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Agenda 06/16/2016 Item # 2 - Court Related Agencies (State Attorney & Public Defender) Courts Related Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Court Related Agencies Organizational Chart Total Full-Time Equivalents(FTE)= 32.00 Court Administration Total Full-Time Equivalents(FTE)= 30.75 Circuit& County Court Judges Total Full-Time Equivalents(FTE)= 0.00 Public Defender Total Full-Time Equivalents(FTE)= 0.00 State Attorney Total Full-Time Equivalents(FTE)= 0.00 Guardian Ad Litem Program Total Full-Time Equivalents(FTE)= 0.00 Court Related Technology Total Full-Time Equivalents(FTE)= 1.25 Fiscal Year 2017 1 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies The Court Related Agencies include divisions that provide judicial operations for both Circuit and County Courts and Programs. The divisions include Court Administration, Probation,facility and operation costs for the State Attorney's Office, Public Defender, Guardian Ad Litem, Electronic Court Reporter, Circuit and County Judges. Also included are the Public Guardianship Program,the Drug Abuse Trust Fund, and the Teen Court Program. The total appropriation for FY 2017, including transfers and reserves, is$5,238,100. Court costs are funded with general fund revenue,court fees,surcharges on traffic violations, and probation fees. The County is mandated by Section 14 of Article V of the State Constitution to fund the following costs of the circuit and county courts, public defender's offices,state attorney's offices, guardian ad !item offices, and the offices of the clerk of the circuit and county courts performing court-related functions: 1. Facilities—construction, lease, maintenance,and security of: buildings and office space,appurtenant equipment and furnishings, structures, real estate,easements, and parking facilities. 2. Utilities—electricity,gas,water and wastewater services and systems,storm water services and systems,sewer services and systems, all associated costs and fees, and mitigation of environmental impacts. 3. Communication services—telephone system infrastructure, maintenance,facsimile equipment,wireless communications, cellular telephones, pagers,video teleconferencing equipment and line charges, local carrier service,and local and long distance toll charges. 4. Computer network systems and equipment—computer hardware and software, modems, printers,wiring, network connections, maintenance, support staff or services,training,supplies,and line charges. 5. Courier messenger and subpoena services. 6. Auxiliary aids and services which are necessary to ensure access to the courts for qualified individuals with a disability. Ordinance 09-41 adopted by the Board of County Commissioners on July 28, 2009 as authorized by s. 318.18(13)(a) F.S., provides for a$30 surcharge for those non-criminal traffic infractions set forth in Chapter 318, Florida Statutes,and certain criminal violations enumerated in Section 318.17, Florida Statutes,will provide the County with an estimated$945,000 in revenue for FY 2017. This revenue is designated for capital improvements to Courthouse buildings and facilities. Ordinance 04-42, adopted by the Board of County Commissioners on June 22, 2004 as authorized by s.939.185 F.S., provides for a$65 court cost fee when a person pleads guilty or nolo contendere to,or found guilty of,any felony, misdemeanor,or criminal traffic offense under the laws of the State of Florida,will provide the County with an estimated $264,000 in revenue for FY 2017. This revenue will be divided equally among four(4)court related programs: Innovative Court Programs,Teen Court, Law Library,and Legal Aid. The Court Related Technology Fund (178) receives a$2 per page service charge collected for recording documents or instruments as listed in s.28.222 F.S. These funds are used to support court-related technology throughout the various entities of the Court. The FY 2017 budget is anticipated to provide$750,000 in revenues. Fiscal Year 2017 2 Court Related Agencies Collier County Government Fiscal Year 2017 Requested Budget Net Cost to General Fund 001 Courts&Related Agencies Compliance View FY 2016 Net Cost to Adjustment Adjusted FY 2017 Net Cost to General Fund Compliance Expanded FTE "Adopted" Base General Fund Variance % Requests % Additions Circuit&County Court Judges $ 57,500 $ 57,500 $ 57,000 (500) -0.9% $ - Public Defender 225,100 225,100 $ 242,000 16,900 7.5% - State Attorney 271,800 271,800 $ 276,200 4,400 1.6% - Guardian Ad Litem Program 4,600 4,600 $ 4,600 - 0.0% - Net Cost to General Fund 001 $ 559,000 $ - $ 559,000 $ 579,800 20,800 3.7% - 0.0% Transfer-Court Administration(681) $ 1,361,400 $1,361,400 $ 1,388,600 27,200 2.0% $ - - Total Transfer from General Fund 001 $ 1,361,400 $ - $1,361,400 $ 1,388,600 27,200 2.0% $ - 0.0% - Pay Plan Adjustment $ - $ - n/a Total Adjustments $ - $ - $ - $ - $ - n/a Base for FY 16 Adopted Budget $ 1,920,400 $ - $1,920,400 $ 1,968,400 $ 48,000 2.5% - 0.00% Target Compliance-2.5%Increase $ 48,000 2.5% $ - 0.0% Actual Change for Department $ 48,000 2.5% $ - 0.0% Target Compliance for the Division $ - 0.0% 5 - 0.0% Fiscal Year 2017 2a Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Division Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Personal Services 2,111,954 2,266,800 2,210,300 2,309,400 - 2,309,400 1.9% Operating Expense 1,613,229 1,818,500 1,600,300 1,939,700 - 1,939,700 6.7% Indirect Cost Reimburs 22,400 10,700 10,700 19,000 - 19,000 77.6% Capital Outlay 57,462 143,800 116,800 54,300 - 54,300 (62.2%) Remittances 3,000 3,000 3,000 3,000 - 3,000 0.0% Total Net Budget 3,808,045 4,242,800 3,941,100 4,325,400 - 4,325,400 1.9 Trans to 171 Teen Court 11,900 23,900 23,900 25,700 - 25,700 7.5% Trans to 192 Court Innov 127,500 131,300 131,300 118,100 - 118,100 (10.1%) Trans to 640 Law Lib 8,700 15,400 15,400 12,400 - 12,400 (19.5%) Reserves for Contingencies - 82,800 - 140,100 - 140,100 69.2% Reserves for Capital531,500 - 650,900 - 650,900 22.5% Reserves for Attrition - (33,400) - (34,500) - (34,500) 3.3% Total Budget 3,956,145 4,994,300 4,111,700 5,238,100 - 5,238,100 4.9% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Appropriations by Department Actual Adopted Forecast Current Expanded