Agenda 04/26/2016 Item #16A24 4/26/2016 16.A.24.
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid (ITB) # 16-6537R "Annual Contract for Landscape
Maintenance"to primary,secondary and tertiary contractors.
OBJECTIVE: To provide landscaping services to be performed on County roadways and other
properties for mowing and edging, side of the right of way mowing and edging, street cleaning, median
weeding, side of the right of way weeding, general site trimming,trash removal, and brick paver pressure
cleaning throughout Collier County.
CONSIDERATIONS: On January 20, 2016, the County advertised Invitation to Bid#16-6537R for the
"Annual Contract for Landscape Maintenance" for the Growth Management Road Maintenance and Parks
and Recreation divisions on the Collier County Online Bidding System. There were eight hundred eighty
(880) notices sent, of which forty-one (41) addresses downloaded the bid documents, and six (6) bids
were submitted by the February 5, 2016 deadline date. A non-mandatory pre-bid meeting was held at
which time the County reviewed all specifications and requirements with the six (6) contractors in
attendance.
Staff conducted a review of price submittals and qualifications and deemed three (3) contractors to be
non-qualified due to the lack of required licenses for the type of work to be performed and one of those
three to be non-responsive based on their a statement indicating: "We do not provide mowing, shrub
work, etc. As a tree service, we would be bidding tree work as requested." Ground Zero Landscaping
and Hannula Landscaping and Irrigation, Inc. were the lowest overall responsive bidders in the respective
geographic areas.
Consistent with the solicitation document, staff posted the award recommendations for the April 12, 2016
Board meeting, with the recommended awards based on the lowest, responsive bidders for each
geographic work area on a primary, secondary and tertiary basis as identified in the chart below.
�`"' .u ...-v .�l,�,w,... .........5_L..,.[.. _..,....,a .., .. ,... .r.,. .. _ mv. ..., a..n.rv...,... ur. ..&....�...:,..w.,_mdv.uW
Primary Contract=Ground Zero
Landscaping
Areas 1 —3 and 21 Secondary Contract=Hannula Landscaping&
Irrigation,Inc
Tertiary Contract =Florida Land Maintenance,
Inc. d/b/a Commercial Land Maintenance
Primary Contract=Hannula Landscaping&
Irrigation,Inc.
Areas 4—20
Secondary Contract=Florida Land Maintenance,
Inc. d/b/a Commercial Land Maintenance
Subsequent to that recommended posting, the Procurement Services Division received an intent to protest
pursuant to the Board's Procurement Ordinance. The Protest was heard by the Procurement Service
Director who reviewed the allegations and facts. The Bid protest was denied. Caribbean Lawn& Garden
of SW FL, INC. did not exercise their option to appeal the Procurement Services Director's findings.
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Standard County purchase orders (PO)will be issued. A comprehensive bid tabulation has been attached,
along with a condensed bid tabulation depicting only responsive bidders.
FISCAL IMPACT: The Road Maintenance Division, Landscaping Operations, of the Growth
Management Department has funding budgeted in account 111-163801. Other departments that require
these services for projects shall do so with funding from their individual budgets.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item is approved as to form and legality,and requires majority vote
for Board approval.—SRT
RECOMMENDATION: That the Board awards Invitation to Bid #16-6537R to Ground Zero
Landscaping as the primary contractor for the geographic work areas 1 –3, and 21; Hannula Landscaping
& Irrigation, Inc. as the primary contractor for the geographic work areas 4 – 20 and as the secondary
contractor for work areas 1 – 3, and 21; and Florida Land Maintenance, Inc. d/b/a Commercial Land
Maintenance as the secondary contractor for the geographic work areas 4–20 and the tertiary contractor
for the geographic work areas 1 –3, and 21.
Prepared by: Melissa Pearson, CPPB, Contract Administration Specialist, Road Maintenance Division,
Growth Management Department.
Attachments:
1) Caribbean Protest Materials
2) Caribbean Protest Response
3) ITB 16-6537R Annual Contract Landscape Maintenance
4) Final Bid Tab 16-6537R
5) Final Condensed Bid Tab 16-6537R
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.24.
Item Summary: This item has been continued from the April 12,2016 BCC meeting.
Recommendation to award Invitation to Bid (ITB)#16-6537R "Annual Contract for Landscape
Maintenance" to primary, secondary and tertiary contractors.
Meeting Date: 4/26/16
Approved By
Ochs 1 FINAL APPROVAL—COUNTY MANAGER
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CARIBBEAN LAWN AND GARDEN OF SW NAPLES, FL INC.
PO BOX 990866
NAPLES, FL 34116
April 10,2016
Mrs..Joanne Markiewicz
Director of Procurement Services Division
3327 Tamiami Trail E
Naples, Fl 3411
Telephone: 239-252-8975
FAX:239-252-6480
Email:joannemarkiewicz @colliergov.net
Re: Intent to Protest Decision Regarding Solicitation 16-6537R Annual Contract for Landscape
Maintenance
I am protesting the above mentioned Solicitation due to that, at the time of the opening of such
bid, I was advise that due to the restructuring of the maintenance bid,which no longer included Tree
Trimming, Pest Control and Irrigation that was now done in house by the County we no longer needed
an irrigation License. At such time I was the lowest bidder in several segments.
