Agenda 05/10/2016 Item #16D 4/'\ EXECUTIVE SUMMARY
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5/10/2016 16.D.4.
Recommendation to recognize and approve a donation of $12,790.28 for the continuation of the
Library Electronic Assistance Program through annual recurring funding by the Friends of the
Library, Inc. and approve the necessary budget amendment.
OBJECTIVE: To provide continued assistance to Library patrons through this program.
CONSIDERATIONS: On November 12, 2013, the Board approved acceptance of a $28,200 donation
from the Friends of the Library, Inc. (FOL) to fund the establishment of the Library Electronic Assistance
Program (LEAP) — Agenda item 16D10. The LEAP program hired seven high school students to work at
several libraries to provide technology assistance to Library patrons and perform other Library duties.
Original funds were exhausted. The FOL during their April 17, 2015, Board Meeting approved recurring
annual funding for LEAP.
FISCAL IMPACT: Contributions provided by the Friends of the Library in the amount of $12,790.28
will be appropriated within the Library's E -Rate Program (Fund 129), Project 44048 (LEAP Program).
There is no requirement for a County match.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: None
RECOMMENDATION: That the Board of County Commissioners accepts the donation of funds from
the Friends of the Library, Inc., to the LEAP program to allow for its continuation and full expenditure of
the donated funds.
Prepared By: Tanya Williams, Assistant Library Director
Attachments: 1) FOL Board Meeting_041715
2) FY16 Summer Funding Spreadsheet
3) LEAP ES Nov 12 2013
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5/10/2016 16.D.4.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.4.
Item Summary: Recommendation to recognize and approve a donation of $12,790.28 for
the continuation of the Library Electronic Assistance Program through annual recurring funding
by the Friends of the Library, Inc. and approve the necessary budget amendment.
Meeting Date: 5/10/2016
Prepared By
Name: TibbettsKaren
Title: Administrative Assistant, Library
4/12/2016 11:33:00 AM
Submitted by
Title: Assistant Division Director - Library, Library
Name: WilliamsTanya
4/12/2016 11:33:01 AM
Approved By
Name: WilliamsTanya
Title: Assistant Division Director - Library, Library
Date: 4/14/2016 8:43:28 AM
Name: TownsendAmanda
Title: Division Director - Operations Support, Public Services Department
Date: 4/18/2016 4:47:10 PM
Name: KocinValerie
Title: Division Director - Library, Library
Date: 4/20/2016 6:02:15 PM
Name: AlonsoHailey
Title: Operations Analyst, Public Services Department
Date: 4/25/2016 9:17:39 AM
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5/10/2016 16. D.4.
Name: AlonsoHailey
Title: Operations Analyst, Public Services Department
Date: 4/25/2016 9:18:38 AM
Name: Joshua Thomas
Title: Grants Support Specialist, Grants Management Office
Date: 4/25/2016 10:57:28 AM
Name: CarnellSteve
Title: Department Head - Public Services, Public Services Department
Date: 4/26/2016 3:04:01 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 4/28/2016 10:35:53 AM
Name: StanleyTherese
Title: Manager - Grants Compliance, Grants Management Office
Date: 4/29/2016 9:47:43 AM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 4/30/2016 11:20:49 AM
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5/10/2016 16.D.4.
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LEAP Program
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5/10/2016 16.D.4.
Two proposals have been submjtW for LEAP stqde�nU o May) and (Sep-
te1jiber to Auj4q. WjUjarns noted d"ted fundsr the LEAP, p"ram are placed In
tt* 612 trust fund whith can be held year discussed the need,
note W users de mov, ophics foro. ed Statute 257 O
the Florida a w protects patrons d
NOT Ito emmit S41.5W45 to LEAP program enders --t Odin that
S28*778,17 is,committed to, eptemb r to May and the additional 11,7
will be wfailable to various bminchcs who demonstrate need,for summer -
tension. LEAP managers will apply and demonstrate need for the LEAP sum-
mer program. The LEAP mtt will %ect the LEAP stitamer program
The, 85M breakWt, progressing -
oseries
enjoyed,the series and forward to next year's lectures.
CbM Cmmittee - Um -man
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lett&. fotlowedM expenseof alted hardcoply newsletters to a
members—Wer s�� we waft for website change to make polkies avbout Ow
5. tnterim, brary Director Report
MOTIONto adjourni' made by Barry andseconded 4- fowler,
meetingadjourned at
1
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Library Electronic Assistant Program (LEAP) Funding Request
FY 2016 (Summer Funding)
# of Total # Social
Hours/ # of of Salary / Salary for Security
week Weeks Hours hour June -Sept. Match Retirement
Cost per
Intern
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N
O
07
CD
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7.65%
7.47%
HQ
10
15
150
$
10.25
$
1,537.50
$
117.62
$
114.85
$
1,769.97
NR
10
15
150
$
10.25
$
1,537.50
$
117.62
$
114.85
$
1,769.97
SR
10
15
150
$
10.25
$
1,537.50
$
117.62
$
114.85
$
1,769.97
GG
10
15
150
$
10.25
$
1,537.50
$
117.62
$
114.85
$
1,769.97
M1
10
15
150
$
10.25
$
1,537.50
$
117.62
$
114.85
$
1,769.97
VB
10
15
150
$
10.25
$
1,537.50
$
117.62
$
114.85
$
1,769.97
IM
10
15
150
$
10.25
$
1,537.50
$
117.62
$
114.85
$
1,769.97
$10,762.50
$
823.33
$
803.96
$
12,389.79
C)
N
O
07
CD
AI
5/10/2016 16.D.4.
EXECUTIVE SUMMARY
Recommendation to accept the donation of funds from Friends of the Library, a non-profit
501(c)(3) corporation, in the amount of $28,200. Funds will be used for the Library Electronic
Assistance Program (LEAP), providing temporary, seasonal employment to high-school students to
provide assistance for Library users needing help using computers and electronic devices, and
approve the necessary budget amendment.
OBJECTIVE: Provide assistance to Library patrons with computers and electronic devices.
CONSIDERATIONS: Friends of the Library, a non-profit 501(c)(3) would like to donate $28,200 to the
Collier County Library. These funds will be used to hire high-school students to assist Library patrons at
the Headquarters, Naples Regional, South Regional, Golden Gate, Vanderbilt Beach, Immokalee and
Marco Island branches. Students will be trained by Library staff to assist patrons needing help using
computers and electronic devices, as well as to shelve books and participate in weekly programs to help
patrons learn to utilize digital resources. The program, intended to last for the duration of the school year,
would pay students to work up to 10 hours a week. Students selected will be hired into a position in the
County's pay plan and compensated within the pay range for that position. In addition, students will
obtain work experience and money for future education.
FISCAL IMPACT: Contributions provided by the Friends of the Library in the amount of $28,200 will
be recognized and budgeted in Other Salaries and Wages and Social Security Match portions of the
Library's Trust Fund (Fund 612). There is no requirement for a County match. .-.
GROWTH MANAGEMENT IMPACT: None
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval. — CMG
RECOMMENDATION: That the Board accepts the donation of funds from Friends of the Library, a
non-profit 501(c)(3) corporation, to hire high-school students into positions of seasonal employment to
provide assistance to Library patrons needing help using computers and electronic devices, to participate
in weekly programs offered to the public, and approve the necessary budget amendment.
Prepared By: Marilyn Matthes, Library Director
Attachments: Friends of the Library LEAP letter
Spreadsheet for Cost Estimates
Budget Amendment Request
Classification Specification for Seasonal Library Page
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