Recom'd Change Court Administration 2,504,893 2,733,400 2,650,300 2,781,800 - 2,781,800 1.8% Circuit&County Court Judges 55,553 57,500 45,200 57,000 - 57,000 (0.9%) Public Defender 205,819 225,100 222,400 242,000 - 242,000 7.5% State Attorney 264,968 271,800 185,900 276,200 - 276,200 1.6% Guardian Ad Litem Program 810 4,600 1,100 4,600 - 4,600 0.0% Court Related Technology 776,001 950,400 836,200 963,800 - 963,800 1.4% Total Net Budget 3,808,045 4,242,800 3,941,100 4,325,400 - 4,325,400 1.9% Court Administration 148,100 172,400 170,600 213,600 - 213,600 23.9% Court Related Technology - 579,100 - 699,100 - 699,100 20.7% Total Transfers and Reserves 148,100 751,500 170,600 912,700 - 912,700 21.5% Total Budget 3,956,145 4,994,300 4,111,700 5,238,100 - 5,238,100 4.9% Fiscal Year 2017 3 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Division Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Charges For Services 1,092,584 980,000 1,065,000 987,000 - 987,000 0.7% Fines&Forfeitures 1,019,280 1,033,700 1,035,700 1,008,100 - 1,008,100 (2.5%) Miscellaneous Revenues 6,840 - 4,200 - - - na Interest/Misc 9,981 5,100 5,700 5,200 - 5,200 2.0% Net Cost General Fund 526,289 559,000 454,600 579,800 - 579,800 3.7% Trans fm 001 Gen Fund 1,266,100 1,361,400 1,361,400 1,388,600 - 1,388,600 2.0% Trans fm 681 Court Admin 148,100 170,600 170,600 156,200 - 156,200 (8.4%) Carry Forward 1,114,800 985,600 1,227,600 1,213,100 - 1,213,100 23.1% Less 5%Required By Law - (101,100) - (99,900) - (99,900) (1.2%) Total Funding 5,183,974 4,994,300 5,324,800 5,238,100 - 5,238,100 4.9% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Division Position Summary Actual Adopted Forecast Current Expanded Recom'd Change Court Administration 29.75 30.75 30.75 30.75 - 30.75 0.0% Court Related Technology 1.25 1.25 1.25 1.25 - 1.25 0.0% Total FTE 31.00 32.00 32.00 32.00 - 32.00 0.0% Fiscal Year 2017 4 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Court Administration FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Personal Services 2,035,024 2,184,800 2,130,600 2,225,200 - 2,225,200 1.8% Operating Expense 466,869 542,600 516,700 550,600 - 550,600 1.5% Capital Outlay - 3,000 - 3,000 - 3,000 0.0% Remittances 3,000 3,000 3,000 3,000 - 3,000 0.0% Net Operating Budget 2,504,893 2,733,400 2,650,300 2,781,800 - 2,781,800 1.8% Trans to 171 Teen Court 11,900 23,900 23,900 25,700 - 25,700 7.5% Trans to 192 Court Innov 127,500 131,300 131,300 118,100 - 118,100 (10.1%) Trans to 640 Law Lib 8,700 15,400 15,400 12,400 - 12,400 (19.5%) Reserves for Contingencies - 35,200 - 91,900 - 91,900 161.1% Reserves for Attrition - (33,400) - (34,500) - (34,500) 3.3% Total Budget 2,652,993 2,905,800 2,820,900 2,995,400 - 2,995,400 3.1% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change Court Innovations(192) 188,000 193,000 192,000 193,000 - 193,000 0.0% Court Operations(681) 678,230 812,700 806,300 889,200 - 889,200 9.4% Court Related Costs(681) 214 300 200 300 - 300 0.0% Law Library Fund(640) 74,935 77,100 77,100 79,500 - 79,500 3.1% Parole&Probation(681) 1,486,259 1,564,700 1,485,700 1,528,800 - 1,528,800 (2.3%) Teen Court Fund(171) 77,254 85,600 89,000 91,000 - 91,000 6.3% Total Net Budget 2,504,893 2,733,400 2,650,300 2,781,800 - 2,781,800 1.8% Total Transfers and Reserves 148,100 172,400 170,600 213,600 - 213,600 23.9% Total Budget 2,652,993 2,905,800 2,820,900 2,995,400 - 2,995,400 3.1% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Charges For Services 241,638 230,000 315,000 237,000 - 237,000 3.0% Fines&Forfeitures 1,019,210 1,033,700 1,035,700 1,008,100 - 1,008,100 (2.5%) Miscellaneous Revenues 6,049 - 4,200 - - - na Interest/Misc 2,420 1,300 1,000 1,000 - 1,000 (23.1%) Trans fm 001 Gen Fund 1,266,100 1,361,400 1,361,400 1,388,600 - 1,388,600 2.0% Trans fm 681 Court Admin 148,100 170,600 170,600 156,200 - 156,200 (8.4%) Carry Forward 169,600 172,200 199,900 266,900 - 266,900 55.0% Less 5%Required By Law - (63,400) - (62,400) - (62,400) (1.6%) Total Funding 2,853,116 2,905,800 3,087,800 2,995,400 - 2,995,400 3.1% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Position Summary Actual Adopted Forecast Current Expanded Recom'd Change Court Operations(681) 7.75 8.75 9.75 9.75 - 9.75 11.4% Parole&Probation(681) 21.00 21.00 20.00 20.00 - 20.00 (4.8%) Teen Court Fund(171) 1.00 1.00 1.00 1.00 - 1.00 0.0% Total FTE 29.75 30.75 30.75 30.75 - 30.75 0.0% Fiscal Year 2017 5 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Court Administration Court Operations (681) Mission Statement To provide effective and efficient services to the Judiciary and all those involved in the Court System in Collier County. FY 2017 FY 2017 FY 2017 FY 2017 Program Summary Total FTE Budget Revenues Net Cost Divisional Administration/Overhead 8.75 828,014 1,000 827,014 Court Administration staff is required to properly administer all courtroom operations. To maintain current levels of service to the citizens of Collier County,the Administrative Judge needs to maintain clerical staff to assist in courtroom operations and work with county and circuit divisions on court related issues. This includes, but is not limited to: courtroom operations, building maintenance, BCC and budget issues, purchasing and finance issues, and some court costs. Court costs include Court Reporter costs, Court Appointed Attorney costs, and expert and regular witness costs. Court Related Programs 1.00 61,186 - 61,186 These programs include the Citizen's Foster Care Review Panel,which provides a valuable service to the Juvenile/Family Law area. Reserves and Transfers - 209,400 1,578,600 -1,369,200 Current Level of Service Budget 9.75 1,098,600 1,579,600 -481,000 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Personal Services 521,300 611,800 623,500 680,400 - 680,400 11.2% Operating Expense 156,931 197,900 182,800 205,800 - 205,800 4.0% Capital Outlay - 3,000 - 3,000 - 3,000 0.0% Net Operating Budget 678,230 812,700 806,300 889,200 - 889,200 9.4% Trans to 171 Teen Court 11,900 23,900 23,900 25,700 - 25,700 7.5% Trans to 192 Court Innov 127,500 131,300 131,300 118,100 - 118,100 (10.1%) Trans to 640 Law Lib 8,700 15,400 15,400 12,400 - 12,400 (19.5%) Reserves for Contingencies - 31,000 - 87,700 - 87,700 182.9% Reserves for Attrition - (33,400) - (34,500) - (34,500) 3.3% Total Budget 826,330 980,900 976,900 1,098,600 - 1,098,600 12.0% Total FTE 7.75 8.75 9.75 9.75 - 9.75 11.4% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Miscellaneous Revenues 5,799 - 4,200 - - - na Interest/Misc 2,159 1,300 1,000 1,000 - 1,000 (23.1%) Trans fm 001 Gen Fund 1,266,100 1,361,400 1,361,400 1,388,600 - 1,388,600 2.0% Carry Forward 162,000 168,000 185,000 242,500 - 242,500 44.3% Less 5%Required By Law - (53,500) - (52,500) - (52,500) (1.9%) Total Funding 1,436,058 1,477,200 1,551,600 1,579,600 - 1,579,600 6.9% Forecast FY 2016: Personal Services increased due to a midyear transfer of one(1) Court Program Specialist from Parole& Probations to Court Operations as the position is now responsible for court administration duties. Minor operating savings were generated due to electricity and postage savings. Fiscal Year 2017 6 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Court Administration Court Operations (681) Court Administration has been providing financial support to Teen Court,the Public Guardianship Program and the Law Library. All planned transfers will be proceeding as budgeted. Carry forward increased over the adopted budget due to the Court Administration curtailing year-end expenditures in anticipation of revenues falling below target. Current FY 2017: Personal Services increased due to the FY2016 midyear transfer of one(1) Court Program Specialist and a provision for a general wage adjustment. Operating Expense increase is related to an increase in general insurance, electricity and water&sewer due to a new courtroom space that will be occupying the location that once housed Parole& Probation. Transfer to(171)Teen Court in the amount of$25,700 and a Transfer to(192) Court Innovations in the amount of$118,100 covers the shortfall in funding due to continued insufficient receipts of the$65 (Article V) revenues. Law Library Fund (640)will receive a transfer in the amount of$12,400 during the current year to aid in their operations. Revenues: The General Fund transfer is in compliance with budget guidance adopted for the current fiscal year even with the increased transfers from Court Operations to supplement the programs being funded by the$65.00 revenue source. Fiscal Year 2017 7 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Court Administration Court Related Costs (681) Mission Statement Provide funding for court related costs mandated by the State of Florida. FY 2017 FY 2017 FY 2017 FY 2017 Program Summary Total FTE Budget Revenues Net Cost Mandated Court Costs - 300 - 300 Provide funding for mandated court costs Current Level of Service Budget - 300 - 300 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Operating Expense 214 300 200 300 - 300 0.0% Net Operating Budget 214 300 200 300 - 300 0.0% Total Budget 214 300 200 300 - 300 0.0% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change 0h®% Total Funding O10°70 Current FY 2017: Expenses are for storage of Court Reporter Records. Fiscal Year 2017 8 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Court Administration Parole & Probation (681) Mission Statement To provide quality rehabilitative supervision and direction to all defendants placed on probation verifying that they comply with court imposed sanctions and conform to social norms,to effectively maintain a large caseload and serve the judiciary, and abide by established case law and Florida Statutes in the performance of duties. FY 2017 FY 2017 FY 2017 FY 2017 Program Summary Total FTE Budget Revenues Net Cost Divisional Administration/Overhead 15.00 1,194,922 1,048,100 146,822 Provide supervision to sentenced misdemeanor defendants placed on probation, including court ordered intensive supervision in the community, maintenance of a Community Service Program, and monitoring offender compliance with public service placements. Arrest and/or issue warrants on probation violators. Monitor collection and distribution of restitution payments by court ordered probationers to victims. Support Services 5.00 333,878 - 333,878 Provide minimal phone coverage, customer service and technical support to Naples and Immokalee offices, necessary to handle rising and more complex caseloads. Current Level of Service Budget 20.00 1,528,800 1,048,100 480,700 FY 2015 FY 2016 FY 2016 FY 2017 Program Performance Measures Actual Budget Forecast Budget Average Cases Supervised Monthly 1,337 1,700 1,245 1,500 Cases on Supervised Probation 2,688 2,900 2,507 2,600 Warrants Issued (Annual) 984 1,400 1,106 1,200 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Personal Services 1,442,606 1,494,200 1,424,500 1,460,600 - 1,460,600 (2.2%) Operating Expense 43,654 70,500 61,200 68,200 - 68,200 (3.3%) Net Operating Budget 1,486,259 1,564,700 1,485,700 1,528,800 - 1,528,800 (2.3%) Total Budget 1,486,259 1,564,700 1,485,700 1,528,800 - 1,528,800 (2.3%) Total FTE 21.00 21.00 20.00 20.00 - 20.00 (4.8%) FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Charges For Services 175,281 165,000 250,000 172,000 - 172,000 4.2% Fines&Forfeitures 886,495 903,700 903,700 876,100 - 876,100 (3.1%) Total Funding 1,061,775 1,068,700 1,153,700 1,048,100 - 1,048,100 (1.9%) Forecast FY 2016: Personal Services is below target due to a midyear transfer of one(1)Court Program Specialist from Parole& Probation to Court Operations as the position is now responsible for court administration duties. Operating costs reflect cost containment measures of the Department primarily in travel, dues and memberships and general office supplies and equipment. Current FY 2017: Operating Expense decreased due to a drop in General Insurance and Fuel. Fiscal Year 2017 9 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Court Administration Parole & Probation (681) Revenues: Revenue has increased due to a rise in deferred probation which has resulted in growth in the deferred prosecution fees. Fiscal Year 2017 10 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Court Administration Court Innovations (192) Mission Statement Provide guardianship services to indigent, incapacitated adults. FY 2017 FY 2017 FY 2017 FY 2017 Program Summary Total FTE Budget Revenues Net Cost Guardianship Services - 193,000 193,000 - Through a contract, guardianship