Agenda 04/26/2016 Item #16E 5 4/26/2016 16.E.5.
EXECUTIVE SUMMARY
Recommendation to approve Amendment No. 11 to the Agreement with Collier County
District School Board for the Driver Education Program.
OBJECTIVE: To receive approval of an amendment to the agreement with the District School
Board to allocate Driver Education Grant funds to supplement driver education for public and
private high school students.
CONSIDERATIONS: On July 29, 2003, the Board of County Commissioners (Board) adopted
Ordinance No. 2003-39, entitled "Dori Slosberg Driver Education Ordinance" to authorize the
collection of a $5.00 surcharge on all civil traffic penalties in county court to supplement driver
education funds and to establish the Driver Education Trust Fund (173). This Ordinance was
amended by Ordinance No. 2007-39 on April 24, 2007 (Item 17A) based on changes to Florida
Statute. The Board further approved grant program procedures on October 14, 2003 that
authorize the County Manager, or designee, to solicit grant applications and to negotiate a grant
agreement with any eligible applicants.
The 2016 Grant Program guidelines and applications were sent to each of the private high
schools and the District School Board on February 9, 2016. A response was received only from
the District School Board to fund the summer driver education program for public and private
Collier County students, supplies, equipment and fuel for year round Driver Education Programs
and paraprofessionals to assist in providing the minimum of 30% behind-the-wheel time for
students at a cost of$129,700.00. The Summer School program offered by the School District is
also open to private high school students.
The Grant Program is set up for funds collected as of February 1 of each year to be advertised to
all eligible entities. Applications are due by March 31 of each year. Staff reviews the expenditure
report of the previous program year's funding and includes any necessary references to carry
over funds from the previous year in the agreement for the current year.
The District School Board has submitted an application twelve years in a row for a Summer
Program, salaries for paraprofessionals, and purchase of equipment and materials to supplement
annual programming for the school year. The Program Year is typically July to June and is
kicked off with the Summer Driver Education Program.
The Project Report submitted for this year summarized the use of the funds through January
2016. The District continues to expend the funds from that Program Year until it ends in June
and then provides the actual amount of carry forward funds in the Project Report. This was also
done in the previous years and due to a conflict in the District fiscal year and summer schedule,
will continue to be necessary in future years. To account for the use of the carry forward funds
each year, the District sets up a separate account in their budget to expend those funds prior to
expending funds allocated for the new Program Year. The Project Report includes pages from
the District budget identifying how the funds were expended. The carry forward funds in fiscal
year 2015/2016 were $26,451.05.
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FISCAL IMPACT: If approved, funds in the amount of$ 129,700.00 will be provided within 45
days to the District School Board from the Driver Education Trust Fund(173).
LEGAL: This item has been approved for form and legality and requires a majority vote for
Board action. JAB
GROWTH MANAGEMENT IMPACT: There is no impact to the Collier County Growth
Management Plan.
RECOMMENDATION: That the Board approves Amendment No.11 to the Agreement with
Collier County District School Board for the 2016 Driver Education Grant Program.
PREPARED BY: Len Golden Price, Administrative Services Depaitinent Head
Attachments 1. Amendment 11 to the Driver Education Agreement
2. Exhibit A-Driver Education Grant Application 2016
3. Exhibit B-Driver Education Grant Program
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.5.
Item Summary: Recommendation to approve Amendment No 11 to the Agreement with
Collier County District School Board for the Driver Education Program.
Meeting Date: 4/26/2016
Prepared By
Name: pochopinpat
Title: Operations Coordinator,Administrative Services Department
3/25/2016 10:22:15 AM
Submitted by
Title:Department Head-Administrative Svc,Administrative Services Department
Name: PriceLen
- 3/25/2016 10:22:16 AM •
Approved By
Name: Bendisa Marku
Title: Operations Analyst, Senior,Administrative Services Department
Date: 4/13/2016 11:58:07 AM
Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 4/13/2016 1:48:28 PM
Name: PriceLen
Title: Department Head-Administrative Svc,Administrative Services Department
Date: 4/14/2016 11:49:07 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 4/14/2016 11:55:50 AM
Name: WellsLaura
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4/26/2016 16.E.5.