On Monday February 29,2016 I received an email from Jason Crouch stating the I was showing
some items missing which I needed to provide within 24 hrs. (email attached)
1. E-Verify Profile Page
2. MOT Certification
3. Landscape Contractor's License
Which at the pre-award Conference Tuesday March 1,2016 all items were provided. After
providing the requested items,they requested for me to show them the irrigation license. At that time I
explained that I was advised that requirement was taken out since irrigation was done in-house.Then
they advised me that I needed one, and everyone (Jason Crouch, Liz Soriano, Pamela Lulich, Dave
Morgan and two other ladies from the Purchasing department)at the meeting, said and all agreed to
give me until April 12, 2016 to get one.
On April 7, I received a call from Liz Soriano wanting to know if I received an email from Melissa
Pearson in Purchasing stating that the previous Contract is being terminated as of April 12, 2016. I
advised Liz that I had received the email and I had also email Jason previously that I had put in my
application to qualify for my irrigation license but that I had not gotten a call back from him. At such
time Liz tells me to call Melissa because as far as she knows I had been disqualified.
I have put in a my application for an irrigation license already (awaiting board meeting). I find
this to be very unprofessional and unacceptable that WITHOUT any previous notice at all, from any of
the county employees since the pre-award conference that we had given me such deadline find myself
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4/26/2016 16.A.24.
non responsive. Also as of today none of the other County Department that I service under that contract
have been notified either.
I have serviced one of those segment for the past 8 years without a problem or complaint and
not having an irrigational license. I also have other County Departments that I currently service under
that Contract with different Po's. I firmly believe, I have right to be awarded the segments that I was
the lowest bidder on especially now that the irrigation is NOT part of the maintenance or at the very
least not consider me as non responsive,so that I can keep servicing my current work on other County
Departments that do not require an Irrigation License. I also request to go in front and speak to the
Board at the Board of Commissioner meeting being held on April 12, 2016 to explain my protest.
Respectfully,
Maria C Caraza
Owner/V. Pres.
Caribbean Lawn and Garden of SW Naples, Fl Inc
PO Box 990866
Naples, Fl 34117
Telephone: 239-455-7278
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MarkiewiczJoanne
From: CrouchJason [JasonCrouch @colliergov.net]
Sent: Tuesday, March 01, 2016 8:05 AM
To: Caribbean Lawn & Garden
Subject: RE: Accepted: Annual Contract for Landscape Maintenance- Pre-award Conference
(Caribbean)
Thanks.Give me a call this morning if you'd like to discuss the missing items.
Thank you,
Jason Crouch
Procurement Strategist-Contract Administration
Collier County Procurement Services Division
3327 Tamiami Trail East
Naples, Florida 34112
Tel:239.252.8949
Fax:239.252.6594
jasou crou ch(a,collierro v.n et
Original Appointment
From: Caribbean Lawn &Garden [mailto:caribbeanlawnsearthlink.net]
Sent: Monday, February 29, 2016 6:31 PM
To: CrouchJason
Subject: Accepted: Annual Contract for Landscape Maintenance - Pre-award Conference (Caribbean)
When: Tuesday, March 01, 2016 12:30 PM-1:30 PM (UTC-05:00) Eastern Time(US&Canada).
Where: Procurement Services Building
Under Florida Law,e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not send
electronic mail to this entity instead,contact this office by telephone or in writing,
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MarkiewiczJoanne
From: CrouchJason [JasonCrouch @colliergov.net]
Sent: Monday, February 29, 2016 11:08 AM
To: Caribbean Lawn & Garden
Subject: RE: Missing Bid Items- ITB 16-6537R
Hi Maria,
I'm showing you are missing the following items from your bid submittal.
Please have these to our office within 24 hours.
1. E-Verify Profile Page
2. MOT Certification
3. Landscape Contractor's License
Thank you,
Jason Crouch
Procurement Strategist -Contract Administration Collier County Procurement Services Division
3327 Tamiami Trail East
Naples, Florida 34112
Tel: 239.252.8949
Fax: 239.252.6594
jasoncrouch@colliergov.net
Original Message
From: Caribbean Lawn & Garden [mailto:caribbeanlawns @earthlink.net]
Sent: Wednesday, February 24, 2016 4:04 PM
To: CrouchJason
Subject: PAST BID
Hi Jason,
do you have any results on the Landscaping Bid yet?
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Thanks,
MARIA C CARAZA
CARIBBEAN LAWN & GARDEN
239-455-7278 OFFICE
239-455-7645 FAX
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by
telephone or in writing.
•
2
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Cofer County
Administrative Services Department
Procurement Services Div€sion
4/14/2016
Ms. Maria Caraza
Caribbean Lawn & Garden of SW FL, INC.
3307 Desoto BLVD S
Naples, FL 34117
Telephone: 239-455-7278
FAX: 239-455-7645
Email: caribbeanlawns @earthlink.net
RE: Protest Decision Regarding Solicitation
16-6537R Annual Contract for Landscape Maintenance
Dear Ms. Caraza:
I am writing in response to your formal protest letter of April 10, 2016, filed on behalf of Caribbean Lawn
and Garden of SW Naples, FL INC., pertaining to the recommended award of the referenced solicitation.
The following item numbers are a summary of each of the issues raised in your protest and findings
regarding each.
1. At the time of the opening of the bids for the above referenced solicitation, you were advised that due
to restructuring, tree trimming, pest control and irrigation was now completed "in-house" and that an
irrigation license was no longer a requirement.