services are provided to incapacitated, indigent adults. Current Level of Service Budget - 193,000 193,000 - FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Operating Expense 188,000 193,000 192,000 193,000 - 193,000 0.0% Net Operating Budget 188,000 193,000 192,000 193,000 - 193,000 0.0% Total Budget 188,000 193,000 192,000 193,000 - 193,000 0.0% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Fines&Forfeitures 66,357 65,000 66,000 66,000 - 66,000 1.5% Interest/Misc 95 - - - - - na Trans fm 681 Court Admin 127,500 131,300 131,300 118,100 - 118,100 (10.1%) Carry Forward 1,800 - 6,900 12,200 - 12,200 na Less 5%Required By Law - (3,300) - (3,300) - (3,300) 0.0% Total Funding 195,753 193,000 204,200 193,000 - 193,000 0.0% Notes: This revenue source was created effective July 1, 2004 when the Board of County Commissioners adopted Ordinance 04-42 pursuant to s. 939.185 F.S.,which was part of the revision to Article V of the State Constitution. The source of this revenue is an additional court cost of$65 when a person pleads guilty or no contest or is found guilty of any felony, misdemeanor, or criminal traffic offense in Florida. Twenty-five percent(25%) of this amount is allocated to fund innovative court programs. Collier County pays for the management of 80 wards per month with this program, directly to the local Guardianship Office. This is not a mandated program, however, the Chief Judge has determined this program to be a necessity to our Community. Forecast FY 2016: Revenue is based upon actual collections received through April 2016. As discussed throughout the Courts and Related Agencies budget, fines and forfeitures revenues have been declining since FY 2007 but finally appear to be stabilizing. Per County Ordinance 04-42, any funds remaining in Teen Court(171), Law Library(640), and/or the Legal Aid Society(652) are to be returned to the Court Innovations Fund(192). There are no planned residual transfers from any of these funds as the current revenues are not sufficient to support their level of service. Current FY 2017: Funding for the Public Guardianship program has been held consistent with the prior years as the program serves a fixed number of clients. Revenues: Collections of the$65 fee that supports this program have been insufficient since FY 2007 due to the continued decline in this revenue source. To off-set this decrease, a transfer to cover the shortage is budgeted in the amount of$118,100 from Court Administration Fund (681). Court Administration's funding is from Probation fees and the balance is from a General Fund (001)transfer. Fiscal Year 2017 11 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Court Administration Teen Court Fund (171) Mission Statement To provide a diversionary program for first-time juvenile misdemeanor offenders and court education programs for student volunteers. FY 2017 FY 2017 FY 2017 FY 2017 Program Summary Total FTE Budget Revenues Net Cost Divisional Administration/Overhead 1.00 88,000 91,000 -3,000 The program operates with a coordinator and volunteers to provide a diversionary program for first-time juvenile misdemeanor offenders and uses peer jurors. Court education programs for student volunteers are also provided. Scholarships - 3,000 - 3,000 College scholarships in the amount of$1,000 are competitively awarded to 3 of the students who are Teen Court participants. Current Level of Service Budget 1.00 91,000 91,000 - FY 2015 FY 2016 FY 2016 FY 2017 Program Performance Measures Actual Budget Forecast Budget Number of Adult Volunteer Hours 366 400 315 350 Number of Adult Volunteers 28 40 39 35 Number of Cases Conducted by Teen Court 125 200 135 150 Number of Cases Declined by Teen Court 30 40 25 30 Number of Student Volunteer Hours 4,404 5,000 5,418 4,000 Number of Student Volunteers 175 250 180 200 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Personal Services 71,118 78,800 82,600 84,200 - 84,200 6.9% Operating Expense 3,136 3,800 3,400 3,800 - 3,800 0.0% Remittances 3,000 3,000 3,000 3,000 - 3,000 0.0% Net Operating Budget 77,254 85,600 89,000 91,000 - 91,000 6.3% Total Budget 77,254 85,600 89,000 91,000 - 91,000 6.3% Total FTE 1.00 1.00 1.00 1.00 - 1.00 0.0% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Fines&Forfeitures 66,357 65,000 66,000 66,000 - 66,000 1.5% Miscellaneous Revenues 250 - - - - - na Interest/Misc 66 - - - - - na Trans fm 681 Court Admin 11,900 23,900 23,900 25,700 - 25,700 7.5% Carry Forward 1,700 - 1,700 2,600 - 2,600 na Less 5%Required By Law - (3,300) - (3,300) - (3,300) 0.0% Total Funding 80,273 85,600 91,600 91,000 - 91,000 6.3% Notes: This revenue source was created effective July 1, 2004 when the Board of County Commissioners adopted Ordinance 04-42 pursuant to s. 939.185 F.S.,which was part of the revision to Article V of the State Constitution. This revenue is an additional court cost of$65 when a person pleads guilty or no contest or is found guilty of any felony, misdemeanor, or criminal traffic offense in Florida. Twenty-five percent(25%)of this amount is allocated to fund juvenile programs. In the past, Teen Court and Juvenile Assessment Fiscal Year 2017 12 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Court Administration Teen Court Fund (171) Centers were allocated twelve and a half percent(12.5%) each. On June 22,2010 via Board Agenda Item 16J5,Teen Court will receive the full twenty-five percent(25%) until further action is taken. Forecast FY 2016: Revenue is based upon actual collections received through April 2016. Current FY 2017: Personal Services increase is due to a Board approved compensation adjustment and an increase in the retirement contribution rates. Operating expenses include funding for the Teen Court coordinator, minimal operating costs for maintenance of the program and three $1,000 Scholarships to be awarded to program participants. Revenues: Current revenue budget is a full 25%of the$65 Fee with a supplemental transfer from Court Administration (681) in the amount of $25,700 to keep the program active. Fiscal Year 2017 13 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Court Administration Drug Abuse Trust Fund (616) Mission Statement Imposition by the courts of additional assessment against drug offenders, pursuant