Title: Management/Budget Analyst, Senior,Office of Management&Budget
Date: 4/14/2016 4:32:36 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 4/17/2016 10:58:32 AM
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AMENDMENT NO. 11
TO AGREEMENT BETWEEN COLLIER COUNTY
AND DISTRICT SCHOOL BOARD OF COLLIER COUNTY
FOR DRIVER EDUCATION GRANT
This AMENDMENT NO. 11, entered into this day of , 2016 to that
Agreement dated July 21, 2005 between Collier County, a political subdivision of the State of
Florida, located at 3299 Tamiami.Trail E.,Naples, Florida 34112, ("COUNTY") and the District
School Board of Collier County, located at 5775 Osceola Trail, Naples, Florida 34109,
("SCHOOL BOARD)."
WHEREAS, the Agreement specifies that it can be extended for consecutive years with
reference to each new project as identified in the Application Form for the respective fiscal year,
with program changes reflected in the respective Amendment to the Agreement;and
WHEREAS, renewal of the Agreement must be approved by the Board of County
Commissioners and the School Board; and
WHEREAS, the SCHOOL BOARD has responded as the sole applicant to the 2016
Driver Education Grant Program Request for Proposals that were sent to the District School
Board and all non-public high schools listed in the Driver Education Grant Program; and
WHEREAS, the SCHOOL BOARD agreed in Amendment No. 10 to this agreement to
fully spend $ 26,451,05 remaining from the 2014 Driver Education Grant Program during the
2015 Grant Program year and has done so and provided a report outlining the use of these funds;
and
WHEREAS, the SCHOOL BOARD continues to expend funds from the 2015 Driver
Education Grant Program that has an end date of June 30, 2016, and the SCHOOL BOARD has
not yet submitted its final report for this fiscal year, but has submitted the required "interim
project synopsis"which synopsis is determined to be sufficient by COLLIER COUNTY; and
1 V!
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WHEREAS, this Amendment Number 11 is consistent with the requirements of the
Agreement, Ordinances 2003-39 and 2007-39 and the requirements of the Driver Education
Grant Program.
NOW,THEREFORE,the Parties agree as follows:
I. AVAILABILITY OF FUNDING
Total funding available in the Driver Education Trust Fund,as of February 1,2016, was
$ 129,700.00. Additional surcharges continue to be collected and will be available for the 2017
Driver Education Grant Program cycle.
H, USE OF FUNDS
The SCHOOL BOARD has requested $129,700.00 of the available funding and agrees that: (1)
the SCHOOL BOARD will use the $ 129,700.00 solely for eligible direct education expenses,
which includes purchase of goods and services including driver education course materials,
vehicles to be used exclusively for driver education programs, driver simulators, and salaries of
driver education instructors; (2)the SCHOOL BOARD will not use the Funds for administrative
expenses; and (3) the SCHOOL BOARD will not use the Funds to supplant already existing
funds; (4) the SCHOOL BOARD will ensure that a minimum of 30 percent (30%) of a student's
time in the program is spent doing behind-the-wheel training;and(5)the SCHOOL BOARD will
comply with all additional Ordinance terms and requirements concerning the use of funds,
III. PROJECT
The SCHOOL BOARD agrees that it will only implement the project as represented in its
Application Form (Application), attached as Exhibit A,and as permitted by the Driver Education
Grant Program, attached as Exhibit B. The project will provide additional driver education
teachers, para professionals, supplies, equipment, fuel/maintenance to fund the summer school
program.
2
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IV. CARRYFORWARD FUNDING
The SCHOOL BOARD fiscal year, budget year for grants and summer school schedule will
result in carry forward for each year of this program as currently implemented. There will be a
carry forward from 2015/2016 of$26,451.05.
