Agenda 06/16/2016 Item # 5 - Administrative Services Administrative
Services
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Administrative Services Department
Organizational Chart
Total Full-Time Equivalents(FTE)= 426.00
Administrative Services Department Administration Office
Total Full-Time Equivalents(FTE)= 4.00
Fleet Management Division
Total Full-Time Equivalents(FTE)= 28.00
Motor Pool Capital Recovery Program
Total Full-Time Equivalents(FTE)= 1.00
Facilities Management Division
Total Full-Time Equivalents(FTE)= 66.00
Human Resources Division
Total Full-Time Equivalents(FTE)= 18.00
Information Technology Division
Total Full-Time Equivalents(FTE)= 47.00
Procurement Services Division
Total Full-Time Equivalents(FTE)= 19.00
Risk Management Division
Total Full-Time Equivalents(FTE)= 14.00
Bureau of Emergency Services Division
Total Full-Time Equivalents(FTE)= 9.00
Emergency Medical Services EMS
Total Full-Time Equivalents(FTE)= 222.00
Fire Districts
Total Full-Time Equivalents(FTE)= 29.00
Fiscal Year 2017 1 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Len Golden Price, Department Head
The Administrative Services Department teams with each division under the Board of County Commissioners to provide the
services and resources required to achieve success in their support of the agency's mission and goals. The Department
serves as a partner in performance providing the agency with:
• State-of-the-art communications and information technology to support business needs
• Buildings and public facilities that allow the conduct of business in the safest and most effective manner possible
• Safety and security for customers and employees by developing and monitoring safety programs with a focus on
eliminating unsafe conditions and unsafe acts through state-of-the-art security systems, procedures,and staff training
• High level, cost-effective fleet availability that ensures vehicles and equipment are there when our customers need them
• Human resource services that build and maintain a superior workforce
• Procurement services that competitively procure best value goods and services,to meet our customers' needs
• Document and Records Management that help ensure the right document is delivered to the right person at the right time
• Emergency Management services for timely and effective response and preparations for impending disaster events
• World-class emergency medical services and transportation
• Fire Districts and services for areas of the County that are not covered by Independent Districts
During the economic downturn,the agency experienced many challenges including deferring preventive and corrective
maintenance on our buildings, using outdated information technology, and operating and maintaining vehicles and
equipment beyond its useful life. These challenges also provided opportunities to examine our business processes and
make improvements that have positioned us for a more effective and efficient delivery of service. The Department's goal to
be the "service provider of choice" has remained intact. As we transition out of the downturn, our Department's focus shifts
to ensuring the funds provided to us will be applied responsibly in our pursuit of our mission.
The Administrative Services Department's total proposed operating budget for FY17 is$175,082,200 and includes 426
funded permanent Full-Time Equivalent(FTE) positions.
425.00 FY16 FTE Count
(1.0) Moved 1 FTE from Fleet Management to Motor Pool Capital Recover Program
1.0 Motor Pool Capital Recovery Program received 1 FTE from Fleet Management
9.0 Facilities Management absorbed 2 positions mid-year from Growth Management,converted 3 contract employees to
permanent employees, added 1 Project Manager, added 2 Structural Tradesman to be funded by PUD and added 1 Project
Manager to be funded by GMD
2.0 Human Resources added 1 Operations Analyst and converted 1 Customer Service Specialist from Job Banker to
permanent status
1.0 Bureau of Emergency Services Division absorbed 1 position from Growth Management
(11.0) Fire Districts moved 11 positions out of Fund 144 Isle of Capri due to the Board approved Interlocal Agreement
approved on 09/08/15 Item 11A
426.00 FY 2017 FTE Count
For more information on programs within the Administrative Services Department, please contact the following:
252-8721 Department Administration
252-8991 Property Acquisition
252-8380 Facilities Management
252-2277 Fleet Management
252-8460 Human Resources
252-8794 Information Technology &800 MHz Radio
252-8407 Procurement
252-8461 Risk Management
252-6832 Records Management
252-3600 Emergency Management
252-3740 Emergency Medical Services
252-3206 Isles of Capri Fire District
Fiscal Year 2017 2 Administrative Services Department
Collier County Government
Fiscal Year 2017 Requested Budget
Net Cost to General Fund 001 and MSTD General Fund 111
Administrative Services Department
Compliance View
FY 2016 Net Cost to Adjustment Adjusted FY 2017 Net Cost to
General Fund Compliance Expanded FTE
"Adopted" Base General Fund Variance % Requests % Additions
Administrative Services Administration 483,100 483,100 519,000 35,900 7.4% -
Facilities Management 13,277,500 - 13,277,500 13,631,900 354,400 2.7% 147,300 7
Real Property 184,900 184,900 241,500 56,600 30.6% -
Human Resources 1,564,600 1,564,600 1,718,100 153,500 9.8% 171,000 2
Purchasing 1,384,500 250,000 1,634,500 1,751,100 116,600 7.1% -
Emergency Management 1,495,600 1,495,600 1,526,500 30,900 2.1% -
Medical Examiner 1,243,800 1,243,800 1,283,100 39,300 3.2% -
EMS Helicopter 1,486,300 1,486,300 1,705,300 219,000 14.7%
Total Net Costs to General Fund 001 21,120,300 250,000 21,370,300 22,376,500 1,006,200 4.7% 318,300 1.49% 9
Transfer-Fleet(523) 600,000 (600,000) - 465,000 465,000 n/a -
Transfer-IT,800 MHz(188) 673,500 673,500 663,900 (9,600) -1.4% -
Transfer-IT,Capital(506) 51,000 (51,000) - 50,000 50,000 n/a -
Transfer-EMS Operations(490) 13,786,000 13,786,000 13,930,700 144,700 1.0% -
Transfer-EMS Capital(491) 2,000,000 (2,000,000) - 2,000,000 2,000,000 n/a -
Transfer-Ochopee Fire Control District(146) 565,100 565,100 565,100 - 0.0% -
Transfer-MM 63 Fire Station(147) - - - - n/a -
Total Transfer from General Fund 001 $ 17,675,600 $ (2,651,000) $ 15,024,600 $ 17,674,700 $ 2,650,100 17.6% - 0.00%
Capital-Fleet Management Motor Pool Recovery $ - $ (465,000) (465,000)
Capital-Transfer-IT,Capital(506) $ - $ (50,000) (50,000)
Capital-Transfer-EMS Capital(491) $ - $ (2,000,000) (2,000,000)
Adjust-HR Job Bank to FTE conversion $ (13,100) (13,100)
Adjust-Two FTE's moved from GMD Fund 111 to Facilities Fund 001 $ (181,600) (181,600)
Adjust-Real Property(Immokalee Cemetary Mowing)previously funded from Parks budget $ (17,700) (17,700)
Flight Data Equipment-Helicopter Operations $ - $ -
Total Adjustments $ (2,727,400) $ (2,727,400) - n/a
Base for FY 16 Adopted Budget $ 38,795,900 $ (2,401,000) $36,394,900 $ 37,323,800 $ 928,900 2.6% 318,300 0.87%
Target Compliance-2.5%Increase $ 909,900 2.5% $ 182,000 0.50%
Actual Change for Department $ 928,900 2.6% $ 318,300 0.87%
Target Compliance for the Division $ (19,000) -0.1% $ 1136.300) -0.37%
FY 2016 Net Cost to Adjusted FY 2017 Net Cost to
Compliance Expanded FTE
MSTD General Fund Adjustment Base MSTD General Fund Variance % Requests % Additions
Division of Forestry 27,500 27,500 27,500 - 0.0% -
Total Net Costs to MSTD General Fund 111 $ 27,500 $ - $ 27,500 $ 27,500 $ - 0.0% - 0.00%
Transfer-Fleet(523) 450,000 (450,000) - 550,000 550,000 n/a n/a -
Transfer-(001)To Reimb HR - - - - - n/a 34,000 n/a
Total Transfer from MSTD General Fund 111 $ 450,000 $ (450,000) $ - $ 550,000 $ 550,000 n/a 34,000 n/a
Capital-Fleet Management Motor Pool Recovery (550,000) (550,000) n/a - n/a
Total Adjustments $ (550,000) $ (550,000) n/a - n/a
Total Base MSTD General Fund 111 477,500 (450,000) 27,500 27,500 - 0.0% 34,000 123.64% -
Target Compliance-2.5%Increase $ 700 2.5% $ 100 0.36%
Actual Change for Department $ - 0.0% $ 34,000 123.64%
Target Compliance for the Division $ 700 2.5% $ (33,900) -123.27%
Fiscal Year 2017 2a Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Division Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 39,395,297 41,958,400 41,479,300 42,676,400 577,600 43,254,000 3.1%
Operating Expense 66,071,778 71,789,300 66,725,500 71,977,600 122,700 72,100,300 0.4%
Indirect Cost Reimburs 83,100 81,400 81,400 97,100 - 97,100 19.3%
Capital Outlay 4,543,265 9,548,000 14,016,700 11,454,600 69,000 11,523,600 20.7%
Remittances 623,866 483,200 1,470,800 1,564,200 - 1,564,200 223.7%
Total Net Budget 110,717,306 123,860,300 123,773,700 127,769,900 769,300 128,539,200 3.8%
Advance/Repay to 390 Gov't Fac 630,000 630,000 630,000 630,000 - 630,000 0.0%
Trans to Property Appraiser 24,132 34,800 34,300 37,500 - 37,500 7.8%
Trans to Tax Collector 56,968 67,500 66,300 71,300 - 71,300 5.6%
Trans to 001 General Fund 1,276,600 1,276,600 1,276,600 1,076,600 - 1,076,600 (15.7%)
Trans to 001 Gen Fd - 147,900 147,900 147,900 - 147,900 0.0%
Trans to 111 Unincorp Gen Fd 200,000 - - - - - na
Trans to 144 Isles of Capri Fire 55,932 57,900 56,900 61,700 - 61,700 6.6%
Trans to 146 Ochopee Fire Fd 77,703 105,900 78,800 86,000 - 86,000 (18.8%)
Trans to 174 Consry Collier Maint 204 - - - - - na
Trans to 714 Co Mgr Match 1,050 - 7,400 - - - na
Trans to 408 Water/Sewer Fd - 4,800 4,800 - - - (100.0%)
Trans to 491 EMS MP&Cap - 1,140,000 1,140,000 1,500,000 - 1,500,000 31.6%
Trans to 494 EMS Grants - - 34,800 - - - na
Trans to 506 IT Capital - - - 571,700 - 571,700 na
Trans to 523 Motor Pool Cap - - - 30,100 - 30,100 na
Reserves for Contingencies - 2,333,000 - 2,092,300 - 2,092,300 (10.3%)
Reserves for Capital - 852,200 - 917,600 - 917,600 7.7%
Reserves for Motor Pool Cap - 1,053,100 - 3,091,600 - 3,091,600 193.6%
Reserve for Gen Fd Motor Pool Cap - 492,300 - 912,500 - 912,500 85.4%
Reserve for Transp Motor Pool Cap - 66,000 - 1,346,600 - 1,346,600 1,940.3%
Reserve for MSTU Gen Fd MP Cap - 217,400 - 418,200 - 418,200 92.4%
Reserve for Com Dev/Planning MP Cap - 245,000 - 479,000 - 479,000 95.5%
Reserve for Pollut Ctr Motor Pool Cap - 21,400 - 42,700 - 42,700 99.5%
Reserve for Int Sery Fd Motor Pool Cap - 32,900 - 58,000 - 58,000 76.3%
Reserves for Insurance - 28,247,700 - 32,438,800 - 32,438,800 14.8%
Reserves for Cash Flow - 411,200 - 995,000 - 995,000 142.0%
Reserves for Attrition - (522,400) - (462,100) - (462,100) (11.5%)
Total Budget 113,039,896 160,775,500 127,251,500 174,312,900 769,300 175,082,200 8.9%
Fiscal Year 2017 3 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Appropriations by Department Actual Adopted Forecast Current Expanded Recom'd Change
Administrative Services Department 493,154 483,100 440,700 519,000 - 519,000 7.4%
Administration Office
Dori Slosberg Driver Education 173,400 130,600 130,600 119,000 - 119,000 (8.9%)
Fleet Management Division 7,882,609 9,768,600 7,250,100 8,673,800 - 8,673,800 (11.2%)
Motor Pool Capital Recovery Program - 6,228,200 6,241,200 7,244,500 - 7,244,500 16.3%
Facilities Management Division 13,105,388 13,466,400 14,821,200 13,840,600 345,700 14,186,300 5.3%
Human Resources Division 1,429,255 1,627,900 1,497,700 1,781,400 387,100 2,168,500 33.2%
Information Technology Division 6,968,999 8,373,800 8,629,400 9,402,300 - 9,402,300 12.3%
Procurement Services Division 1,568,457 1,689,600 1,622,800 1,806,200 - 1,806,200 6.9%
Risk Management Division 43,113,579 46,383,500 43,727,800 46,864,700 36,500 46,901,200 1.1%
Bureau of Emergency Services Division 2,722,272 2,854,000 3,005,900 2,925,600 - 2,925,600 2.5%
Emergency Medical Services EMS 27,621,344 29,582,400 31,082,300 31,294,800 - 31,294,800 5.8%
Fire Districts 5,638,850 3,272,200 5,324,000 3,298,000 - 3,298,000 0.8%
Total Net Budget 110,717,306 123,860,300 123,773,700 127,769,900 769,300 128,539,200 3.8%
Dori Slosberg Driver Education - 101,700 - 102,000 - 102,000 0.3%
Fleet Management Division - 354,100 - 175,400 - 175,400 (50.5%)
Motor Pool Capital Recovery Program - 2,132,900 4,800 6,378,700 - 6,378,700 199.1%
Facilities Management Division 630,000 1,482,200 630,000 1,503,400 - 1,503,400 1.4%
Information Technology Division - 190,800 - 977,700 - 977,700 412.4%
Risk Management Division 1,476,600 30,675,500 1,276,600 34,714,100 - 34,714,100 13.2%
Administrative Services Grants 204 - - - - - na
Bureau of Emergency Services Division - 434,800 - 460,800 - 460,800 6.0%
Emergency Medical Services EMS 3,000 1,164,600 1,177,800 1,600,400 - 1,600,400 37.4%
Fire Districts 212,786 378,600 388,600 630,500 - 630,500 66.5%
Total Transfers and Reserves 2,322,590 36,915,200 3,477,800 46,543,000 - 46,543,000 26.1%
Total Budget 113,039,896 160,775,500 127,251,500 174,312,900 769,300 175,082,200 8.9%
Fiscal Year 2017 4 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Division Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Ad Valorem Taxes 2,616,176 2,942,700 2,723,700 3,085,100 - 3,085,100 4.8%
Delinquent Ad Valorem Taxes 7,313 200 200 200 - 200 0.0%
Intergovernmental Revenues 2,733,948 - 2,781,000 - - - na
Charges For Services 801,257 955,900 743,100 739,100 - 739,100 (22.7%)
Ambulance Fees 17,625,133 11,087,500 11,500,000 11,500,000 - 11,500,000 3.7%
Miscellaneous Revenues 2,824,037 950,100 2,729,700 427,200 - 427,200 (55.0%)
Interest/Misc 384,776 206,000 426,600 277,200 - 277,200 34.6%
Reimb From Other Depts 6,461,118 7,133,500 7,434,100 8,015,900 - 8,015,900 12.4%
Property&Casualty Billings 6,658,048 6,899,600 6,710,700 6,553,000 - 6,553,000 (5.0%)
Group Health Billings 33,723,191 32,200,000 34,068,000 32,239,300 - 32,239,300 0.1%
Dental Billings 1,786,892 1,625,000 1,658,800 1,708,600 - 1,708,600 5.1%
Life Insurance Billings 407,554 455,800 318,600 334,600 - 334,600 (26.6%)
Short Term Disability Billings 428,027 422,300 453,400 466,900 - 466,900 10.6%
Long Term Disability Billings 516,784 315,000 311,800 327,500 - 327,500 4.0%
Workers Comp Billings 1,486,279 1,485,000 1,485,000 1,467,000 - 1,467,000 (1.2%)
Fleet Revenue Billings 4,007,660 4,817,300 5,431,700 4,510,000 - 4,510,000 (6.4%)
Motor Pool Cap Recovery Billing - 2,128,100 2,128,100 4,610,500 - 4,610,500 116.6%
Fuel Sale Rev Billings 3,267,339 4,297,600 2,300,000 3,371,800 - 3,371,800 (21.5%)
Trans frm Property Appraiser 2,793 2,900 1,800 2,600 - 2,600 (10.3%)
Trans frm Tax Collector 22,119 19,200 16,900 19,600 - 19,600 2.1%
Net Cost General Fund 19,497,982 21,120,300 21,054,600 22,376,500 318,300 22,694,800 7.5%
Net Cost MSTU General Fund 27,478 27,500 27,500 27,500 - 27,500 0.0%
Net Cost Community Development (12) - - - - - na
Trans fm 001 Gen Fund 16,641,100 17,675,600 17,675,600 17,674,700 - 17,674,700 0.0%
Trans fm 101 Transp Op Fd - 1,000,000 1,000,000 963,000 - 963,000 (3.7%)
Trans fm 111 MSTD Gen Fd - 450,000 450,000 550,000 34,000 584,000 29.8%
Trans fm 113 Comm Dev Fd 23,573 847,300 847,300 63,300 150,900 214,200 (74.7%)
Trans fm 114 Pollutn Ctrl Fd - 25,000 25,000 35,000 - 35,000 40.0%
Trans fm 131 Dev Sery Fd - 125,000 125,000 103,000 9,400 112,400 (10.1%)
Trans fm 144 Isle Of Capri Fire Fd - 25,500 - - - - (100.0%)
Trans fm 146 Ochopee Fire Fd 1,050 - 7,400 - - - na
Trans fm 148 Collier Fire Fd 130,635 135,300 132,700 144,700 - 144,700 6.9%
Trans fm 301 Co Wide Cap 600,000 - - - - - na
Trans fm 312 Gas Tax Op Fd - 63,000 63,000 72,000 - 72,000 14.3%
Trans fm 408 Water/Sewer Fd - 1,795,200 1,795,200 2,317,300 220,200 2,537,500 41.3%
Trans fm 409 W/S MP Fd - - - 20,500 - 20,500 na
Trans fm 470 Solid Waste Fd - 240,000 240,000 68,500 - 68,500 (71.5%)
Trans fm 472 Sol Waste MP - - - 2,700 - 2,700 na
Trans fm 490 EMS Fd 3,000 1,143,000 1,177,800 1,503,000 - 1,503,000 31.5%
Trans fm 491 EMS MP&Cap - - - 6,900 - 6,900 na
Trans fm 505 IT Ops - - - 571,700 - 571,700 na
Carry Forward 44,386,200 39,042,600 48,501,900 49,058,200 36,500 49,094,700 25.7%
Less 5%Required By Law - (883,500) - (901,700) - (901,700) 2.1%
Total Funding 167,071,451 160,775,500 176,346,200 174,312,900 769,300 175,082,200 8.9%
Fiscal Year 2017 5 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Division Position Summary Actual Adopted Forecast Current Expanded Recom'd Change
Administrative Services Department Admini: 4.00 4.00 4.00 4.00 - 4.00 0.0%
Fleet Management Division 26.00 29.00 29.00 28.00 - 28.00 (3.4%)
Motor Pool Capital Recovery Program - - - 1.00 - 1.00 na
Facilities Management Division 52.00 57.00 57.00 59.00 7.00 66.00 15.8%
Human Resources Division 14.00 15.00 15.00 15.00 2.00 17.00 13.3%
Information Technology Division 40.00 46.00 46.00 46.00 - 46.00 0.0%
Procurement Services Division 18.00 19.00 19.00 19.00 - 19.00 0.0%
Risk Management Division 12.00 14.00 14.00 14.00 - 14.00 0.0%
Bureau of Emergency Services Division 9.00 9.00 9.00 9.00 - 9.00 0.0%
Emergency Medical Services EMS 193.00 193.00 193.00 194.00 - 194.00 0.5%
Fire Districts 39.00 39.00 39.00 28.00 - 28.00 (28.2%)
Total FTE 407.00 425.00 425.00 417.00 9.00 426.00 0.2%
Fiscal Year 2017 6 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Administrative Services Department Administration Office
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 480,843 459,800 418,100 496,600 - 496,600 8.0%
Operating Expense 12,311 23,300 22,600 22,400 - 22,400 (3.9%)
Net Operating Budget 493,154 483,100 440,700 519,000 - 519,000 7.4%
Total Budget 493,154 483,100 440,700 519,000 - 519,000 7.4%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change
Administrative Services Admin(001) 493,154 483,100 440,700 519,000 - 519,000 7.4%
Total Net Budget 493,154 483,100 440,700 519,000 - 519,000 7.4%
Total Transfers and Reserves - - - - - - na
Total Budget 493,154 483,100 440,700 519,000 - 519,000 7.4%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Charges For Services 2 - - - - - na
Miscellaneous Revenues 13,609 - 100 - - - na
Net Cost General Fund 479,544 483,100 440,600 519,000 - 519,000 7.4%
Total Funding 493,154 483,100 440,700 519,000 - 519,000 7.4%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Position Summary Actual Adopted Forecast Current Expanded Recom'd Change
Administrative Services Admin(001) 4.00 4.00 4.00 4.00 - 4.00 0.0%
Total FTE 4.00 4.00 4.00 4.00 - 4.00 0.0%
Fiscal Year 2017 7 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Administrative Services Department Administration Office
Administrative Services Admin (001)
Mission Statement
To provide executive level management and administrative support to all divisions within the Administrative Services
Department. We strive to help all our divisions in any way that allows them to honor our motto"Serving Those Who Serve."
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Divisional Administration/Overhead 2.00 306,860 - 306,860
Provide strategic and operational planning, budgeting, and financial
management, staff policy development, administrative, and technical
support to the BCC, County Manager, Constitutional Agencies and
Advisory Boards.
Facilitate Business Process Automation through the use of Enterprise
Content Management to improve productivity and efficiency across the
agency.
Ensure the optimization and use of eligible funds for disaster related
public assistance projects. Provides training to Department and Division
Coordinators on cost capturing documentation and reporting.
Manage the BCC agenda system and compile meeting documents.
Establish consistent processes across all departments; ensure
customized templates for all document types supported by attachments
and automatic website posting and distribution.
Records Management 2.00 212,140 - 212,140
Provide Document and Records Management Systems that assures
compliance with public records law and reduces costs associated with
records creations, storage, retrieval and disposition.
Current Level of Service Budget 4.00 519,000 - 519,000
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 480,843 459,800 418,100 496,600 - 496,600 8.0%
Operating Expense 12,311 23,300 22,600 22,400 - 22,400 (3.9%)
Net Operating Budget 493,154 483,100 440,700 519,000 - 519,000 7.4%
Total Budget 493,154 483,100 440,700 519,000 - 519,000 7.4%
Total FTE 4.00 4.00 4.00 4.00 - 4.00 0.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Charges For Services 2 - - - - - na
Miscellaneous Revenues 13,609 - 100 - - - na
Net Cost General Fund 479,544 483,100 440,600 519,000 - 519,000 7.4%
Total Funding 493,154 483,100 440,700 519,000 - 519,000 7.4%
Forecast FY 2016:
Personal Services decreased due to the vacant Senior Operations Analyst position.
Current FY 2017:
Personal Services increase is predicated on the Administrative Services Department filling all the vacancies and a Board approved
Fiscal Year 2017 8 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Administrative Services Department Administration Office
Administrative Services Admin (001)
compensation adjustment.
Operating Expenses decreased due to lower IT automation charges.
Fiscal Year 2017 9 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Dori Slosberg Driver Education
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Indirect Cost Reimburs 1,400 900 900 1,200 - 1,200 33.3%
Remittances 172,000 129,700 129,700 117,800 - 117,800 (9.2%)
Net Operating Budget 173,400 130,600 130,600 119,000 - 119,000 (8.9%)
Reserves for Contingencies - 6,600 - 6,000 - 6,000 (9.1%)
Reserves for Cash Flow - 95,100 - 96,000 - 96,000 0.9%
Total Budget 173,400 232,300 130,600 221,000 - 221,000 (4.9%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change
Driver Education Grant Fund(173) 173,400 130,600 130,600 119,000 - 119,000 (8.9%)
Total Net Budget 173,400 130,600 130,600 119,000 - 119,000 (8.9%)
Total Transfers and Reserves - 101,700 - 102,000 - 102,000 0.3%
Total Budget 173,400 232,300 130,600 221,000 - 221,000 (4.9%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Charges For Services 142,596 144,000 131,200 131,200 - 131,200 (8.9%)
Interest/Misc 1,585 400 600 400 - 400 0.0%
Carry Forward 124,100 95,100 94,800 96,000 - 96,000 0.9%
Less 5%Required By Law - (7,200) - (6,600) - (6,600) (8.3%)
Total Funding 268,282 232,300 226,600 221,000 - 221,000 (4.9%)
Fiscal Year 2017 10 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Dori Slosberg Driver Education
Driver Education Grant Fund (173)
Mission Statement
This fund is used to account for a surcharge on all moving and non-moving civil traffic infractions, excluding parking
violations, adjudicated in County Court to fund the direct education expenses of driver education programs in both public
and non-public high schools.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Drivers Education Grant Program - 219,800 221,000 -1,200
All funds collected, pursuant to Collier County Ordinance 2007-39,will be
used exclusively to fund the direct expenses of driver education programs
in Collier County schools. Eligible direct education expenses include the
purchase of goods and services, including, but not limited to, driver
education course materials,vehicles exclusively used for driver education
programs, driver simulators, and salaries of driver education instructors.
Divisional Administration/Overhead - 1,200 - 1,200
Funding for Divisional administration and fixed Divisional overhead.
Current Level of Service Budget - 221,000 221,000 -
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Indirect Cost Reimburs 1,400 900 900 1,200 - 1,200 33.3%
Remittances 172,000 129,700 129,700 117,800 - 117,800 (9.2%)
Net Operating Budget 173,400 130,600 130,600 119,000 - 119,000 (8.9%)
Reserves for Contingencies - 6,600 - 6,000 - 6,000 (9.1%)
Reserves for Cash Flow - 95,100 - 96,000 - 96,000 0.9%
Total Budget 173,400 232,300 130,600 221,000 - 221,000 (4.9%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Charges For Services 142,596 144,000 131,200 131,200 - 131,200 (8.9%)
Interest/Misc 1,585 400 600 400 - 400 0.0%
Carry Forward 124,100 95,100 94,800 96,000 - 96,000 0.9%
Less 5%Required By Law - (7,200) - (6,600) - (6,600) (8.3%)
Total Funding 268,282 232,300 226,600 221,000 - 221,000 (4.9%)
Forecast FY 2016:
The forecast remittance of$129,700 is to the Collier County School District for Driver Education programs. Forecast revenue is based
on the previous 12 month average collection.
Current FY 2017:
All funds collected will be used to fund the direct expenses of driver education programs in Collier County schools. In addition,there is
an indirect service charge payment of$1,200 to the General Fund (001). Historically,the disbursement of funds takes place at the
beginning of the School District fiscal year(July 1st); given the difference from the County fiscal year, reserves are maintained in order
to carry funds from the prior fiscal year until such time as the disbursement takes place.
Revenues:
The current surcharge assessed is$5 per violation pursuant to Ordinance 2007-39. Total revenue in this budget is based on a
12-month average monthly collection of$10,933.