FINDINGS: I have reviewed the solicitation document, the addendum, bidder's questions and the
pre-bid meeting tape recording. Articulated on the above referenced solicitation document(page 14
of 38), the Required Documents (to be submitted)with the bid documents follow:
• Attachment 2: Vendor's Check List
• Attachment 3: Vendor Bid Response Form
• Attachment 4: Local Vendor Preference
• Attachment 5: Immigration Law Affidavit
• Attachment 6: Vendor Substitute W-9
• Attachment 7: Insurance and Bonding Requirement
• Item #8: Equipment List(Inventory of all owned and/or leased equipment necessary to perform
the work described in this solicitation.)
• Item#9: Landscape Contractor's and Irrigation License or Unlimited Landscape
Contractor's License in Collier County.
• Item # 10: References(5 from private or governmental clients wherein similar services to this
solicitation have been performed.
• Item #11: MOT Certification
,u
Frs�svaonl&nk.,a Di.v.snn•3327 Tarn ami Trail Cast•Naples,Flonda 34112-4901•239202 F-10/.,x.,calhergov ne31p ouure.menis,r.i es
1
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The solicitation was publicly announced and provided ample time [twenty nine (29) days] for
contractors to take exceptions to the specification, ask questions, and protest the
specifications. Specifically, the solicitation identified the following:
Exceptions [see Invitation to Bid 16-6537R: page 15, item 6]
Vendors taking exception to any part or section of these specifications shall indicate such
exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to
indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully
comply with the specifications as written. The County, at its sole discretion, shall determine if
the exceptions are material in nature, and if the Vendor's exceptions may be declared
grounds for rejection of bid proposal.
Questions [see Invitation to Bid 16-6537R: page 16, item 9]
If the vendor should be of the opinion that the meaning of any part of the Bid Document is
doubtful, obscure or contains errors or omissions it should report such opinion to the
Procurement Strategist before the bid opening date. Direct questions related to this ITB only
to the Collier County Purchasing Department Internet website: www.collierciov.net/bid.
Questions will not be answered after the date noted on the ITB.
Vendors must clearly understand that the only official answer or position of the County will be
the one stated on the Collier County Purchasing Department Online Bidding System website.
For general questions, please call the referenced Procurement Strategist identified in the
Public Notice.
Protests [see Invitation to Bid 16-6537R: page 16, item 10]
Any prospective vendor/ proposer who desires to protest any aspect(s) or provision(s) of the
solicitation (including the form of the solicitation documents or procedures)shall file their
protest with the Procurement Director prior to the time of the bid opening strictly in
accordance with the County's then current purchasing ordinance and policies.
While there were approximately twenty five (25) questions raised as a result of the
issuance of the specifications and there was one (1) addendum issued, there were no
exceptions or protests regarding the scope of work or specifications.
SUMMARY: I found no evidence that Item#9: Landscape Contractor's and Irrigation License or
Unlimited Landscape Contractor's License was removed from the required documents by way of an
addendum to be submitted for this solicitation.
2. At a follow-up clarification meeting on March 1, 2016, you indicated that the following documents
were submitted to Mr. Jason Couch [Procurement Services]: E-Verify Profile Page, MOT Certification
and the Landscape Contractor's License. Further, on April 7th, 2016, you advised Ms. Liz Sorriano
that you advised Mr. Couch that you had "put in"an application to qualify for the irrigation license:
FINDINGS: In addition to the findings above, I have reviewed your solicitation submittal materials,
which included (among other documents) Caribbean Lawn and Garden's Landscaping Restricted
License; those documents were submitted at the time of bid closing. Further, as you indicated, we
received the Florida Department of Transportation Certificate of completion for the Maintenance of
Traffic(MOT 2 Course) coursework. The County has not received Item #9 of the bid document as of
this date: Caribbean Lawn and Garden Landscape Contractor's and Irrigation License or Unlimited
Landscape Contractor's License.
2
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SUMMARY: On page 12 of this solicitation, the County intended to award this contract(s)to the
lowest, qualified and responsive contractor(s). While the County's Board of Commissioner's may
waive minor irregularities with a bid, proposal or reply, it may not waive a material deviation. In
summary, and as provided for page 17, item 11. Rejection and Waiver:
The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to
select the bid that best meets the requirements of the County.
Vendors whose bids, past performance or current status do not reflect the capability, integrity or
reliability to fully and in good faith perform the requirements denoted may be rejected as non-
responsive. Bids that do not meet all necessary requirements of this solicitation or fail to
provide all required information, documents or materials may be rejected as non-
responsive.
CONCLUSIONS:As of April 13, 2016, I have validated with the Collier County Contractor Licensing
Division that Caribbean Lawn and Garden does not have the necessary license requirements to fulfill the
service outlined in the above referenced solicitation.
In the context of a government procurement dispute, a public body has wide discretion in soliciting and
selecting bids, and when based on an honest exercise of discretion, will not be overturned even if it may
be erroneous, and even if reasonable persons may disagree. Liberty County v. Baxter's Asphalt &
Concrete, Inc., 421 So. 2d 505 (Fla. 1982). As a result of this wide discretion, the Florida Supreme Court
has declared that a reviewing court's "sole responsibility is to ascertain whether the agency acted
fraudulently, arbitrarily, illegally, or dishonestly." Department of Transportation v. Groves-Watkins
Constructors, 530 So. 2d 912 (Fla. 1988). This threshold has been described as a "very high bar." See,
Sutron Corp. v. Lake County Water Authority, 870 So. 2d 930 (Fla. 5th DCA 2004).