to F.S. 938.23 and F.S. 893.165, in an amount up to the amount of the fine imposed. FY 2017 FY 2017 FY 2017 FY 2017 Program Summary Total FTE Budget Revenues Net Cost Reserves/Transfers - 4,200 4,200 - Current Level of Service Budget - 4,200 4,200 - FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Reserves for Contingencies - 4,200 - 4,200 - 4,200 0.0% Total Budget - 4,200 - 4,200 - 4,200 0.0% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Interest/Misc 30 - - - - - na Carry Forward 4,200 4,200 4,200 4,200 - 4,200 0.0% Total Funding 4,230 4,200 4,200 4,200 - 4,200 0.0% Forecast FY 2016: No remittances are forecast as no request for funding has been received by the County. Similarly, no revenues are anticipated. Current FY 2017: Residual cash contained in this fund is budgeted in reserves. Fiscal Year 2017 14 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Court Administration Law Library Fund (640) Mission Statement To provide legal materials to the legal community and the public. FY 2017 FY 2017 FY 2017 FY 2017 Program Summary Total FTE Budget Revenues Net Cost Law Library - 79,500 79,500 - Current Level of Service Budget - 79,500 79,500 - FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Operating Expense 74,935 77,100 77,100 79,500 - 79,500 3.1% Net Operating Budget 74,935 77,100 77,100 79,500 - 79,500 3.1% Total Budget 74,935 77,100 77,100 79,500 - 79,500 3.1% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Charges For Services 66,357 65,000 65,000 65,000 - 65,000 0.0% Interest/Misc 69 - - - - - na Trans fm 681 Court Admin 8,700 15,400 15,400 12,400 - 12,400 (19.5%) Carry Forward (100) - 2,100 5,400 - 5,400 na Less 5%Required By Law - (3,300) - (3,300) - (3,300) 0.0% Total Funding 75,027 77,100 82,500 79,500 - 79,500 3.1% Notes: This revenue source was created effective July 1, 2004 when the Board of County Commissioners adopted Ordinance 04-42 pursuant to s. 939.185 F.S.,which was part of the revision to Article V of the State Constitution. The Law Library receives one-quarter of this fine to fund their operations. Forecast FY 2016: Revenues from the$65 court cost fee are based upon actual collections received through April 2016. Current FY 2017: The request from the Law Library for operating costs of$79,500 will be fully funded as Court Administration will provide a transfer in the amount of$12,400 to supplement the$65 court cost fee that supports this function. The costs include funding for staff, books, utilities and electronic Westlaw access. Revenues: Article V revenues have experienced declines since FY 2007 and the FY 2017 budget has been established at the same level as the FY 2016 forecast and budget as a conservative measure. Fiscal Year 2017 15 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Circuit & County Court Judges FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Operating Expense 55,553 57,500 45,200 57,000 - 57,000 (0.9%) Net Operating Budget 55,553 57,500 45,200 57,000 - 57,000 (0.9%) Total Budget 55,553 57,500 45,200 57,000 - 57,000 (0.9%) FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change Circuit Court Judges(001) 33,593 34,700 27,400 34,200 - 34,200 (1.4%) County Court Judges(001) 21,961 22,800 17,800 22,800 - 22,800 0.0% Total Net Budget 55,553 57,500 45,200 57,000 - 57,000 (0.9%) Total Transfers and Reserves - - - - - - na Total Budget 55,553 57,500 45,200 57,000 - 57,000 (0.9%) FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Fines&Forfeitures 70 - - - - - na Miscellaneous Revenues 792 - - - - - na Net Cost General Fund 54,692 57,500 45,200 57,000 - 57,000 (0.9%) Total Funding 55,553 57,500 45,200 57,000 - 57,000 (0.9%) Fiscal Year 2017 16 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Circuit & County Court Judges Circuit Court Judges (001) Mission Statement Judge Hardt and Judge Greider will handle 50%each of Criminal. Judge Brodie,Judge Shenko, and Judge Hayes will handle 33.3%each of the General Civil cases including Foreclosures, Probate,and Guardianship.Judge Evans,Judge Foster,and Judge Gentile will preside over 33.3% each of Circuit Domestic Violence, Domestic Relations, and Juvenile Dependency/Delinquency and Truancy Court cases. FY 2017 FY 2017 FY 2017 FY 2017 Program Summary Total FTE Budget Revenues Net Cost Operating Costs - 34,200 - 34,200 Counties are required to provide and maintain office space, utilities, basic communication services, and security for Circuit Court Judges. This budget provides for incidental expenses incurred by the Circuit Court Judges. Current Level of Service Budget - 34,200 - 34,200 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Operating Expense 33,593 34,700 27,400 34,200 - 34,200 (1.4%) Net Operating Budget 33,593 34,700 27,400 34,200 - 34,200 (1.4%) Total Budget 33,593 34,700 27,400 34,200 - 34,200 (1.4%) FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Miscellaneous Revenues 792 - - - - - na Net Cost General Fund 32,801 34,700 27,400 34,200 - 34,200 (1.4%) Total Funding 33,593 34,700 27,400 34,200 - 34,200 (1.4%) Current FY 2017: Operating costs for the Circuit Court Judges include minor operating expenses split among the various Judges. All other costs such as office space, utilities, communication services and security are paid for by Collier County Facilities Division. Fiscal Year 2017 17 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Circuit & County Court Judges County Court Judges (001) Mission Statement All County Judges will handle one sixth of Criminal and County Civil/Small Claims cases for Naples and Immokalee. All of Judge Martin's domestic violence cases go to Judge Murphy and any cases involving Jerry Berry, Donald Day and/or Shannon McFee will be randomly distributed to the other five(5)Judges. Judge Martin will handle 100%of Mental Health Court and 100% of Adult Drug Court,and 100% of Veterans Court. FY 2017 FY 2017 FY 2017 FY 2017 Program Summary Total FTE Budget Revenues Net Cost Operating Costs - 22,800 - 22,800 Counties are required to provide and maintain office space, utilities, basic communication services, and security for County Court Judges. This budget provides for incidental expenses incurred by the County Court Judges. Current Level of Service Budget - 22,800 - 22,800 