Fiscal Year 2017 11 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Fleet Management Division
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 2,109,791 2,374,600 2,244,800 2,399,400 - 2,399,400 1.0%
Operating Expense 5,658,884 7,161,400 4,742,200 6,152,400 - 6,152,400 (14.1%)
Capital Outlay 113,933 232,600 263,100 122,000 - 122,000 (47.5%)
Net Operating Budget 7,882,609 9,768,600 7,250,100 8,673,800 - 8,673,800 (11.2%)
Reserves for Contingencies - 230,500 - - - - (100.0%)
Reserves for Cash Flow - 162,100 - 214,900 - 214,900 32.6%
Reserves for Attrition - (38,500) - (39,500) - (39,500) 2.6%
Total Budget 7,882,609 10,122,700 7,250,100 8,849,200 - 8,849,200 (12.6%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change
Fleet Management Fund(521) 7,882,609 9,768,600 7,250,100 8,673,800 - 8,673,800 (11.2%)
Total Net Budget 7,882,609 9,768,600 7,250,100 8,673,800 - 8,673,800 (11.2%)
Total Transfers and Reserves - 354,100 - 175,400 - 175,400 (50.5%)
Total Budget 7,882,609 10,122,700 7,250,100 8,849,200 - 8,849,200 (12.6%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Charges For Services 362,442 496,000 287,100 300,100 - 300,100 (39.5%)
Miscellaneous Revenues 59,802 12,500 15,900 12,500 - 12,500 0.0%
Interest/Misc 7,007 2,000 3,800 2,000 - 2,000 0.0%
Fleet Revenue Billings 4,007,660 4,817,300 4,710,900 4,510,000 - 4,510,000 (6.4%)
Fuel Sale Rev Billings 3,267,339 4,297,600 2,300,000 3,371,800 - 3,371,800 (21.5%)
Carry Forward 779,300 522,800 600,900 668,500 - 668,500 27.9%
Less 5%Required By Law - (25,500) - (15,700) - (15,700) (38.4%)
Total Funding 8,483,550 10,122,700 7,918,600 8,849,200 - 8,849,200 (12.6%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Position Summary Actual Adopted Forecast Current Expanded Recom'd Change
Fleet Management Fund(521) 26.00 29.00 29.00 28.00 - 28.00 (3.4%)
Total FTE 26.00 29.00 29.00 28.00 - 28.00 (3.4%)
Fiscal Year 2017 12 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Fleet Management Division
Fleet Management Fund (521)
Mission Statement
Provide efficient,effective,and customer oriented centralized fleet services for Collier County Government vehicles and
equipment including acquisition, disposal, maintenance,and fueling services.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Divisional Administration/Overhead 1.50 395,738 - 395,738
Funding for Divisional administration and fixed Divisional overhead.
Maintenance, Repair, and Acquisition 24.50 4,590,880 8,849,200 -4,258,320
Maintain County vehicles and equipment in excellent operating condition
with a minimum 93% availability rate.
Fuel Services 2.00 3,687,182 - 3,687,182
Ensure cost effective, dependable, and timely fuel services are provided
for County vehicles,equipment, and emergency generators. Refueling
stations maintained to exceed 99%availability.
Reserves/Transfers/Interest - 175,400 - 175,400
Maintain sufficient reserve funds to cover contingency and cash flow
requirements.
Current Level of Service Budget 28.00 8,849,200 8,849,200 -
FY 2015 FY 2016 FY 2016 FY 2017
Program Performance Measures Actual Budget Forecast Budget
Availability of Fleet Equipment(as a%) 95 94 95 95
Number of Work Orders Completed 8,009 7,400 8,500 8,500
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 2,109,791 2,374,600 2,244,800 2,399,400 - 2,399,400 1.0%
Operating Expense 5,658,884 7,161,400 4,742,200 6,152,400 - 6,152,400 (14.1%)
Capital Outlay 113,933 232,600 263,100 122,000 - 122,000 (47.5%)
Net Operating Budget 7,882,609 9,768,600 7,250,100 8,673,800 - 8,673,800 (11.2%)
Reserves for Contingencies - 230,500 - - - - (100.0%)
Reserves for Cash Flow - 162,100 - 214,900 - 214,900 32.6%
Reserves for Attrition - (38,500) - (39,500) - (39,500) 2.6%
Total Budget 7,882,609 10,122,700 7,250,100 8,849,200 - 8,849,200 (12.6%)
Total FTE 26.00 29.00 29.00 28.00 - 28.00 (3.4%)
FY2015 FY2016 FY2016 FY2017 FY2017 FY2017 FY2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Charges For Services 362,442 496,000 287,100 300,100 - 300,100 (39.5%)
Miscellaneous Revenues 59,802 12,500 15,900 12,500 - 12,500 0.0%
Interest/Misc 7,007 2,000 3,800 2,000 - 2,000 0.0%
Fleet Revenue Billings 4,007,660 4,817,300 4,710,900 4,510,000 - 4,510,000 (6.4%)
Fuel Sale Rev Billings 3,267,339 4,297,600 2,300,000 3,371,800 - 3,371,800 (21.5%)
Carry Forward 779,300 522,800 600,900 668,500 - 668,500 27.9%
Less 5%Required By Law - (25,500) - (15,700) - (15,700) (38.4%)
Total Funding 8,483,550 10,122,700 7,918,600 8,849,200 - 8,849,200 (12.6%)
Fiscal Year 2017 13 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Fleet Management Division
Fleet Management Fund (521)
Forecast FY 2016:
For the second year in a row, an unexpected fall in motor fuel prices occurred. The budgeted amount in FY16 was$3.50 per gallon;
however we are estimating the average cost with taxes this fiscal year to be less than$1.90 per gallon.The difference is approximately
$2.3 million less than budgeted in both expenses and revenues.
The costs of parts are forecast to be approximately$150,000 less than budgeted due to a combination of inventory reduction and the
positive effects of starting a capital program to get the County back on track with vehicle and equipment replacement. Parts revenues
are projected about$100,000 less than budgeted coinciding with parts usage.
Revenues from motor pool rentals are forecast to be approximately$15,700 under budget due to a reduction of long-term rentals in the
Fleet Management fleet. Year ending 09/30/15 actual carry forward total was$600,900 which will effectively reduce customer rates in
FY17.
Current FY 2017:
Personal services expenditures will stay about neutral with the combination of projected across-the-board salary increases and
movement of one(1)Accounting Technician from Fund (521)to the Motor Pool Capital Fund (523).
Fleet Management's operating expenditures reflect an overall decrease of about$1,000,000; however,this reduction is due to a
decrease in budgeted fuel cost from $3.50 per gallon in FY16 to$2.50 per gallon in FY17. Other operating costs remain close to those
budgeted in FY16. No expanded requirements are requested in FY17.
Capital Outlay of$122,000 is budgeted for FY17. One Fleet loaner passenger van is budgeted for replacement for a total of$35,000.
We will start the mandated County radio system upgrade next year with$50,000 budgeted. Computer replacement requirements are
budgeted at$5000. A vehicle lift and shop equipment are budgeted at$32,000.
Revenues:
Labor revenue is generally based on 31,616 billable hours for vehicles and heavy equipment maintenance at$72.00 per hour and
small equipment repair at$62.00 per hour. Parts revenue assumes$1,762,500 sales at a 20.2% markup. Sublet revenue assumes
$252,000 costs at an 8.5% markup plus County car wash revenues. Motor Pool mileage revenue is estimated at$50,000. Fuel sale
revenue is generally based on 1,282,900 gallons at$2.629 per gallon ($0.129 per gallon markup)and 120,000 gallons at$2.50 per
gallon for outside agency agreements.
Service Level-With implementation of a post-recession vehicle and equipment replacement program, Fleet Management is starting
to see shorter downtimes and increased availability rates. Improvement is expected to continue as we are able to replace our older
vehicles and equipment with new.
Fiscal Year 2017 14 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Motor Pool Capital Recovery Program
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services - - - 89,500 - 89,500 na
Capital Outlay - 6,228,200 6,241,200 7,155,000 - 7,155,000 14.9%
Net Operating Budget - 6,228,200 6,241,200 7,244,500 - 7,244,500 16.3%
Trans to 408 Water/Sewer Fd - 4,800 4,800 - - - (100.0%)
Trans to 523 Motor Pool Cap - - - 30,100 - 30,100 na
Reserves for Motor Pool Cap - 1,053,100 - 3,091,600 - 3,091,600 193.6%
Reserve for Gen Fd Motor Pool Cap - 492,300 - 912,500 - 912,500 85.4%
Reserve for Transp Motor Pool Cap - 66,000 - 1,346,600 - 1,346,600 1,940.3%
Reserve for MSTU Gen Fd MP Cap - 217,400 - 418,200 - 418,200 92.4%
Reserve for Corn Dev/Planning MP Cap - 245,000 - 479,000 - 479,000 95.5%
Reserve for Pollut Ctr Motor Pool Cap - 21,400 - 42,700 - 42,700 99.5%
Reserve for Int Sery Fd Motor Pool Cap - 32,900 - 58,000 - 58,000 76.3%
Total Budget - 8,361,100 6,246,000 13,623,200 - 13,623,200 62.9%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change
EMS Motor Pool Capital Recovery Fund - 1,146,000 1,146,000 1,100,000 - 1,100,000 (4.0%)
(491)
Motor Pool Capital Recovery Fund(523) - 3,047,000 3,060,000 3,395,500 - 3,395,500 11.4%
Solid Waste Motor Pool Capital Recovery - 240,000 240,000 135,000 - 135,000 (43.8%)
Fund(472)
Water/Sewer District Motor Pool Capital - 1,795,200 1,795,200 2,614,000 - 2,614,000 45.6%
Recovery Fund(409)
Total Net Budget - 6,228,200 6,241,200 7,244,500 - 7,244,500 16.3%
Total Transfers and Reserves - 2,132,900 4,800 6,378,700 - 6,378,700 199.1%
Total Budget - 8,361,100 6,246,000 13,623,200 - 13,623,200 62.9%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Miscellaneous Revenues - - 608,100 - - - na
Interest/Misc 55 100 200 9,000 - 9,000 8,900.0%
Fleet Revenue Billings - - 720,800 - - - na
Motor Pool Cap Recovery Billing - 2,128,100 2,128,100 4,610,500 - 4,610,500 116.6%
Trans fm 001 Gen Fund - 600,000 600,000 465,000 - 465,000 (22.5%)
Trans fm 101 Transp Op Fd - 1,000,000 1,000,000 963,000 - 963,000 (3.7%)
Trans fm 111 MSTD Gen Fd - 450,000 450,000 550,000 - 550,000 22.2%
Trans fm 113 Comm Dev Fd - 784,000 784,000 - - - (100.0%)
Trans fm 114 Pollutn Ctrl Fd - 25,000 25,000 35,000 - 35,000 40.0%
Trans fm 131 Dev Sery Fd - 125,000 125,000 103,000 - 103,000 (17.6%)
Trans fm 312 Gas Tax Op Fd - 63,000 63,000 72,000 - 72,000 14.3%
Trans fm 408 Water/Sewer Fd - 1,795,200 1,795,200 2,317,300 - 2,317,300 29.1%
Trans fm 409 W/S MP Fd - - - 20,500 - 20,500 na
Trans fm 470 Solid Waste Fd - 240,000 240,000 68,500 - 68,500 (71.5%)
Trans fm 472 Sol Waste MP - - - 2,700 - 2,700 na
Trans fm 490 EMS Fd - 1,140,000 1,140,000 955,800 - 955,800 (16.2%)
Trans fm 491 EMS MP&Cap - - - 6,900 - 6,900 na
Carry Forward 4,600 10,700 10,600 3,444,000 - 3,444,000 32,086.9%
Total Funding 4,655 8,361,100 9,690,000 13,623,200 - 13,623,200 62.9%
Fiscal Year 2017 15 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Motor Pool Capital Recovery Program
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Position Summary Actual Adopted Forecast Current Expanded Recom'd Change
Motor Pool Capital Recovery Fund(523) - - - 1.00 - 1.00 na
Total FTE - - - 1.00 - 1.00 na
Fiscal Year 2017 16 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Motor Pool Capital Recovery Program
Motor Pool Capital Recovery Fund (523)
Mission Statement
Provide cost-effective life cycle replacement of general governmental Motor Pool vehicles and heavy equipment through a
centralized capital recovery system. The Motor Pool capital recovery program for enterprise entities are located within the
400 series of fund numbers; Water/Sewer Motor Pool fund 409; Solid Waste Motor Pool fund 472; and EMS Motor Pool fund
491.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Motor Pool Capital Program 1.00 6,652,500 6,652,500 -
As determined by Fleet,the replacement of County vehicles and heavy
equipment financed by charging the user divisions an annual
replacement charge based upon the estimated life of the vehicle and
heavy equipment.
Current Level of Service Budget 1.00 6,652,500 6,652,500 -
FY 2015 FY 2016 FY 2016 FY 2017
Program Performance Measures Actual Budget Forecast Budget
Average life of(001) Gen Fd vehicles(in years) 8.01 7.75 7.35 7.25
Average life of(101)Transp Sery vehicles(in years) 8.50 8.00 7.85 7.75
Average life of(111) Unincorp Gen Fd vehicles (in yrs) 10.20 9.00 7.80 7.75
Average life of(113) Com Dev Fd vehicles(in years) 4.30 4.25 2.00 3.00
Average life of(131) Planning Sry vehicles(in years) 4.80 4.00 3.70 4.50
Average life of other fund vehicles(in years) 8.20 7.75 7.50 7.00
Number of(001) Gen Fd vehicles in motor pool 118 119 114 114
Number of(101)Transp Sry vehicles in motor pool 153 158 154 154
Number of(111) Unincorp Gen Fd vehicles in pool 67 68 71 71
Number of(113) Com Dev vehicles in motor pool 63 63 73 73
Number of(131) Planning Sry vehicles in pool 13 13 14 14
Number of other fund vehicles in motor pool 15 15 14 14
Total value of motor pool assets in Fund 523(in millions) 17.30 19.50 19.50 19.50
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services - - - 89,500 - 89,500 na
Capital Outlay - 3,047,000 3,060,000 3,306,000 - 3,306,000 8.5%
Net Operating Budget - 3,047,000 3,060,000 3,395,500 - 3,395,500 11.4%
Reserve for Gen Fd Motor Pool Cap - 492,300 - 912,500 - 912,500 85.4%
Reserve for Transp Motor Pool Cap - 66,000 - 1,346,600 - 1,346,600 1,940.3%
Reserve for MSTU Gen Fd MP Cap - 217,400 - 418,200 - 418,200 92.4%
Reserve for Corn Dev/Planning MP Cap - 245,000 - 479,000 - 479,000 95.5%
Reserve for Pollut Ctr Motor Pool Cap - 21,400 - 42,700 - 42,700 99.5%
Reserve for Int Sery Fd Motor Pool Cap - 32,900 - 58,000 - 58,000 76.3%
Total Budget - 4,122,000 3,060,000 6,652,500 - 6,652,500 61.4%
Total FTE - - - 1.00 - 1.00 na
Fiscal Year 2017 17 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Motor Pool Capital Recovery Program
Motor Pool Capital Recovery Fund (523)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Miscellaneous Revenues - - 346,700 - - - na
Interest/Misc - - - 8,200 - 8,200 na
Fleet Revenue Billings - - 595,800 - - - na
Motor Pool Cap Recovery Billing - 1,075,000 1,075,000 2,421,700 - 2,421,700 125.3%
Trans fm 001 Gen Fund - 600,000 600,000 465,000 - 465,000 (22.5%)
Trans fm 101 Transp Op Fd - 1,000,000 1,000,000 963,000 - 963,000 (3.7%)
Trans fm 111 MSTD Gen Fd - 450,000 450,000 550,000 - 550,000 22.2%
Trans fm 113 Comm Dev Fd - 784,000 784,000 - - - (100.0%)
Trans fm 114 Pollutn Ctrl Fd - 25,000 25,000 35,000 - 35,000 40.0%
Trans fm 131 Dev Sery Fd - 125,000 125,000 103,000 - 103,000 (17.6%)
Trans fm 312 Gas Tax Op Fd - 63,000 63,000 72,000 - 72,000 14.3%
Trans fm 409 W/S MP Fd - - - 20,500 - 20,500 na
Trans fm 472 Sol Waste MP - - - 2,700 - 2,700 na
Trans fm 491 EMS MP&Cap - - - 6,900 - 6,900 na
Carry Forward - - - 2,004,500 - 2,004,500 na
Total Funding - 4,122,000 5,064,500 6,652,500 - 6,652,500 61.4%
Notes:
The Motor Pool Capital Recovery Program was restarted in FY 2016 for all the Governmental funds except for the Road and Bridge
Fund 101 which will join the program in FY 2017. Excluded from the program are vehicles in MSTU's, CRA's, Pelican Bay,Tourism
Funds (including the Museum), Conservation Collier,grants,Airport, Ochopee Fire District, Isle of Capri Fire District, and Constitutional
Officers. User Divisions are assessed an annual replacement charge based upon the cost and estimated life of the equipment.
Forecast FY 2016:
Two different expense components are budgeted within the motor pool capital fund as follows:
1.The budgets set up in the various Reserves(expense)and Motor Pool Capital Recovery Billings(revenue)account for motor pool
capital recovery charges assessed to the governmental funds for the purchase of(future) replacement vehicles and heavy equipment
as determined by Fleet.
2. Replacement vehicle purchases in the current year are funded by a$1,600,000 contribution from the General Fund(001)and
$300,000 from the MSTD General Fund (111)to tackle the huge backlog of deferred vehicle purchases. Divisions outside of the
General Fund 001 and MSTD General Fund 111 provided funding via transfers in the amount of$1,147,000 for the purchase of
replacement vehicles.
Additional revenue in the amount of$595,800 was recognized during the year resulting from fuel savings and a$13,000 vehicle
upgrade. Savings from fuel purchases budgeted within each user's operating budget was calculated in the amount of$582,800 and
these savings were transferred into the motor pool fund for use in FY 2017 to reduce the vehicle backlog.
In April 2016, many old vehicles were auctioned off and the proceeds of$346,700 will be used in FY 2017 to reduce vehicle backlog.
Current FY 2017:
Personal Services increased due to a FTE transferring from Fleet to provide support for the Motor Pool Capital Recovery Program
which includes accounting in four motor pool funds and to track over 700 vehicles in the program.To support the operating costs to
administer this program, a$119 charge was assessed on each vehicle in the program. The remaining three motor pool funds
transferred this additional charge into this fund in the amount of$30,100. In the future, interest earnings will be used to offset the
administrative charge.
Motor Pool Capital Recovery Billing increased by$1.3 million due to Road and Bridge Fund 101 joining the motor pool capital recovery
program. The Motor Pool billings(revenue)will be placed into Reserves(expense)for the purchase of future vehicles and heavy
equipment.
Fiscal Year 2017 18 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Motor Pool Capital Recovery Program
Motor Pool Capital Recovery Fund (523)
Revenues to support the Capital Outlay budget is made up of the following:
$1,500,000 General Fund allocation
$ 550,000 MSTD General Fund allocation
$ 582,800 Fuel Savings(from FY 2016 budgets)
$ 346,700 Auction Proceeds received in FY 2016
$ 188,500 MP capital recovery charges collected in FY 2016 for vehicles that were disposed of or replaced in FY 2016.
$ 138,000 Governmental Funds requesting replacement vehicles and providing the necessary funding.
$3,306,000 Total amount for Capital Outlay-vehicle replacement.
Fiscal Year 2017 19 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Motor Pool Capital Recovery Program
Water/Sewer District Motor Pool Capital Recovery Fund (409)
Mission Statement
Provide cost-effective life cycle replacement of Water and Wastewater Motor Pool vehicles and heavy equipment through a
centralized capital recovery system. User Divisions are assessed an annual replacement charge based upon the cost and
estimated life of the equipment. The Motor Pool capital recovery program for other enterprise entities are located within the
400 series of fund numbers; Solid Waste Motor Pool fund 472; EMS Motor Pool fund 491, and the General Governmental
Motor Pool replacement program is in fund 523.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Motor Pool Capital Program - 4,443,200 4,443,200 -
As determined by Fleet,the purchase of new and replacement County
Water/Sewer District vehicles and heavy equipment financed by
charging the County Water/Sewer District an annual replacement
charge based upon the estimated life of the vehicle and heavy
equipment.
Current Level of Service Budget - 4,443,200 4,443,200 -
FY 2015 FY 2016 FY 2016 FY 2017
Program Performance Measures Actual Budget Forecast Budget
Average life of Water/Sewer vehicles(in years) 6.60 6.00 5.80 5.80
Number of Water/Sewer vehicles in motor pool 182 187 179 179
Number of Water/Sewer vehicles over 10 yrs old 31 24 23 -
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Capital Outlay - 1,795,200 1,795,200 2,614,000 - 2,614,000 45.6%
Net Operating Budget - 1,795,200 1,795,200 2,614,000 - 2,614,000 45.6%
Trans to 408 Water/Sewer Fd - 4,800 4,800 - - - (100.0%)
Trans to 523 Motor Pool Cap - - - 20,500 - 20,500 na
Reserves for Motor Pool Cap - 973,200 - 1,808,700 - 1,808,700 85.9%
Total Budget - 2,773,200 1,800,000 4,443,200 - 4,443,200 60.2%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Miscellaneous Revenues - - 187,600 - - - na
Interest/Misc 55 100 200 700 - 700 600.0%
Motor Pool Cap Recovery Billing - 973,200 973,200 964,400 - 964,400 (0.9%)
Trans fm 408 Water/Sewer Fd - 1,795,200 1,795,200 2,317,300 - 2,317,300 29.1%
Carry Forward 4,600 4,700 4,600 1,160,800 - 1,160,800 24,597.9%
Total Funding 4,655 2,773,200 2,960,800 4,443,200 - 4,443,200 60.2%
Notes:
All vehicle purchases for the Water/Sewer Operations Fund 408 have been transferred into this Motor Pool Capital Fund (409)to add
clarity and improve accountability over these important operational assets.
Forecast FY 2016:
The budgets set up in Reserves (expense)and Motor Pool Capital Recovery Billings (revenue)to account for motor pool capital
recovery charges assessed to the water and wastewater enterprise fund for the purchase of(future)replacement vehicles and heavy
equipment.
Fiscal Year 2017 20 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Motor Pool Capital Recovery Program
Water/Sewer District Motor Pool Capital Recovery Fund (409)
In April 2016, many old vehicles were auctioned off and the proceeds of$187,632.20 will be used in FY2017 to fund replacement
vehicle purchases.
Current FY 2017:
Fleet in cooperation with the Public Utilities Department decided on which vehicles to replace in FY 2017. Funding for these
replacements will come from three sources as follows:
$ 187,600 Auction proceeds received in FY 2016
$ 109,100 MP capital recovery charges collected in FY 2016 for vehicles that were disposed of or replaced in FY 2016.
$2,317,300 Water and Sewer Operating Fund 408 transfer.
$2,614,000 Total amount for Capital Outlay-vehicle replacement.
A$119 charge was assessed on each vehicle to offset the operating cost in the General Governmental Motor Pool Fund 523 to
administer the program. In the future, interest earnings will be used to offset the administrative charge.
Fiscal Year 2017 21 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Motor Pool Capital Recovery Program
Solid Waste Motor Pool Capital Recovery Fund (472)
Mission Statement
Provide cost-effective life cycle replacement of Solid Waste Motor Pool vehicles and heavy equipment through a centralized
capital recovery system. User Divisions are assessed an annual replacement charge based upon the cost and estimated life
of the equipment. The Motor Pool capital recovery program for other enterprise entities are located within the 400 series of
fund numbers; Water/Sewer Motor Pool fund 409; EMS Motor Pool fund 491; and the General Governmental Motor Pool
replacement program is in fund 523.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Motor Pool Capital Program - 313,900 316,600 -2,700
As determined by Fleet,the purchase of new and replacement Solid
Waste vehicles and heavy equipment financed by charging the Solid
Waste division an annual replacement charge based upon the estimated
life of the vehicle and heavy equipment.
Reserves/Transfers/Interest - 2,700 - 2,700
Current Level of Service Budget - 316,600 316,600 -
FY 2015 FY 2016 FY 2016 FY 2017
Program Performance Measures Actual Budget Forecast Budget
Average life of Solid Waste vehicles(in years) 5.70 5.20 5.20 5.50
Number of Solid Waste vehicles in motor pool 20 22 22 22
Number of Solid Waste vehicles over 10 yrs old 1 1 1 5
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Capital Outlay - 240,000 240,000 135,000 - 135,000 (43.8%)
Net Operating Budget - 240,000 240,000 135,000 - 135,000 (43.8%)
Trans to 523 Motor Pool Cap - - - 2,700 - 2,700 na
Reserves for Motor Pool Cap - 79,900 - 178,900 - 178,900 123.9%
Total Budget - 319,900 240,000 316,600 - 316,600 (1.0%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Miscellaneous Revenues - - 54,600 - - - na
Interest/Misc - - - 100 - 100 na
Motor Pool Cap Recovery Billing - 79,900 79,900 113,500 - 113,500 42.1%
Trans fm 470 Solid Waste Fd - 240,000 240,000 68,500 - 68,500 (71.5%)
Carry Forward - - - 134,500 - 134,500 na
Total Funding - 319,900 374,500 316,600 - 316,600 (1.0%)
Notes:
All vehicle purchases for the Solid Waste Operating Fund 470 have been transferred into this Motor Pool Capital Fund (472)to add
clarity and improve accountability over these important operational assets.
Forecast FY 2016:
Budgets set up in Reserves(expense) and Motor Pool Capital Recovery Billings(revenue)to account for motor pool capital recovery
charges assessed to the solid waste enterprise fund for the purchase of(future) replacement vehicles and heavy equipment.
Fiscal Year 2017 22 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Motor Pool Capital Recovery Program
Solid Waste Motor Pool Capital Recovery Fund (472)
In April 2016, many old vehicles were auctioned off and the proceeds of$54,600 will be used in FY2017 to fund replacement vehicle
purchases.
Current FY 2017:
Fleet in cooperation with the Public Utilities Department decided on which vehicles to replace in FY 2017. Funding for these
replacements will come from three sources as follows:
$54,600 Auction proceeds received in FY 2016
$ 11,900 MP capital recovery charges collected in FY 2016 for vehicles that were disposed of or replaced in FY 2016.
$68,500 Solid Waste Operating Fund 470 transfer.
$135,000 Total amount for Capital Outlay- replacement vehicles.
A$119 charge was assessed on each vehicle to offset the operating cost in the General Governmental Motor Pool Fund 523 to
administer the program. In the future, interest earnings will be used to offset the administrative charge.
Fiscal Year 2017 23 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Motor Pool Capital Recovery Program
EMS Motor Pool Capital Recovery Fund (491)
Mission Statement
Provide cost-effective life cycle replacement of Emergency Medical Services Motor Pool vehicles and ambulances through a
centralized capital recovery system. User Divisions are assessed an annual replacement charge based upon the cost and
estimated life of the equipment.The Motor Pool capital recovery program for other enterprise entities are located within the
400 series of fund numbers; Water/Sewer Motor Pool fund 409; Solid Waste Motor Pool fund 472; and the General
Governmental Motor Pool replacement program is in fund 523.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Motor Pool Capital Program - 2,210,900 2,210,900 -
As determined by Fleet,the replacement of Emergency Medical Services
(EMS)vehicles and ambulances financed by charging EMS an annual
replacement charge based upon the estimated life of the vehicle and
ambulances.