Additionally, as long as the County has not acted arbitrarily or capriciously, and acted in good faith, its
decision is not subject to review. Wood-Hopkins Contracting Co. v. Roger J.Au & Sons, Inc. 354 So. 2d
446 (Fla. 1978); City of Pensacola v. Kirby, 47 So. 2d 533 (Fla. 1950). Arbitrary and capricious has
been defined to include acts taken with improper motive, without reason, or for a reason that is merely
pretextual. City of Sweetwater v. Solo Construction Corp., 823 So. 2d 798; citing Decarion v. Monroe
County, 853 F. Supp. 1415 (F.D. Fla. 1994). Moreover, it is well established that "so long as . . . a public
agency acts in good faith, even though [it] may reach a conclusion on facts upon which reasonable men
may differ, the courts will not generally interfere with [the agency's]judgment, even though the decision
reached may appear to some persons to be erroneous." Culpepper v. Moore, 40 So. 2d 366, 370 (Fla.
1949).
Furthermore, it has been well established by the Court's that a minor irregularity is an irregularity
which does not: (1) affect the price of the bid, (2) give the bidders and advantage or benefit not
enjoyed by other bidders, or (3) adversely impact the interests of the procuring
agency. Intercontinental Properties, Inc. v. Department of Health and Rehab. Servs., 606 So. 2d
380 (Fla. 3d DCA 1992); see also Tropabest Foods, Inc. v. State, Dept. of General Services,
493 So.2d 50 (Fla. 1st DCA 1986). A failure to have the required licensure mandated by the
solicitation is not a minor irregularity.
I have carefully reviewed all of the issues raised in your protest of April 10, 2016. I have considered
each allegation and the facts pertaining to each. Based on the information presented in the protest
and the information I have gathered in response to each issue raised in the protest, it is my
conclusion that the specifications and instructions issued were fair and represented the
County's requirements.
3
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The recommendation for award of this contract(s) as identified in the solicitation document and pursuant
to the Procurement Ordinance is based on the lowest, qualified and responsive vendor(s).
Accordingly, it is the decision of this office to deny the protest and direct staff to move forward with
the award of Solicitation 16-6537R Annual Contract for Landscape Maintenance. The
recommendation is tentatively scheduled to be presented to the Board of County Commissioners on
April 26, 2016.
Under Section 23 of the County's Procurement Ordinance, the decision of the Procurement Services
Director shall be considered final and conclusive unless the protestor delivers a subsequent written
objection to my attention within two business days from the date of receipt of this decision or not
later than close of business (5PM) on April 18, 2016.
Respectfully,
Joanne Markiewicz,
Director, Procurement Services Division
Enclosures
• Online Bidding Questions
• Addendum 1
• Caribbean Lawn and Landscaping of SW Naples FL, Inc License Status as of 4/13/2016
• BCC Protest Policy
4
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Collier County Online Bidding System-Admin- Solicitation : QA Page 1 of 2
4/26/2016 16.A.24.
Pending Q&A for Solicitation"Annual Contract for Landscape Maintenance"
Q&A Deadline:Thursday,January 28,2016 5:00:00 PM Eastern
Add Q&A
No questions are pending.
Answered Q&A for Solicitation"Annual Contract for Landscape Maintenance"
Question Answer Asked By Dated Posted? Edit Delete
Is the(Minimum$150)in the description portion of William 1/28/2016
the pricing spreadsheet for each individual weeding It is for the quantity and Unit of Measure as depicted. DeRossett 12:35:18 True Edit Delete
service,or for the total year? PM
•Can you provide us with the pricing bid tabs from the robert 1/28/2016
vendor quotes for each individual roadway that is I don't understand your question.Please elaborate. 11:42:59 True Edit Delete ',
being bid on this Solicitation? kindelan AM
Item 1 i)states edging must be done around all robert 1/28/2016
sprinkler heads.Is this required or will it be removed It will be removed and Addendum will be issued. kindelan 10:31:05 True Edit Delete
from specfifications? AM
Work area 10 calls for 18,595,2 cubic ft.bags of Mulch will not be installed with this bid and is not an 1/28/2016
mulch installed.Which item number is this included item on the Official Bid Form.The site specifications William 9:27:58 True Edit Delete
in? were provided for items found on the Official Bid Form. DeRossett AM
Storm Clean Up-It appears that several areas
incurred storm damage recently.This included downed In these instances where there are added services for William 1/26/2016
trees,excessive frond,limb,and other debris,and this type of event,we added an Additional Services DeRossett 4:38:38 PM True Edit Delete '..
collateral damage.Is clean up from"acts of God" section on the Official Bid Form. '..
included in this bid?
It appears several of the Juniper plantings had No,at this time there is no plan prior to award.This will William 1/26/2016
diseased/declining plants.Is there a plan to address be addressed as budget dictates. DeRossett 4:36:07 PM True Edit Delete
'..this prior to award of the contract.
Page 11,section 13.a)3rd sentence.Please clarify '..
this statement,"The purpose for this statement is to Work areas with multiple sections shall be completed at William 1/26/2016 True Edit Delete
have the entire segments under this contract the same time,i.e.Work Area 13 has sections A-D. DeRossett 4:31:36 PM
completed at the same time." '..
Please refer to Florida Statutes.It is not Procurement's '..
A follow up on the interest question as the answer is position to advise on matters of business law.You are 1/26/2016
not clear:Does your answer mean a vendor can welcome to contact the County Attorney's office for robert 12:33:49 True Edit Delete '..
'..charge and collect interest for late payments or is not clarification.The online bidding system is not the place kindelan PM
allowed? to air your grievances.We've addressed your concerns
in the bid conference. '..
