Agenda 05/24/2016 Item #16C 2 5/24/2016 16.C.2.
EXECUTIVE SUMMARY
Recommendation to approve a $370,020.03 work order under Request for Quotation 14-6213-60 to
Quality Enterprises USA, Inc., under Project Number 70023, "Fire Hydrant Replacement"; and
authorize the necessary budget amendment.
OBJECTIVE: To replace fire hydrants that have reached the end of their useful lives to ensure
compliance with fire protection codes and ordinances, and provide a point to flush the water distribution
system when necessary to comply with state and federal water quality standards.
CONSIDERATIONS: The proposed scope of work under Project No. 70023, "Fire Hydrant
Replacement," is consistent with the Capital Improvement Program (CIP) contained in the 2014 Water,
Wastewater, Irrigation Quality Water, and Bulk Potable Water Master Plan/CIP Plan approved by the
Board of County Commissioners (Board) on November 10,2015, as Agenda Item 9C, as Appendix III of
the 2015 AUIR/CIE. Funding for Project 70023 is available in, and is consistent with, the FY2016 CIP
Budget.
The Public Utilities Water Division is responsible for maintaining more than 9,000 hydrants located
throughout the Collier County Water-Sewer District. The typical life expectancy of each hydrant is
affected by the location,water quality in the area, soil conditions,and previous maintenance.
The Collier County Water-Sewer District currently has 61 hydrants located in the Lely Barefoot Beach
Subdivision that require replacement. The hydrants are between 30 and 40 years old and have reached the
end of their useful lives. As part of the solicitation, the contractor is responsible for disposing of the
hydrants and valves being removed. The prices reflect the disposal costs and any minimal scrap value that
might be achieved by the contractor. The condition of these assets is defined as "Red: Level 3 —Risked
Compliance," as reported to the Board at the October 1, 2013, Asset Assessment and Management
Workshop.
Request for Quotation 14-6213-60, "Fire Hydrants for Lely Barefoot,"(Attachment 3) was posted March
3, 2016, and distributed to all vendors under the Fixed-Term Underground Utilities Contract 14-6213.
Four of the six vendors submitted quotations by the March 23, 2016, deadline. The quotations are
summarized below and in Attachments 1 and 2.
VENDOR QUOTE
Quality Enterprises USA,Inc. $370,020.03
Douglas N.Higgins,Inc. $444,792.00
Haskins,Inc. $550,200.00
Mitchell&Construction Company,Inc. Incorrect Bid
Staff determined that the lowest quote is fair and reasonable, and recommends awarding the work order
(Attachment 4)to Quality Enterprises USA,Inc.
FISCAL IMPACT: Funding is available in, and is consistent with,the FY16 capital budget approved by
the Board September 24, 2015. The source of funding is Water User Fees, Fund (412). This is a
replacement project; therefore, operating costs are not expected to change. A budget amendment is
required from Distribution Repump Station Technical Support Project Number 71067, Fund (412), in the
amount of$40,000.
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5/24/2016 16.C.2.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities and to remain in compliance
with all regulatory programs.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing Board of
the Collier County Water-Sewer District:
• approves a$370,020.03 work order under Request for Quotation 14-6213-60 to Quality Enterprises
USA, Inc.;
• authorizes the necessary budget amendment to transfer$40,000.00 from Project 71067;and,
• authorizes the Chair to sign and execute the work order.
Prepared By: Diana C.Dueri,PMP,Project Manager,Public Utilities Planning and Project Management
Attachment 1 —Quote Tabulation
Attachment 2—PPMD Quote Analysis
Attachment 3 —Request for Quotation
Attachment 4—Work Order
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5/24/2016 16.C.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.2.
Item Summary: Recommendation to approve a $370,020.03 work order under Request
for Quotation 14-6213-60 to Quality Enterprises USA, Inc., under Project Number 70023, "Fire
Hydrant Replacement"; and approve the necessary budget amendment.