Current Level of Service Budget - 2,210,900 2,210,900 -
FY 2015 FY 2016 FY 2016 FY 2017
Program Performance Measures Actual Budget Forecast Budget
Average life of motor pool ambulances (in years) 5.60 6.15 6.15 6.50
Average life of other EMS vehicles(in years) 6.80 6.00 6.00 6.25
Number of ambulances in motor pool 37 42 42 42
Number of ambulances over 10 yrs old 4 5 5 10
Number of other EMS vehicles in motor pool 17 16 16 16
Number of other EMS vehicles over 10 yrs old 5 4 4 6
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Capital Outlay - 1,146,000 1,146,000 1,100,000 - 1,100,000 (4.0%)
Net Operating Budget - 1,146,000 1,146,000 1,100,000 - 1,100,000 (4.0%)
Trans to 523 Motor Pool Cap - - - 6,900 - 6,900 na
Reserves for Motor Pool Cap - - - 1,104,000 - 1,104,000 na
Total Budget - 1,146,000 1,146,000 2,210,900 - 2,210,900 92.9%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Miscellaneous Revenues - - 19,200 - - - na
Fleet Revenue Billings - - 125,000 - - - na
Motor Pool Cap Recovery Billing - - - 1,110,900 - 1,110,900 na
Trans fm 490 EMS Fd - 1,140,000 1,140,000 955,800 - 955,800 (16.2%)
Carry Forward - 6,000 6,000 144,200 - 144,200 2,303.3%
Total Funding - 1,146,000 1,290,200 2,210,900 - 2,210,900 92.9%
Notes:
All vehicle purchases for the Emergency Medical Services Fund 490 have been transferred into this Motor Pool Capital Fund (491)to
add clarity and improve accountability over these important operational assets.
Fiscal Year 2017 24 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Motor Pool Capital Recovery Program
EMS Motor Pool Capital Recovery Fund (491)
Forecast FY 2016:
Savings from fuel purchases budgeted within the EMS operating budget was calculated in the amount of$125,000 and these savings
were transferred into the motor pool fund for use in FY 2017 to reduce the vehicle backlog.
In April 2016, old vehicles and ambulances were auctioned off and the proceeds of$19,152 will be used in FY2017 to fund
replacement vehicle purchases.
Current FY 2017:
This is the first year of implementation for the motor pool capital recovery program for Emergency Medical Services. The program
assesses motor pool capital recovery charges for the purchase of(future) replacement Emergency Medical Services(EMS)vehicles
and ambulances as determined by Fleet.
The budget set up in Reserves(expense)and Motor Pool Capital Recovery Billings(revenue)are to account for motor pool capital
recovery charges assessed to the Emergency Medical Services Fund 490 for the purchase of future vehicles and ambulance.
Fleet in cooperation with Emergency Medical Services decided on which vehicles to replace in FY 2017. Funding for these
replacements will come from the following:
$ 955,800 Transfer in from EMS Operating Fund 490
$ 125,000 Fuel Savings
$ 19,200 Auction proceeds received in FY 2016
$1,100,000 Total amount for vehicle and ambulance replacements.
A$119 charge was assessed on each vehicle to offset the operating cost in the General Governmental Motor Pool Fund 523 to
administer the program. In the future, interest earnings will be used to offset the administrative charge.
Fiscal Year 2017 25 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Facilities Management Division
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 4,406,758 4,900,000 4,891,700 5,102,700 495,300 5,598,000 14.2%
Operating Expense 8,270,007 8,436,000 8,385,900 8,580,400 (184,600) 8,395,800 (0.5%)
Capital Outlay 240,868 130,400 1,469,800 157,500 35,000 192,500 47.6%
Remittances 187,755 - 73,800 - - - na
Net Operating Budget 13,105,388 13,466,400 14,821,200 13,840,600 345,700 14,186,300 5.3%
Advance/Repay to 390 Gov't Fac 630,000 630,000 630,000 630,000 - 630,000 0.0%
Reserves for Capital - 852,200 - 873,400 - 873,400 2.5%
Total Budget 13,735,388 14,948,600 15,451,200 15,344,000 345,700 15,689,700 5.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change
Americans with Disabilities Act(190) 24,649 85,600 85,600 23,000 - 23,000 (73.1%)
Facilities Management(001) 12,239,723 12,647,500 12,609,400 13,001,900 345,700 13,347,600 5.5%
Freedom Memorial(620) 1,997 44,100 1,383,700 79,200 - 79,200 79.6%
GAC Land Trust Fund(605) 187,769 700 73,900 700 - 700 0.0%
Real Property Management(001) 651,249 688,500 668,600 735,800 - 735,800 6.9%
Total Net Budget 13,105,388 13,466,400 14,821,200 13,840,600 345,700 14,186,300 5.3%
Total Transfers and Reserves 630,000 1,482,200 630,000 1,503,400 - 1,503,400 1.4%
Total Budget 13,735,388 14,948,600 15,451,200 15,344,000 345,700 15,689,700 5.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Charges For Services 20,147 19,200 17,100 17,100 - 17,100 (10.9%)
Miscellaneous Revenues 788,833 36,700 39,800 36,700 - 36,700 0.0%
Interest/Misc 11,628 4,400 10,800 5,500 - 5,500 25.0%
Reimb From Other Depts 692,419 483,900 425,800 474,600 - 474,600 (1.9%)
Net Cost General Fund 12,723,914 13,462,400 13,462,500 13,873,400 147,300 14,020,700 4.1%
Trans fm 113 Comm Dev Fd - - - - 85,200 85,200 na
Trans fm 301 Co Wide Cap 600,000 - - - - - na
Trans fm 408 Water/Sewer Fd - - - - 113,200 113,200 na
Carry Forward 1,332,300 944,000 2,433,700 938,500 - 938,500 (0.6%)
Less 5%Required By Law - (2,000) - (1,800) - (1,800) (10.0%)
Total Funding 16,169,241 14,948,600 16,389,700 15,344,000 345,700 15,689,700 5.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Position Summary Actual Adopted Forecast Current Expanded Recom'd Change
Facilities Management(001) 45.00 50.00 50.00 52.00 7.00 59.00 18.0%
Real Property Management(001) 7.00 7.00 7.00 7.00 - 7.00 0.0%
Total FTE 52.00 57.00 57.00 59.00 7.00 66.00 15.8%
Fiscal Year 2017 26 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Facilities Management Division
Facilities Management(001)
Mission Statement
The mission of the Facilities Management Division is to provide safe,secure,clean,and comfortable facilities for our citizens
and employees by ensuring all buildings,grounds,and property acquisitions are managed, maintained,and operated
efficiently. The Facilities Management Division is comprised of Administration,Capital Construction/Renovations, Building
Maintenance, County Security,Janitorial Service, Grounds Maintenance, and Real Property Management. Responsibilities
include the maintenance and repair of 1,146 County-owned and operated buildings(4,365,000 square feet), project
management functions for all County buildings under construction and renovation,security operations,and real estate
acquisitions.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Divisional Administration/Overhead 3.00 1,257,286 - 1,257,286
Directs the functions/activities of the Facilities Management Division,
including Real Property Management, Construction Management,
Government Security, and Facilities Maintenance. This also includes
loan repayment to Solid Waste and all organization development, IT
services and telephone services.
Building Management 42.00 7,865,474 - 7,865,474
Maintain and repair the County's 1,127 buildings, including: electrical,
plumbing, air conditioning and structural repairs, preventative
maintenance, physical plant maintenance, pest control, and fire and
sprinkler alarm maintenance and compliance.
Capital Construction/Renovation Personnel 6.00 653,680 - 653,680
Develop architectural designs and engineering specifications for
construction of new facilities; provide in-house construction administration
services and project management for BCC owned and leased facilities;
roof replacement,A/C replacement, and warranty work.
Campus Utilities - 309,100 - 309,100
Provide funds for payments to utility companies for portions of electrical,
trash,water and sewer costs for County facilities.
Custodial Services 0.50 1,350,105 - 1,350,105
Provide competitive, sub-contracted janitorial cleaning services and the
removal of garbage and recyclables for 120 buildings.
Indoor Air Quality Services - 50,000 - 50,000
Investigate and remediate indoor air quality(IAQ) complaints by
investigating and cleaning ductwork and air-conditioning equipment
ensuring public facilities are clean and free of dangerous airborne
particles and molds; provides for scheduled systematic cleaning of air
conveyance systems.
Grounds Maintenance 0.50 706,705 - 706,705
Provide competitive sub-contracted landscaping services to the County's
main campus and 58 satellite facilities as well as to provide for pest
control, fertilization, and mulching.
Fiscal Year 2017 27 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Facilities Management Division
Facilities Management(001)
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Government Security - 1,439,550 - 1,439,550
Provides the necessary resources for detection of contraband and the
protection of judiciary, elected officials, employees, and visitors with
optimum customer service. This includes, but is not limited to, security
checkpoint staffing as well as interior and exterior foot patrols at county
facilities, specifically the Main Courthouse and Government Center,
Building F, Building H, Immokalee Government Building, North Collier
Government Center and the Emergency Service Center.
Current Level of Service Budget 52.00 13,631,900 - 13,631,900
FY 2017 FY 2017 FY 2017 FY 2017
Program Enhancements Total FTE Budget Revenues Net Cost
Project Manager 1.00 92,100 - 92,100
Currently,the Facilities Management Division has 203 projects on the
active list and approximately$30,000,000 in backlog, 16,882 project
management hours to complete active list, and 1,566 available annual
hours per project manager. Of the active projects about 30%are just
beginning and are in the conceptual stages. Based on the out estimated
hours to complete each task within a project lifecycle,the active list would
require 10.7 PMs to complete.This position will help the division address
the currently growing backlog.
Project Manager-Convert Contracted Service 1.00 20,200 - 20,200
The Facilities Management Division currently contracts out its Mechanical
Controls work to Johnson Controls, Inc. (JCI)to perform repairs and
analysis of one of the County's Building Automation system, Metasys.
Currently,this agreement provides the County with one (1) Mechanical
Controls Engineer/Specialist, one(1)day of the week.Additionally,this
agreement only addresses repairs and analysis related to the Metasys,
Building Automation system, at an expense of$64,900 per fiscal year
(Exhibit#1). It is important to note, that this position does not support the
County's other systems,Trane Tracer Summit, and Automated Logic.
Converting this contracted position will allow the division to have an
in-house Mechanical Controls Manager/Specialist 40 hours a week,
supporting all of the County's Building Automation Systems.
CAD Technician -Convert Contracted Service 1.00 - -
Fiscal Year 2017 28 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Facilities Management Division
Facilities Management (001)
FY 2017 FY 2017 FY 2017 FY 2017
Program Enhancements Total FTE Budget Revenues Net Cost
Since FY 2006 the Division has employed this position as a full-time
employee (FTE),Job Banker, and during the economic downturn
(current)as a contract laborer. This position provides for the ability to
update the design drawings for buildings and structures for over 4.3 .
million square feet of space used agency-wide.This position is
responsible for the following:
• Completing blueprint requests for over 1,145 structures for BCC
Employees, Contractors, and Law Enforcement.
• Provide budgeting documentation based on existing blueprints for
space occupied by all Divisions of Collier County.
• Updating blueprint, drawing, and floor plans for new buildings,
reconfigurations and renovations, and personnel movements to ensure
space is tracked appropriately for indirect cost allocation.
• Generating initial schematic designs to reconfigure working space
before an architect's finalization.
• Input all new blueprints, CADD drawings, and specifications into the
Facilities Management software application SIRE.
• Train staff in the SIRE system on how to locate building plans for
maintenance and construction projects.
The County relies heavily on the accuracy of these plans and drawings.
It is imperative to have these drawings up-to-date and maintained
appropriately in the SIRE program. This position will also support the
Division through a variety of administrative, maintenance, and analytical
projects. Currently,this position is staffed by a contract(temp) laborer
through the County's Contract Labor Company. It is critical to the County
that accurate drawing and building plans are maintained in an electronic
file system as they are often relied upon for building systems replacement
and renovation.
Tradesworker,Journeyman-Convert Contracted Service 1.00 - -For several years, a contract laborer has been staffed in the Structural
section under the County's"Contract Laborer"contract. For the past five
years, this worker has supported the Divisions Building Maintenance
section to support of over 1,127 structures and over 4,300,000 square
feet.The position completes roughly 3, 000 work orders per year.
Responsibilities for this position include, but not limited to; painting,
patchwork, asphalt and striping,concrete repair, moving and relocations,
alterations, carpentry, ceiling and floor tile replacement, roof repairs,
glass and window installation, sidewalk repair, pressure cleaning, and
special event setup. Working as a contract laborer limits access to work
independently in secured locations like the Naples and Immokalee Jail
and CCSO buildings. The Sheriffs Office (SO) is the County's largest
building maintenance customer and converting this contract laborer to an
FTE will allow the Division to increase its service level to the Jail and
ancillary SO buildings.
Tradesworker,Journeyman(2) -Support Public Utilities Department 2.00 113,200 113,200
Needed to support the Divisions Building Maintenance section to support
of over 1,127 structures and over 4,300,000 square feet.The position
completes roughly 3,000 work orders per year performing painting,
patchwork, asphalt and striping, concrete repair, moving and relocations,
alterations, carpentry, ceiling and floor tile replacement, roof repairs,
glass and window installation, sidewalk repair, pressure cleaning, and
special event setup. This position will help the division address the
currently growing backlog and will focus specifically on the Public Utilities
Department.
Fiscal Year 2017 29 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Facilities Management Division
Facilities Management (001)
FY 2017 FY 2017 FY 2017 FY 2017
Program Enhancements Total FTE Budget Revenues Net Cost
Project Manager-Support Growth Management Department 1.00 85,200 85,200 -
Currently, the Facilities Management Division has 203 projects on the
active list and approximately$30,000,000 in backlog, 16,882 project
management hours to complete active list, and 1,566 available annual
hours per project manager. Of the active projects about 30% are just
beginning and are in the conceptual stages. Based on the out estimated
hours to complete each task within a project lifecycle,the active list would
require 10.7 PMs to complete.This position will help the division address
the currently growing backlog and will focus specifically on the Growth
Management Department's projects.
Vehicle for Project Manager - 35,000 - 35,000
This vehicle is for additional project managers needed for the support
backlog of County facilities projects.
Expanded Services Budget 7.00 345,700 198,400 147,300
Total Recom'd Budget 59.00 13,977,600 198,400 13,779,200
FY 2015 FY 2016 FY 2016 FY 2017
Program Performance Measures Actual Budget Forecast Budget
Average Days to Complete Work Orders 10 9 13 13
Cost per square foot 2.79 2.83 2.87 2.97
Persons scanned 630,000 580,000 600,000 600,000
Security surveys conducted 4 10 20 10
Total square feet maintained 4,278,000 4,365,000 4,357,000 4,365,000
Total Work Orders 34,000 30,000 34,000 35,000
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 3,789,265 4,252,100 4,260,000 4,428,200 495,300 4,923,500 15.8%
Operating Expense 8,211,126 8,317,100 8,271,100 8,495,400 (184,600) 8,310,800 (0.1%)
Capital Outlay 239,331 78,300 78,300 78,300 35,000 113,300 44.7%
Net Operating Budget 12,239,723 12,647,500 12,609,400 13,001,900 345,700 13,347,600 5.5%
Advance/Repay to 390 Gov't Fac 630,000 630,000 630,000 630,000 - 630,000 0.0%
Total Budget 12,869,723 13,277,500 13,239,400 13,631,900 345,700 13,977,600 5.3%
Total FTE 45.00 50.00 50.00 52.00 7.00 59.00 18.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Miscellaneous Revenues 78,186 - - - - - na
Reimb From Other Depts 311,135 - - - - - na
Net Cost General Fund 12,480,401 13,277,500 13,239,400 13,631,900 147,300 13,779,200 3.8%
Trans fm 113 Comm Dev Fd - - - - 85,200 85,200 na
Trans fm 408 Water/Sewer Fd - - - - 113,200 113,200 na
Total Funding 12,869,723 13,277,500 13,239,400 13,631,900 345,700 13,977,600 5.3%
Forecast FY 2016:
The Maintenance Section continues to see increasing service responsibilities with the addition of the Supervisor of Elections Office
Fiscal Year 2017 30 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Facilities Management Division
Facilities Management (001)
and Storage Buildings, Gordon River Greenway Structures,Tigertail Beach Parking Structure, Pepper Ranch Improvements, CAT
Fueling Station, CAT Administration Public Restrooms, and EMS 76 to its FY16 inventory. The 74,600 increase in square footage
requires divisional support and maintenance that has an estimated impact of roughly$211,000 annually,which is absorbed in the
FY16 budget.
While HVAC and roofing systems are being stretched beyond their useful lifecycle and repairing or patching is becoming a less
economical option, capital funding proposed in FY17 should reduce the backlog of repair and replacement which has been problematic
during the economic recession. Also,work orders connected with HVAC and roof repair while rising in recent years should become
more manageable with the continued investment of repair and replacement capital dollars which in FY17 total$1,600,000.
Current FY 2017:
Personal service increase is due to two(2) positions being moved from Growth Management Fund (111)to Facilities Fund (001) in
support of providing Facilities Management with additional project management, the board approved compensation adjustment and the
addition of seven (7) FTE's of which only one (1)the Project Manager will increase the operating budget. Of the other six(6);two(2)
will be funded by Public Utilities, one (1)will be funded by Growth Management and the other three(3) are contracted employees
being converted to FTE positions.
The operating budget will continue to provide its current level of service,which is limited to routine and emergency repairs with
minimum dollars devoted to preventative maintenance.The Division is continuing to limit the following maintenance items:
• Janitorial services—reduced to 3 days a week for the majority of the government buildings(except Parks,
Libraries and the Courthouse.
• HVAC services—limited to emergency repair. Preventive Maintenance schedule is limited to semi-annually.
• Air filter contract—reduced from monthly to bi-monthly.
• Electrical contractors/supplies—limited to emergency repair. Discontinued wholesale re- lamping.
• Plumbing contractors/supplies—limited preventive maintenance.
• Roofing contractors—limited to emergency repair and patching. Inspections and gutter maintenance eliminated.
• Landscaping services—irrigation, sod,and mulching will be limited.
• Indoor air quality(IAQ) contractors—limited amount of IAQ investigations and testing.
• Hardware—limited amount of hardware for small repairs will be available.
• Painting contractors—proactive painting limited.
• Structural preventive maintenance—pressure cleaning reduced from semi-annually to emergency.
• Asphalt sealing and restriping limited. Sidewalk repairs emergency only.
The Division will increase its maintenance service responsibilities by adding the Orange Tree Sheriffs Substation to its FY17 inventory,
boardwalk, and boat dock maintenance. The 8,000 increase in square footage requires divisional support and maintenance and has
an estimated impact of$23,000 annually,which will be absorbed in the FY17 budget.
The Division's ability to provide proactive maintenance is improving and will continue to improve with the investment of capital dollars
intended to repair and replace antiquated facility infrastructure.
The Division will utilize its capital appropriation to purchase assets for building improvements including, minor renovations, card
access, and technological improvements which in FY17 total$2,500,000.
Fiscal Year 2017 31 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Facilities Management Division
Real Property Management (001)
Mission Statement
To provide professional property acquisition and management services which exceed customer expectations through
courteous,expeditious,and knowledgeable handling of real estate transactions.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Section Administration/Overhead 0.50 92,356 54,400 37,956
This program provides for the general administration of the Section and
fixed overhead.
Property Acquisition 5.50 524,453 420,100 104,353
This program provides for the acquisition and appraisal of land and land
rights for all County divisions. Some examples are right-of-way for all
utility projects, sites for parks, libraries,water treatment facilities,
wastewater treatment facilities, EMS facilities, sites under the
Conservation Collier program, and sites for administrative offices.
Property Management and Leasing 0.50 53,323 - 53,323
This program includes the leasing of both improved and unimproved
property for County uses, as well as the leasing of County owned
property to others for compatible uses and the issuance of licenses to
not-for-profit organizations to hold special events on County owned
property. Resolving ordinance violations on vacant County owned
property also falls within this program.
Lake Trafford Cemetery 0.25 39,005 19,700 19,305
This program provides for daily administration of the cemetery, selling
burial plots,assigning pre-need plots, arranging for the flagging of plots
for all burials, process payment of utilities and other associated costs.
GAC Land Trust Property 0.25 26,663 100 26,563
This program includes administering the GAC Land Trust Fund,
negotiating and processing sales of trust property, and processing
requests from divisions for use of trust funds for capital projects that will
benefit the residents of Golden Gate Estates. Revenue is from
processing fees for sales requests. Sales revenue and expenses are
shown in GAC Land Trust Fund (605).
Current Level of Service Budget 7.00 735,800 494,300 241,500
FY 2015 FY 2016 FY 2016 FY 2017
Program Performance Measures Actual Budget Forecast Budget
Average number of days to close real estate transactions 74 74 74 74
Average number of days to complete lease requests 44 44 44 44
Interests in land acquired 95 80 260 175
Number of appraisals prepared &reviewed 75 70 80 80
Number of informational requests responded to 3,000 3,200 1,400 1,600
Square feet of leased space managed 157,329 162,577 172,280 172,280
Fiscal Year 2017 32 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Facilities Management Division
Real Property Management (001)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 617,493 647,900 631,700 674,500 - 674,500 4.1%
Operating Expense 33,757 40,600 36,900 61,300 - 61,300 51.0%
Net Operating Budget 651,249 688,500 668,600 735,800 - 735,800 6.9%
Total Budget 651,249 688,500 668,600 735,800 - 735,800 6.9%
Total FTE 7.00 7.00 7.00 7.00 - 7.00 0.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Miscellaneous Revenues 26,453 19,700 19,700 19,700 - 19,700 0.0%
Reimb From Other Depts 381,283 483,900 425,800 474,600 - 474,600 (1.9%)
Net Cost General Fund 243,513 184,900 223,100 241,500 - 241,500 30.6%
Total Funding 651,249 688,500 668,600 735,800 - 735,800 6.9%
Forecast FY 2016:
Revenues (reimbursements from other departments)are forecast under budget due to an increase from 51%to 57%of staffs time
being spent on non-billable projects. Reimbursements from other departments are attributed to the continuation of project work
performed by staff for Public Utilities Department, Public Services Department,Administrative Services Department, and other client
departments.
Current FY 2017:
Personal services increased to account for projected COLA and career progression plan increases. The increase to operating
expenses is primarily due to a rise in the IT automation allocation,the IT Microsoft office allocation and the addition of mowing services
to the Immokalee Cemetery that was previously funded by the Parks and Recreation division.
Revenues:
FY17 Revenues (reimbursements from other departments)Averaging historical data for the last three fiscal years indicates that 47%of
available staff hours are billable. Reimbursements from other departments is attributed to the continuation of project work for the
Public Utilities Department, Public Services Department,Administrative Services Department, and other client departments.
Miscellaneous revenue is for the anticipated sale of 52 burial plots at Lake Trafford Cemetery.
Fiscal Year 2017 33 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Facilities Management Division
GAC Land Trust Fund (605)
Mission Statement
To efficiently and effectively market Golden Gate Estates lots currently owned by Collier County,and identify needs for
services within the Golden Gate Estates area and to set priorities for the funding of necessary improvements and/or support
equipment to provide these services.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Gulf American Corp(GAC) Land Sales - 874,100 874,100 -
Expenses associated with selling Golden Gate Estates lots. This
program is pursuant to an agreement dated November 15, 1983, between
Avatar Properties, Inc. and Collier County. As of April 7,2016,there
remain 8.93 acres available for sale and 76.71 acres in reserve. The
expenses shown below do not include payroll and associated expenses
allocated in General Fund (001).
Current Level of Service Budget - 874,100 874,100 -
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense 15 700 100 700 - 700 0.0%
Remittances 187,755 - 73,800 - - - na
Net Operating Budget 187,769 700 73,900 700 - 700 0.0%
Reserves for Capital - 852,200 - 873,400 - 873,400 2.5%
Total Budget 187,769 852,900 73,900 874,100 - 874,100 2.5%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Miscellaneous Revenues - 17,000 - 17,000 - 17,000 0.0%
Interest/Misc 7,883 3,500 4,200 3,500 - 3,500 0.0%
Carry Forward 1,104,100 833,400 924,200 854,500 - 854,500 2.5%
Less 5%Required By Law - (1,000) - (900) - (900) (10.0%)
Total Funding 1,111,983 852,900 928,400 874,100 - 874,100 2.5%
Forecast FY 2016:
Expenditure is$73,727.85 balance of the$150,000 allocated to Golden Gate Fire Control &Rescue District for equipment on fire
fighting apparatus approved by the Board on May 27, 2014,Agenda Item 16E4 and BCC approved re-appropriating funds on January
13, 2015,Agenda Item 16E1 and BCC approved extending contract time frame on June 9, 2015,Agenda Item 16E1.
There are no anticipated land sales in FY16.
Current FY 2017:
There are no planned funding requests for FY17 and any new requests will be brought before the Board of County Commissioners for
approval.
Revenues:
Due to the continued fluctuating nature of the real estate market, land sales have proved very difficult to predict. However, the FY17
budget proposes revenues and expenditures associated with one (1) land sale sized conservatively at current sale trends.
Fiscal Year 2017 34 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Facilities Management Division
Americans with Disabilities Act(190)
Mission Statement
Revenues generated by concession fees from the County's Government Complex Snack Bar are used to improve
handicapped and general accessibility to government facilities and to ensure County employees with special needs have the
proper equipment to function in the workplace.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Americans with Disabilities Act(ADA) - 23,000 23,000 -
Upgrade County facilities to improve handicapped access to government
facilities and purchase equipment for County employees with special
needs.
Current Level of Service Budget - 23,000 23,000 -
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense 24,649 77,600 77,600 23,000 - 23,000 (70.4%)
Capital Outlay - 8,000 8,000 - - - (100.0%)
Net Operating Budget 24,649 85,600 85,600 23,000 - 23,000 (73.1%)
Total Budget 24,649 85,600 85,600 23,000 - 23,000 (73.1%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Charges For Services 20,147 19,200 17,100 17,100 - 17,100 (10.9%)
Interest/Misc 557 100 300 - - - (100.0%)
Carry Forward 79,000 67,300 75,000 6,800 - 6,800 (89.9%)
Less 5%Required By Law - (1,000) - (900) - (900) (10.0%)
Total Funding 99,704 85,600 92,400 23,000 - 23,000 (73.1%)
Forecast FY 2016:
Designed and renovated the public restrooms at the Marco Island Tax Collector's office to make them ADA compliant. Purchased
sidewalk concrete planer and grinder to be used for making County facility sidewalks ADA accessible.
Current FY 2017:
Updating or creating ADA accessible entrances at the following locations: C-1 Tax Collector, Central Library, Clam Pass Park, East
Naples Community Park, East Naples Library, Golden Gate Community Center, lmmokalee Library, North Collier Regional Park, and
Veteran's Park.
