed during that month, or if the SUBRECIPIENT is not yet
prepared to send the required backup, a $0 invoice will be required. Explanations will be required if two
consecutive months of $0 invoices are submitted. Payments shall be made to the SUBRECIPIENT when
requested as work progresses but, not more frequently than once per month. Reimbursement will not occur if
Subrecipient fails to perform the minimum level of service required by this agreement. Final invoices are due no
later than 90 days after the end of the agreement. Work performed during the term of the program but not
invoiced within 90 days without written exception from the Grant Coordinator will not be reimbursed The
County Manager or designee may extend the term of this Agreement for a period of up to 180 days. The
extension must be authorized prior to the expiration of the agreement. The extension must be authorized in
writing by formal letter to the Subrecipient.
No payment will be made until approved by CHS for grant compliance and adherence to any and all applicable
local, state or Federal requirements. Payment will be made upon receipt of a properly completed invoice and in
compliance with §218.70, Florida Statutes, otherwise known as the "Local Government Prompt Payment Act."
The following table details the project deliverables and payment schedule:
PAYMENT DELIVERABLES
Deliverable Payment-Supporting Documents Submission Schedule
Project Component One: funding will Upon invoicing using Exhibit B Monthly
assist with emergency shelter personnel will reimburse allowable expenses
support of a Security Coordinator with documentation including but
(including taxes). not limited to properly completed
invoice, timesheets, payroll,
Project Component Two: Utilities which banking, canceled checks, utility
includes electric, phone & internet, trash document(s), and any additional
removal, and water and sewer costs to supporting documentation as
operate the shelter facility. needed.
Project Component Three: Security
system expenses.
Final 10% ($10,824.80)
($10,828.44) released upon
documentation of a minimum of
150 persons served. Retainage will
be deducted from each invoice.
ESG Match Supporting Match documentation Monthly
from Thrift Shoppe Revenue
PROGRAM DELIVERABLES
Deliverable Program—Deliverable Supporting Submission Schedule
Documents
Creation and maintenance of income N/A Ongoing
eligibility files on clients served
Progress Reports Exhibit C Quarterly
Proof of Insurance Insurance Certificate Annually within 30
days of renewal
Affirmative Action Plan Plan Documents Within 60 days of
executed agreement
and updates submitted
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annually
Annual Audit Audit Report with Management 6/30 annually
Letter and Exhibit E
* * *
IN WITNESS WHEREOF, the Subrecipient and the County,have each, respectively, by an authorized person
or agent,hereunder set their hands and seals on the date first written above.
ATTEST: BOA OF COUNTY COMMISSIONERS OF
DWIGHT E.IRO ...'91.4ERK COL COUNTY FLORIDA
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A. t as to G►a1 , eptt, Cl By. D•
Donna Fiala, CHAIRMAN
i/
signature o y
Dated: ' �,' Lt t
(SEAQ)
THE SHELTER FOR ABUSED WOMEN AND
CHILDREN, INC.
`/ :
By:
Signature
Linda Oberhaus, Executive Director
Print Name, &Title
Approved as to form and legality:
Jennifer A. Belpedio\
Assistant County Attorney �� `_�
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