Although the Grant Program guidelines imply that monies disbursed,but not spent at the end of
the respective project's time frame, are to be returned to the Trust Fund for disbursement the
next following project year, the applicant is the same applicant as in the past,as was determined
by Amendment No 01, COLLIER COUNTY deems it to be inefficient to return the unexpended
2015/2016 funds, and those funds should be carried forward into the 2016/2017 project. The
final 2015/2016 report that will be presented to the County following the end of the 2015/2016
project time period will indicate the exact monetary amount of 2015/2016 funds carried forward
into the 2016/2017 project. Use of the unexpended 2015/2016 funding shall be included in the
SCHOOL BOARD'S Final 2015/2016 Report that will be presented to the Board of County
Commissioners following the end of that project time period.
V. PROJECT TIME FRAME
The SCHOOL BOARD has represented in its Application that the project will begin on July 1,
2016 and will end no later than June 30,2017.
VI. ORIGINAL AGREEMENT IS NOT AMENDED EXCEPT AS EXPRESSLY
SPECIFIED IN THIS AMENDMENT.NUMBER ELEVEN.
All other aspects of the Agreement remain unchanged except to the extent expressly amended by
this Amendment Number 11.
3
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DISTRICT SCHOOL BOARD OF COLLIER DISTRICT SCHOOL BOARD OF COLLIER
COUNTY,FLORIDA COUNTY,FLORIDA
By: AorL ) LIQ By:JNATHAFISHBANE,Attorney KAMELA PATTO ,Y' Superintendent
S
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK,CLERK OF COLLIER COUNTY,FLORIDA
By:
, Deputy Clerk Donna Fiala, Chairman
Approval for form and legality:
Jennifer Belpedio l�\
Assistant County Attorney (1
4
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. Appiltation Form-Collier County Driver Education Grant Program 1
COLLIER COUNTY DRIVER EDUCATION GRANT FROG
Application Form
Deadline March 31
GENERAL INFORMATION FOR SCHOOL YEAR 2016-2017
Applicant Name:, District School Board of Collier County
Address: 5775 Osceola Trail Naples, FL 34109
Phone Number: 239.377.3370
Contact Person: Tracy Bowen
Contact Phone Number,including extension(if different from above): cell 239-207-4545
Email Address: bowentr @collierschools.com
Type of High School (check one): X Public High School Non-Public High School
BACKGROUND INFORMATION
1.List participating high school(s),address,phone number and campus contact information(if different than above).
Barron Collier High School-5600 Cougar Drive-239.377.1200-Principal/Jose Hernandez
Golden Gate High School-2925 Titan Way-239.377.1600-Principal/Tobin Walcott
Gulf Coast High School-7878 Shark Way-239,377.1400-Principal/Joe Mikulski
Immokalee High School—701 Immokalee Drive-239.377.1800-Principal/Ken Fairbanks
Lely High School-1 Lely High School Blvd.-239.377.2000-Principal/Ryan Nemeth
Naples High School—1100 Golden Eagle Circle-239.377.2200-Principal/Kevin Saba
Palmetto Ridge High School,2925 Titan Way-239.377,2400-Principal/Jon Bremseth
2. Brief project description.(Provide more detailed description on following pages),
District School Board of Collier County uses the Slosberg Grant Funding for:
• Summer School Driver Education Program available to public,home and private school students In Collier County.
• Paraprofessionals and Guest Teachers to assist for students to receive the required minimum of 30%of behind the wheel
training with the Driver Education instructor.
• Equipment, maintenance and fuel for the vehicles for the year-round Driver Education Program.
• Maintenance and replacement of aging simulators and vehicles used to support the 30%behind the wheel requirement.
3. Approximate number of students eligible for driver education. 10,000
4.Approximate percentage of time each student receives behind-the-wheel training. At least 30%minimum
(By statute, each student must receive a minimum of 30%of behind-the-wheel training.)