Fiscal Year 2017 35 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Facilities Management Division
Freedom Memorial (620)
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Memorial Design &Construction - 79,200 79,200 -
Current Level of Service Budget - 79,200 79,200 -
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense 461 - 200 - - - na
Capital Outlay 1,537 44,100 1,383,500 79,200 - 79,200 79.6%
Net Operating Budget 1,997 44,100 1,383,700 79,200 - 79,200 79.6%
Total Budget 1,997 44,100 1,383,700 79,200 - 79,200 79.6%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Miscellaneous Revenues 684,194 - 20,100 - - - na
Interest/Misc 3,189 800 6,300 2,000 - 2,000 150.0%
Trans fm 301 Co Wide Cap 600,000 - - - - - na
Carry Forward 149,200 43,300 1,434,500 77,200 - 77,200 78.3%
Total Funding 1,436,583 44,100 1,460,900 79,200 - 79,200 79.6%
Notes:
The Freedom Memorial is located at the Freedom Park, also known as the Gordon River Water Quality Park, located on the northeast
side of Golden Gate Parkway and Goodlette Road.
Forecast FY 2016:
On February 10, 2015 via Agenda Item 10A,the Board of County Commissioners approved to match future private contributions in
order to finish the Freedom Memorial. The current estimate to complete the project is$1.2M. A transfer totaling$600,000 was
appropriated in FY15 from the County-wide Capital fund (301).
Capital outlay is for the construction of the Memorial, including flag portions and the walkway.
Current FY 2017:
Capital outlay is budgeted for the anticipated wrap-up of the Memorial.
Fiscal Year 2017 36 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Human Resources Division
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 1,172,853 1,318,100 1,211,700 1,374,800 82,300 1,457,100 10.5%
Operating Expense 256,402 309,800 282,600 400,100 304,800 704,900 127.5%
Capital Outlay - - 3,400 6,500 - 6,500 na
Net Operating Budget 1,429,255 1,627,900 1,497,700 1,781,400 387,100 2,168,500 33.2%
Total Budget 1,429,255 1,627,900 1,497,700 1,781,400 387,100 2,168,500 33.2%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change
Human Resources-General Fund(001) 1,429,255 1,627,900 1,497,700 1,781,400 387,100 2,168,500 33.2%
Total Net Budget 1,429,255 1,627,900 1,497,700 1,781,400 387,100 2,168,500 33.2%
Total Transfers and Reserves - - - - - - na
Total Budget 1,429,255 1,627,900 1,497,700 1,781,400 387,100 2,168,500 33.2%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Charges For Services 615 - 1,100 - - - na
Miscellaneous Revenues 112 - - - - - na
Net Cost General Fund 1,404,966 1,564,600 1,433,300 1,718,100 171,000 1,889,100 20.7%
Net Cost Community Development (12) - - - - - na
Trans fm 111 MSTD Gen Fd - - - - 34,000 34,000 na
Trans fm 113 Comm Dev Fd 23,573 63,300 63,300 63,300 65,700 129,000 103.8%
Trans fm 131 Dev Sery Fd - - - - 9,400 9,400 na
Trans fm 408 Water/Sewer Fd - - - - 107,000 107,000 na
Total Funding 1,429,255 1,627,900 1,497,700 1,781,400 387,100 2,168,500 33.2%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Position Summary Actual Adopted Forecast Current Expanded Recom'd Change
Human Resources-General Fund(001) 14.00 15.00 15.00 15.00 2.00 17.00 13.3%
Total FTE 14.00 15.00 15.00 15.00 2.00 17.00 13.3%
Fiscal Year 2017 37 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Human Resources Division
Human Resources - General Fund (001)
Mission Statement
To provide quality strategic Human Resources leadership and technical expertise to both the internal and external customers
of the Collier County Board of County Commissioners that"Exceeds the Expectations" of our customers,supports the
wellness of our employees,and demonstrates unquestionable ethical values.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Administration 2.00 453,795 63,300 390,495
Plan, organize and direct the activities, staff and resources of the Human
Resources services. Oversee all operations within the Division, as well
as ensure adherence to best practice Human Resources Management
standards.
•
Employee Relations 2.00 171,255 - 171,255
Provide Human Resource services to our employees that balance
employee advocacy, meet all legal obligations and support County
objectives.
•
Recruitment 3.00 237,601 - 237,601
Develop strategies designed to identify qualified candidates through
various recruiting tools, post vacant positions, negotiate wage rates and
other terms and conditions of employment with candidates, and complete
necessary post-offer processes for newly hired associates.
•
Operations 3.00 331,873 - 331,873
Provide support to Human Resource functions as well as County
operational needs, including processing employment transactions,
management of temporary staff, maintaining employee personnel files,
responding to public information requests, Equal Employment
Opportunity(EEO) compliance and reporting, and administering the
Family Medical Leave Act(FMLA) and other leaves of absence.
•
Career Development and Employee Retention 3.00 385,250 - 385,250
Provide the right training programs, at the right time, in the right place to
meet all of our employees' needs, to continue the professional growth
and development of staff,to assist in preparing current employees for
future organizational opportunities, and provide guidance for succession
planning.
Employee Compensation and Classification 2.00 201,626 - 201,626
Design, communicate, implement and administer an integrated,
comprehensive approach to compensation that is a tool for management
to attract and retain employees, and to drive performance that exceeds
our customers' expectations.
Current Level of Service Budget 15.00 1,781,400 63,300 1,718,100
Fiscal Year 2017 38 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Human Resources Division
Human Resources - General Fund (001)
FY 2017 FY 2017 FY 2017 FY 2017
Program Enhancements Total FTE Budget Revenues Net Cost
Customer Service Specialist-Convert Job Bank Position 1.00 900 - 900
This position is essential to operations, as it provides service to all
incoming customers to the Human Resources Division office, and
handles the majority of telephone inquiries.Additionally,the position
works directly with all newly hired employees to assist them in completing
required paperwork. Further,functions include maintenance of personnel
records(all document sorting/filing/archiving), FEMA/NIMS Training
tracking for all departments, employment verifications, and assistance
with special division projects.
Operations Analyst 1.00 81,400 81,400 -
Due to the complexity of systems functions,the detail required to
effectively review compensation requests from our customers, and the
ongoing needs to provide analytics and performance measures for the
organization, it is being recommended to add an FTE to support several
sections of HR. This will include services related to compensation
functions; support and training for the SAP system and focus on HR
Analytics(creating and maintaining reports, compiling metrics for
quarterly reporting, and providing data for HR QA/QC measures).
County Manager Agency Initiatives - 304,800 134,700 170,100
Resources dedicated to support four key areas related to the TEAM
section of Collier, Inc. initiative for the organization. These areas include
1) Recruitment, 2) OnBoarding, 3)Career Development&Training, and
4) Succession Planning.
Expanded Services Budget 2.00 387,100 216,100 171,000
Total Recom'd Budget 17.00 2,168,500 279,400 1,889,100
FY 2015 FY 2016 FY 2016 FY 2017
Program Performance Measures Actual Budget Forecast Budget
Cost per hour for County-sponsored training 10.00 13.50 10.55 13.50
Number of classifications in approved pay plan 362 350 334 350
Number of days to fill positions 61 70 53 62
Percent of external new hires here at one year of employment 91.80 88.00 86.05 87.00
Percent of positions filled internally vs. externally 58.00 55.00 57.80 55.00
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 1,172,853 1,318,100 1,211,700 1,374,800 82,300 1,457,100 10.5%
Operating Expense 256,402 309,800 282,600 400,100 304,800 704,900 127.5%
Capital Outlay - - 3,400 6,500 - 6,500 na
Net Operating Budget 1,429,255 1,627,900 1,497,700 1,781,400 387,100 2,168,500 33.2%
Total Budget 1,429,255 1,627,900 1,497,700 1,781,400 387,100 2,168,500 33.2%
Total FTE 14.00 15.00 15.00 15.00 2.00 17.00 13.3%
Fiscal Year 2017 39 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Human Resources Division
Human Resources - General Fund (001)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Charges For Services 615 - 1,100 - - - na
Miscellaneous Revenues 112 - - - - - na
Net Cost General Fund 1,404,966 1,564,600 1,433,300 1,718,100 171,000 1,889,100 20.7%
Net Cost Community Development (12) - - - - - na
Trans fm 111 MSTD Gen Fd - - - - 34,000 34,000 na
Trans fm 113 Comm Dev Fd 23,573 63,300 63,300 63,300 65,700 129,000 103.8%
Trans fm 131 Dev Sery Fd - - - - 9,400 9,400 na
Trans fm 408 Water/Sewer Fd - - - - 107,000 107,000 na
Total Funding 1,429,255 1,627,900 1,497,700 1,781,400 387,100 2,168,500 33.2%
Notes:
The Division of Human Resources (HR) is comprised of a number of organizational components which include Administration,
Compensation, Labor and Employee Relations, Operations, Recruitment and Training & Development. Each specialized area provides
a variety of services to the County's constituency as well as to the County's employee population.This is accomplished by supporting
the organization with team building efforts in the areas of employee recognition, retention, motivation,training and development.
HR employees provide targeted training to support ongoing organizational changes throughout the County, as well as offering
education to new employees and supervisors. Staff assist in teambuilding retreats, and have been working with many Directors in the
development of career progression plans.These activities, offered on site to employees, enhance the skills that individuals need to be
high performers in the workplace, as well as develop new abilities that prepare them for future opportunities within Collier County.
The Compensation section coordinated an agency-wide pay and classification study with an external consultant, Cody and Associates,
for all non-bargaining unit positions in the organization. The study was implemented at the beginning of Fiscal Year 2016, along with
General Wage Adjustments.The section surveyed benchmark positions in the agency against the external market in December 2015
and January 2016, and conducted a pay and classification study for the EMS and Fire divisions in February 2016.
With the addition of newly-approved FTEs throughout the organization, along with openings resulting from attrition and retirements,
employees in Recruitment and On-Boarding worked diligently to help with the selection of new staff to fill the openings. Over 23,400
applications were received for approximately 400 vacancies that occurred in FY2015.
The County's Service Award choice program recognizes actively working team members, as well as those who are retiring from
service. Employee recognition continues to be complemented by the Values In Practice (VIP)awards program. It allows employees at
all levels of the agency to immediately acknowledge others who live the County's guiding principles of Honesty, Integrity, Service,
Accountability, Quality, Respect, Knowledge, Stewardship, Collaboration and Self Initiating/Self Correcting in the workplace.
Forecast FY 2016:
Personal services are forecast under budget as the result of several vacancies that were not filled until early 2016. FTE count
increased by one (1) in the area of Employee Relations with the addition of a Human Resources Generalist, approved by the Board as
part of the budget process.
Current FY 2017:
Personal service increase is due to a full year of salary and benefits for one (1)added Operations Analyst FTE;conversion of one(1)
temporary employee to full time status with the increased costs only for benefits;as well as an approved compensation adjustment.
Operating Expense increases are for agency-wide programs related to Team initiatives in the Collier Inc. model, including
enhancements that will support efforts to more effectively recruit, on-board,develop and train our team members, and plan for
succession.
Revenues:
The transfer from the Community Development Fund (113) is in support of the Human Resources Analyst dedicated to the Growth
Management Department.
Fiscal Year 2017 40 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Information Technology Division
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 3,331,086 4,277,900 3,899,900 4,354,100 - 4,354,100 1.8%
Operating Expense 3,204,977 3,407,300 3,493,800 3,691,300 - 3,691,300 8.3%
Indirect Cost Reimburs 11,000 9,800 9,800 10,900 - 10,900 11.2%
Capital Outlay 421,936 678,800 1,225,900 1,346,000 - 1,346,000 98.3%
Net Operating Budget 6,968,999 8,373,800 8,629,400 9,402,300 - 9,402,300 12.3%
Trans to 506 IT Capital - - - 571,700 - 571,700 na
Reserves for Contingencies - 108,700 - 324,300 - 324,300 198.3%
Reserves for Cash Flow - 154,000 - 154,000 - 154,000 0.0%
Reserves for Attrition - (71,900) - (72,300) - (72,300) 0.6%
Total Budget 6,968,999 8,564,600 8,629,400 10,380,000 - 10,380,000 21.2%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change
800 MHz Radio System Fund(188) 1,193,755 1,240,300 1,206,800 1,263,300 - 1,263,300 1.9%
Information Technology Capital(506) 350,395 727,300 1,210,900 1,336,000 - 1,336,000 83.7%
Information Technology Division(505) 5,424,848 6,406,200 6,211,700 6,803,000 - 6,803,000 6.2%
Total Net Budget 6,968,999 8,373,800 8,629,400 9,402,300 - 9,402,300 12.3%
Total Transfers and Reserves - 190,800 - 977,700 - 977,700 412.4%
Total Budget 6,968,999 8,564,600 8,629,400 10,380,000 - 10,380,000 21.2%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Charges For Services 265,135 295,700 289,800 289,700 - 289,700 (2.0%)
Miscellaneous Revenues 136,274 131,000 134,300 133,700 - 133,700 2.1%
Interest/Misc 17,655 9,800 8,700 9,700 - 9,700 (1.0%)
Reimb From Other Depts 5,761,500 6,649,600 7,008,300 7,541,300 - 7,541,300 13.4%
Trans fm 001 Gen Fund 632,900 724,500 724,500 713,900 - 713,900 (1.5%)
Trans fm 505 IT Ops - - - 571,700 - 571,700 na
Carry Forward 1,862,200 875,300 1,707,200 1,243,400 - 1,243,400 42.1%
Less 5%Required By Law - (121,300) - (123,400) - (123,400) 1.7%
Total Funding 8,675,663 8,564,600 9,872,800 10,380,000 - 10,380,000 21.2%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Position Summary Actual Adopted Forecast Current Expanded Recom'd Change
Information Technology Division(505) 40.00 46.00 46.00 46.00 - 46.00 0.0%
Total FTE 40.00 46.00 46.00 46.00 - 46.00 0.0%
Fiscal Year 2017 41 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Information Technology Division
Information Technology Division (505)
Mission Statement
To provide efficient, reliable,secure customer oriented information technology services for Collier County Government which
include the agency's data network,telephone system, multi-agency public safety radio system and the management of all
related assets, software applications and data. To ensure data integrity,system security,and compliance with all federal,
state, and local statutes and regulations.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Divisional Administration/Overhead 4.00 491,805 4,669,600 -4,177,795
Coordinates agency strategy for IT, telecommunications, and 800 MHz
Radio with customer groups. Performs administrative work in support of
division and agency business processes including payroll, invoicing, and
payables. Defines policies necessary to protect the County's information
assets and to comply with applicable statutes and standards. With
customer groups, recommend and implement business continuity
measures based on risk assessments.
IT Service Desk 9.00 793,295 - 793,295
The I.T. Service Desk is the first point of contact for the Information
Technology Division. The I.T. Service Desk provides frontline support for
over 2,000 desktop computers, 3,000 PBX extensions and maintains
inventory control of technology related equipment and assets.
Applications 13.00 1,325,600 2,033,400 -707,800
The I.T.Applications Team provides services involved in the acquisition,
implementation, and support of dedicated customer applications.
Development 10.00 1,114,300 - 1,114,300
Provides SQL Server database administration, administration of the core
Geographic Information System (GIS) infrastructure, programming related
to the agency's SAP implementation, and services involved in the
acquisition, implementation and support of agency applications.
Operations 10.00 3,078,000 - 3,078,000
Provides customer support for computer users and telephone system
users and their equipment. Operates, secures, maintains, and improves
the agency's infrastructure for email, data communications, voice
communications, application servers, data storage and backup.
Manages the inventory of the agency's technology assets.
Reserves/Transfers - 977,700 1,077,700 -100,000
Current Level of Service Budget 46.00 7,780,700 7,780,700
FY 2015 FY 2016 FY 2016 FY 2017
Program Performance Measures Actual Budget Forecast Budget
Spot Resolution% 60.00 60.00 73.88 70.00
Total Enterprise Incidents 100 120 71 77
Total Work Orders Processed 12,600 14,000 12,593 12,000
Fiscal Year 2017 42 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Information Technology Division
Information Technology Division (505)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 3,331,086 4,277,900 3,899,900 4,354,100 - 4,354,100 1.8%
Operating Expense 1,917,518 2,106,800 2,296,800 2,438,900 - 2,438,900 15.8%
Capital Outlay 176,245 21,500 15,000 10,000 - 10,000 (53.5%)
Net Operating Budget 5,424,848 6,406,200 6,211,700 6,803,000 - 6,803,000 6.2%
Trans to 506 IT Capital - - - 571,700 - 571,700 na
Reserves for Contingencies - 108,700 - 324,300 - 324,300 198.3%
Reserves for Cash Flow - 154,000 - 154,000 - 154,000 0.0%
Reserves for Attrition - (71,900) - (72,300) - (72,300) 0.6%
Total Budget 5,424,848 6,597,000 6,211,700 7,780,700 - 7,780,700 17.9%
Total FTE 40.00 46.00 46.00 46.00 - 46.00 0.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Miscellaneous Revenues 1,291 - - - - - na
Interest/Misc 10,514 6,000 5,900 6,000 - 6,000 0.0%
Reimb From Other Depts 5,396,354 5,846,600 6,204,300 6,703,000 - 6,703,000 14.6%
Carry Forward 1,191,900 844,100 1,175,200 1,173,700 - 1,173,700 39.0%
Less 5%Required By Law - (99,700) - (102,000) - (102,000) 2.3%
Total Funding 6,600,059 6,597,000 7,385,400 7,780,700 - 7,780,700 17.9%
Notes:
The IT Division operates under an internal service philosophy. BCC Divisions and outside agencies budget IT service costs based on
their service demand. Shared IT services are funded through consumption based unit costs. Specialty professional services for each
Division are funded directly.This methodology was developed in direct partnership with the business users of IT services by direction
of the Information Technology Executive Committee(ITEC)which governs agency IT policies. IT funding policies balance the service
demands of our various businesses (type of services offered and service levels)with agency financial constraints.
Forecast FY 2016:
Personal services expenditures are expected to be less than the adopted budget due to vacancies throughout the fiscal year.
Current FY 2017:
Personal services increased due to the addition of job bankers and job banker health insurance.
Operating expenses were increased for enhanced training opportunities, increased maintenance costs and allocated budget for the
Motor Pool Capital recovery charge assessed on all tagged vehicles.
Revenues:
Charges to the various departments within the County are consistent with the overall operating budget increase.
Fiscal Year 2017 43 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Information Technology Division
800 MHz Radio System Fund (188)
Mission Statement
To provide funding for operational costs of the 800 MHz Inter-government Radio System,which provides interoperable radio
service to forty-one(41) public safety and general government agencies operating 4,200 radios.Assure radio system
availability greater than 98% of the time.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
800 MHz Radio System Maintenance - 1,263,300 1,263,300 -
To provide operational costs of the 800 MHz system including monthly
utility costs and lease payments for tower sites, as well as periodic
maintenance of on-site components.
Current Level of Service Budget - 1,263,300 1,263,300 -
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense 1,182,755 1,230,500 1,197,000 1,252,400 - 1,252,400 1.8%
Indirect Cost Reimburs 11,000 9,800 9,800 10,900 - 10,900 11.2%
Net Operating Budget 1,193,755 1,240,300 1,206,800 1,263,300 - 1,263,300 1.9%
Total Budget 1,193,755 1,240,300 1,206,800 1,263,300 - 1,263,300 1.9%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Charges For Services 265,135 295,700 289,800 289,700 - 289,700 (2.0%)
Miscellaneous Revenues 134,982 131,000 134,300 133,700 - 133,700 2.1%
Interest/Misc 1,279 300 300 200 - 200 (33.3%)
Reimb From Other Depts 136,696 130,000 136,600 130,100 - 130,100 0.1%
Trans fm 001 Gen Fund 632,900 673,500 673,500 663,900 - 663,900 (1.4%)
Carry Forward 61,400 31,200 39,200 66,900 - 66,900 114.4%
Less 5%Required By Law - (21,400) - (21,200) - (21,200) (0.9%)
Total Funding 1,232,392 1,240,300 1,273,700 1,263,300 - 1,263,300 1.9%
Forecast FY 2016:
Operating expenses are projected to be slightly under budget for FY16 due to saving in electricity and equipment repair and
maintenance.
Operating revenues(charges for services and miscellaneous revenues)are anticipated to be less than projected due to reductions in
the moving traffic violation surcharge.
Current FY 2017:
Operating expenses increased based on annual escalators in agreements for leases and equipment maintenance. Communication
equipment repair is expected to decrease slightly in FY17 as new equipment is phased in.
Revenues:
Charges for service include$34,700 in charges for radio maintenance provided to non BCC customers and$255,000 in proceeds from
a$12.50 surcharge on moving traffic violation fines. Miscellaneous revenue consists of income from radio tower lease agreements.
Reimbursements from other departments includes maintenance charges for mobile and portable radio equipment and for minor
operating equipment such as batteries that are purchased in bulk and provided to customers on an as needed basis.As agencies
purchase new radios there is a reduction in maintenance expenses(new equipment is under warranty)and corresponding
reimbursement from the agencies to the radio system fund.
Fiscal Year 2017 44 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Information Technology Division
Information Technology Capital (506)
Mission Statement
To fund the replacement and or enhancements of existing IT capital infrastructure and computers and to fund the
infrastructure to accommodate new requirements and services.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
IT Capital Program - 1,336,000 1,336,000 -
Current Level of Service Budget - 1,336,000 1,336,000 -
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense 104,704 70,000 - - - - (100.0%)
Capital Outlay 245,691 657,300 1,210,900 1,336,000 - 1,336,000 103.3%
Net Operating Budget 350,395 727,300 1,210,900 1,336,000 - 1,336,000 83.7%
Total Budget 350,395 727,300 1,210,900 1,336,000 - 1,336,000 83.7%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Interest/Misc 5,862 3,500 2,500 3,500 - 3,500 0.0%
Reimb From Other Depts 228,450 673,000 667,400 708,200 - 708,200 5.2%
Trans fm 001 Gen Fund - 51,000 51,000 50,000 - 50,000 (2.0%)
Trans fm 505 IT Ops - - - 571,700 - 571,700 na
Carry Forward 608,900 - 492,800 2,800 - 2,800 na
Less 5%Required By Law - (200) - (200) - (200) 0.0%
Total Funding 843,212 727,300 1,213,700 1,336,000 - 1,336,000 83.7%
Forecast FY 2016:
The IT Division has the following projects underway:
$76,000 Telecommunications
$225,200 Conduit Installation
$199,500 PC Replacement
$24,000 Server Replacement
$27,000 Storage Area Hardware
$475,700 IT Infrastructure
$29,700 Business Continuity
$153,800 County Manager Initiatives
$1,210,900 Total Projects
Current FY 2017:
Capital expenses include provisions in the amount of$94,700 for break/fix replacement PCs, $50,000 towards County Manager
Initiatives and $1,191,300 for IT Infrastructure which includes replacement of SQL Server Hosts, replacement of Firewalls, SAN Switch
Software License and replacement of infrastructure equipment. Total Projects$1,336,000.
Revenues:
Agency computer users will be charged $50 per computer for break/fix PC replacements. An additional$300 per computer will be
assessed to fund the infrastructure and replacement and additional capacity infrastructure equipment and software.
The increase to the capital assessment to divisions is intended to maintain obsolete equipment and provide additional capacity to meet
increased demand for IT infrastructure services. A transfer from Fund (505) in the amount of$571,700 has been appropriated in order
Fiscal Year 2017 45 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Information Technology Division
Information Technology Capital (506)
to assist in meeting the increased demand for IT infrastructure services.
Fiscal Year 2017 46 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Procurement Services Division
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 1,450,760 1,568,400 1,503,900 1,582,000 - 1,582,000 0.9%
Operating Expense 101,200 103,300 101,000 209,200 - 209,200 102.5%
Capital Outlay 16,497 17,900 17,900 15,000 - 15,000 (16.2%)
Net Operating Budget 1,568,457 1,689,600 1,622,800 1,806,200 - 1,806,200 6.9%
Total Budget 1,568,457 1,689,600 1,622,800 1,806,200 - 1,806,200 6.9%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change
Purchasing Division-Surplus Sales(001) - 3,400 100 3,400 - 3,400 0.0%
Purchasing Division(001) 1,568,457 1,686,200 1,622,700 1,802,800 - 1,802,800 6.9%
Total Net Budget 1,568,457 1,689,600 1,622,800 1,806,200 - 1,806,200 6.9%
Total Transfers and Reserves - - - - - - na
Total Budget 1,568,457 1,689,600 1,622,800 1,806,200 - 1,806,200 6.9%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Charges For Services 4 - 200 - - - na
Miscellaneous Revenues 449,759 305,100 119,900 55,100 - 55,100 (81.9%)
Net Cost General Fund 1,118,694 1,384,500 1,502,700 1,751,100 - 1,751,100 26.5%
Total Funding 1,568,457 1,689,600 1,622,800 1,806,200 - 1,806,200 6.9%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Position Summary Actual Adopted Forecast Current Expanded Recom'd Change
Purchasing Division(001) 18.00 19.00 19.00 19.00 - 19.00 0.0%
Total FTE 18.00 19.00 19.00 19.00 - 19.00 0.0%
Fiscal Year 2017 47 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Procurement Services Division
Purchasing Division (001)
Mission Statement
To promote, plan,and provide competitive and consistent procurement support services that assist divisions in obtaining
their goals in serving the community.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Divisional Administration/Overhead 3.00 293,981 - 293,981
Procurement Support Services 12.00 1,157,506 35,100 1,122,406
Prepare, issue and administer formal sealed bid and proposal processes
and oversee the management of resultant contracts; negotiate, process,
and issue other service related agreements; review and authorize
contract modifications and report action to the Board; manage dispute
resolution process between vendors/contractors/consultants and division
staff; assist in the development and maintenance of acquisition planning
and sourcing activities; review and approve executive summaries; provide
outreach to vendor community through supporting the County's Online
Bidding System, training, and trade fair attendance.
General Operations Support Services 4.00 351,313 - 351,313
SAP production, PCard production and support,training and support,
mail pick-up and delivery, and surplus property transfer and sales.
Current Level of Service Budget 19.00 1,802,800 35,100 1,767,700
FY 2015 FY 2016 FY 2016 FY 2017
Program Performance Measures Actual Budget Forecast Budget
Cost Savings as a result of procurement processes 5,100,000 - 7,500,000 5,800,000
Number of contracts administered 797 740 790 750
Number of employees trained in SAP, purchasing, and contracting practices 644 350 422 460
Number of formal solicitations, quotes and non-std contracts 213 235 223 225
Number of purchase orders 8,037 7,300 7,938 7,988
Percent of bid invitations issued within 10 days of receipt 79.50 80.00 75.00 76.00
Percent of RFP's issued within 12 days of receipt 73 80 75 75
FY2015 FY2016 FY2016 FY2017 FY2017 FY2017 FY2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 1,450,760 1,568,400 1,503,900 1,582,000 - 1,582,000 0.9%
Operating Expense 101,200 99,900 100,900 205,800 - 205,800 106.0%
Capital Outlay 16,497 17,900 17,900 15,000 - 15,000 (16.2%)
Net Operating Budget 1,568,457 1,686,200 1,622,700 1,802,800 - 1,802,800 6.9%
Total Budget 1,568,457 1,686,200 1,622,700 1,802,800 - 1,802,800 6.9%
Total FTE 18.00 19.00 19.00 19.00 - 19.00 0.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Charges For Services 4 - 200 - - - na
Miscellaneous Revenues 26,534 35,100 32,000 35,100 - 35,100 0.0%
Net Cost General Fund 1,541,919 1,651,100 1,590,500 1,767,700 - 1,767,700 7.1%
Total Funding 1,568,457 1,686,200 1,622,700 1,802,800 - 1,802,800 6.9%
Fiscal Year 2017 48 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Procurement Services Division
Purchasing Division (001)
Forecast FY 2016:
Operating expenses and off-setting revenues were increased by$6,000 to establish budget for bid protests;to date this funding has
not been used.