.If a vendor does not currently possess required In this case,yes,a bidder may provide a bid.However, William 1/25/2016
licenses,due to not performing work in Collier County, prior to commencement of services,all required licenses DeRossett 1:24:42 PM True Edit Delete
will the vendor still be permitted to submit a bid? shall be held by the awarded contractor.
How much time will contractors be given to comply A work order and NTP will be issued with a date range. '..
with the plant height limitations in section 5?We were If additional time is requested due to extenuating
advised that the site will be turned over as is,but will circumstances,it will be reviewed by the Project
all trimming have to be in compliance in month 1 in Manager for review and approval,and payment will not robert 1/25/2016
order to get paid for trimming that month?Also there occur until the project has been completed,The sites kindelan 11:40:07 True Edit Delete
will likely be a significant time lapse from when we bid are as-is condition and they will need to be completed AM
the work until a new contractor takes over.How will with the date range outlined on the NTP unless a
we get compensated if the existing plant material is revision to the NTP dates has been approved.There will
overgrown at the time of transition? be no additional compensation.
item 10 e)requires contractors to identify pest '..
. and report it to the project manager but As discussed at the pre-bid meeting,this item is now robert 1/25/2016
the specs do not require any contractor to he a struck from the document.Addendum will be issued. kindelan 11:34:33 True Edit Delete
licensed pest control operator.will this item be AM
deleted as was discussed in the pre bid meeting?
Are line items on bid tab for General Site Trimming to Yes,in the solicitation document on page 6,section 5.
• priced as a single complete trimming on the General Site Trimming,item b.Shrub pruning should be 1/25/2016
roadway segment each month and repeat the process done consistently throughout each median for all shrub robert 11:31:41 True Edit Delete
the following month or will we be required to return to types that require pruning so that landscape gives the kindelan AM '..
the site to trim the items that grow and exceed the appearance of continuity throughout that median and
maximum heights during the month? the entire project.
robert 1/25/2016 '..
Will the use of an attenuator be allowed any day on Yes,Monday-Friday from 9:30 a.m.-3:30 p.m. 11:11:00 True Edit Delete
any roadway during normal lane closure hours? kindelan AM
'.. In the solicitation document on page 5.In Section 1.
Mowing and Edging it states,"Swale areas must be
Section 1.Mowing and Edging item d):A question was mowed throughout the entire year.If mowing is not 1/25/2016
asked regarding how we would maintain the swales robert
when they are full of water.Will this be answered in possible and the swales are full of water,the swales kindelan 11:09:39 True Edit Delete
must be addressed at every service to reduce the height AM
an addendum? of the weeds to 12"above the water."No Addendum
required.
As a governmental agency,we must comply with Florida
will any bid be rejected if a vendor includes a Statues and interest for late payments are prescribed in
provision to charge interest for late payments which the Florida Prompt Payment.With that said,a bidder 1/25/2016
robert
• not comply with the Florida Prompt payment would not be precluded participation if such language, kindelan 11:06:04 True Edit Delete
as presented in your question,were included;however, AM
provisions stated in bid? such provisions/exceptions as you've described shall be
removed from the respective bid prior to award.
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http://bid.colliergov.net/bid/admin/bid_ga.asp?id=80D4C 10C-6470-4CCB-85DD-D89CD... 4/12/2016
Collier County Online Bidding System - Admin- Solicitation : QA Page 2 of 2
4/26/2016 16.A.24.
29th is the correct street.23rd ST SW will be struck
Work Area Description states Golden Gate Blvd Work from the document and replaced with 29th ST SW and Dale 1/22/2016
Area 8a ends at 29th ST SW,Bid Form states it ends in the Site specifications,page 77,item A.to read A. True Edit Delete
at 23rd ST SW.Which is correct 23rd or 29th? Golden Gate Blvd,Work Area 1(Collier Blvd to 29th ST Hannula 3:01:24 PM
• SW),1.00 mile.
Work Area Description states Work Area 6 Immokalee Tarpon Bay is the correct location.Strand Boulevard will
Road phase 2 and 3 starts at Tarpon Bay,Bid form Dale 1/22/2016
be struck from the document and replaced with Tarpon True Edit Delete
states Strand Boulevard,both state 3.5 miles.Which Hannula 2:43:44 PM
'..is correct,Tarpon Bay or Stand Boulevard? Bay.
Work Area Descriptions for US 41 East Phase A,the
table listing square footage of plant beds median#1 BOC represents"Back of Curb,"This encompasses the Dale 1/22/2016 True Edit Delete I!.
lists 2,907 SF followed by"BOC 7,695 SF".What area entire median. Hannula 2:12:04 PM
does BOC represent?
In the work area descriptions under Rattlesnake 1/22/2016
Hammock phase 2 there is an"Alternate#1 Retention Yes,this area is included in the mowing.Verbiage Dale 10:44:20 True Edit Delete
Mowing".Is this area to be included in the right-of- Alternate#1 shall be struck from the document. Hannula AM
way mowing?It is listed as Bahia 105,892.76 sq.ft.
No,bush-hog mowers are not authorized.Please refer
'.. page 5,Item#1.Mowing and Edging,e)All turf shall
be mowed with mulching type mower equipment to 1/21/2016
Are bush-hog mowers allowed on any of the side of eliminate the need to bag and transport grass clippings. robert 10:39:36 True Edit Delete
road bahia grass areas? Note:If special circumstances arise during the contract kindelan AM
term and a line item is added in"Additional Services"
allowing bush-hog mowers,it will require prior approval
authorization from the Project Manager or designee. '..