5.Approximate number of students to benefit from the project. 1,000
6. Anticipated project start and end dates. Start:July 1,2016 End:June 30,2017
7.Total funds requested, $129,700(the total available funds)
S.Total number of high school students(grades 9-12)on September 1"of previous year. 13,684
I hereby certify that all funds received will be used exclusively to fund the direct education expenses of driver education programs as
defined in th Pro • •• cription,will support a program that requires a minimum of 30%of a student's time as behind-the-wheel
training an'A. ill • ,■slant normally budgeted funds for driver education,
11 ilio
Authorized . igh.co/
hoDistrict Official
Date
Submit one signed original and two copies to Collier County Grants Coordinator,Administrative Services,Bldg.D., 3299 Tamiami
Trail East,Suite 602,Naples, Florida 34112; Re:Driver Education Grant Program Page 1 of 3
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^ Application Form-Collier County Driver Education Grant Program 4/26/2 6 6.E.5.
CURRENT DRIVER EDUCATION PROGRAM DESCRIPTION
Describe the existing driver education program. If none exists, indicate such and explain why.
The Driver Education Program exists in all Collier County Public High Schools with the exception of Everglades City School and Lorenzo
Walker Technical High School, At each school,a certified Driver Education teacher is responsible for the Instruction of the class. The
teacher,during the school year,will have a paraprofessional or guest teacher assigned to monitor driver simulation and completion
of teacher/instructor assigned work. This enables the teacher to take small groups of students In our driver education vehicles to
help meet the required 30%behind-the-wheel training. Golden Gate High School will receive 6 new simulation setups by Aug 30th,
2016. Palmetto Ridge High will be receiving 3 new simulators in the school year as well to supplement their computer-based
simulation machines. The other high schools have theater-based simulation. The program consists of the following components:
Road Experience, Range Simulation Practice and Classroom Instruction. The goal of the program is to safely prepare novice drivers
to achieve the National Driver Education Standards. Our teachers serve as third party testers for the State Department of Motor
Vehicles (SDMV). Driver Education teachers can Issue written and road test waivers to their students upon demonstration of
documented competencies established by the DMV.The project includes providing a free summer school driver education program
for public, private and home schooled school students,legally residing in Collier County, as per the Slosberg legislation.In addition,
the funds will be used for new equipment/vehicles, paraprofessionals,teacher training,supplies and fuel, maintenance and repairs
for vehicles used in the regular school year and summer school programs.
PREVIOUS PROGRAM YEAR SYNOPSIS
Iffunding was received in the prior year, describe how the funding was used and any deviations from the original project
as submitted in the application, including any budget deviations.
The funding was used for seven summer school Driver Education teachers,paraprofessionals,equipment,maintenance and fuel for
vehicles,maintenance contracts and repairs for simulators and supplies for the program.The salary expenses for the Summer Driver
Education Program, salary and benefits for school year paraprofessionals,vehicle equipment,fuel, repairs and maintenance were
all projected on the program budget. There are two separate maintenance contracts for the classroom training simulators. We
negotiated new contracts for simulator maintenance extending it past the grant year.Vehicle purchase was put on hold and focus
on developing new more modern and updated simulation systems for students. Replacement of simulators at GGH are fully
underway,6 to be completed by the beginning of SY16-17, Our district has requested our grant requisitions'be completed by April
15th. Summer school includes a full day parent and student small group sessions featuring presentations from MADD, Drug Free
Collier, AT&T, Collier County Sheriff's Office, Lee Memorial Trauma Center, and local and national speakers to enhance parent
involvement and understanding of current trends related to teenage drivers, No significant deviations from project budget for last
year,funds were being saved for replacement of simulators and vehicle.
PROPOSED PROGRAM/PROJECT
Describe the proposed program or project.Ensure all project components are identified in the budget and budget narrative
on the following page.
SY16-17 Driver Education project includes one summer school session for Driver Education at 1 location,There will be 7 instructors
and 2 para-professionals total. Funding will be used to pay these teachers at their hourly teaching rate,Average rate will be$43
per hour of instruction,an average of 32 hours each.
Funding will also be used to purchase new supplies,equipment,fuel and maintenance on the vehicles. Majority of our vehicles have
passed their 10 years of use we are expected more repairs and expenses.