Purchasing card revenue($35,499) increased in calendar year 2015 by more than 33%or$11,500.
Significant staff resources dedicated to continued non-payment of contractors.
Executed contractor survey to approximately two thousand two hundred contractors(results will not be available until late Spring/early
Summer 2016.
Current FY 2017:
Operating expenses increased due to adding additional funding for an external attorney to review formal Board solicitation and contract
templates, also an additional$60,000 in other contractual services due to significant staff resources having been dedicated to the
continued non-payment of contractors,the addition of the IT Microsoft office allocation and an increase to the motor pool rental charge.
Fiscal Year 2017 49 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Procurement Services Division
Purchasing Division -Surplus Sales (001)
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Surplus Property Support Services - 3,400 20,000 -16,600
Inventory,warehouse and surplus sales
Current Level of Service Budget - 3,400 20,000 -16,600
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense - 3,400 100 3,400 - 3,400 0.0%
Net Operating Budget - 3,400 100 3,400 - 3,400 0.0%
Total Budget - 3,400 100 3,400 - 3,400 0.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Miscellaneous Revenues 423,225 270,000 87,900 20,000 - 20,000 (92.6%)
Net Cost General Fund (423,225) (266,600) (87,800) (16,600) - (16,600) (93.8%)
Total Funding - 3,400 100 3,400 - 3,400 0.0%
Forecast FY 2016:
Approximate gross revenue for the auction held April 16, 2016 was$950,000. Internet auctions during the first six (6) months resulted
in additional General Fund revenue of approximately$700.
Revenues reflect a decrease as revenue received from the surplus auction for vehicles,which make up the bulk of surplus revenue will
be placed in the Motor Pool Capital Recovery Fund.
Current FY 2017:
The Surplus cost center will only be used for inventory of asset equipment transferred to the warehouse.
Fiscal Year 2017 50 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Risk Management Division
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 1,171,634 1,276,000 1,298,300 1,276,800 - 1,276,800 0.1%
Operating Expense 41,903,654 45,071,600 42,418,000 45,582,900 2,500 45,585,400 1.1%
Capital Outlay 38,290 35,900 11,500 5,000 34,000 39,000 8.6%
Net Operating Budget 43,113,579 46,383,500 43,727,800 46,864,700 36,500 46,901,200 1.1%
Trans to 001 General Fund 1,276,600 1,276,600 1,276,600 1,076,600 - 1,076,600 (15.7%)
Trans to 111 Unincorp Gen Fd 200,000 - - - - - na
Reserves for Contingencies - 1,151,200 - 1,198,700 - 1,198,700 4.1%
Reserves for Insurance - 28,247,700 - 32,438,800 - 32,438,800 14.8%
Total Budget 44,590,179 77,059,000 45,004,400 81,578,800 36,500 81,615,300 5.9%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change
Group Health&Life Insurance Fund 35,164,757 37,838,300 36,349,100 38,563,700 36,500 38,600,200 2.0%
(517)
Property&Casualty Insurance Fund 6,731,180 6,956,800 5,928,700 6,668,500 - 6,668,500 (4.1%)
(516)
Worker's Compensation Fund(518) 1,217,643 1,588,400 1,450,000 1,632,500 - 1,632,500 2.8%
Total Net Budget 43,113,579 46,383,500 43,727,800 46,864,700 36,500 46,901,200 1.1%
Total Transfers and Reserves 1,476,600 30,675,500 1,276,600 34,714,100 - 34,714,100 13.2%
Total Budget 44,590,179 77,059,000 45,004,400 81,578,800 36,500 81,615,300 5.9%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Miscellaneous Revenues 1,150,899 425,000 1,712,900 100,000 - 100,000 (76.5%)
Interest/Misc 281,588 164,700 339,700 191,100 - 191,100 16.0%
Property&Casualty Billings 6,658,048 6,899,600 6,710,700 6,553,000 - 6,553,000 (5.0%)
Group Health Billings 33,723,191 32,200,000 34,068,000 32,239,300 - 32,239,300 0.1%
Dental Billings 1,786,892 1,625,000 1,658,800 1,708,600 - 1,708,600 5.1%
Life Insurance Billings 407,554 455,800 318,600 334,600 - 334,600 (26.6%)
Short Term Disability Billings 428,027 422,300 453,400 466,900 - 466,900 10.6%
Long Term Disability Billings 516,784 315,000 311,800 327,500 - 327,500 4.0%
Workers Comp Billings 1,486,279 1,485,000 1,485,000 1,467,000 - 1,467,000 (1.2%)
Carry Forward 34,341,300 33,086,200 36,187,500 38,205,500 36,500 38,242,000 15.6%
Less 5%Required By Law - (19,600) - (14,700) - (14,700) (25.0%)
Total Funding 80,780,562 77,059,000 83,246,400 81,578,800 36,500 81,615,300 5.9%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Position Summary Actual Adopted Forecast Current Expanded Recom'd Change
Property&Casualty Insurance Fund 4.00 4.00 4.00 4.00 - 4.00 0.0%
(516)
Group Health&Life Insurance Fund 5.00 7.00 7.00 7.00 - 7.00 0.0%
(517)
Worker's Compensation Fund(518) 3.00 3.00 3.00 3.00 - 3.00 0.0%
Total FTE 12.00 14.00 14.00 14.00 - 14.00 0.0%
Fiscal Year 2017 51 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Risk Management Division
Property & Casualty Insurance Fund (516)
Mission Statement
The mission of the Risk Management Division is to continuously develop,manage,and improve the County's risk finance,
group insurance,safety, and occupational health programs in order to provide quality, cost-effective support to our
customers;to protect the County's financial interests against frequent and/or catastrophic loss; and to assure that the
County's employees go home safely each day.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Property and Casualty Insurance Program 3.00 7,629,216 6,690,700 938,516
To provide Property and Casualty Insurance, Risk Financing Services,
Claims Management, and Loss Control services to County Divisions and
Constitutional Agencies pursuant to Florida Statutes Chapter 768.28.
Safety and Loss Control Program 1.00 115,884 - 115,884
To develop Occupational Safety and Health Programs to prevent injury
and illness to employees arising out of the work environment and to third
parties. Standards utilized are in conformance with OSHA standards
CFR 1910 and 1928; Florida Department of Transportation Maintenance
of Traffic requirements
Reserve for Claims Payment/Contingency - 7,945,000 8,999,400 -1,054,400
Current Level of Service Budget 4.00 15,690,100 15,690,100 -
FY 2015 FY 2016 FY 2016 FY 2017
Program Performance Measures Actual Budget Forecast Budget
AVG#Days to Close Auto Physical Damage Claim 81 45 45 45
AVG#Days to Close Claim 109 100 90 100
AVG#Days to Close Property Claim 125 120 80 100
Percentage of Root Cause Analysis Completed - 100 100 100
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 363,839 342,700 343,200 352,000 - 352,000 2.7%
Operating Expense 6,367,341 6,602,800 5,579,700 6,311,500 - 6,311,500 (4.4%)
Capital Outlay - 11,300 5,800 5,000 - 5,000 (55.8%)
Net Operating Budget 6,731,180 6,956,800 5,928,700 6,668,500 - 6,668,500 (4.1%)
Trans to 001 General Fund 276,600 276,600 276,600 1,076,600 - 1,076,600 289.2%
Trans to 111 Unincorp Gen Fd 200,000 - - - - - na
Reserves for Contingencies - 180,900 - 193,700 - 193,700 7,1%
Reserves for Insurance - 7,739,200 - 7,751,300 - 7,751,300 0.2%
Total Budget 7,207,780 15,153,500 6,205,300 15,690,100 - 15,690,100 3.5%
Total FTE 4.00 4.00 4.00 4.00 - 4.00 0.0%
Fiscal Year 2017 52 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Risk Management Division
Property & Casualty Insurance Fund (516)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Miscellaneous Revenues 704,392 200,000 222,000 100,000 - 100,000 (50.0%)
Interest/Misc 60,973 39,800 60,000 45,000 - 45,000 13.1%
Property&Casualty Billings 6,658,048 6,899,600 6,710,700 6,553,000 - 6,553,000 (5.0%)
Carry Forward 7,996,400 8,026,100 8,212,000 8,999,400 - 8,999,400 12.1%
Less 5%Required By Law - (12,000) - (7,300) - (7,300) (39.2%)
Total Funding 15,419,813 15,153,500 15,204,700 15,690,100 - 15,690,100 3.5%
Forecast FY 2016:
Revenues in FY16 are forecast to be higher than anticipated due to unanticipated reinsurance recoveries in FY15 boosting Carry
Forward for FY16. Improved loss experience in the automobile and general liability coverage lines have also contributed to higher
favorable loss experience and hence, higher carry forward.
Forecast operating expenses are expected to be below the adopted budget due to favorable property and casualty reinsurance
renewals.
Current FY 2017:
Personal Services expenditures comply with budget guidance.
Operating expenses are down 4.4%due to lower reinsurance costs.
A transfer to the General Fund (001) includes$1,000,000 of unencumbered funds resulting from favorable loss experience.
Additionally, a transfer to the General Fund of$76,600 is budgeted to fund the management of the certificate of insurance tracking
system to meet the goal of assuring the compliance of vendors with contractual insurance requirements.The fund complies with GASB
10 accounting requirements.
Revenues:
Property and Casualty billings are down 5%compared to the FY 16 budget.
FY17 carry forward is up 12.1%due to favorable loss experience and due to higher than anticipated reinsurance recoveries in FY15.
Therefore, a premium dividend in the form of a transfer of$1,000,000 to the General Fund is budgeted to return a portion of this carry
forward.
Fiscal Year 2017 53 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Risk Management Division
Group Health & Life Insurance Fund (517)
Mission Statement
The mission of the Risk Management Division is to continuously develop,manage,and improve the County's risk finance,
group insurance,safety and occupational health programs in order to provide quality,cost-effective support to our
customers;to protect the County's financial interests against frequent and/or catastrophic loss; and to assure that the
County's employees go home safely each day.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Divisional Administration/Overhead 2.00 391,743 -492,100 883,843
Group Health Insurance Program 2.00 34,707,797 60,661,900 -25,954,103
To provide group health insurance benefits to eligible employees and
their dependents.
Group Disability Insurance Program - 717,200 794,400 -77,200
To provide an income replacement safety net in the form of Short and
Long Term Disability Insurance.
Group Life Insurance Program - 334,600 334,600 -
To provide death protection to employees and their beneficiaries in the
form of one times salary life and accidental death protection benefits.
Group Dental Insurance Program - 1,598,800 1,708,600 -109,800
To provide dental insurance benefits to eligible employees and their
dependents.
Wellness Program 3.00 813,560 - 813,560
To identify and educate employees who are at risk for premature illness
or chronic health conditions and to promote participation in programs to
prevent illness, enhance quality of life, and improve productivity.
Reserve for Claims Payment/Contingency - 24,122,700 -321,000 24,443,700
Current Level of Service Budget 7.00 62,686,400 62,686,400 -
FY 2017 FY 2017 FY 2017 FY 2017
Program Enhancements Total FTE Budget Revenues Net Cost
Vehicle - 36,500 36,500 -
Purchase of a new 2017 Ford Explorer for the Wellness Program.
Expanded Services Budget - 36,500 36,500 -
Total Recom'd Budget 7.00 62,722,900 62,722,900 -
FY 2015 FY 2016 FY 2016 FY 2017
Program Performance Measures Actual Budget Forecast Budget
Increase Healthy Bucks Program Attendance 5,662 5,650 5,775 5,890
Increase in Healthy Bucks Participants 627 876 645 658
Members Exceeding$25,000 in Claims per 100 Employees 2.06 4.50 2.00 2.50
Percent of Members Testing Positive for Cotanine 12 14 14 14
Percent of Members who met Select Plan Qualifiers 93 94 92 92
Percentage of clean claims processed in less than 15 days 99.60 99.50 99.60 99.50
Percentage of Enrollment in Take Charge Diabetes Program 51 50 52 53
Fiscal Year 2017 54 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Risk Management Division
Group Health & Life Insurance Fund (517)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 525,850 644,800 646,100 638,100 - 638,100 (1.0%)
Operating Expense 34,636,388 37,178,600 35,697,300 37,925,600 2,500 37,928,100 2.0%
Capital Outlay 2,519 14,900 5,700 - 34,000 34,000 128.2%
Net Operating Budget 35,164,757 37,838,300 36,349,100 38,563,700 36,500 38,600,200 2.0%
Reserves for Contingencies - 943,800 - 964,100 - 964,100 2.2%
Reserves for Insurance - 19,148,400 - 23,158,600 - 23,158,600 20.9%
Total Budget 35,164,757 57,930,500 36,349,100 62,686,400 36,500 62,722,900 8.3%
Total FTE 5.00 7.00 7.00 7.00 - 7.00 0.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Miscellaneous Revenues 432,838 200,000 1,485,900 - - - (100.0%)
Interest/Misc 197,641 112,600 253,100 137,400 - 137,400 22.0%
Group Health Billings 33,723,191 32,200,000 34,068,000 32,239,300 - 32,239,300 0.1%
Dental Billings 1,786,892 1,625,000 1,658,800 1,708,600 - 1,708,600 5.1%
Life Insurance Billings 407,554 455,800 318,600 334,600 - 334,600 (26.6%)
Short Term Disability Billings 428,027 422,300 453,400 466,900 - 466,900 10.6%
Long Term Disability Billings 516,784 315,000 311,800 327,500 - 327,500 4.0%
Carry Forward 22,989,700 22,605,500 25,315,000 27,479,000 36,500 27,515,500 21.7%
Less 5%Required By Law - (5,700) - (6,900) - (6,900) 21.1%
Total Funding 60,482,627 57,930,500 63,864,600 62,686,400 36,500 62,722,900 8.3%
Forecast FY 2016:
Forecast revenues are higher than the adopted budget due to greater than anticipated carry forward.This is due to favorable claims
experience in FY15, higher than anticipated reinsurance recoveries in FY15 and greater than anticipated enrollment in the Health Plan
which resulted in increased premium revenue. Group Health rates were not increased in FY16, however, Group Health Premium
Billings are expected to be higher than anticipated due to increased enrollment. Short Term Disability Premium Billings are also higher
than the FY16 budget which is reflective of higher than anticipated enrollment.
FY16 operating expenditures are anticipated to be 4.8% below budget, primarily due to lower than anticipated health claims
projections.
Current FY 2017:
Personal Services expenditures comply with budget guidance.
Operating Expenses increase 2.0% in FY17 primarily due to anticipated increases in expected health claims and reinsurance costs
tied to medical trend and higher enrollment. Budgeted rates for Health and Dental insurance remain at FY16 levels. Budgeted
Disability premiums remain at FY16 levels; however enrollment is expected to increase slightly. Premiums for Group Life insurance are
down 26% due to a successful marketing of the program in FY15.
Revenues:
Group Health rates remained unchanged for FY17. However, overall Fund Revenues are up 8.3%due to an increase in carry forward
resulting from favorable health claims experience in FY15 and due to higher than projected reinsurance recoveries in FY16. Group
Health billings reflect a proposed six pay period premium holiday for employees. Life insurance, Long Term Disability, Short Term
Disability and Dental rates remained unchanged; however, revenues will increase slightly due to changes in enrollment and ratable
payroll.
Fiscal Year 2017 55 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Risk Management Division
Worker's Compensation Fund (518)
Mission Statement
The mission of the Risk Management Division is to continuously develop,manage,and improve the County's risk finance,
group insurance,safety, and occupational health programs in order to provide quality, cost-effective support to our
customers; to protect the County's financial interests against frequent and/or catastrophic loss; and to assure that the
County's employees go home safely each day.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Workers' Compensation Insurance&Subrogation Program 1.00 1,189,054 1,475,200 -286,146
To provide Workers' Compensation Insurance as required pursuant to
Florida Statutes, Chapter 440. To provide financial recovery services to
divisions through the collection of funds expended by the County for
damage to property.
Safety and Loss Control Program 1.00 315,050 - 315,050
To develop Occupational Safety and Health Program to prevent injury
and illness to employees arising out of the work environment. Standards
utilized are in conformance with OSHA standards CFR 1910 and 1928.
Occupational Health Program 1.00 128,396 - 128,396
To provide pre-employment physicals and drug testing services;to
provide recurrent testing;to triage injured employees;to provide medical
care to injured employees within protocols;to assist in case
management.
Reserve for Claims Payment/Contingency - 1,569,800 1,727,100 -157,300
Current Level of Service Budget 3.00 3,202,300 3,202,300 -
FY 2015 FY 2016 FY 2016 FY 2017
Program Performance Measures Actual Budget Forecast Budget
Accidents per 100 Employees 6.69 5.75 5.50 5.60
AVG#Days from Incurred to Report Date-Property&Auto 2.21 3.00 1.94 2.00
AVG#of Days From Incurred Date to Report Date 2.21 5.75 5.50 5.60
AVG#of Days to Close a Medical Only Claim 146 135 120 130
Job Safety Analysis#Reviewed/Updated/Deleted - 100 100 100
Lost Time Claims Exceeding 7 Days 9 5 4 5
Safety Committee Divisions Participating - 100 100 100
Subrogation Dollars Collected 561,591 325,000 400,000 350,000
Total Workers' Compensation Cost as a Percentage of Reportable Payroll 1.22 1.32 1.18 1.13
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 281,946 288,500 309,000 286,700 - 286,700 (0.6%)
Operating Expense 899,926 1,290,200 1,141,000 1,345,800 - 1,345,800 4.3%
Capital Outlay 35,771 9,700 - - - - (100.0%)
Net Operating Budget 1,217,643 1,588,400 1,450,000 1,632,500 - 1,632,500 2.8%
Trans to 001 General Fund 1,000,000 1,000,000 1,000,000 - - - (100.0%)
Reserves for Contingencies - 26,500 - 40,900 - 40,900 54.3%
Reserves for Insurance - 1,360,100 - 1,528,900 - 1,528,900 12.4%
Total Budget 2,217,643 3,975,000 2,450,000 3,202,300 - 3,202,300 (19.4%)
Total FTE 3.00 3.00 3.00 3.00 - 3.00 0.0%
Fiscal Year 2017 56 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Risk Management Division
Worker's Compensation Fund (518)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Miscellaneous Revenues 13,668 25,000 5,000 - - - (100.0%)
Interest/Misc 22,975 12,300 26,600 8,700 - 8,700 (29.3%)
Workers Comp Billings 1,486,279 1,485,000 1,485,000 1,467,000 - 1,467,000 (1.2%)
Carry Forward 3,355,200 2,454,600 2,660,500 1,727,100 - 1,727,100 (29.6%)
Less 5%Required By Law - (1,900) - (500) - (500) (73.7%)
Total Funding 4,878,122 3,975,000 4,177,100 3,202,300 - 3,202,300 (19.4%)
Forecast FY 2016:
Forecast Revenues are greater than the FY16 adopted budget due to higher than anticipated carry forward as a result of favorable
claims experience in FY15. Forecast FY16 Workers' Compensation billings are anticipated to equal the FY16 budget.
Forecast Operating Expenditures are expected to be below budget primarily as a result of favorable claims experience
Current FY 2017:
Personal Services expenditures comply with budget guidance.
Operating expenses are up 4.3%, due to the inclusion of EMS/Firefighter fit for duty physicals in this budget as part of the
Occupational Health program. Conversely,the cost of these physicals will not be borne by the EMS budget. Further,these physicals
will also meet the qualifier requirement under the health plan,thus eliminating redundant cost within the Group Health Fund (517).
Historically, a transfer to the General Fund has occurred as part of a planned reduction of excess carry forward that began in 2009.
For FY17,a transfer to the General Fund (001) is not planned. Hence, overall expenditures are down 19.4%. The Fund complies with
GASB 10 accounting requirements.
FY17 Reserves for insurance are 12.4% higher due to higher than anticipated carry forward.
Revenues:
Overall revenues are down 19.4%due to a planned reduction in budgeted carry forward that began in 2009.Allocated Workers'
Compensation premiums are down 1.2%compared to FY 16.
Fiscal Year 2017 57 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Administrative Services Grants
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Trans to 174 Consry Collier Maint 204 - - - - - na
Total Budget 204 - - - - - na
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change
Total Net Budget - - - - - - na
Total Transfers and Reserves 204 - - - - - na
Total Budget 204 - - - - - na
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Interest/Misc 1 - - - - - na
Total Funding 1 - - - - - na
Fiscal Year 2017 58 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Administrative Services Grants
Administrative Services Grants (703/704)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Trans to 174 Consry Collier Maint 204 - - - - - na
Total Budget 204 - - - - - na
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Interest/Misc 1 - - - - - na
Total Funding 1 - - - - - na
Notes:
Budgets for grants are entered at the time the grant is awarded and accepted by the Board of County Commissioners.
Fiscal Year 2017 59 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Bureau of Emergency Services Division
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 824,506 862,900 868,000 881,800 - 881,800 2.2%
Operating Expense 1,834,828 1,970,900 2,031,500 2,022,800 - 2,022,800 2.6%
Capital Outlay 43,511 - 86,200 - - - na
Remittances 19,427 20,200 20,200 21,000 - 21,000 4.0%
Net Operating Budget 2,722,272 2,854,000 3,005,900 2,925,600 - 2,925,600 2.5%
Reserves for Contingencies - 434,800 - 460,800 - 460,800 6.0%
Total Budget 2,722,272 3,288,800 3,005,900 3,386,400 - 3,386,400 3.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change
Bureau of Emergency Svs Grants 215,614 - 204,600 - - - na
(713/714)
Division of Forestry Services(111) 27,478 27,500 27,500 27,500 - 27,500 0.0%
Emergency Disaster Fund(003) - 50,000 - 50,000 - 50,000 0.0%
Emergency Management Operating(001) 1,377,896 1,531,700 1,531,700 1,564,000 - 1,564,000 2.1%
Medical Examiner(001) 1,101,284 1,244,800 1,242,100 1,284,100 - 1,284,100 3.2%
Total Net Budget 2,722,272 2,854,000 3,005,900 2,925,600 - 2,925,600 2.5%
Total Transfers and Reserves - 434,800 - 460,800 - 460,800 6.0%
Total Budget 2,722,272 3,288,800 3,005,900 3,386,400 - 3,386,400 3.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Intergovernmental Revenues 210,316 - 197,200 - - - na
Charges For Services 1,607 1,000 1,000 1,000 - 1,000 0.0%
Miscellaneous Revenues 34,870 36,100 36,800 37,500 - 37,500 3.9%
Interest/Misc 3,476 2,400 2,100 2,500 - 2,500 4.2%
Net Cost General Fund 2,442,703 2,739,400 2,736,000 2,809,600 - 2,809,600 2.6%
Net Cost MSTU General Fund 27,478 27,500 27,500 27,500 - 27,500 0.0%
Trans fm 146 Ochopee Fire Fd 1,050 - 7,400 - - - na
Carry Forward 480,500 482,600 506,400 508,500 - 508,500 5.4%
Less 5%Required By Law - (200) - (200) - (200) 0.0%
Total Funding 3,202,000 3,288,800 3,514,400 3,386,400 - 3,386,400 3.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Position Summary Actual Adopted Forecast Current Expanded Recom'd Change
Emergency Management Operating 9.00 9.00 9.00 9.00 - 9.00 0.0%
(001)
Total FTE 9.00 9.00 9.00 9.00 - 9.00 0.0%
Fiscal Year 2017 60 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Bureau of Emergency Services Division
Emergency Management Operating (001)
Mission Statement
The Collier County Division of Emergency Management works to protect and manage consequences for the citizens,visitors,
local agencies, businesses,and organizations from the effects of natural,technological, public health, community crisis,and
terrorism disasters or emergencies under the guidance of the County Manager. The Division receives program guidance and
mandates from the Department of Homeland Security,the Federal Emergency Management Agency,and the State's Division
of Emergency Management under the Office of the Governor. The Division maintains a vision of a vibrant, integrated,and
progressive disaster-resistant community. Programming and work by the Division includes planning for and responding to
major disaster events or localized emergencies 24 hours a day,7 days a week. Staff and volunteers work to develop
capabilities,strategies,and programs to minimize the effects and streamline the recovery from a disaster or community
emergency. The Division provides on-scene technical support to public safety organizations, hurricane protection project
management,community and crisis education and planning, comprehensive disaster, nursing home and other critical
infra-structure review, preparedness planning,evacuation coordination,emergency public information and warning,
meteorological services, hazardous materials storage analysis,field exercise and training resources,and registration and
case-need evaluation for persons with special needs.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Divisional Administration/Overhead 3.00 849,614 - 849,614
Manage all facets of emergency preparedness programming,function as
the administrative office for the divisions including Collier County
Emergency Medical Services, Med-Flight, Ochopee Fire Control, Isles of
Capri Fire Rescue District, and staff liaison to the District 20 Medical
Examiner.
Special Needs Administration 2.00 149,613 - 149,613
As mandated by the State of Florida, provide and maintain a listing and
case needs assessment of special needs citizens that may require
additional assistance during times of emergency or evacuation. Facilities
such as nursing homes, rest homes, and congregate care facilities
require their disaster plans to be reviewed annually for compliance.
Emergency Operations and Planning 4.00 527,273 - 527,273
Emergency Management must maintain a 24-hour, 7-day a week
multi-hazard Homeland Security response and consequence
management capability. This effort includes ensuring the reliability and
capability of the emergency operations center, mobile command vehicle,
various communication sets, and other field deployable assets to be
ready at all times to respond, protect, and mitigate the effects to the
community prior to,during, and after a natural,technological,terrorist,
pandemic, or community crisis event. The Division provides technical
assistance and hosts numerous multi-agency training forums and
exercises in a multi-hazard environment to ensure that all efforts to
prepare for, respond to, recover, and mitigate from the effects of a
disaster or local emergency are efficient and effective. The Emergency
Management Division actively seeks grant opportunities to acquire funds
to help mitigate against future emergencies, build local capability with
supplies and equipment, and support a broad range of public safety and
public health concerns and agencies.
National Incident Management Systems - 37,500 37,500
Additional training/education, equipment, contract personnel and other
requirements for the emergency management program. Costs are offset
by revenue from tower lease revenue shared with the Golden Gate Fire
District.
Current Level of Service Budget 9.00 1,564,000 37,500 1,526,500
Fiscal Year 2017 61 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Bureau of Emergency Services Division
Emergency Management Operating (001)
FY 2015 FY 2016 FY 2016 FY 2017
Program Performance Measures Actual Budget Forecast Budget
Emergency Management Accreditation Program Standards Met 65 70 - 100
% Increase of GIS maps for mapping catalog annually 9 10 17 27
% Met Fed. mandated NIMS and EMPA training requirements 98 98 98 98
% Nursing/Assisted Living Facilities reviewed within 30 days 96 96 96 96
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 824,506 862,900 868,000 881,800 - 881,800 2.2%
Operating Expense 533,964 648,600 643,500 661,200 - 661,200 1.9%
Remittances 19,427 20,200 20,200 21,000 - 21,000 4.0%
Net Operating Budget 1,377,896 1,531,700 1,531,700 1,564,000 - 1,564,000 2.1%
Total Budget 1,377,896 1,531,700 1,531,700 1,564,000 - 1,564,000 2.1%
Total FTE 9.00 9.00 9.00 9.00 - 9.00 0.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Miscellaneous Revenues 34,870 36,100 36,800 37,500 - 37,500 3.9%
Net Cost General Fund 1,343,027 1,495,600 1,494,900 1,526,500 - 1,526,500 2.1%
Total Funding 1,377,896 1,531,700 1,531,700 1,564,000 - 1,564,000 2.1%
Notes:
Collier County continues to maintain one of the smallest, albeit nationally recognized, emergency management organizations by
population and threat hazard in the State of Florida.