Meeting Date: 5/24/2016
Prepared By
Name: Diana Dueri
Title: Project Manager,Public Utilities Engineering
4/20/2016 11:43:51 PM
Submitted by
Title:Project Manager,Public Utilities Engineering
Name: Diana Dueri
4/20/2016 11:43:53 PM
Approved By
Name: Pam Libby
Title: Manager-Distribution,Water
Date: 4/21/2016 6:57:56 AM
Name: HapkeMargie
Title: Recycling Coordinator, Solid&Hazardous Waste Management
Date: 4/21/2016 8:43:28 AM
Name: Steve Messner
Title:Division Director-Water,Water
Date: 4/21/2016 9:46:25 AM
Name: ChmelikTom
Title:Division Director-Public Utilities Eng,Public Utilities Engineering
Date: 4/22/2016 4:19:30 PM
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5/24/2016 16.C.2.
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services,Procurement Services
Date: 4/27/2016 11:07:38 AM
Name: HallSwainson
Title:Procurement Specialist,Procurement Services
Date: 4/28/2016 9:24:43 AM
Name: JohnsonScott
Title: Manager-Procurement,Procurement Services
Date: 4/29/2016 8:31:07 AM
Name: Joseph Bellone
Title: Division Director-Operations Support,Utilities Finance Operations
Date: 4/29/2016 10:14:11 AM
Name: Oscar Martinez
Title: Project Manager,Principal,Public Utilities Engineering
Date: 5/3/2016 1:07:45 PM
Name: YilmazGeorge
Title: Department Head-Public Utilities,Public Utilities Department
Date: 5/5/2016 12:03:05 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 5/9/2016 11:06:16 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 5/9/2016 11:34:47 AM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 5/16/2016 11:27:06 AM
Name: CasalanguidaNick
Title:Deputy County Manager, County Managers Office
Date: 5/16/2016 4:34:10 PM
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5/24/2016 16.C.2.
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i
5/24/2016 16.C.2.
Clter County
Administrative Services Department
Procurement Services Division
REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER CONTRACT
#14-6213 "Annual Contract for Underground Utilities&General Contractors"
Date: March 3, 2016
From: Swainson Hall, Procurement Strategist
239-252-8935, Telephone.Number
239-252-6597, Fax Number
swainsonhall a(�.collieroov.net
To: Potential Quoters
Subject: RFQ 14-6213-60 Fire Hydrants for Lely Barefoot
As provided in the referenced contract, the Collier County Procurement Services Division is
soliciting quotes for the referenced project.
RFQ Due Date: Wednesday, March 23, 2016 at 3:00 PM
Q&A Deadline: Monday, March 21, 2016. at 5:00 PM
Non-Mandatory
Thursday, March 10, 2016 at 10:30 AM
Pre-Quote Meeting Procurement Services Conference Room A
Number of Days to Final Completion: 180 days to substantial+30 days final =210 days total
Scope Provided Yes
Plans and.Specs: Specs
Liquidated Damages: None
Payment & Performance Bonds If over$200,000.00
Your quotation response for this project is due no later than the date and time specified above. We
will not accept any quotation responses later than the noted time and date. If your firm is unable to
respond electronically, your quotation must be received in the office of the Purchasing Department at
the above referenced address no later than the time and date specified. We look forward to your
participation in this request for information/quotation process.
Quality Enterprises USA, Inc.
Firm's Complete Legal Name :I
239 4 -7,(�0 239-435-7202
T e ,�: 2 mber/Fax Number
Sin r,
Present
Title
Howard J. Murrell 3/23/16
Print Name Date
1
C: Diana Dueri/Project Manager
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.1
RFQ[4-6213-60
5/24/2016 16.C.2.
WORK ORDER/PURCHASE ORDER
Contract 14-6213`"Annual Contract for Underground Utilities and General Contractors"
Contract Expiration Date: July 7, 20, 6
This Work Order is for professional water main replacement construction services for work known as:
Project Name: Lely Barefoot Fire Hydrants Replacement
Project No: 70023.6.
The work is specified in the proposal dated March 23, 2016 which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,this
Work Order/Purchase Order is assigned to: Quality Enterprises USA, Inc.