Funding is needed to continue the existing school-based Driver Education program to provide paraprofessionals or guest teachers
in each classroom to allow the Driver Education teacher to guide behind-the-wheel vehicle experience for small groups of students
3-4 days per week.
Annual teacher salaries and benefits are paid through District funds.
The proposed budget for SY2016-17 will include replacing 3-6 simulators at Palmetto Ridge HS.The goal Is to allocate at least$13,500
each year to replace outdated simulator equipment. Overall replacing 6 simulators at each school and 2 behind the wheel vehicles
within 5-7 years.
With the near$45,000 reduction in available funds for this upcoming year, carry-over funds from this fiscal year are necessary to
balance out needed funding. Adjustments in summer school participation may need to take place based on necessary expenditures
during school year.
Submit one signed original and two copies to Collier County Grants Coordinator,Administrative Services,Bldg.D., 3299 Tamlami
Trail East,Suite 602,Naples, Florida 34112;Re:Driver Edurnttnn f,',mt nr o,, Page 2 of 3
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Application Form-Collier County Driver Education Grant Program
PROGRAM/PROJECT BUDGET
Ust all budget items and their associated cost, including, but not limited to:personnel (salary,fringe), contract services,
naterials and supplies, equipment, etc. Note:All funds must be used exclusively to fund direct expenses of driver education
programs.Direct driver education expenses are defined as those that directly improve the level of skill, responsibility and
capability of students to become better drivers, Eligible direct education expenses include the purchase of goods and
services, including, but not limited to, driver education course materials, vehicles exclusively used for driver education
programs, driver simulators, and salaries of driver education instructors. Administrative expenses to support the
underlying driver education program and other items solely to support the instructor or classroom are not eligible for grant
funding.
Budget Item Associated Cost,
Paraprofessional/Guest Teacher Support Expenses-Salary and Benefits(I/A) $102,000
Maintenance Contracts/Repairs for Simulator $10,000
New Simulators—1 school per year(3-6 new p/yr.) $14,500
Oil Changes $500$3,000
Fuel
Repair Parts/Maintenance/Replacements $6,700
Summer School $17,000
Contingency Fund Unforeseen Expenses/Accident/Benefits Inc.,etc. $1,000
**Funds Not Used are being requested to roll over year to year to be used to $26,451.05 needed carry over from 169975
pay for a new vehicle and simulator replacement, over the next 5-7 years. to operate programs
(Allocating$15,000 is difficult but$3,000 each year can be done)
TOTAL AVAILABLE FOR SY 2016-2017 $129,700+$26,451.05 carry over
BUDGET NARRATIVE
The budget narrative should justify the direct costs associated with the program/project as identified in the budget listed
above, including the necessity, reasonableness, and eligibility of all costs proposed in the above budget. Each item listed
above in the Program/Project Budget should be listed below with calculations and justification provided.
Seven Driver Education Teachers for Summer Program
Driver Education is recognized as critical component in the safety of our young drivers. However,students in advanced classes,remediation due to
State assessment scores,specialized programs,and/or students enrolled in private/home school may not have the opportunity to include Driver
Education in their schedule due to the rigor of their course work. The revised summer program gives students the opportunity to receive Driver
Education as motor vehicle crashes are the number one killer of adolescents 16-19, Thls program will offer approximately 180 students the needed
skills to be safer drivers,and provide parents with communication and skills to support their children with current driving laws and driving trends.
Paraprofessionals or Guest Teachers at each High School
Paraprofessionals or Guest Teachers are needed during the school year to assist the teachers in providing the minimum of 30%behind-the-wheel
requirement,sharing Para-professionals and Guest Teachers at each school 3-4 days per week allows us to stay within the budget and to provide
more Driver Education and behind the wheel support to more students In our district.
Eaulpment/Fuel/OII/Maintenance
in order to provide a quality program, the district must provide the behind the wheel component of the course, This requires fuel, vehicle
maintenance and equipment repairs to the Driver Education vehicles, Most of our vehicles are more than 10 years old and additional repairs are
necessary.