The Division of Emergency Management relies upon the efforts of each staff member for their respective program expertise to protect
and serve the citizens of Collier County from affects of local emergencies and regional and national threats.The program is
established in the following functions similar to the National Response Plan and State statute guidance: Human Services, Planning
and Mitigation, Hazardous Materials, Homeland Security and Training, Logistics, and Administration. Emergency Management staff
has also been tasked with grant research, project formulation and grant management,toward strengthening disaster resistance via
mitigation efforts. Since 2002 over$16.1 million dollars in disaster mitigation recovery and emergency planning and training grants
have been acquired for all sectors of the locally eligible organizations.
Forecast FY 2016:
Personal services increased slightly due to a mid-year reclassification of a Manager to an Emergency Management Coordinator.
Current FY 2017:
Personal service costs are higher due to the mid-year reclassification that took place in FY16 and an approved employee
compensation adjustment.
Operating expenses increased slightly due to the addition of the IT Microsoft office allocation, computer software and data processing
equipment repair and maintenance.
Fiscal Year 2017 62 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Bureau of Emergency Services Division
Emergency Disaster Fund (003)
Mission Statement
To establish a reserve for disasters that may not meet the threshold for FEMA reimbursement.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Pre-Event Procurement - 50,000 - 50,000
Budget is appropriated in order to enable quick response time for the
procurement of generators and other equipment necessary in the event
of an impending emergency.
Reserves/Interest - 460,800 510,800 -50,000
Current Level of Service Budget - 510,800 510,800 -
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense - 50,000 - 50,000 - 50,000 0.0%
Net Operating Budget - 50,000 - 50,000 - 50,000 0.0%
Reserves for Contingencies - 434,800 - 460,800 - 460,800 6.0%
Total Budget - 484,800 - 510,800 - 510,800 5.4%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Interest/Misc 3,476 2,400 2,100 2,500 - 2,500 4.2%
Carry Forward 480,500 482,600 506,400 508,500 - 508,500 5.4%
Less 5%Required By Law - (200) - (200) - (200) 0.0%
Total Funding 483,976 484,800 508,500 510,800 - 510,800 5.4%
Current FY 2017:
$50,000 is appropriated in order to enable a quick response time for the procurement of generators in an emergency and will only be
used in the event of an impending emergency. All unspent funds will remain in reserves for contingencies in the Emergency Disaster
Fund (003).
In the event an expenditure is made and is reimbursable by FEMA, advance funding expenditures will be submitted for reimbursement
and any amounts refunded will be returned to this fund.
Fiscal Year 2017 63 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Bureau of Emergency Services Division
Bureau of Emergency Svs Grants (713/714)
Mission Statement
To provide enhancements to the minimum standards required of counties by the State of Florida and the Department of
Homeland Security in support of local emergency management programming. Functions include service delivery,equipment,
supplies,training development and delivery,Special Needs program and special planning projects. Grants from this fund
come from the Emergency Management Preparedness Enhancement Trust Fund as mandated by the State of Florida and the
Federal Emergency Management Agency.
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense 172,103 - 118,400 - - - na
Capital Outlay 43,511 - 86,200 - - - na
Net Operating Budget 215,614 - 204,600 - - - na
Total Budget 215,614 - 204,600 - - - na
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Intergovernmental Revenues 210,316 - 197,200 - - - na
Trans fm 146 Ochopee Fire Fd 1,050 - 7,400 - - - na
Total Funding 211,366 - 204,600 - - - na
Notes:
Budgets for grants are no longer prepared in advance of the actual acceptance of the grants. Any grant received will be brought to the
Board of County Commissioners for approval and acceptance along with budget amendments to recognize and appropriate funds at
the time they are received.
Forecast FY 2016:
Currently the Department of Emergency Management is executing a number of grants awarded in 2014 and 2015. These grants have
a specific purpose toward improving communication interoperability, data and media transfer,disaster planning, training, building
disaster resilience and other homeland security and natural hazard related matters. All of the grants are recurring, non-competitive
grants. State and FEMA pass through funds (EMPG and EMPA)will require local funding thresholds to be maintained at certain levels
or risk proportionate share of grant reductions.
All of the grants have contract periods that overlap fiscal years. This forecast includes the following grant awards:
$ 16,000 Department of Homeland Security-Public Safety
103,400 Emergency Management Performance Grant
70,400 Emergency Management Preparedness
14,800 VFAG
$ 204,600 Total Active Grants
Fiscal Year 2017 64 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
• Bureau of Emergency Services Division
Division of Forestry Services (111)
Mission Statement
Pursuant to Florida Statute 125.27,the Division of Forestry contracts with each County Board of Commissioners to provide
countywide forest fire protection. In fulfilling the provisions of this law,each district/center manager will perform the
following two functions: 1) Provide a Protected Acreage Review. 2) File an annual report with the Collier County Board of
County Commissioners.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Forestry Services - 27,500 - 27,500
To make provision for fire protection, based on$.07 x 392,538 acres
assessment of property that requires fire equipment and personnel to
suppress and contain brush fires.
Current Level of Service Budget - 27,500 - 27,500
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense 27,478 27,500 27,500 27,500 - 27,500 0.0%
Net Operating Budget 27,478 27,500 27,500 27,500 - 27,500 0.0%
Total Budget 27,478 27,500 27,500 27,500 - 27,500 0.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Net Cost MSTU General Fund 27,478 27,500 27,500 27,500 - 27,500 0.0%
Total Funding 27,478 27,500 27,500 27,500 - 27,500 0.0%
Current FY 2017:
Operating expenses represent a State of Florida mandated charge of$ .07 per acre assessment on 392,538 acres of property that
require fire equipment and personnel to suppress and contain brush fires thereon.
Fiscal Year 2017 65 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Bureau of Emergency Services Division
Medical Examiner(001)
Mission Statement
To provide for medicolegal death investigation 24 hours per day, 365 days per year. Results of the investigations are
reported to the appropriate agencies and/or individuals. The Florida District Twenty Medical Examiner is appointed by the
Governor of the State of Florida.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Divisional Administration/Overhead - 1,284,100 1,000 1,283,100
Funding for Administrative and Operating Costs: The Board of County
Commissioners, pursuant to Section 406 of Florida Statutes, provides the
funds for the provision of Medical Examiner Services through a
contractual service agreement with the Florida District 20 Medical
Examiner.
Current Level of Service Budget - 1,284,100 1,000 1,283,100
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense 1,101,284 1,244,800 1,242,100 1,284,100 - 1,284,100 3.2%
Net Operating Budget 1,101,284 1,244,800 1,242,100 1,284,100 - 1,284,100 3.2%
Total Budget 1,101,284 1,244,800 1,242,100 1,284,100 - 1,284,100 3.2%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Charges For Services 1,607 1,000 1,000 1,000 - 1,000 0.0%
Net Cost General Fund 1,099,676 1,243,800 1,241,100 1,283,100 - 1,283,100 3.2%
Total Funding 1,101,284 1,244,800 1,242,100 1,284,100 - 1,284,100 3.2%
Notes:
The Board of County Commissioners, pursuant to Section 406 of Florida Statutes, provides the funds for the provision of Medical
Examiner Services through a contractual service agreement with the Florida District 20 Medical Examiner. In many circumstances
involving the death of a human being, per Florida Statutes 406.11,the medical examiner of the district in which the death occurred or
the body was found shall determine the cause of death and shall,for that purpose, make or have performed such examinations,
investigations, and autopsies as he or she shall deem necessary or as shall be requested by the state attorney. Further,the Medical
Examiner must comply with a variety of reporting and record-keeping requirements as mandated by state law.
Current FY 2017:
The Medical Examiner's Office investigated 3,688 cases in the 2015 calendar year. The total number represents a 4%increase, or
152 additional cases,from the previous calendar year. The number of drug overdose deaths continues to be a significant problem in
Collier County requiring screening, substance confirmation and quantitative analyses for every suspected drug intoxication or overdose
death. Toxicology testing is also required by Florida law in all cases of homicide, suicide, deaths involving children, drowning, motor
vehicle accidents and other accidental deaths, deaths due to unknown causes and certain natural deaths. The increase in cases
requiring toxicology testing, as well as the projected increase in the caseload, creates a significant budgetary impact on toxicology
costs.
Over the past several years,we have achieved stability of operational costs through changes in our electricity consumption and by
careful scrutiny of services, policies, procedures and statutory-mandated operational duties, autopsy and administrative costs and
fees. We continue to negotiate reductions in fees and costs, as feasible.
Revenues:
Naples Community Hospital and Physicians Regional pathology groups contract with Collier County to perform autopsies at the Office
of the Medical Examiner utilizing District Twenty Medical Examiner staff and equipment.
Fiscal Year 2017 66 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Emergency Medical Services EMS
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 21,334,820 22,594,400 21,981,500 23,645,600 - 23,645,600 4.7%
Operating Expense 4,171,163 4,798,500 4,464,400 5,056,600 - 5,056,600 5.4%
Capital Outlay 2,115,361 2,189,500 4,636,400 2,592,600 - 2,592,600 18.4%
Net Operating Budget 27,621,344 29,582,400 31,082,300 31,294,800 - 31,294,800 5.8%
Trans to 144 Isles of Capri Fire 3,000 3,000 3,000 3,000 - 3,000 0.0%
Trans to 491 EMS MP&Cap - 1,140,000 1,140,000 1,500,000 - 1,500,000 31.6%
Trans to 494 EMS Grants - - 34,800 - - - na
Reserves for Contingencies - 394,700 - 93,300 - 93,300 (76.4%)
Reserves for Cash Flow - - - 330,000 - 330,000 na
Reserves for Attrition - (373,100) - (325,900) - (325,900) (12.7%)
Total Budget 27,624,344 30,747,000 32,260,100 32,895,200 - 32,895,200 7.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change
Emergency Medical Services(EMS)(490) 24,842,574 26,096,100 25,153,500 27,021,400 - 27,021,400 3.5%
EMS Grant Trust Fund(493/494) 54,195 - 342,600 - - - na
EMS Motor Pool and Capital Fund(491) 1,396,415 2,000,000 4,106,600 2,568,100 - 2,568,100 28.4%
Helicopter Operations(001) 1,328,161 1,486,300 1,479,600 1,705,300 - 1,705,300 14.7%
Total Net Budget 27,621,344 29,582,400 31,082,300 31,294,800 - 31,294,800 5.8%
Total Transfers and Reserves 3,000 1,164,600 1,177,800 1,600,400 - 1,600,400 37.4%
Total Budget 27,624,344 30,747,000 32,260,100 32,895,200 - 32,895,200 7.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Intergovernmental Revenues 177,318 - 306,000 - - - na
Ambulance Fees 17,625,133 11,087,500 11,500,000 11,500,000 - 11,500,000 3.7%
Miscellaneous Revenues 174,347 - 60,800 50,000 - 50,000 na
Interest/Misc 52,285 21,000 57,600 55,000 - 55,000 161.9%
Reimb From Other Depts 7,200 - - - - - na
Net Cost General Fund 1,328,161 1,486,300 1,479,500 1,705,300 - 1,705,300 14.7%
Trans fm 001 Gen Fund 15,488,300 15,786,000 15,786,000 15,930,700 - 15,930,700 0.9%
Trans fm 490 EMS Fd - - 34,800 544,200 - 544,200 na
Carry Forward 5,100,500 2,921,600 6,725,200 3,689,800 - 3,689,800 26.3%
Less 5%Required By Law - (555,400) - (579,800) - (579,800) 4.4%
Total Funding 39,953,245 30,747,000 35,949,900 32,895,200 - 32,895,200 7.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Position Summary Actual Adopted Forecast Current Expanded Recom'd Change
Emergency Medical Services(EMS) 187.00 187.00 187.00 188.00 - 188.00 0.5%
(490)
Helicopter Operations(001) 6.00 6.00 6.00 6.00 - 6.00 0.0%
Total FTE 193.00 193.00 193.00 194.00 - 194.00 0.5%
Fiscal Year 2017 67 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Emergency Medical Services EMS
Emergency Medical Services (EMS)(490)
Mission Statement
The Division of Emergency Medical Services is a single consolidated division that provides emergency medical care for
Collier County under the direction of the Board of County Commissioners and in compliance with Florida Statutes,Chapter
401. The EMS Division's mission is to provide competent, consistent,county-wide patient care and service to the community
in an efficient and cost-effective manner.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Divisional Administration/Overhead 185.50 26,256,369 11,550,000 14,706,369
Advanced Life Support Paramedic Units respond to the communities 911
medical emergencies to provide care 24 hours a day, 7 days a week.
EMS also provides for the treatment and inter-facility transportation of
patients requiring advanced care.
EMS Billing and Collection Services 2.50 765,031 - 765,031
Includes two and one-half billing staff plus ADPI/Intermedix billing and
collections contract and bank fees.
Reserves/Transfers - 1,600,400 17,071,800 -15,471,400
Current Level of Service Budget 188.00 28,621,800 28,621,800 -
FY 2015 FY 2016 FY 2016 FY 2017
Program Performance Measures Actual Budget Forecast Budget
% of response times within 12 min. (Rural-EMS). 91 90 90 90
% of response times within 8 min. (Urban-EMS) 90 90 90 90
of patients found to be in full cardiac arrest that have a pulse upon 35 40 35 40
delivery to the hospital
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 20,562,039 21,758,500 21,172,000 22,779,500 - 22,779,500 4.7%
Operating Expense 3,554,451 4,148,100 3,733,900 4,219,400 - 4,219,400 1.7%
Capital Outlay 726,084 189,500 247,600 22,500 - 22,500 (88.1%)
Net Operating Budget 24,842,574 26,096,100 25,153,500 27,021,400 - 27,021,400 3.5%
Trans to 144 Isles of Capri Fire 3,000 3,000 3,000 3,000 - 3,000 0.0%
Trans to 491 EMS MP&Cap - 1,140,000 1,140,000 1,500,000 - 1,500,000 31.6%
Trans to 494 EMS Grants - - 34,800 - - - na
Reserves for Contingencies - 394,700 - 93,300 - 93,300 (76.4%)
Reserves for Cash Flow - - - 330,000 - 330,000 na
Reserves for Attrition - (373,100) - (325,900) - (325,900) (12.7%)
Total Budget 24,845,574 27,260,700 26,331,300 28,621,800 - 28,621,800 5.0%
Total FTE 187.00 187.00 187.00 188.00 - 188.00 0.5%
Fiscal Year 2017 68 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Emergency Medical Services EMS
Emergency Medical Services (EMS)(490)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Ambulance Fees 17,625,133 11,087,500 11,500,000 11,500,000 - 11,500,000 3.7%
Miscellaneous Revenues 174,347 - 60,600 50,000 - 50,000 na
Interest/Misc 44,347 21,000 45,000 45,000 - 45,000 114.3%
Reimb From Other Depts 7,200 - - - - - na
Trans fm 001 Gen Fund 13,297,100 13,786,000 13,786,000 13,930,700 - 13,930,700 1.0%
Carry Forward 3,786,800 2,921,600 4,615,600 3,675,900 - 3,675,900 25.8%
Less 5%Required By Law - (555,400) - (579,800) - (579,800) 4.4%
Total Funding 34,934,928 27,260,700 30,007,200 28,621,800 - 28,621,800 5.0%
Forecast FY 2016:
Personal service savings are due to long-term employees leaving and being replaced with new hires at entrance salaries.
Operating expenses are lower due to savings in lease purchases, medical supplies and equipment and in fuel.
Capital outlay is higher due to an open purchase order that rolled forward for an EMS vehicle and the purchase of additional radios
and equipment.
Revenues are exceeding budget due to increased volume and a slightly better collection rate as we see the overall economy
improving.
Current FY 2017:
Personal services include provisions for an approved employee compensation adjustment. One(1) FTE was transferred in from
Growth Management Business Franchise Administration (fund 111).
Operating expense slight increase is due to minor medical equipment,tuition fees and books and publications.
The transfer to Fund(491) EMS Grant Fund is to remount/refurbish five(5)ambulances, replace three(3) Sedans and one (1) Explorer
per Fleets recommendation.
Revenues:
Fees are anticipated to remain at the same level as forecast for FY16. Overall, demographics and insurance mix remain steady and
consistent with the prior year with a small uptick for slightly increased call volume.
The City of Marco Island is discussing obtaining their own transport COPCN. If they are successful in this endeavor,the County will
experience a revenue loss of approximately$1 Million.
Fiscal Year 2017 69 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Emergency Medical Services EMS
Helicopter Operations (001)
Mission Statement
To provide emergency transport via helicopter for medical emergencies within Collier County and to provide mutual aid to
surrounding counties when they are unable to meet their demands.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Emergency Helicopter Air Ambulance 6.00 1,705,300 - 1,705,300
Provide emergency helicopter ALS air ambulance support 24 hours a
day, 7 days a week within Collier County. Provide emergency support to
neighboring counties in accordance with established mutual aid
agreements. Provide emergency inter-facility transfers. Attend
maintenance and flight training courses and evaluation to meet FAA
maintenance and pilot guidelines and standards.
Current Level of Service Budget 6.00 1,705,300 - 1,705,300
FY 2015 FY 2016 FY 2016 FY 2017
Program Performance Measures Actual Budget Forecast Budget
% completed flight without a safety issue(mech. or oper.) 97 98 98 98
on scene time 15 minutes or less 89 88 93 90
Total flight hours 265 265 290 348
Total helicopter flights 426 426 424 509
Total helicopter flights-administrative 9 9 9 9
Total helicopter flights-maintenance 17 17 15 15
Total helicopter flights-medical 310 310 310 400
Total helicopter flights-training 90 90 90 85
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 772,782 835,900 809,500 866,100 - 866,100 3.6%
Operating Expense 551,492 650,400 668,600 837,200 - 837,200 28.7%
Capital Outlay 3,887 - 1,500 2,000 - 2,000 na
Net Operating Budget 1,328,161 1,486,300 1,479,600 1,705,300 - 1,705,300 14.7%
Total Budget 1,328,161 1,486,300 1,479,600 1,705,300 - 1,705,300 14.7%
Total FTE 6.00 6.00 6.00 6.00 - 6.00 0.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Miscellaneous Revenues - - 100 - - - na
Net Cost General Fund 1,328,161 1,486,300 1,479,500 1,705,300 - 1,705,300 14.7%
Total Funding 1,328,161 1,486,300 1,479,600 1,705,300 - 1,705,300 14.7%
Forecast FY 2016:
Personal services are down due to a vacant Lead Aircraft Mechanic position.
Operating expenses are slightly higher due to aviation repair and maintenance and fuel lubricants.
Current FY 2017:
Personal services increase reflects the Board approved compensation adjustment.
Since the economy has recovered MedFlight is now experiencing an increase in overall costs associated with maintaining the aircraft.
Fiscal Year 2017 70 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Emergency Medical Services EMS
Helicopter Operations (001)
In addition, MedFlight has experienced an increase in the number of patients flown each year for the past several years. Services for
parts and labor have all increased over the past several fiscal years. The proposed budget reflects these changes.
Many division projects and purchases were put on hold due to the economic situation. These items are now needed more than ever
and are reflected in the budget.
The MedFlight program has also undergone an audit for CAMTS (Commission on Accreditation of Medical Transport Systems)
accreditation which required the department to seek out new equipment and training to meet the rigorous standards. Training will
need to be sustained for the future in order to continue to meet the standards such as Flight Medic training, pilot training, maintenance
training and flight follower training.
New FAA(Federal Aviation Authority) & NTSB (National Transportation Safety Board) rules dictate that all pilots under scenario based
simulator training and acquire new equipment for the helicopter. These items are reflected in FY17 proposed budget for MedFlight
operations. Flight simulator training will replace on-site OEM factory training in the actual aircraft. This will enhance training while
eliminating the risk to the aircraft.
It must be noted that helicopter maintenance is a constant expenditure that continues to grow with the age of the aircraft. This budget
includes funding for scheduled, routine maintenance. However, should a major unfunded repair be needed funding must be identified.
The maintenance department will be filling the currently vacant Lead Aircraft Mechanic. The new mechanic is required by Federal
Aviation Administration (FAA) regulations and CAMTS to attend factory training on the aircraft, engines, night vision equipment, and
Human Factors training. The added expense for travel related items as well as tuition is reflected in the FY17 budget.
Fiscal Year 2017 71 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Emergency Medical Services EMS
EMS Motor Pool and Capital Fund (491)
Mission Statement
This fund accounts for capital purchases approved by the Board of County Commissioners.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Capital Replacement - 2,023,900 - 2,023,900
Replace Helicopter and other equipment.
800 MHz Radio Equipment Replacement - 544,200 544,200 -
Reserves/Transfers/Interest - - 2,023,900 -2,023,900
Current Level of Service Budget - 2,568,100 2,568,100 -
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense 11,026 - 54,600 - - - na
Capital Outlay 1,385,389 2,000,000 4,052,000 2,568,100 - 2,568,100 28.4%
Net Operating Budget 1,396,415 2,000,000 4,106,600 2,568,100 - 2,568,100 28.4%
Total Budget 1,396,415 2,000,000 4,106,600 2,568,100 - 2,568,100 28.4%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Interest/Misc 6,600 - 11,400 10,000 - 10,000 na
Trans fm 001 Gen Fund 2,191,200 2,000,000 2,000,000 2,000,000 - 2,000,000 0.0%
Trans fm 490 EMS Fd - - - 544,200 - 544,200 na
Carry Forward 1,313,700 - 2,109,100 13,900 - 13,900 na
Total Funding 3,511,500 2,000,000 4,120,500 2,568,100 - 2,568,100 28.4%
Current FY 2017:
The capital outlay budgets include the following:
$2,000,000 third installment from the General Fund (001)toward replacement of the helicopter.
$ 544,200 Funding from EMS Operating Fund (490)for replacement radios.
Interest earnings are used to increase the Helicopter's budget.
Fiscal Year 2017 72 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Emergency Medical Services EMS
EMS Grant Trust Fund (493/494)
Mission Statement
This fund accounts for the collection and disbursement of various EMS State grant awards and one-time purchases approved
by the Board of County Commissioners.
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense 54,195 - 7,300 - - - na
Capital Outlay - - 335,300 - - - na
Net Operating Budget 54,195 - 342,600 - - - na
Total Budget 54,195 - 342,600 - - - na
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Intergovernmental Revenues 177,318 - 306,000 - - - na
Miscellaneous Revenues - - 100 - - - na
Interest/Misc 1,339 - 1,200 - - - na
Trans fm 490 EMS Fd - - 34,800 - - - na
Carry Forward - - 500 - - - na
Total Funding 178,657 - 342,600 - - - na
Notes:
This fund is used for annual EMS State grant awards and one-time purchases approved by the Board. At such time notification is
received from the State indicating the grant award amount,the grant will be brought to the Board for approval and acceptance along
with a budget amendment to recognize and appropriate the funds. Any other approved projects or one-time purchases will be
approved and budgets entered as needed.
All of the grants have contract periods that overlap fiscal years.This forecast includes the following grant awards from the Florida
Department of Health:
$138,100 2014 Emergency Medical Services Grant
139,300 2015 Emergency Medical Services Grant
65,200 2015 Emergency Medical Services Matching Grant
$342,600 Total Active Grants
Fiscal Year 2017 73 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Fire Districts
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 3,112,245 2,326,300 3,161,400 1,473,100 - 1,473,100 (36.7%)
Operating Expense 658,351 507,200 783,500 259,500 - 259,500 (48.8%)
Indirect Cost Reimburs 70,700 70,700 70,700 85,000 - 85,000 20.2%
Capital Outlay 1,552,869 34,700 61,300 55,000 - 55,000 58.5%
Remittances 244,684 333,300 1,247,100 1,425,400 - 1,425,400 327.7%
Net Operating Budget 5,638,850 3,272,200 5,324,000 3,298,000 - 3,298,000 0.8%
Trans to Property Appraiser 24,132 34,800 34,300 37,500 - 37,500 7.8%
Trans to Tax Collector 56,968 67,500 66,300 71,300 - 71,300 5.6%
Trans to 001 Gen Fd - 147,900 147,900 147,900 - 147,900 0.0%
Trans to 144 Isles of Capri Fire 52,932 54,900 53,900 58,700 - 58,700 6.9%
Trans to 146 Ochopee Fire Fd 77,703 105,900 78,800 86,000 - 86,000 (18.8%)
Trans to 714 Co Mgr Match 1,050 - 7,400 - - - na
Reserves for Contingencies - 6,500 - 9,200 - 9,200 41.5%
Reserves for Capital - - - 44,200 - 44,200 na
Reserves for Cash Flow - - - 200,100 - 200,100 na
Reserves for Attrition - (38,900) - (24,400) - (24,400) (37.3%)
Total Budget 5,851,635 3,650,800 5,712,600 3,928,500 - 3,928,500 7.6%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change
Collier County Fire Control MSTU(148) 157,007 161,900 153,900 173,700 - 173,700 7.3%
Fiddler's Creek Fire District(145) - 83,400 83,400 94,500 - 94,500 13.3%
Goodland Fire District(149) 90,177 89,700 89,700 93,900 - 93,900 4.7%
Isles of Capri Fire&Rescue(144) 1,182,615 1,177,300 988,100 1,096,000 - 1,096,000 (6.9%)
Ochopee Fire Control District MSTU 1,823,926 1,759,900 1,731,100 1,839,900 - 1,839,900 4.5%
(146)
Specialized Grants-Mile Marker 63 Fire 2,385,125 - 2,277,800 - - - na
Station(701)
Total Net Budget 5,638,850 3,272,200 5,324,000 3,298,000 - 3,298,000 0.8%
Total Transfers and Reserves 212,786 378,600 388,600 630,500 - 630,500 66.5%
Total Budget 5,851,635 3,650,800 5,712,600 3,928,500 - 3,928,500 7.6%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Ad Valorem Taxes 2,616,176 2,942,700 2,723,700 3,085,100 - 3,085,100 4.8%
Delinquent Ad Valorem Taxes 7,313 200 200 200 - 200 0.0%
Intergovernmental Revenues 2,346,314 - 2,277,800 - - - na
Charges For Services 8,708 - 15,600 - - - na
Miscellaneous Revenues 15,532 3,700 1,100 1,700 - 1,700 (54.1%)
Interest/Misc 9,496 1,200 3,100 2,000 - 2,000 66.7%
Trans frm Property Appraiser 2,793 2,900 1,800 2,600 - 2,600 (10.3%)
Trans frm Tax Collector 22,119 19,200 16,900 19,600 - 19,600 2.1%
Trans fm 001 Gen Fund 519,900 565,100 565,100 565,100 - 565,100 0.0%
Trans fm 144 Isle Of Capri Fire Fd - 25,500 - - - - (100.0%)
Trans fm 148 Collier Fire Fd 130,635 135,300 132,700 144,700 - 144,700 6.9%
Trans fm 490 EMS Fd 3,000 3,000 3,000 3,000 - 3,000 0.0%
Carry Forward 361,400 104,300 235,600 264,000 - 264,000 153.1%
Less 5%Required By Law - (152,300) - (159,500) - (159,500) 4.7%
Total Funding 6,043,385 3,650,800 5,976,600 3,928,500 - 3,928,500 7.6%
Fiscal Year 2017 74 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Fire Districts
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Position Summary Actual Adopted Forecast Current Expanded Recom'd Change
Isles of Capri Fire&Rescue(144) 11.00 11.00 11.00 - - - (100.0%)
Ochopee Fire Control District MSTU 15.00 15.00 15.00 15.00 - 15.00 0.0%
(146)
Specialized Grants-Mile Marker 63 Fire 13.00 13.00 13.00 13.00 - 13.00 0.0%
Station(701)
Total FTE 39.00 39.00 39.00 28.00 - 28.00 (28.2%)
Fiscal Year 2017 75 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Fire Districts
Isles of Capri Fire & Rescue (144)
Mission Statement
To provide for the public safety needs of the Isles of Capri community through the provision of emergency response to fire
and rescue calls.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Divisional Administration - 1,143,400 1,097,200 46,200
Reserves, Interest and Transfers - 193,000 239,200 -46,200
Current Level of Service Budget - 1,336,400 1,336,400 -
FY 2015 FY 2016 FY 2016 FY 2017
Program Performance Measures Actual Budget Forecast Budget
Zone 90: %of Fire Response Times Within 4 Minutes, per NFPA 92 95 - -
Zone 90: %of Rescue Response Times Within 8 Minutes, per NFPA 95 100 - -
Zone 91: %of Fire Response Times Within 4 Minutes, per NFPA 65 99 - -
Zone 91: %of Rescue Response Times Within 8 Minutes, per NFPA 75 - - -
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 904,781 903,500 - - - - (100.0%)
Operating Expense 235,253 235,900 34,100 - - - (100.0%)
Indirect Cost Reimburs 31,400 32,200 32,200 30,200 - 30,200 (6.2%)
Capital Outlay 11,180 5,700 - - - - (100.0%)
Remittances - - 921,800 1,065,800 - 1,065,800 na
Net Operating Budget 1,182,615 1,177,300 988,100 1,096,000 - 1,096,000 (6.9%)
Trans to Property Appraiser 9,400 14,500 14,500 15,500 - 15,500 6.9%
Trans to Tax Collector 21,831 23,200 23,200 24,800 - 24,800 6.9%
Trans to 146 Ochopee Fire Fd - 25,500 - - - - (100.0%)
Reserves for Contingencies - 4,400 - - - - (100.0%)
Reserves for Cash Flow - - - 200,100 - 200,100 na
Reserves for Attrition - (15,400) - - - - (100.0%)
Total Budget 1,213,846 1,229,500 1,025,800 1,336,400 - 1,336,400 8.7%
Total FTE 11.00 11.00 11.00 - - - (100.0%)
Fiscal Year 2017 76 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Fire Districts
Isles of Capri Fire & Rescue (144)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Ad Valorem Taxes 1,041,552 1,024,900 984,000 1,096,700 - 1,096,700 7.0%
Delinquent Ad Valorem Taxes 36 - - - - - na
Charges For Services 7,391 - - - - - na
Miscellaneous Revenues 10,619 2,500 500 500 - 500 (80.0%)
Interest/Misc 4,012 1,000 1,600 1,000 - 1,000 0.0%
Trans frm Property Appraiser 973 1,200 800 800 - 800 (33.3%)
Trans frm Tax Collector 8,477 8,300 7,500 8,300 - 8,300 0.0%
Trans fm 148 Collier Fire Fd 52,932 54,900 53,900 58,700 - 58,700 6.9%
Trans fm 490 EMS Fd 3,000 3,000 3,000 3,000 - 3,000 0.0%
Carry Forward 280,300 185,100 196,800 222,300 - 222,300 20.1%
Less 5%Required By Law - (51,400) - (54,900) - (54,900) 6.8%
Total Funding 1,409,292 1,229,500 1,248,100 1,336,400 - 1,336,400 8.7%
Notes:
At the 09/08/15 BCC Meeting Item 11A an Interlocal Agreement was approved with Greater Naples Fire Rescue District to provide fire
services to the Isle of Capri Fire District and to support legislation to annex the Isles of Capri Fire District and Collier County Fire
District(District One) into the Greater Naples Fire Rescue District.