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Operating Expense 21,961 22,800 17,800 22,800 - 22,800 0.0% Net Operating Budget 21,961 22,800 17,800 22,800 - 22,800 0.0% Total Budget 21,961 22,800 17,800 22,800 - 22,800 0.0% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Fines&Forfeitures 70 - - - - - na Net Cost General Fund 21,891 22,800 17,800 22,800 - 22,800 0.0% Total Funding 21,961 22,800 17,800 22,800 - 22,800 0.0% Current FY 2017: Operating costs for the County Court Judges include minor operating expenses split among the various Judges. All other costs such as office space, utilities, communication services and security are paid for by Collier County Facilities Division. Fiscal Year 2017 18 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Public Defender FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Operating Expense 205,819 225,100 222,400 242,000 - 242,000 7.5% Net Operating Budget 205,819 225,100 222,400 242,000 - 242,000 7.5% Total Budget 205,819 225,100 222,400 242,000 - 242,000 7.5% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change Public Defender(001) 205,819 225,100 222,400 242,000 - 242,000 7.5% Total Net Budget 205,819 225,100 222,400 242,000 - 242,000 7.5% Total Transfers and Reserves - - - - - - na Total Budget 205,819 225,100 222,400 242,000 - 242,000 7.5% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Net Cost General Fund 205,819 225,100 222,400 242,000 - 242,000 7.5% Total Funding 205,819 225,100 222,400 242,000 - 242,000 7.5% Fiscal Year 2017 19 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Public Defender Public Defender(001) Mission Statement To provide legal services to indigent defendants charged with criminal offenses in Collier County. FY 2017 FY 2017 FY 2017 FY 2017 Program Summary Total FTE Budget Revenues Net Cost Public Defender - 242,000 - 242,000 State law requires counties within their judicial circuits to provide the Public Defender with office space, utilities,telephone services, custodial services, and communication services as may be necessary for the proper and efficient functioning of the office. Current Level of Service Budget - 242,000 - 242,000 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Operating Expense 205,819 225,100 222,400 242,000 - 242,000 7.5% Net Operating Budget 205,819 225,100 222,400 242,000 - 242,000 7.5% Total Budget 205,819 225,100 222,400 242,000 - 242,000 7.5% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Net Cost General Fund 205,819 225,100 222,400 242,000 - 242,000 7.5% Total Funding 205,819 225,100 222,400 242,000 - 242,000 7.5% Notes: Pursuant to the revisions to Article V, as of July 1, 2004, the County is responsible for funding the following operating expenses for the Public Defender: facility construction/lease,facility maintenance and security, utilities, communication services, data processing equipment and software, and other local operating requirements. Current FY 2017: A large portion of the budget is fixed costs which the Public Defender has no control over-water, electricity, building repairs and maintenance, etc. The remaining budget is for two attorneys and one support staff position. The Public Defender is fully utilizing these positions to provide early representation of clients in order to move their cases efficiently and effectively through the judicial system in Collier County. The full cost of these three positions has been supplemented by the Public Defender in years past. The Public Defender's Office submitted their FY 2017 budget and they are over compliance by 4.51%from the recommend General Fund budget guidance of 3%, this increase is due primarily to other professional fees which covers the salaries of the three positions. Fiscal Year 2017 20 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies State Attorney FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Operating Expense 264,968 271,800 185,900 276,200 - 276,200 1.6% Net Operating Budget 264,968 271,800 185,900 276,200 - 276,200 1.6% Total Budget 264,968 271,800 185,900 276,200 - 276,200 1.6% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change State Attorney(001) 264,968 271,800 185,900 276,200 - 276,200 1.6% Total Net Budget 264,968 271,800 185,900 276,200 - 276,200 1.6% Total Transfers and Reserves - - - - - - na Total Budget 264,968 271,800 185,900 276,200 - 276,200 1.6% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Net Cost General Fund 264,968 271,800 185,900 276,200 - 276,200 1.6% Total Funding 264,968 271,800 185,900 276,200 - 276,200 1.6% Fiscal Year 2017 21 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies State Attorney State Attorney (001) Mission Statement To prosecute law offenders in this jurisdictional area of the State and to faithfully execute and enforce the laws of the State of Florida. FY 2017 FY 2017 FY 2017 FY 2017 Program Summary Total FTE Budget Revenues Net Cost State Attorney - 276,200 - 276,200 State law requires counties within their judicial circuits to provide the State Attorney with office space, utilities,telephone services, custodial services, and communication services as may be necessary for the proper and efficient functioning of the office. Current Level of Service Budget - 276,200 - 276,200 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Operating Expense 264,968 271,800 185,900 276,200 - 276,200 1.6% Net Operating Budget 264,968 271,800 185,900 276,200 - 276,200 1.6% Total Budget 264,968 271,800 185,900 276,200 - 276,200 1.6% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Net Cost General Fund 264,968 271,800 185,900 276,200 - 276,200 1.6% Total Funding 264,968 271,800 185,900 276,200 - 276,200 1.6% Notes: Pursuant to the revisions to Article V, as of July 1, 2004,the County is responsible for funding the following operating expenses for the State Attorney: facility construction/lease,facility maintenance and security, utilities, communication services, data processing equipment, software and technical support, and other local operating requirements. Current FY 2017: This funding is for operating expenses for the State Attorney's Office located in Collier County and includes funding for three jail reduction personnel dedicated to Collier. Fiscal Year 2017 22 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Guardian