What happens if a contractor is low bidder on more
roadways than they have operational capacity for?Will No,the contractor must evaluate their capabilities when robert 1/21/2016
the contractor be allowed to choose which roadways submitting bids.If they are unable to perform,they will 10:37:12 True Edit Delete
they will maintain and which roadways will be given to be considered unresponsive. krindelan AM '..
'.,the next lowest bidder?
We were advised during the pre-bid meeting that lane Work is permitted Monday through Friday,and lane
:closures will be required for most trimming operations closures are permitted throughout the year,Monday 1/21/2016 •
primarily for debris removal due to restrictions on through Friday as per MOT hours;also refer to Collier robert 10:34:40 True Edit Delete
crossing the roads"mid-block".Therefore we can County Risk Management Department,Maintenance of kindelan AM
assume that lanes can be closed any day of any given Traffic document,CMA 5807,Countywide JSA#9.
'.,week as long as we are within the stated time limits? y
We were advised during the pre bid meeting that no
previous MOT experience is required for this bid and
that certification is sufficient.Does this mean that all robert 1/21/2016 •
MOT indexes are valid for work on Collier roadways. Will be addressed in Addendum. 10:00:15 True Edit Delete -I
For example is index 613 valid in its entirety or are kindelan AM
1.some conditions prohibited?If any items are excluded
will we be advised of these details prior to bidding?
Is the bid tabulation from the 2012 Annual Contract 13-6062 Annual Contract for Landscape Maintenance '..
for Landscape Maintenance available to the public?If was issued as an RFP.No bid tab,therefore,exists for William 1/20/2016 True Edit Delete
so,how does a bidder receive access to the 2012 bid this solicitation.The Selection Committee ranked the DeRossett 2:42:26 PM
'tabulation? proposers accordingly.
Pre-bid meeting sign-in sheets are not required to be
When will the pre-bid meeting sign in sheet be posted publically by Florida Statutes; nor,is it the Steve 1/15/2016
If you would like a copy, True Edit Delete
posted? practice of Collier Count Y y py, Waters 1:09:09 PM
please contact the procurement strategist directly.
Yes,pre-bid will be held on 1/14/16 @ 10AM,Collier
Will there be a pre-bid conference? County Procurement Services,Building G.This is also (System 1/13/2016 True Edit Delete
stated in the solicitation document.The meeting is non- User) 4:07:06 PM
mandatory.
Please refer to page 11 Of 38,item 13:CREW
•
SIZE/MAN-HOURS-Contractor shall provide with each
site visit a minimum of six(6)employees with each
:Is there a minimum amount of personnel required on weekly service of the work areas.The work shall be Dale 1/11/2016 True Edit Delete
each roadway segment? completed within one(1)visit,if required a consecutive Hannula 5:27:06 PM
day visit may follow.The purpose for this statement is
to have the entire segments under this contract
completed at the same time.
Go to Solicitation List 1
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C.Aller County Email: jasoncrouch @colliergov.net
Administrative Services Division Telephone: (239) 252-8949
Procurement Services FAX: (239) 252-6594
ADDENDUM 1
Memorandum
Date: January 29, 2016
From: Jason Crouch
To: Interested Bidders
Subject: Addendum 1, ITB 16-6537R Annual Contract for Landscape Maintenance
The following is issued as an addendum identifying the following change(s)for the
referenced solicitation and/or clarifying material questions received:
I. Bidder Questions and County Answers:
Q1) We were advised during the pre bid meeting that no previous MOT experience is
required for this bid and that certification is sufficient. Does this mean that all MOT indexes
are valid for work on Collier roadways. For example is index 613 valid in its entirety or are
some conditions prohibited? If any items are excluded will we be advised of these details
prior to bidding?
Al) County's Response: The following verbiage has been added to the solicitation document
for a clear understanding of this requirement.
a. You may use FDOT Index 613, but due to the complexity of the roadway you may not
use the duration note for 15 minutes.
b. You may use the 60 minutes duration note when applicable omitting only the buffer
space.
c. You may use FDOT Index 619 when needed, a shadow vehicle with TMA is required.
When work exceeds 15 minutes you must use the lane closure signs also.
d. If the work will occupy the same Y mile of roadway for more than 60 minutes index 613
will be used.
Addendum 1
1
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➢ If changes are made to these indexes during the duration of the contract, Collier County as
the governing authority over owned roadways will need to approve the possible use of
these changes.
Note: In "Additional Services"line item #18—Mowing for Parks & Recreation Division (No
MOT) —MOT is not required for this item only.
Q2) Work Area Description states Golden Gate Blvd Work Area 8a ends at 29th ST SW,
Bid Form states it ends at 23rd ST SW. Which is correct 23rd or 29th?
A2) County's Response: 29th is the correct street. 23rd ST SW will be struck from the
document and replaced with 29th ST SW and in the Site specifications, page 77, item A. to read A.
Golden Gate Blvd, Work Area 1 (Collier Blvd to 29th ST SW), 1.00 mile.
II. Changes:
1. Page 9, Item # 7. Lane Closure, b) •- _ _ _ - - _.. - - •• • _ _. - - -•
-- - • -- - -- - . Sentence has been struck from the document and no longer
applies.
2. Page 5, Item # 1. Mowing and Edging, e) Edging is required in all turf areas around isolated
trees, sprinkler heads, valve boxes, shrubs, sign posts, manholes, etc. where they exist.