Per the Interlocal Agreement the County will set the annual millage rate for the Isle of Capri Fire District at 2.0 mills for the first and
second (if the agreement is renewed)year of the agreement. If there is a third year under the agreement,the millage rate will be
reduced to 1.75 mills and will, thereafter, be set at the same millage rate set by Greater Naples. The County will pay Greater Naples in
monthly installments the amount that is collected from this MSTU net of costs required to be paid to the property appraiser,tax
collector as well as any other associated fees and costs.
Forecast FY 2016:
The Personal and Operating Expense budget was moved to Remittances to Others to cover the monthly payment to Greater Naples,
except for the Indirect cost reimbursement and$34,100 to cover vehicle repairs that were in process by the Fleet Division during the
approval of the Interlocal Agreement.
Current FY 2017:
Operating Expenses are to cover the Indirect cost reimbursement.
Fiscal Year 2017 77 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Fire Districts
Fiddler's Creek Fire District (145)
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Fiddler's Creek Administration - 99,000 99,000 -
To levy, collect and distribute Ad Valorem revenues from Fiddler's Creek
and pay to Greater Naples Fire and Rescue District until all legislative
action is complete and Fiddlers Creek taxing district is incorporated into
the Greater Naples Fire and Rescue District.
Current Level of Service Budget - 99,000 99,000 -
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Remittances - 83,400 83,400 94,500 - 94,500 13.3%
Net Operating Budget - 83,400 83,400 94,500 - 94,500 13.3%
Trans to Property Appraiser - 1,000 1,000 1,500 - 1,500 50.0%
Trans to Tax Collector - 2,600 2,600 3,000 - 3,000 15.4%
Reserves for Contingencies - 2,100 - - - - (100.0%)
Total Budget - 89,100 87,000 99,000 - 99,000 11.1%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Ad Valorem Taxes - 93,800 90,000 101,100 - 101,100 7.8%
Trans frm Property Appraiser 90 - - - - - na
Carry Forward - - - 3,000 - 3,000 na
Less 5%Required By Law - (4,700) - (5,100) - (5,100) 8.5%
Total Funding 90 89,100 90,000 99,000 - 99,000 11.1%
Revenues:
Budgeted ad valorem tax revenue is based on Fiddler's Creek Fire District July 1 taxable value of$67,413,780 which represents a
7.41% increase from FY16. A 1.5000 mill tax levy is planned and will provide an estimated$101,100 in tax revenues. The rolled back
rate is a millage of 1.4123.
Fiscal Year 2017 78 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Fire Districts
Ochopee Fire Control District MSTU (146)
Mission Statement
It is the goal of the District to provide comprehensive Public Safety to the citizens,travelers, and visitors of Collier County
within the Ochopee Fire Control District.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Divisional Administration/Overhead 3.00 606,695 1,471,200 -864,505
Paid Fire Fighting Services 12.00 1,381,105 1,400 1,379,705
Includes fire rescue service to Chokoloskee Island, Plantation Island,
Everglades City, Ochopee, Copeland, Lee Cypress, Port of the Islands,
Alligator Alley, U.S.41 and the contract area (Collier County Fire Control
District)to be delivered by a combination paid/volunteer division.
Reserves,transfers and interest - 76,600 591,800 -515,200
Current Level of Service Budget 15.00 2,064,400 2,064,400 -
FY 2015 FY 2016 FY 2016 FY 2017
Program Performance Measures Actual Budget Forecast Budget
Zone 60: %of Fire Response Times Within 4 Minutes, per NFPA 45 95 55 95
Zone 60: %of Rescue Response Time Within 8 Minutes, per NFPA 65 100 65 100
Zone 61: %of Fire Response Time Within 4 Minutes, per NFPA 50 99 50 99
Zone 61: %of Rescue Response Time Within 8 Minutes, per NFPA 75 99 87 99
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 1,499,553 1,422,800 1,411,800 1,473,100 - 1,473,100 3.5%
Operating Expense 233,759 271,300 263,600 259,500 - 259,500 (4.3%)
Indirect Cost Reimburs 36,800 36,800 36,800 52,300 - 52,300 42.1%
Capital Outlay 53,813 29,000 18,900 55,000 - 55,000 89.7%
Net Operating Budget 1,823,926 1,759,900 1,731,100 1,839,900 - 1,839,900 4.5%
Trans to Property Appraiser 11,124 13,800 13,300 14,300 - 14,300 3.6%
Trans to Tax Collector 25,753 32,200 31,000 33,300 - 33,300 3.4%
Trans to 001 Gen Fd - 147,900 147,900 147,900 - 147,900 0.0%
Trans to 714 Co Mgr Match 1,050 - 7,400 - - - na
Reserves for Contingencies - - - 9,200 - 9,200 na
Reserves for Capital - - - 44,200 - 44,200 na
Reserves for Attrition - (23,500) - (24,400) - (24,400) 3.8%
Total Budget 1,861,852 1,930,300 1,930,700 2,064,400 - 2,064,400 6.9%
Total FTE 15.00 15.00 15.00 15.00 - 15.00 0.0%
Fiscal Year 2017 79 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Fire Districts
Ochopee Fire Control District MSTU (146)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Ad Valorem Taxes 1,187,326 1,423,300 1,281,000 1,471,000 - 1,471,000 3.4%
Delinquent Ad Valorem Taxes 7,028 200 200 200 - 200 0.0%
Charges For Services 1,317 - 15,600 - - - na
Miscellaneous Revenues 4,913 1,200 600 1,200 - 1,200 0.0%
Interest/Misc 2,613 100 1,100 1,000 - 1,000 900.0%
Trans frm Property Appraiser 1,351 1,700 1,000 1,800 - 1,800 5.9%
Trans frm Tax Collector 9,999 10,900 9,400 11,300 - 11,300 3.7%
Trans fm 001 Gen Fund 519,900 565,100 565,100 565,100 - 565,100 0.0%
Trans fm 144 Isle Of Capri Fire Fd - 25,500 - - - - (100.0%)
Trans fm 148 Collier Fire Fd 77,703 80,400 78,800 86,000 - 86,000 7.0%
Carry Forward 22,400 (106,700) (21,600) 500 - 500 (100.5%)
Less 5%Required By Law - (71,400) - (73,700) - (73,700) 3.2%
Total Funding 1,834,550 1,930,300 1,931,200 2,064,400 - 2,064,400 6.9%
Forecast FY 2016:
Current year personal services and operating expenses are on target with budget. The first of a three year loan repayment to the
general fund of$147,900 has been paid.
Current FY 2017:
Personal expenses increased due to an increase in job bankers and the addition of job banker health insurance.
Operating expenses decreased a second year due to the department's cost containment efforts and a reduction in Fleet charges.
Capital outlay includes$55,000 for the replacement of a 2003 vehicle used by Chief McLaughlin which has been on the replacement
list for two years. The vehicle has 162,000 miles and is used for responding to emergency incidents.The price includes the
emergency package which is light bar and siren.
An interest free loan was granted to Ochopee MSTU by the Board of County Commissioners on 11/13/12,Agenda Item 11B to allow
them to construct improvements to Station 61 at the Port of the Islands. The improvements totaled$600,000 and the Board provided a
subsidy of$268,300, leaving a balance of$331,700 to be spread over a three year term. An additional interest free loan covering the
purchase of SCBA equipment totaling$111,800 from the GF to Ochopee Fund (146)was approved by the Board as part of Agenda
Item 16E(7)on February 25, 2014. It was decided that these loans will be repaid over three year's interest free. To facilitate these
payments,the maximum millage rate will be increased from 4.0000 to 4.5000 and the exact rate over the current 4.0000 mill cap will
be calculated each year when certified taxable values are received in July.
The second of the three year's loan repayment to the general fund is included in this budget at$147,900.
Revenues:
Budgeted ad valorem tax revenue is based on the Ochopee Fire Control District July 1 taxable value of$326,893,227 which represents
a 3.43% increase from FY16. A 4.5000 mill tax levy is proposed and is increased 0.5000 mills by an emergency ordinance amending
Collier County Ordinance 75-6. This levy will provide an estimated $1,471,000 in tax revenues. The rolled back rate is a millage of
4.3591.
In spite of the increase in millage, in order to maintain minimum service levels due to years of decreased ad valorem funding and
decreased carry forward from previous years, it is necessary to transfer$565,100 from the General Fund. This transfer represents a
portion of PILT tax revenue which is used to offset the loss of tax base due to the preponderance of federal lands within the District.
Fiscal Year 2017 80 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Fire Districts
Collier County Fire Control MSTU (148)
Mission Statement
To provide basic fire protection to the residents of the unincorporated areas of the County located outside the boundaries of
existing fire control taxing districts.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Divisional Administration/Overhead - 13,400 - 13,400
Contracted Fire Protection Service - 316,800 330,200 -13,400
This district was created pursuant to Chapter 125 of the Florida Statutes
by adopting Ordinance No. 84-84,as amended. Fire protection service is
delivered by four(4)fire control districts within the County through a
contractual service agreement between the respective fire control districts
and the BCC.This service is funded by an MSTU at a millage not to
exceed 2.0 mills on the properties that are located within the District
boundaries.
Current Level of Service Budget - 330,200 330,200 -
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Indirect Cost Reimburs 1,600 1,100 1,100 1,600 - 1,600 45.5%
Remittances 155,407 160,800 152,800 172,100 - 172,100 7.0%
Net Operating Budget 157,007 161,900 153,900 173,700 - 173,700 7.3%
Trans to Property Appraiser 2,788 4,400 4,400 4,500 - 4,500 2.3%
Trans to Tax Collector 6,943 7,000 7,000 7,300 - 7,300 4.3%
Trans to 144 Isles of Capri Fire 52,932 54,900 53,900 58,700 - 58,700 6.9%
Trans to 146 Ochopee Fire Fd 77,703 80,400 78,800 86,000 - 86,000 7.0%
Total Budget 297,372 308,600 298,000 330,200 - 330,200 7.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Ad Valorem Taxes 297,135 306,700 282,200 316,800 - 316,800 3.3%
Delinquent Ad Valorem Taxes 237 - - - - - na
Interest/Misc 658 100 400 - - - (100.0%)
Trans frm Property Appraiser 291 - - - - - na
Trans frm Tax Collector 2,696 - - - - - na
Carry Forward 45,900 21,900 49,600 34,200 - 34,200 56.2%
Less 5%Required By Law - (20,100) - (20,800) - (20,800) 3.5%
Total Funding 346,917 308,600 332,200 330,200 - 330,200 7.0%
Current FY 2017:
Fire protection service is provided to the residents of the unincorporated areas of the County that are located outside the boundaries of
existing fire control taxing districts through a contractual service agreement between the respective fire control districts and the BCC.
The remittances for fire service are calculated by taking total ad valorem revenue for the Collier County Fire Control District less
collection fees and administrative costs. Half of this amount is divided evenly between the districts. In previous years, one-quarter
went to the Golden Gate Fire District and one-quarter went to East Naples Fire District. The two districts consolidated operations and
formed the Greater Naples Fire Rescue District. Accordingly, one-half will be provided to them for the first half. The other half is
divided based on the secondary percentage amounts on the succeeding page,which has been adjusted from prior years to reflect the
consolidation of East Naples and Golden Gate Fire Districts.
Fiscal Year 2017 81 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Fire Districts
Collier County Fire Control MSTU (148)
Fire District First Distribution Secondary Shares Percentage Total Revenue
Isles of Capri $39,700 $19,000 12.01% $58,700
Ochopee $39,600 $46,400 29.33% $86,000
Greater Naples $79,200 $92,900 58.66% $172,100
Revenues:
Budgeted ad valorem tax revenue is based on Collier County Fire Control July 1 taxable value of$158,397,924 which represents a
3.26% increase from FY16. A 2.0000 mill tax levy is the maximum allowed by ordinance and will provide an estimated$316,800 in tax
revenues. The rolled back rate is a millage of 2.0032.
Fiscal Year 2017 82 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Fire Districts
Goodland Fire District(149)
Mission Statement
To provide basic fire protection to the residents of Goodland.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Divisional Administration/Overhead - 98,500 98,500 -
This district was created, pursuant to Chapter 125 of the Florida Statutes,
by adopting Ordinance No. 98-114 as amended. Fire protection service is
delivered by the Marco Island Fire Control District through a contractual
service agreement with the BCC.This service is funded by an MSTU at a
millage not to exceed 2.0 mills on the properties that are located within
the District boundaries.
Current Level of Service Budget - 98,500 98,500 -
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Indirect Cost Reimburs 900 600 600 900 - 900 50.0%
Remittances 89,277 89,100 89,100 93,000 - 93,000 4.4%
Net Operating Budget 90,177 89,700 89,700 93,900 - 93,900 4.7%
Trans to Property Appraiser 821 1,100 1,100 1,700 - 1,700 54.5%
Trans to Tax Collector 2,441 2,500 2,500 2,900 - 2,900 16.0%
Total Budget 93,439 93,300 93,300 98,500 - 98,500 5.6%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Ad Valorem Taxes 90,162 94,000 86,500 99,500 - 99,500 5.9%
Delinquent Ad Valorem Taxes 12 - - - - - na
Interest/Misc 312 - - - - - na
Trans frm Property Appraiser 89 - - - - - na
Trans frm Tax Collector 948 - - - - - na
Carry Forward 12,800 4,000 10,800 4,000 - 4,000 0.0%
Less 5%Required By Law - (4,700) - (5,000) - (5,000) 6.4%
Total Funding 104,322 93,300 97,300 98,500 - 98,500 5.6%
Current FY 2017:
This MSTU addresses fire protection services for the residents of Goodland that are provided by a contractual agreement between
Collier County and the City of Marco Island. In FY17, it is estimated that the contract amount will be$93,000. There are no reserves
for contingencies.
Revenues:
Budgeted ad valorem tax revenue is based on Goodland/Hoor's Island Fire District July 1 taxable value of$77,963,033 which
represents a 5.96% increase from FY16. A 1.2760 mill tax levy is planned and will provide an estimated$99,500 in tax revenues. The
rolled back rate is a millage of 1.2123.
Fiscal Year 2017 83 Administrative Services Department
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Department
Fire Districts
Specialized Grants - Mile Marker 63 Fire Station (701)
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
MM 63 Fire Station 13.00 - - -
Operation expenses and reimbursements from the Florida Department of
Transportation for the operation of the fire station at MM 63 in Collier
County. The FTEs consist of 3.5 Fire/Medics and 9.5 Firefighters.
Current Level of Service Budget 13.00 - - -
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services 707,911 - 1,749,600 - - - na
Operating Expense 189,339 - 485,800 - - - na
Capital Outlay 1,487,876 - 42,400 - - - na
Net Operating Budget 2,385,125 - 2,277,800 - - - na
Total Budget 2,385,125 - 2,277,800 - - - na
Total FTE 13.00 13.00 13.00 13.00 - 13.00 0.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Intergovernmental Revenues 2,346,314 - 2,277,800 - - - na
Interest/Misc 1,900 - - - - - na
Total Funding 2,348,214 - 2,277,800 - - - na
Notes:
The 2011 Florida Legislature amended Section 338.26(3), Florida Statutes to provide a conditional funding source to develop and
operate a fire station at the Florida Department of Transportation (FDOT) Mile Marker 63 Rest Area on Alligator Alley in Collier County,
Florida. The amendment authorized the use of fees generated from tolls on Alligator Alley to develop and operate the Fire Station to
provide fire, rescue and emergency management services to the adjacent counties along the Alley.
The Board of County Commissioners entered into an Interlocal Agreement with the Florida Department of Transportation on April 8,
2014 via Board Agenda Item 11.A.for the operation and furnishing of the facility. The agreement is to be in effect from July 1, 2014
through no later than June 30, 2018.
All new grants for Mile Marker 63 Fire Station will be accounted for in this fund and in the Grants Management System. Grants will be
presented to the Board of County Commissioners for approval and budget amendments will allocate the grant funds and expenditures
at that time.
Forecast FY 2016:
Per the contract, the forecast expenditures are for personnel, operating and capital equipment purchases.
Funding is provided by the Florida Department of Transportation on a reimbursement basis.
Revenues:
Florida Department of Transportation (FDOT)advanced Collier County an agreed upon amount of approximately one-quarter of
operation costs. Collier County provides monthly accountings of all actual expenditures to FDOT for reimbursement.
Fiscal Year 2017 84 Administrative Services Department
Administrative
Services
Capital
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Capital
Administrative Services Capital
Organizational Chart
Total Full-Time Equivalents(FTE)= 0.00
Administrative Services Department Capital
Total Full-Time Equivalents(FTE)= 0.00
Emergency Medical Services Capital
Total Full-Time Equivalents(FTE)= 0.00
Ochopee Fire Capital
Total Full-Time Equivalents(FTE)= 0.00
Isle of Capri Fire Capital
Total Full-Time Equivalents(FTE)= 0.00
Fiscal Year 2017 Capital- 1 Administrative Services Capital
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Capital
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Division Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense 1,729,893 1,533,200 3,265,300 3,556,500 - 3,556,500 132.0%
Capital Outlay 3,625,723 6,200,000 15,127,200 4,084,000 - 4,084,000 (34.1%)
Total Net Budget 5,355,616 7,733,200 18,392,500 7,640,500 - 7,640,500 (1.2)%
Advance/Repay to 350 EMS IF 1,799,800 150,700 150,700 - - - (100.0%)
Advance/Repay to 390 Gov't Fac 6,087,300 3,435,600 3,435,600 2,513,900 - 2,513,900 (26.8%)
Advance/Repay to 408 W-S Ops - 500,000 500,000 500,000 - 500,000 0.0%
Advance/Repay to 471 S Waste 630,000 630,000 630,000 630,000 - 630,000 0.0%
Trans to 298 Sp Ob Bd'10 4,830,400 5,617,400 5,617,400 5,617,500 - 5,617,500 0.0%
Trans to 620 Freedom Mem 125,000 - - - - - na
Reserves for Contingencies - 800,000 - 800,000 - 800,000 0.0%
Reserves for Debt Service - 2,974,600 - 3,023,200 - 3,023,200 1.6%
Reserves for Capital - 95,300 - 100,400 - 100,400 5.4%
Total Budget 18,828,116 21,936,800 28,726,200 20,825,500 - 20,825,500 (5.1%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Appropriations by Department Actual Adopted Forecast Current Expanded Recom'd Change
Administrative Services Department 5,228,457 7,700,000 16,691,600 7,615,500 - 7,615,500 (1.1%)
Capital
Emergency Medical Services Capital 127,159 27,500 1,691,300 25,000 - 25,000 (9.1%)
Ochopee Fire Capital - 3,400 5,000 - - - (100.0%)
Isle of Capri Fire Capital - 2,300 4,600 - - - (100.0%)
Total Net Budget 5,355,616 7,733,200 18,392,500 7,640,500 - 7,640,500 (1.2%)
Administrative Services Department 13,024,800 13,452,900 9,885,700 12,426,300 - 12,426,300 (7.6%)
Capital
Emergency Medical Services Capital 447,700 693,300 448,000 697,200 - 697,200 0.6%
Ochopee Fire Capital - 5,300 - 7,800 - 7,800 47.2%
Isle of Capri Fire Capital - 52,100 - 53,700 - 53,700 3.1%
Total Transfers and Reserves 13,472,500 14,203,600 10,333,700 13,185,000 - 13,185,000 (7.2%)
Total Budget 18,828,116 21,936,800 28,726,200 20,825,500 - 20,825,500 (5.1%)
Fiscal Year 2017 Capital- 2 Administrative Services Capital
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Capital
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Division Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Interest/Misc 104,129 34,300 68,400 68,400 - 68,400 99.4%
Impact Fees 2,695,704 2,171,000 2,668,400 2,752,000 - 2,752,000 26.8%
Deferred Impact Fees 3,207 - - - - - na
Advance/Repay fm 001 Gen Fd 630,000 630,000 630,000 630,000 - 630,000 0.0%
Advance/Repay fm 301 Cap Proj 7,887,100 3,586,300 3,586,300 2,513,900 - 2,513,900 (29.9%)
Advance/Repay fm 408 W/S Ops 1,500,000 - - - - - na
Trans fm 001 Gen Fund 12,510,600 11,585,900 11,805,900 10,716,900 - 10,716,900 (7.5%)
Carry Forward 7,650,500 4,039,700 14,252,500 4,285,300 - 4,285,300 6.1%
Less 5%Required By Law - (110,400) - (141,000) - (141,000) 27.7%
Total Funding 32,981,240 21,936,800 33,011,500 20,825,500 - 20,825,500 (5.1%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Division Position Summary Actual Adopted Forecast Current Expanded Recom'd Change
010%
Total FTE Or®%
FY 2016 FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
CIP Summary by Project Category Adopted Amended Forecasted Budget Budget Budget Budget Budget
Emergency Medical Services 720,800 2,386,366 2,141,100 722,200 - - - -
Facilities Management 14,952,900 15,717,470 12,905,300 16,516,800 - - - -
Information Technology Capital 6,200,000 11,651,766 11,651,700 3,525,000 - - - -
Isle of Capri Fire 54,400 56,650 4,600 53,700 - - - -
Ochopee Fire Control 8,700 14,004 8,700 7,800 - - - -
Supervisor of Elections - 2,014,782 2,014,800 - - - - -
Total Project Budget 21,936,800 31,841,038 28,726,200 20,825,500 - - - -
Fiscal Year 2017 Capital- 3 Administrative Services Capital
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Capital
Administrative Services Department Capital
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense 1,608,778 1,500,000 3,148,700 3,531,500 - 3,531,500 135.4%
Capital Outlay 3,619,679 6,200,000 13,542,900 4,084,000 - 4,084,000 (34.1%)
Net Operating Budget 5,228,457 7,700,000 16,691,600 7,615,500 - 7,615,500 (1.1%)
Advance/Repay to 350 EMS IF 1,799,800 150,700 150,700 - - - (100.0%)
Advance/Repay to 390 Gov't Fac 6,087,300 3,435,600 3,435,600 2,513,900 - 2,513,900 (26.8%)
Advance/Repay to 408 W-S Ops - 500,000 500,000 500,000 - 500,000 0.0%
Advance/Repay to 471 S Waste 630,000 630,000 630,000 630,000 - 630,000 0.0%
Trans to 298 Sp Ob Bd'10 4,382,700 5,169,400 5,169,400 5,169,500 - 5,169,500 0.0%
Trans to 620 Freedom Mem 125,000 - - - - - na
Reserves for Contingencies - 800,000 - 800,000 - 800,000 0.0%
Reserves for Debt Service - 2,767,200 - 2,812,900 - 2,812,900 1.7%
Total Budget 18,253,257 21,152,900 26,577,300 20,041,800 - 20,041,800 (5.3%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change
County Wide Capital Project Fund(301) 1,682,893 7,700,000 14,491,200 7,615,500 - 7,615,500 (1.1%)
General Governmental Buildings Impact 3,545,564 - 2,200,400 - - - na
Fee(390)
Total Net Budget 5,228,457 7,700,000 16,691,600 7,615,500 - 7,615,500 (1.1%)
Total Transfers and Reserves 13,024,800 13,452,900 9,885,700 12,426,300 - 12,426,300 (7.6%)
Total Budget 18,253,257 21,152,900 26,577,300 20,041,800 - 20,041,800 (5.3%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Interest/Misc 92,993 33,400 60,000 60,000 - 60,000 79.6%
Impact Fees 2,347,303 1,890,000 2,325,000 2,400,000 - 2,400,000 27.0%
Deferred Impact Fees 1,888 - - - - - na
Advance/Repay fm 001 Gen Fd 630,000 630,000 630,000 630,000 - 630,000 0.0%
Advance/Repay fm 301 Cap Proj 6,087,300 3,435,600 3,435,600 2,513,900 - 2,513,900 (26.8%)
Advance/Repay fm 408 W/S Ops 1,500,000 - - - - - na
Trans fm 001 Gen Fund 12,510,600 11,585,900 11,805,900 10,716,900 - 10,716,900 (7.5%)
Carry Forward 7,148,500 3,674,200 12,164,700 3,843,900 - 3,843,900 4.6%
Less 5%Required By Law - (96,200) - (122,900) - (122,900) 27.8%
Total Funding 30,318,584 21,152,900 30,421,200 20,041,800 - 20,041,800 (5.3%)
Fiscal Year 2017 Capital- 4 Administrative Services Capital
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Capital
Administrative Services Department Capital
FY 2016 FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
CIP Category/Project Title Adopted Amended Forecasted Budget Budget Budget Budget Budget
Emergency Medical Services
Helicopter Hanger Renovation1,808 1,800 -
-
- - - -
Facilities Management
A/C,Heating,&Ventilation Repairs 788,500 984,190 984,200 791,000 - - - -
ADA Compliance - - 100,000 - -
-
- -
Asset Management - - 150,000 - -
-
- -
DAS Shelter Repairs - 220,000 220,000 - - - - -
Fire Alarms/Life Safety - - 459,000 - - -
-
-
General Building Repairs 461,500 1,030,584 1,030,600 1,786,600 - - - -
Operating Project 390 - 185,618 185,600 - - - - -
Paint Plan - 14,000 14,000 - - - - -
Reroofing Projects 250,000 585,178 585,200 803,900 - - - -
X-fers/Reserves-Fund 301 -Admin Sery 4,386,300 3,631,300 3,586,300 3,313,900 - - - -
X-fers/Reserves-Fund 390 9,066,600 9,066,600 6,299,400 9,112,400 - - - -
Facilities Management 14,952,900 15,717,470 12,905,300 16,516,800 - - - -
Information Technology Capital
800 MHz Upgrade 6,200,000 11,323,058 11,323,000 3,525,000 - - - -
Financial Mgmt System(SAP) - 328,708 328,700 - - - - -
Information Technology Capital 6,200,000 11,651,766 11,651,700 3,525,000 - - - -
Ochopee Fire Control
Fire Station Port of the Isle - 3,701 3,700 - - - - -
Supervisor of Elections
SOE Building - 2,014,782 2,014,800 - - - - -
Department Total Project Budget 21,152,900 29,389,527 26,577,300 20,041,800 - - - -
Fiscal Year 2017 Capital- 5 Administrative Services Capital
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Capital
Administrative Services Department Capital
General Governmental Buildings Impact Fee (390)
Mission Statement
Collier County's General Government Building Impact Fee was originally adopted in March 2004. Impact fees are collected on
new building construction to pay for growth related general government facilities.