Maintenance/Repairs for Simulators
There are 3 different simulator systems In the classrooms. Most simulators are over 12 years of age. Maintenance services for simulators as well
as the progression to replace them with more modern technology will be paid from this funding to further support 30%BTW experiences with 3-6
simulators per school year as funding is available.
New Equipment/Vehicles
To comply with the new Division of Motor Vehicles third party tester contract,each school site must have an established and approved road test
course, DELAP has required all testing be established through digital platforms beginning June 30th,2016. We are working to have our schools in
compliance with these new software guidelines.Small funding may be required but is unavailable at this time. ■
We request a rollover of funds of$25,000 be held in 169975 account for use with next cycle funding due to the extreme reduction and inability
to maintain program without it.
0 s 'i e' i e., „, , I " ♦ . "a' ,,' 1"i , i r. : , ; ,,, �„ .• /-. I..
Trail East,Suite 602,Naples, Florida 34112; Re:Driver Education Grant Program Page 3 of 3
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I
COLLIER COUNTY DRIVER EDUCATION GRANT PROGRA
GENERAL PROVISIONS
Collier County has created the Collier County Drivers Education Grant Program under the authority of
Section 318.125 of the Florida Statutes, entitles"The Dori Slosberg Driver Education Safety Act,"This act
allows the Board of County Commissioners to enact an ordinance authorizing the Clerk of Courts to
collect a five dollar ($5.00) surcharge on all moving and non-moving civil traffic infractions, except
infractions related to parking of vehicles, filed in County Court to fund the direct education expenses of
driver education programs in both public and non-public high schools.
The Board of County Commissioners of Collier County, Florida has deemed it appropriate and in the best
interest of the public health, safety and welfare to adopt Ordinance No. 2007-39 to collect this
surcharge to supplement driver education funding and, as such, to create a grant program to manage
and disburse the funds appropriately. Funds collected are deposited into Fund 173 Driver Education, a
special trust fund established specifically for these funds. The County Manager, or designee, will
request regular reports of these funds from the Clerk of Courts.
By February 1 of each year, the County Manager, or designee, will mail a letter to the School District
contact and to each non-public high school indicating the provisions of the grant program and indicating
an approximate funding level for that year.
USE OF FUNDS
All funds collected will be used exclusively to fund the direct expenses of driver education programs in
both public and non-public high schools in Collier County. Direct driver education expenses are defined
as those that directly improve the level of skill, responsibility and capability of students to become
better drivers. Eligible direct education expenses include the purchase of goods and services, including,
but not limited to, driver education course materials, vehicles exclusively used for driver education
programs, driver simulators, and salaries of driver education instructors. Administrative expenses to
support the underlying driver education program and other items solely to support the instructor or
classroom are not eligible for grant funding. Furthermore, based on the legislative intent of section
318.1215 of the Florida Statutes, Collier County may lawfully disburse funds to a new driver education
program as long as the funds are used for the direct expenses of the new program and there is no
supplanting of already existing funds. Each program will also be required to verify that a minimum of 30
percent(30%)of a student's time in the program is spent doing behind-the-wheel training.
Funds will be apportioned based on the total number of high school students (grades 9-12) enrolled as
of September 1 of the previous year.
The application period will be March 1 — March 31 of the following year with funding based on
collections through February 1 of each year. Each applicant will be required to report on the application
the number of eligible students as of September 1 of the previous year.
The apportionment of funds will be adjusted annually based on the number of students reported on
each application, or in the case that no applications are submitted, by the County Manager, or designee,
every three (3)years to reflect changes in number of eligible students due to growth and other changes
affecting high school populations.
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4/26/2016 16.E.5.