Item selected"sprinkler heads"has been struck from the document and no longer applies.
3. Page 10, Item e) -- -_• -. _ _ _ _ _ •• .- . _ _ _ • . . - _• . . - - _ _•
- -- - - - -•.- _ _ - •- - - - -- - -- - - - - -- - ' - - - -
- - - •- - - • - -- -- - - ---- - •- - -- - - -••-- . Item e) has been
struck from the document and no longer applies.
4. Official Bid Form, Work Area 8a replace 23rd ST SW to 29th ST SW(Collier Blvd to 29th ST
S W).
5. Official Bid Form, Work Area 6 replace Strand Blvd to Tarpon Bay(Tarpon Bay— Collier
Blvd.).
6. Site specification document, page 11, verbiage Alternate #1 struck from the document.
III. Additions:
1. Qualifications-Prospective Vendors shall have three (3) years of residential and/or
commercial experience where similar services are being requested within the solicitation.
2. MOT Experience -Prospective Vendors shall have three (3) years experience in MOT.
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If you require additional information please post a question on the Online Bidding site or
contact me using the above contact information.
cc: Liz Soriano, Project Manager
Please sign below and return a copy of this Addendum with your submittal for the above referenced
solicitation.
(Signature) Date
(Name of Firm)
Packet Page -806-
License Application Status - CityView Portal Page 1 of 2
4/26/2016 16.A.24.
GMD Public Portal
License Application Status
Note:You can collapse and expand individual sections by clicking the header of the section you wish to collapse/expand.
- License Application Summary
Application Number: C31057
Business Name: CARIBBEAN LAWN&GARDEN OF SW NAPLES FL,INC.
License Type: Contractor
Application Status: Active
Description of Business: All Certificates from CDPlus:31057
Mailing Address: PO BOX 990866
NAPLES FL 34117-
Locations:
- Issuances
Type Date Issued Date Expires Status Number
LANDSCAPING RESTRICTED CONTR. 04/16/2007 09/30/2016 Active 31057
- Reviews
There are no reviews for this license application.
- Insurance
Producer Type Policy Effective Date Expiry Date Limit
Arnold Insurance I General Liability AGL0019405-00 11/13/2014 1 11/13/2016 I $2,000,000.00
Group
Expiration Processed: No
Producer Phone Number: 239-939-1996
•
•
SIHLE INSURANCE Worker's NHFLO015032015I06/30/2015 i 06/30/2016
I GROUP INC I Compensation
Expiration Processed: No �--�-- " _.._._.._-
' Producer Phone Number: 407-389-3527
Packet Page -807-
http://cvportal.colliergov.net/CityViewWeb/License/Status?licenseld=100100 4/13/2016
License Application Status - CityView Portal Page 2 of 2
4/26/2016 16.A.24.
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http://cvportal.colliergov.net/CityViewWeb/License/Status?licenseld=100100 4/13/2016
4/26/2016 16.A.24.
Ca er County
Administrative Services Department
Procurement Sernces Div lion
Collier County
Procurement Ordinance 2013-69 as Amended by 2015-37
Excerpt of Protest Policy
SECTION TWENTY-THREE: Protest of Bid or Proposal Award.
The purpose of this section is to accommodate legitimate protests concerning formal
competitive invitations to bid or requests for proposals and recommended contract awards
above the formal competitive bid or proposal thresholds prior to award of a contract by the
Board of County Commissioners.
A. Any actual or prospective bidder or respondent to an Invitation to Bid or a Request for
Proposal, who has a substantial interest and alleges to be aggrieved in connection with the
solicitation or award of a contract, (hereafter referred to as "the protesting party") may protest to
the Procurement Services Division Director, who shall serve as the sole recipient of any and all
notices of intent to protest and all formal protests.
B. With respect to a protest of the terms, conditions and specifications contained in a
solicitation, including any provisions governing the methods for evaluation of bids, proposals or
replies, awarding contracts, reserving rights for further negotiation or modifying or amending any
contract, the protesting party shall file a notice of intent to protest within three (3) days,
excluding weekends and County holidays, after the first publication, whether by posting or
formal advertisement of the solicitation. The formal written protest shall be filed within five (5)
days of the date the notice of intent is filed. Formal protests of the terms, conditions and
specifications shall contain all of the information required for formal protests of recommended
contract awards as set forth under subsection C. The Procurement Services Division Director,
shall render a decision on the formal protest and determine whether postponement of the bid
opening or proposal/response closing time is appropriate. The Procurement Services Division
Director's decision shall be considered final and conclusive unless the protesting party files an
appeal of the Procurement Services Division Director's decision.
C. Any actual or prospective bidder or respondent to an Invitation to Bid or a Request for
Proposal who desires to protest a recommended contract award shall submit a notice of intent
to protest to the Procurement Services Division Director within two (2) calendar days, excluding
weekends and County holidays, from the date of the initial posting of the recommended award.
D. All formal protests with respect to a recommended contract award shall be submitted in
writing to the Procurement Services Division Director for a decision. Said protests shall be
submitted within five (5) calendar days, excluding weekends and County holidays, from the
date that the notice of intent to protest is received by the Procurement Services Division
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Director, and accompanied by the fee, as set forth below. The protesting party must have
standing as defined by established Florida case law to maintain a protest.
The formal protest shall contain, but not be limited to the following information:
1. Name and address of County Agency affected and the solicitation number and
title.
2. The name and address of the protesting party.
3. A statement of disputed issues of material fact. If there are no disputed
material facts, the written letter must so indicate.