Scope of Work: As detailed in the attached proposal and the following:
* Task I Remove and Replace 61 Fire Hydrants and Gate Valves Assemblies
* Task II Construction Allowance
Schedule of Work: Complete work within 210 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement# 14-6213. vill survive and remain subject to the terms and conditions of
that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): ►1 Negotiated Lump Sum (NLS) CLump Sum Plus
Reimbursable Costs (LS+RC) Time & Material (T&M) (established hourly rate— Schedule A) ❑
Cost Plus Fixed Fee(CPFF), as provided in the attached proposal.
Task 1 $320,020.03 NLS
Task II $ 50,000.00 T&M
TOTAL FEE $370.020.03 /
/7
l jt
PREPARED BY: f `�, :Pi*,,.r . i
Diana C. Dueri, Project Manager Date
APPROVED BY: {t' 'c r_ ... x ` ;.,rte:
Oscar P. Martin P.E., Pririci` .l Project Manager Date
APPROVED BY:
'fom(`hmclik, P.E.,PPMD Director late'
r \ \\
Page 1 of 3
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5/24/2016 16.C.2.
APPROVED BY:
Pamela Libby, Distribution Manager Date
APPROVED BY: #
u
Sieve`l 1essrirer, Water Director Dake
! .
APPROVED BY: , ;,i6
Jo f3elloe.(Qperations Support Director Date
APPROVED BY:
George Yilmaz, Department Head Date
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that, to the best of their knowledge and belief, all relevant facts concerning past,. present, or
currently planned interest or activity(financial,contractual,organizational,or otherwise)which relates
to the proposed work;and bear on whether the Firm has a potential conflict have been fully disclosed.
Additionally,the Firm agrees to notify the Procurement Director,in writing within 48 hours of learning
of any actual or potential conflict of interest that arises during the Work Order and/or project duration.
ACCEPTED BY: Quality Enterprises USA, Inc.
+tri 4/6/16
Namand Title of'Authorized Company Officer Date
Howard J. Murrell, President
(Remainder ofpage intentionally left blank)
Page 2 of 3
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5/24/2016 16.C.2.
IN WITNESS WHEREOF,the parties hereto, have each,respectively,by an authorized person or
agent,have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock,Clerk of Courts COLLIER COUNTY, FLORIDA
By: By:
Donna Fiala,Chairman
Dated:
(SEAL) Quality Enterprises USA, Inc.
By: /41'7,/711/71://
First Witness Signature
Matthew
Casey Howard J. Murrell, President
Print Type/Print Signature and Title
Second Witness
ci e_ Qhen
Print
Approved as to Form and Legality:
Scott R. Teach, Deputy County Attorney
1.
Page 3 of 3
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5/24/2016 16.C.2.
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5/24/2016 16.C.2.
Co ler County
Administrative Services Department
Procurement Services Division
REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER CONTRACT
#14-6213 "Annual Contract for Underground Utilities&General Contractors"
Date: March 3, 2016
From: Swainson Hall, Procurement Strategist
239-252-8935, Telephone Number
239-252-6597, Fax Number
swainsonhallt colliergov.net
To: Potential Quoters
Subject: RFQa14-6213-60 Fire Hydrants for Lely Barefoot
As provided in the referenced contract, the Collier County Procurement Services Division is
soliciting quotes for the referenced project.
RFQ Due Date: Wednesday, March 23,2016 at 3:00 PM
Q&A Deadline: Monday, March 21,2016 at 5:00 PM
Non-Mandatory
Thursday, March 10,2016 at 10:30 AM
I Pre-Quote Meeting Procurement Services Conference Room A
Number of Days to Final Completion: 180 days to substantial+30 days final=210 days total
Scope Provided Yes
Plans and Specs: Specs
Liquidated Damages: None
Payment&Performance Bonds If over$200,000.00
Your quotation response for this project is due no later than the date and time specified above.We
will not accept any quotation responses later than the noted time and date. If your firm is unable to
respond electronically, your quotation must be received in the office of the Purchasing Department at
the above referenced address no later than the time and date specified. We look forward to your
participation in this request for information/quotation process.
Quality Enterprises USA, Inc.
Firm's Complete Legal Name
239 -7,1;i0 239-435-7202
T <. ember 1 Fax Number
Sin r,
Pres Oent
Title
Howard J. Murrell 3/2316
Print Name Date
0
C: Diana Dueri/Project Manager
1 '
RFQ 14-6313-60
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