Example:
High School #of eligible 9-12 grade Funding Funding per
Students as of 9/1/03 Available High School
$100,000
School Board 500 $90,909
Non-Public High Schools 50 $ 9,091
NOTIFICATION PROCESS
By February 1 of each year, the County Manager, or designee, will mail a letter to the School District
contact and each non-public high school providing notification of the grant program provisions, deadline
for applications and an estimated funding level for that year. The following contact information will be
used and may be amended as new non-public high schools are formed or as contact information
changes:
District School Board of Collier County Seacrest County Day School
Tracy Bowen Driver education Coordinator Erin Duffy,Head of Upper Schools
5775 Osceola Trail 7100 Davis Blvd.
Naples,Florida 34109 Naples,Florida 34104
Community School of Naples Seagate Christian Schools
Gene Rochette,Dean of Students Glenn Wiggins,Principal
13275 Livingston Road 1010 Whippoorwill Lane
Naples,Florida 34109 Naples,Florida 34105
First Baptist Academy Saint John Neumann High School
Cindy Murphy,High School Ministry Assistant Sister Patricia Roche
3000 Orange Blossom Drive 3000 53rd Street Southwest
Naples,Florida 34109 Naples,Flordia 34116
Marco Island Academy Mason Classical Academy
Ms Melissa Scott David Hull
2255 San Marco Road 3073 S Horseshoe Drive
Marco Island,Florida 34145 Suite 104
Naples,Florida 34104
SUBMITTAL PROCESS
The application cycle will be open from March 1—March 31 of each year. All applicants must submit an
application for funding, using the application form provided,signed by the authorized official such as the
school principal for private schools or the superintendent of schools for the District School Board of
Collier County. Application will include:
1)Applicant name and contact information,
2) Names and addresses of high schools to benefit,
3) Name, phone number,email and mailing address of contact person,
4) Current program description, including total cost of current program,
5) Intended use of funds/project description,
6) Number of eligible students,
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7) Expected time frame for project,
8) Budget for proposed project,and
9)Certifications(funding direct costs only, non-supplanting requirements,30%of student's time
as behind-the-wheel training).
PROJECT REPORTING
If an applicant received previous funding, proposals must provide a brief synopsis of the project or
program funded in the previous year. Note: this synopsis is in addition to the final report that must be
submitted within 90 days of completion of each project.
All applications must be received on or before March 31 of each year at the following address:
Administrative Services Department Head
Len Golden Price
3299 Tamiami Trail East
Suite 602
Naples, Florida 34112
EVALUATION PROCESS
Upon receipt of each proposal, the County manager, or designee, will review the applications to ensure
completeness and eligibility. The County Manager, or designee, may work with the designated contact
to obtain additional information or clarification as necessary in the approval process.
APPROVAL AND AWARD PROCESS
Following the review of each proposal, the.County Manager, or designee, will coordinate with the.
project contact and the County Attorney's office to prepare a contractual agreement for each project.
Each contractual agreement will then require approval by the Board of County Commissioners. Each
agreement will acknowledge that funds received will only be used for direct educational expenses for
driver education programs, will not supplant existing funding sources and will support 30% of each
student's time in behind-the-wheel training. Each agreement will also stipulate that a final report of
expenditures and project outcomes be submitted within 90 days of the end of the project or termination
of the grant period (whichever comes first). Agreement will also contain provisions for the County to
have the right to audit the paperwork and project.
DISBURSEMENT OF FUNDS
Funds will be disbursed within 45 days following Board of County Commissioners approval of the
contractual agreement.
Example:
STEP 1 STEP 2 STEP 3 STEP 4 (within 90 days of
Within 45 days Project Completion)
Agreement Approved Funds Disbursed Project Completed Report Submitted
Monies that have not been disbursed at the end of each fiscal year will be retained for disbursement in
the following fiscal year(s),as appropriate. Monies disbursed, but not spent at the end of the project's
time frame shall either be retained by the grantee or be returned to the Trust Fund for disbursement in
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the following year. Instructions for this process will be contained within the agreement negotiated
between Collier County and the grantee.
PROJECT REPORTING
Within 90 days following completion of the project or termination of the grant period (whichever comes
first), a final report must be submitted to the County Manager, or designee, which outlines how the
funds were used and includes copies of invoices and checks and any other documentation of
expenditures and verities that the funds supplemented, but did not supplant existing funds and
supported a program that requires a minimum of 30%of a student's time be behind-the-wheel training.
Failure to provide this report would constitute breach of contract and would affect an agency's eligibility
for future funding.
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