Ad Litem Program FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Operating Expense 810 4,600 1,100 4,600 - 4,600 0.0% Net Operating Budget 810 4,600 1,100 4,600 - 4,600 0.0% Total Budget 810 4,600 1,100 4,600 - 4,600 0.0% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change Guardian Ad Litem Program(001) 810 4,600 1,100 4,600 - 4,600 0.0% Total Net Budget 810 4,600 1,100 4,600 - 4,600 0.0% Total Transfers and Reserves - - - - - - na Total Budget 810 4,600 1,100 4,600 - 4,600 0.0% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Net Cost General Fund 810 4,600 1,100 4,600 - 4,600 0.0% Total Funding 810 4,600 1,100 4,600 - 4,600 0.0% Fiscal Year 2017 23 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Guardian Ad Litem Program Guardian Ad Litem Program (001) Mission Statement To advocate for the best interest of children who are alleged to be abused, neglected,or abandoned and who are involved in court procedures. FY 2017 FY 2017 FY 2017 FY 2017 Program Summary Total FTE Budget Revenues Net Cost Guardian Ad Litem - 4,600 - 4,600 Current Level of Service Budget - 4,600 - 4,600 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Operating Expense 810 4,600 1,100 4,600 - 4,600 0.0% Net Operating Budget 810 4,600 1,100 4,600 - 4,600 0.0% Total Budget 810 4,600 1,100 4,600 - 4,600 0.0% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Net Cost General Fund 810 4,600 1,100 4,600 - 4,600 0.0% Total Funding 810 4,600 1,100 4,600 - 4,600 0.0% Notes: Pursuant to the revisions to Article V, as of July 1, 2004,the County is responsible for funding the following operating expenses for the Guardian Ad Litem: facility construction/lease, facility maintenance and security, utilities,communication services, data processing equipment and software, and other local operating requirements. Current FY 2017: Rent, utilities, security and facility maintenance are paid for Guardian Ad Litem by Facilities Management which is funded by the General Fund (001). Technology needs are paid for by the Court IT Fee Fund (178). This budget contains funding for storage fees and a minimal allocation for office supplies and minor operating equipment. Fiscal Year 2017 24 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Court Related Technology FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Personal Services 76,929 82,000 79,700 84,200 - 84,200 2.7% Operating Expense 619,210 716,900 629,000 809,300 - 809,300 12.9% Indirect Cost Reimburs 22,400 10,700 10,700 19,000 - 19,000 77.6% Capital Outlay 57,462 140,800 116,800 51,300 - 51,300 (63.6%) Net Operating Budget 776,001 950,400 836,200 963,800 - 963,800 1.4% Reserves for Contingencies - 47,600 - 48,200 - 48,200 1.3% Reserves for Capital - 531,500 - 650,900 - 650,900 22.5% Total Budget 776,001 1,529,500 836,200 1,662,900 - 1,662,900 8.7% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change Court IT Fee(178) 776,001 950,400 836,200 963,800 - 963,800 1.4% Total Net Budget 776,001 950,400 836,200 963,800 - 963,800 1.4% Total Transfers and Reserves - 579,100 - 699,100 - 699,100 20.7% Total Budget 776,001 1,529,500 836,200 1,662,900 - 1,662,900 8.7% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Charges For Services 850,946 750,000 750,000 750,000 - 750,000 0.0% Interest/Misc 7,561 3,800 4,700 4,200 - 4,200 10.5% Carry Forward 945,200 813,400 1,027,700 946,200 - 946,200 16.3% Less 5%Required By Law - (37,700) - (37,500) - (37,500) (0.5%) Total Funding 1,803,707 1,529,500 1,782,400 1,662,900 - 1,662,900 8.7% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Position Summary Actual Adopted Forecast Current Expanded Recom'd Change Court IT Fee(178) 1.25 1.25 1.25 1.25 - 1.25 0.0% Total FTE 1.25 1.25 1.25 1.25 - 1.25 0.0% Fiscal Year 2017 25 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Court Related Technology Court IT Fee (178) Mission Statement To provide funding for court-related technology,and court technology needs for the state trial courts,state attorney and public defender in accordance with s. 28.24(12)(e), s. 29.008(1)(f)2 and s. 29.008 (1) (h) F.S. FY 2017 FY 2017 FY 2017 FY 2017 Program Summary Total FTE Budget Revenues Net Cost CJIS Cost Sharing - 227,800 754,200 -526,400 Criminal Justice Information System cost sharing for the 20th Judicial Circuit Court IT related costs. Court Administration IT Costs 1.25 279,500 - 279,500 IT related costs for Collier County Court Administration Probation Department IT Costs - 43,800 - 43,800 IT related costs for the Parole Division in Collier County. Circuit and County Court Judges IT Costs - 6,500 - 6,500 IT related costs for the Circuit Court and Collier County Court Judges. State Attorney IT Costs - 250,000 - 250,000 IT related costs for the State Attorneys offices. Public Defender IT Costs - 148,100 - 148,100 IT related costs for the Public Defender's office. Guardian Ad Litem IT Costs - 8,100 - 8,100 IT related costs for the Guardian Ad Litem office. Reserves and Transfers - 699,100 908,700 -209,600 Current Level of Service Budget 1.25 1,662,900 1,662,900 - FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Personal Services 76,929 82,000 79,700 84,200 - 84,200 2.7% Operating Expense 619,210 716,900 629,000 809,300 - 809,300 12.9% Indirect Cost Reimburs 22,400 10,700 10,700 19,000 - 19,000 77.6% Capital Outlay 57,462 140,800 116,800 51,300 - 51,300 (63.6%) Net Operating Budget 776,001 950,400 836,200 963,800 - 963,800 1.4% Reserves for Contingencies - 47,600 - 48,200 - 48,200 1.3% Reserves for Capital - 531,500 - 650,900 - 650,900 22.5% Total Budget 776,001 1,529,500 836,200 1,662,900 - 1,662,900 8.7% Total FTE 1.25 1.25 1.25 1.25 - 1.25 0.0% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Charges For Services 850,946 750,000 750,000 750,000 - 750,000 0.0% Interest/Misc 7,561 3,800 4,700 4,200 - 4,200 10.5% Carry Forward 945,200 813,400 1,027,700 946,200 - 946,200 16.3% Less 5%Required By Law - (37,700) - (37,500) - (37,500) (0.5%) Total Funding 1,803,707 1,529,500 1,782,400 1,662,900 - 1,662,900 8.7% Fiscal Year 2017 26 Court Related Agencies Collier County Government Fiscal Year 2017 Recom'd Budget Court Related Agencies Court Related Technology Court IT Fee (178) Notes: Revenues reflect collections of$2 per page of a$4 per page service charge