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense 155,251 - 205,800 - - - na
Capital Outlay 3,390,312 - 1,994,600 - - - na
Net Operating Budget 3,545,564 - 2,200,400 - - - na
Advance/Repay to 408 W-S Ops - 500,000 500,000 500,000 - 500,000 0.0%
Advance/Repay to 471 S Waste 630,000 630,000 630,000 630,000 - 630,000 0.0%
Trans to 298 Sp Ob Bd'10 4,382,700 5,169,400 5,169,400 5,169,500 - 5,169,500 0.0%
Reserves for Debt Service - 2,767,200 - 2,812,900 - 2,812,900 1.7%
Total Budget 8,558,264 9,066,600 8,499,800 9,112,400 - 9,112,400 0.5%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Interest/Misc 32,311 8,400 25,000 25,000 - 25,000 197.6%
Impact Fees 2,347,303 1,890,000 2,325,000 2,400,000 - 2,400,000 27.0%
Deferred Impact Fees 1,888 - - - - - na
Advance/Repay fm 001 Gen Fd 630,000 630,000 630,000 630,000 - 630,000 0.0%
Advance/Repay fm 301 Cap Proj 6,087,300 3,435,600 3,435,600 2,513,900 - 2,513,900 (26.8%)
Advance/Repay fm 408 W/S Ops 1,500,000 - - - - - na
Carry Forward 3,708,400 3,197,600 5,748,900 3,664,700 - 3,664,700 14.6%
Less 5%Required By Law - (95,000) - (121,200) - (121,200) 27.6%
Total Funding 14,307,202 9,066,600 12,164,500 9,112,400 - 9,112,400 0.5%
FY 2016 FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
CIP Category/Project Title Adopted Amended Forecasted Budget Budget Budget Budget Budget
Facilities Management
Operating Project 390 - 185,618 185,600 - - - - -
X-fers/Reserves-Fund 390 9,066,600 9,066,600 6,299,400 9,112,400 - - - -
Facilities Management 9,066,600 9,252,218 6,485,000 9,112,400 - - - -
Supervisor of Elections
SOE Building - 2,014,782 2,014,800 - - - - -
Program Total Project Budget 9,066,600 11,267,000 8,499,800 9,112,400 - - - -
Fiscal Year 2017 Capital- 6 Administrative Services Capital
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Capital
Administrative Services Department Capital
County Wide Capital Project Fund (301)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense 1,453,527 1,500,000 2,942,900 3,531,500 - 3,531,500 135.4%
Capital Outlay 229,366 6,200,000 11,548,300 4,084,000 - 4,084,000 (34.1%)
Net Operating Budget 1,682,893 7,700,000 14,491,200 7,615,500 - 7,615,500 (1.1%)
Advance/Repay to 350 EMS IF 1,799,800 150,700 150,700 - - - (100.0%)
Advance/Repay to 390 Gov't Fac 6,087,300 3,435,600 3,435,600 2,513,900 - 2,513,900 (26.8%)
Trans to 620 Freedom Mem 125,000 - - - - - na
Reserves for Contingencies - 800,000 - 800,000 - 800,000 0.0%
Total Budget 9,694,993 12,086,300 18,077,500 10,929,400 - 10,929,400 (9.6%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Interest/Misc 60,682 25,000 35,000 35,000 - 35,000 40.0%
Trans fm 001 Gen Fund 12,510,600 11,585,900 11,805,900 10,716,900 - 10,716,900 (7.5%)
Carry Forward 3,440,100 476,600 6,415,800 179,200 - 179,200 (62.4%)
Less 5%Required By Law - (1,200) - (1,700) - (1,700) 41.7%
Total Funding 16,011,382 12,086,300 18,256,700 10,929,400 - 10,929,400 (9.6%)
FY 2016 FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
CIP Category/Project Title Adopted Amended Forecasted Budget Budget Budget Budget Budget
Emergency Medical Services
Helicopter Hanger Renovation - 1,808 1,800 - - - - -
Facilities Management
NC,Heating,&Ventilation Repairs 788,500 984,190 984,200 791,000 - - - -
ADA Compliance - - 0 100,000 - - - -
Asset Management - - 0 150,000 - - - -
DAS Shelter Repairs -
220,000 - - - -
-
-
Fire Alarms/Life Safety - - 0 459,000 - - - -
General Building Repairs 461,500 1,030,584 1,030,600 1,786,600 - - - -
Paint Plan - 14,000 14,000 - - - - -
Reroofing Projects 250,000 585,178 585,200 803,900 - - - -
X-fers/Reserves-Fund 301 -Admin Sery 4,386,300 3,631,300 3,586,300 3,313,900 - - - -
Facilities Management 5,886,300 6,465,252 6,420,300 7,404,400 - - - -
Information Technology Capital
800 MHz Upgrade 6,200,000 11,323,058 11,323,000 3,525,000 - - - -
Financial Mgmt System(SAP) - 328,708 328,700 - - - - -
Information Technology Capital 6,200,000 11,651,766 11,651,700 3,525,000 - - - -
Ochopee Fire Control
Fire Station Port of the Isle - 3,701 3,700 - - - - -
Program Total Project Budget 12,086,300 18,122,527 18,077,500 10,929,400 - - - -
Fiscal Year 2017 Capital- 7 Administrative Services Capital
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Capital
Emergency Medical Services Capital
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense 121,115 27,500 107,000 25,000 - 25,000 (9.1%)
Capital Outlay 6,044 - 1,584,300 - - - na
Net Operating Budget 127,159 27,500 1,691,300 25,000 - 25,000 (9.1%)
Trans to 298 Sp Ob Bd'10 447,700 448,000 448,000 448,000 - 448,000 0.0%
Reserves for Debt Service - 207,400 - 210,300 - 210,300 1.4%
Reserves for Capital - 37,900 - 38,900 - 38,900 2.6%
Total Budget 574,859 720,800 2,139,300 722,200 - 722,200 0.2%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change
EMS Impact Fee Fund(350) 127,159 27,500 1,691,300 25,000 - 25,000 (9.1%)
Total Net Budget 127,159 27,500 1,691,300 25,000 - 25,000 (9.1%)
Total Transfers and Reserves 447,700 693,300 448,000 697,200 - 697,200 0.6%
Total Budget 574,859 720,800 2,139,300 722,200 - 722,200 0.2%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Interest/Misc 10,692 500 8,000 8,000 - 8,000 1,500.0%
Impact Fees 343,215 279,000 340,000 350,000 - 350,000 25.4%
Deferred Impact Fees 1,319 - - - - - na
Advance/Repay fm 301 Cap Proj 1,799,800 150,700 150,700 - - - (100.0%)
Carry Forward 442,500 304,600 2,022,700 382,100 - 382,100 25.4%
Less 5%Required By Law - (14,000) - (17,900) - (17,900) 27.9%
Total Funding 2,597,526 720,800 2,521,400 722,200 - 722,200 0.2%
FY 2016 FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
CIP Category/Project Title Adopted Amended Forecasted Budget Budget Budget Budget Budget
Emergency Medical Services
Medic 76,Logan/Vanderbilt Rd - 1,617,021 1,617,000 - - - - -
Operating Project 350 27,500 74,237 74,300 25,000 - - - -
X-fers/Reserves-Fund 350 693,300 693,300 448,000 697,200 - - - -
Emergency Medical Services 720,800 2,384,558 2,139,300 722,200 - - - -
Department Total Project Budget 720,800 2,384,558 2,139,300 722,200 - - - -
Fiscal Year 2017 Capital- 8 Administrative Services Capital
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Capital
Emergency Medical Services Capital
EMS Impact Fee Fund (350)
Mission Statement
Collier County's Emergency Medical Services(EMS)Impact Fee was originally adopted in August 1991,to assist the County
in providing adequate growth related EMS facilities and capital equipment. Impact fees are assessed and collected on new
building construction permits.
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense 121,115 27,500 107,000 25,000 - 25,000 (9.1%)
Capital Outlay 6,044 - 1,584,300 - - - na
Net Operating Budget 127,159 27,500 1,691,300 25,000 - 25,000 (9.1%)
Trans to 298 Sp Ob Bd'10 447,700 448,000 448,000 448,000 - 448,000 0.0%
Reserves for Debt Service - 207,400 - 210,300 - 210,300 1.4%
Reserves for Capital - 37,900 - 38,900 - 38,900 2.6%
Total Budget 574,859 720,800 2,139,300 722,200 - 722,200 0.2%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
interest/Misc 10,692 500 8,000 8,000 - 8,000 1,500.0%
Impact Fees 343,215 279,000 340,000 350,000 - 350,000 25.4%
Deferred Impact Fees 1,319 - - - - - na
Advance/Repay fm 301 Cap Proj 1,799,800 150,700 150,700 - - - (100.0%)
Carry Forward 442,500 304,600 2,022,700 382,100 - 382,100 25.4%
Less 5%Required By Law - (14,000) - (17,900) - (17,900) 27.9%
Total Funding 2,597,526 720,800 2,521,400 722,200 - 722,200 0.2%
FY 2016 FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
CIP Category/Project Title Adopted Amended Forecasted Budget Budget Budget Budget Budget
Emergency Medical Services
Medic 76,LoganNanderbilt Rd - 1,617,021 1,617,000 - - - - -
Operating Project 350 27,500 74,237 74,300 25,000 - - - -
X-fers/Reserves-Fund 350 693,300 693,300 448,000 697,200 - - - -
Emergency Medical Services 720,800 2,384,558 2,139,300 722,200 - - - -
Program Total Project Budget 720,800 2,384,558 2,139,300 722,200 - - - -
Forecast FY 2016:
On September 28, 2007,the Board closed on a Commercial Paper Loan A-40-1 in the amount of$880,000. The Loan proceeds were
used on the purchase of land and the balance was to go to preconstruction activity for EMS station 411. Shortly after the land
purchase, the economy and growth slowed down. The Board reprioritized their capital program to focus on maintenance projects and
EMS station 411 was never built. In FY 2015,the Board started constructing EMS Station 76 located at the corner of Logan Road and
Vanderbilt Road. The balance of the commercial paper loan proceeds were used on this project.
Fiscal Year 2017 Capital- 9 Administrative Services Capital
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Capital
Ochopee Fire Capital
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense - 3,400 5,000 - - - (100.0%)
Net Operating Budget - 3,400 5,000 - - - (100.0%)
Reserves for Capital - 5,300 - 7,800 - 7,800 47.2%
Total Budget - 8,700 5,000 7,800 - 7,800 (10.3%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change
Ochopee Fire Control Impact Fee(372) - 3,400 5,000 - - - (100.0%)
Total Net Budget - 3,400 5,000 - - - (100.0%)
Total Transfers and Reserves - 5,300 - 7,800 - 7,800 47.2%
Total Budget - 8,700 5,000 7,800 - 7,800 (10.3%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Interest/Misc 58 100 100 100 - 100 0.0%
Impact Fees 2,243 1,000 2,400 1,000 - 1,000 0.0%
Carry Forward 7,000 7,700 9,300 6,800 - 6,800 (11.7%)
Less 5%Required By Law - (100) - (100) - (100) 0.0%
Total Funding 9,300 8,700 11,800 7,800 - 7,800 (10.3%)
FY 2016 FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
CIP Category/Project Title Adopted Amended Forecasted Budget Budget Budget Budget Budget
Ochopee Fire Control
Operating Project 372 3,400 5,003 5,000 - - - - -
X-fers/Reserves-Fund 372 5,300 5,300 - 7,800 - - - -
Ochopee Fire Control 8,700 10,303 5,000 7,800 - - - -
Department Total Project Budget 8,700 10,303 5,000 7,800 - - - -
Fiscal Year 2017 Capital- 10 Administrative Services Capital
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Capital
Ochopee Fire Capital
Ochopee Fire Control Impact Fee (372)
Mission Statement
Ochopee Fire Control District Impact Fee was originally adopted in April 1998. Impact fees are collected on new building
construction to pay for growth related fire facilities and capital equipment.
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense - 3,400 5,000 - - - (100.0%)
Net Operating Budget - 3,400 5,000 - - - (100.0%)
Reserves for Capital - 5,300 - 7,800 - 7,800 47.2%
Total Budget - 8,700 5,000 7,800 - 7,800 (10.3%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Interest/Misc 58 100 100 100 - 100 0.0%
Impact Fees 2,243 1,000 2,400 1,000 - 1,000 0.0%
Carry Forward 7,000 7,700 9,300 6,800 - 6,800 (11.7%)
Less 5%Required By Law - (100) - (100) - (100) 0.0%
Total Funding 9,300 8,700 11,800 7,800 - 7,800 (10.3%)
FY 2016 FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
CIP Category/Project Title Adopted Amended Forecasted Budget Budget Budget Budget Budget
Ochopee Fire Control
Operating Project 372 3,400 5,003 5,000 - - - - -
X-fers/Reserves-Fund 372 5,300 5,300 0 7,800 - - - -
Ochopee Fire Control 8,700 10,303 5,000 7,800 - - - -
Program Total Project Budget 8,700 10,303 5,000 7,800 - - - -
Fiscal Year 2017 Capital- 11 Administrative Services Capital
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Capital
Isle of Capri Fire Capital
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense - 2,300 4,600 - - - (100.0%)
Net Operating Budget - 2,300 4,600 - - - (100.0%)
Reserves for Capital - 52,100 - 53,700 - 53,700 3.1%
Total Budget - 54,400 4,600 53,700 - 53,700 (1.3%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change
Isles of Capri Fire Impact Fee(373) - 2,300 4,600 - - - (100.0%)
Total Net Budget - 2,300 4,600 - - - (100.0%)
Total Transfers and Reserves - 52,100 - 53,700 - 53,700 3.1%
Total Budget - 54,400 4,600 53,700 - 53,700 (1.3%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Interest/Misc 386 300 300 300 - 300 0.0%
Impact Fees 2,944 1,000 1,000 1,000 - 1,000 0.0%
Carry Forward 52,500 53,200 55,800 52,500 - 52,500 (1.3%)
Less 5%Required By Law - (100) - (100) - (100) 0.0%
Total Funding 55,830 54,400 57,100 53,700 - 53,700 (1.3%)
FY 2016 FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
CIP Category/Project Title Adopted Amended Forecasted Budget Budget Budget Budget Budget
Isle of Capri Fire
Operating Project 373 2,300 4,550 4,600 - - - - -
X-fers/Reserves-Fund 373 52,100 52,100 - 53,700 - - - -
Isle of Capri Fire 54,400 56,650 4,600 53,700 - - - -
Department Total Project Budget 54,400 56,650 4,600 53,700 - - - -
Fiscal Year 2017 Capital- 12 Administrative Services Capital
Collier County Government
Fiscal Year 2017 Recom'd Budget
Administrative Services Capital
Isle of Capri Fire Capital
Isles of Capri Fire Impact Fee (373)
Mission Statement
Isle of Capri Fire Control District Impact Fee was originally adopted in April 1998. Impact fees are collected on new building
construction to pay for growth related fire facilities and capital equipment.
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense - 2,300 4,600 - - - (100.0%)
Net Operating Budget - 2,300 4,600 - - - (100.0%)
Reserves for Capital - 52,100 - 53,700 - 53,700 3.1%
Total Budget - 54,400 4,600 53,700 - 53,700 (1.3%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Interest/Misc 386 300 300 300 - 300 0.0%
Impact Fees 2,944 1,000 1,000 1,000 - 1,000 0.0%
Carry Forward 52,500 53,200 55,800 52,500 - 52,500 (1.3%)
Less 5%Required By Law - (100) - (100) - (100) 0.0%
Total Funding 55,830 54,400 57,100 53,700 - 53,700 (1.3%)
FY 2016 FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
CIP Category/Project Title Adopted Amended Forecasted Budget Budget Budget Budget Budget
Isle of Capri Fire
Operating Project 373 2,300 4,550 4,600 - - - - -
X-fers/Reserves-Fund 373 52,100 52,100 0 53,700 - - - -
Isle of Capri Fire 54,400 56,650 4,600 53,700 - - - -
Program Total Project Budget 54,400 56,650 4,600 53,700 - - - -
Fiscal Year 2017 Capital- 13 Administrative Services Capital
Collier County Government
Fiscal Year 2017 thru 2021 Capital Improvement Program -Project Descriptions by CIP Category
FY 2017
Project# Project Title/Description Recom'd
Facilities Management
52162 A/C, Heating,&Ventilation Repairs 791,000
Major maintenance, repair, or replacement of air conditioning, heating, and ventilation equipment to all
Governmental buildings. Enterprise Facilities(Water/Sewer District, Solid Waste, Community Development, etc)
or Facilities supported by something'other than the General Fund'(TDC, Courts, etc)shall provide funding for all
repairs, replacements,or maintenance of the equipment.
52169 ADA Compliance 100,000
Renovate the facilities to ensure access to buildings for people with disabilities in accordance with Americans
with Disabilities Act(ADA). The ADA Standards establish design requirements for the construction and alteration
of facilities subject to the law. These enforceable standards apply to places of public accommodation,
commercial facilities, and state and local government facilities.
50105fm Asset Management 150,000
Facilities Management is next in implementing Asset Management. Asset Management is an enterprise-wide
integrated program to manage Collier County's assets. This multiyear program has three phases. Phase One
(PUD pilot) is complete. Phase Two (Request for Proposal (RFP) solicitation and vendor selection) is complete.
Phase Three is in progress and is focused on implementation and integration of the selected Cityworks software
application with existing Agency wide systems of GIS(geographic information system),SAP(County's accounting
program), SCADA (supervisory control and data acquisition) and many interdivisional processes including
procurement and finance spanning five full scale implementation projects(FSIP) . Cityworks go-live occurred in
May 2016 for FSIP 1, 2, &3. Implementation and process improvements are anticipated to continue into FY17.
Goal: A tangible GIS-based asset and work management system to guide predictive and preventative
maintenance and consistent sustainable work practices that occur in a systematic manner, at less cost, and with
less operational impact versus catastrophic failure.
52163 Fire Alarms/Life Safety 459,000
General maintenance, repair, or replacement of electrical infrastructure, fire alarms and life safety items to all
Governmental buildings. If the building is occupied by an Enterprise Facilities (Water/Sewer District, Solid
Waste, Community Development, etc) or Facilities supported by something 'other than the General Fund' (TDC,
Courts,etc)shall provide the necessary funding.
52525 General Building Repairs 1,786,600
General maintenance, repair, refurbishment, or renovations to all Governmental buildings (work involved is not
water/sewer, reroofing, NC repairs, fire alarms, life safety, or painting). Enterprise Facilities (Water/Sewer
District, Solid Waste, Community Development, etc)or Facilities supported by something 'other than the General
Fund'(TDC,Courts,etc)shall provide funding for all repairs, replacements,or maintenance projects.
52161 Reroofing Projects 803,900
Major maintenance/repair or replacement of roofs to all Governmental buildings. Enterprise Facilities
(Water/Sewer District, Solid Waste, Community Development, etc) or Facilities supported by something 'other
than the General Fund' (TDC, Courts, etc)shall provide funding for all repairs, replacements, or maintenance of
roof replacement projects.
99301as X-fers/Reserves-Fund 301 -Admin Sery 3,313,900
The Interfund Transfers and Reserves for Countywide Capital Projects Fund 301 -Administrative Services portion
are for the following items:
$2,513,900 General Governmental Facilities Impact Fee Fund (390) requires a loan for the payment of next
year's debt service obligations.
$ 800,000 has been set aside in Reserves for Contingencies for any unexpected or emergency repairs.
Fiscal Year 2017 Capital- 14 CIP Summary Reports
Collier County Government
Fiscal Year 2017 thru 2021 Capital Improvement Program -Project Descriptions by CIP Category
FY 2017
Project# Project Title/Description Recom'd
Facilities Management
99390 X-fers/Reserves-Fund 390 9,112,400
The Interfund Transfers and Reserves for the General Governmental Facilities Impact Fee Fund 390 are for the
following items:
$ 500,000 Supervisor of Election's Building(Loan from Water—Sewer Operations Fund 408)
$ 630,000 Property Appraiser's Building on Radio Road(Loan from Solid Waste Fund 471)
$1,355,900 Series 2010 Bond debt service payment for the additional funding for the Emergency Services Center
(ESC), Courthouse Annex and Fleet Facility(growth portion)-Transfer to 298.
$ 209,300 Series 2010B Bond debt service payment for the North Naples Government Satellite
Offices-Transfer to 298.
$2,245,900 Series 2011 Bond debt service payment for Fleet,Annex, Parking Garage,and ESC-Transfer to 298.
$1,358,400 Series 2013 Bond debt service payment for Fleet,Annex, Parking Garage,and ESC-Transfer to 298.
$ 192,300 Reserve for Debt Service on the Series 2010B Bond
$1,941,400 Reserve for Debt Service on the Series 2011 Bond
$ 679,200 Reserve for Debt Service on the Series 2013 Bond
The Series 2010B, 2011 and the 2013 Bonds debt service payments (transfer to fund 298) have principal and
interest payments due on October 1. The Reserve for Debt Service insures that there is sufficient cash on
October 1 to make the required debt service payment.
Total Facilities Management 16,516,800
Fiscal Year 2017 Capital- 15 CIP Summary Reports
Collier County Government
Fiscal Year 2017 thru 2021 Capital Improvement Program -Project Descriptions by CIP Category
FY 2017
Project# Project Title/Description Recom'd
Information Technology Capital
50104 800 MHz Upgrade 3,525,000
Technology upgrades and scheduled replacement of site components. The technology upgrade will include an
IP (Internet Protocol) based radio system command and control system and radio electronics for the dispatch
console positions. This upgrade will allow the County's existing legacy radio system to be integrated with next
generation standards based communication system during technology migration, improve interoperability with
other agencies, and allow any vendor's radio products that comply with the technology standard to operate on the
Collier system. The site component replacement includes three generators, three battery backup units, and two
modular equipment shelters installed in 1995 when the radio system was implemented.These components have
reached the recommended replacement age. Replacement is necessary to assure continued radio system
reliability. The preliminary cost estimate is $15.9 million. The project will be budgeted and the work will be
performed over 5 years(FY14-FY18).
Total Information Technology Capital 3,525,000
Fiscal Year 2017 Capital- 16 CIP Summary Reports
Collier County Government
Fiscal Year 2017 thru 2021 Capital Improvement Program -Project Descriptions by CIP Category
FY 2017
Project# Project Title/Description Recom'd
Emergency Medical Services
31350 Operating Project 350 25,000
Operating category funding for the Emergency Medical Services (EMS) Impact Fee Fund (350) is required for
expenses not specifically part of a capital project. Typical expenditures of this type are impact fee refunds,
administrative costs and impact fee studies.
99350 X-fers/Reserves-Fund 350 697,200
The Interfund Transfers and Reserves for the Emergency Medical Services (EMS) Impact Fee Fund 350 are for
the following items:
$ 180,200 Series 2011 Bond debt service payments for the Emergency Service Center(ESC)
Transfer to fund 298.
$ 109,000 Series 2013 Bond debt service payments for the Emergency Service Center (ESC)-Transfer to fund
298.
$158,800 Series 2010 Bond debt service payment for land purchase along Old US-41 and additional funding for
the ESC building-Transfer to fund 298.
$155,800 Reserve for Debt Service for the 2011 Bond.
$ 54,500 Reserve for Debt Service for the 2013 Bond.
$ 38,900 Reserve for Capital
The Reserve for Debt Service insures that the EMS Impact Fee fund has sufficient cash on October 1 to make
the required debt service payment.
Total Emergency Medical Services 722,200
Fiscal Year 2017 Capital- 17 CIP Summary Reports
Collier County Government
Fiscal Year 2017 thru 2021 Capital Improvement Program -Project Descriptions by CIP Category
FY 2017
Project# Project Title/Description Recom'd
Ochopee Fire Control
99372 X-fers/Reserves-Fund 372 7,800
Reserves for future capital projects for the Ochopee Fire Impact Fee fund 372.
Total Ochopee Fire Control 7,800
Fiscal Year 2017 Capital-18 CIP Summary Reports
Collier County Government
Fiscal Year 2017 thru 2021 Capital Improvement Program -Project Descriptions by CIP Category
FY 2017
Project# Project Title/Description Recom'd
Isle of Capri Fire
99373 X-fers/Reserves-Fund 373 53,700
Reserve for Future Capital Projects is recorded in this project for the Isles of Capri Fire Impact Fee Fund 373.
Total Isle of Capri Fire 53,700
Fiscal Year 2017 Capital- 19 CIP Summary Reports