assessed for recording documents or instruments as listed in s. 28.24 F.S. These revenues are dedicated to the technology needs of the Courts and Court Related Agencies. Forecast FY 2016: Operating Expenses are projected to be less than the adopted FY16 budget as a result of the divisions applying savings in professional fees, other contractual services,telephone charges, lease equipment, data processing and repair and court information supplies Revenues are based upon actual collections through April 2016 and are projected to meet target. Current FY 2017: Personal service increase is due to a general wage adjustment. Operating expenditures are up 12.9% in part to an increase in the payment to CJIS (Criminal Justice Information Services)for shared technology upgrade costs for the Twentieth Judicial Circuit, as well as requested expenditures by the various agencies to replace aging computers, disaster recovery equipment and document management system, and an increase to the indirect cost reimbursement. A Reserve for Capital in the amount of$650,900 is established for the future needs of the agencies. Revenues: Revenues appear to have stabilized and as a conservative measure, current year will remain at the same level as the forecast and prior year adopted budget. Fiscal Year 2017 27 Court Related Agencies Courts Related c .. t i ,, , A \ \ § } \ \ } y y 7 \ 2 § \ > . § i ^ \ 2 \ m / * \ \ . / \y z » : ^ . . < « Collier County Government Fiscal Year 2017 Requested Budget Capital Improvement Program Capital Improvement Program Organizational Chart Total Full-Time Equivalents(FTE)= 0.00 Courts Related Capital Total Full-Time Equivalents(FTE)= 0.00 Fiscal Year 2017 Capital 1 Capital Improvement Program Collier County Government Fiscal Year 2017 Recom'd Budget Capital Improvement Program Courts Related Capital Court Maintenance Fee Fund (181) Mission Statement On July 28,2009,the Board amended Ordinance 04-43(with Ordinance 09-41)by increasing the surcharge imposed for non-criminal traffic infractions set forth in Chapter 318,Florida Statutes,and those offenses enumerated in the Section 318.17,Florida Statutes, from$15 to$30 per Section 318.18(13), Florida Statutes. This revenue was specifically created to fund State Court Facilities. FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Operating Expense 230,684 307,500 820,000 170,000 - 170,000 (44.7%) Capital Outlay 10,877 - 2,329,600 750,000 - 750,000 na Net Operating Budget 241,561 307,500 3,149,600 920,000 - 920,000 199.2% Reserves for Contingencies - 30,700 - 92,000 - 92,000 199.7% Reserves for Capital - 4,433,000 - 4,464,400 - 4,464,400 0.7% Total Budget 241,561 4,771,200 3,149,600 5,476,400 - 5,476,400 14.8% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Fines&Forfeitures 891,401 945,000 900,000 945,000 - 945,000 0.0% Interest/Misc 45,879 20,000 25,000 25,000 - 25,000 25.0% Carry Forward 6,083,800 3,854,400 6,779,500 4,554,900 - 4,554,900 18.2% Less 5%Required By Law - (48,200) - (48,500) - (48,500) 0.6% Total Funding 7,021,080 4,771,200 7,704,500 5,476,400 - 5,476,400 14.8% FY 2016 FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 GIP Category/Project Title Adopted Amended Forecasted Budget Budget Budget Budget Budget Court Related Capital Courthouse 1st Floor Renovations - 2,212,768 2,212,800 750,000 - - - - Courthouse Tech Improvement - 180,291 180,300 - - - - - Elevator Upgrades 270,000 718,380 718,400 - - - - - Fac Small Projects - - 0 50,000 - - - - Redesign 6th Floor Courthouse - - 0 120,000 - - - - Replace Signage and Paint 37,500 38,050 38,100 - - - - - X-fers/Reserves-Fund 181 4,463,700 4,463,700 0 4,556,400 - - - - Court Related Capital 4,771,200 7,613,189 3,149,600 5,476,400 - - - - Program Total Project Budget 4,771,200 7,613,189 3,149,600 5,476,400 - - - - Notes: The majority of the surcharges are being placed into reserves for a three phase courthouse renovation of the 1st and 6th floors as well as the needed upgrades to an aging courthouse infrastructure. The courts have the need for two additional courtrooms, holding cells,jury rooms, and conference rooms due to the number of Judges, Magistrates,and Hearing Officers. Forecast FY 2016: The first phase of renovations will occur this year on the first floor with a probation move towards consolidation and allowing for a courtroom to be built where probation currently resides. The first project of the courts aging infrastructure will involve the 5 elevators. Current FY 2017: Funding is needed to replace carpeting and for the redesign of the sixth floor. Additional funding is also needed for the first floor renovation for rewiring and installing terrazzo flooring. Fiscal Year 2017 Capital-2 Capital Improvement Program Collier County Government Fiscal Year 2017 thru 2021 Capital Improvement Program -Project Descriptions by CIP Category FY 2017 Project# Project Title/Description Recom'd Court Related Capital 50116 Courthouse 1st Floor Renovations 750,000 Renovations to the first floor within the Courthouse to create a new Court Room and to relocate the Probation Offices. Project also includes updating and installing new Terrazzo flooring to replace the stained and cracked flooring in the lobby and to rewire and update the courthouse data cables and phone system. 50078 Fac Small Projects 50,000 Replace carpet at various locations within the Courthouse. Second floor carpet needs to be replaced however in the high traffic area carpets are to be replaced with vinyl. Also replace the carpet on the fifth floor in the IT and Magistrates areas. 50056 Redesign 6th Floor Courthouse 120,000 Redesign court rooms on the sixth floor. 99181 X-fers/Reserves-Fund 181 4,556,400 Reserve for Capital is recorded in this project. On July 28, 2009, the Board amended Ordinance 04-43 (with Ordinance 09-41)by increasing the surcharge imposed for non-criminal traffic infractions set forth in Chapter 318, Florida Statutes, and those offenses enumerated in the Section 318.17, Florida Statutes, from $15 to $30 per Section 318.18(13), Florida Statutes. This revenue was specifically created to fund State Court Facilities. Per the Ordinance,the Chief Judge is required to approve all projects. Total Court Related Capital 5,476,400 Fiscal Year 2017 Capital-3 CIP Summary Reports