4. A concise statement of the ultimate facts alleged and of any relevant rules,
regulations, statutes, and constitutional provisions entitling the protesting
party to relief.
5. The protesting party's entitled demand for the relief.
6. Such other information as the protesting party deems to be material to the
issue.
The formal protest shall contain all arguments, facts or data supporting and advancing
the protestor's position. Under no circumstances shall the protestor have the right to
amend, supplement or modify its formal protest after the filing thereof. Nothing herein
shall preclude the County's authority to request additional information from the
protesting party or other bidders or proposers in conjunction with the review and
rendering of decisions on the protest, including any subsequent appeal.
E. In the event of a timely protest of contract award consistent with the requirements of this
section, the Procurement Services Division Director shall not proceed further with the award of
the contract until all appropriate administrative remedies as delineated under this section have
been exhausted or until the Board of County Commissioners makes a determination on the
record that the award of a contract without delay is in the best interests of the County. During
this process, the protesting party shall limit their communications with the County to the Office
of the County Attorney, and neither the protesting party, their agents or their representatives
shall have any private contact or discussions with individual County Commissioners, the
County Manager, other County employees, or any independent hearing officer (where
applicable) regarding the protest except such communications as may be required or permitted
during a hearing, if applicable, or a meeting of the County Commission wherein the solicitation
or award is to be considered.
F. The Procurement Services Division Director shall review the merits of each timely
protest and in consultation with the contract manager and other appropriate County staff, issue
a decision stating the reasons for the decision and the protesting party's rights of appeal under
this section. Said decision shall be in writing and mailed or otherwise furnished to the protesting
party. The decision of the Procurement Services Division Director shall be final and conclusive
2
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unless the protesting party delivers a subsequent written notice of appeal to the Procurement
Services Division Director within two (2) calendar days, excluding weekends and County
holidays from the date of receipt of the decision. In filing a written objection to the Procurement
Services Division Director's decision, the protestor shall not introduce new arguments or alter in
any other way their protest submission. An appeal of the Procurement Services Division
Director's decision shall be limited to a review of the grounds set forth in the formal protest, and
no new grounds or arguments will be introduced or considered.
G. In the event of a subsequent appeal pursuant to subsection F, the County Manager shall
determine whether to appoint an independent Hearing Officer to review the formal protest and
the Procurement Services Division Director's decision. The Hearing Officer's review shall be
limited to the grounds set forth in the formal protest, and shall be for the purpose of determining
whether the County's intended action is arbitrary, capricious, illegal, dishonest or fraudulent.
The protesting party shall have the burden of proof. The Hearing Officer shall consider the
formal protest, the Procurement Services Division Director's decision, and supporting
documents and evidence presented at the hearing. In any hearing, irrelevant, immaterial or
unduly repetitious evidence shall be excluded. All other evidence of a type commonly relied
upon by reasonably prudent persons in the conduct of their affairs shall be admissible whether
or not such evidence would be admissible in a trial in the courts of Florida. The Hearing Officer
may grant the motion of any person having standing under Florida law to intervene in the
proceedings. Persons or parties shall have the right to be represented by counsel in the
proceedings, to call witnesses, and present evidence; provided, however, that the Hearing
Officer shall not have the right to compel attendance of witnesses or to permit or compel any
discovery.
The Hearing Officer will have a maximum of 60 days to schedule and conduct a hearing into the
matter and issue a recommended finding of fact and an opinion in writing to the County
Manager or designee for submission to the Board of County Commissioners. Should the
Hearing Officer find in favor of the County, the protesting party pay, in full, the costs of the
Hearing Officer. If the Hearing Officer's recommended decision is in favor of the protesting
party, then the County will assume this cost.
The County Manager's discretion as to whether to appoint a Hearing Officer shall in no way
afford the protestor the right to demand such an appointment or hearing. The decision of a
Hearing Officer on a protesting party's appeal shall be submitted to the Board for its
consideration as part of a final award decision. Nothing herein shall be construed as creating a
right of judicial review of the Hearing Officer's decision, nor shall such decision be binding upon
the Board. Additionally, nothing herein shall be construed as limiting the Board's right to reject
any and all bids or proposals.
H. Decisions of the Procurement Services Division Director and Hearing Officer (where
applicable) will be provided to the protestor and other interested parties prior to the award
recommendation being presented to the Board of County Commissioners. Neither the County
Manager's decision nor the Hearing Officer's recommended decision shall be construed as an
award recommendation triggering additional rights of protest pursuant to this policy.
3
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Notwithstanding anything set forth herein to the contrary, the Board of County Commissioners
shall retain the authority to make the final award decision.
Failure to file a formal protest within the time and manner prescribed by this policy shall
constitute a waiver of the right to protest by any protesting party as defined by subsection "A" of
this policy.
J. As a condition of filing a formal appeal to the Procurement Services Division Director's
initial finding, the protesting party shall submit a non-refundable filing fee for the purpose of
defraying the costs of administering the protest. The filing fee shall be submitted with the formal
protest. Failure to pay the filing fee shall result in the denial of the protest. The amount of the
filing fee shall be as follows:
Estimated Contract Amount Filing Fee
$250,000 or less $500
$250,000.01 to $500,000 $1,000
$500,000.01 to $5 million $3,000
$5 million or more $5,000
This fee may be modified by Resolution of the Board of County Commissioners.
4
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Co Ger County
Administrative Services Department
Procurement Services Division
INVITATION TO BID
Date: January 7, 2016
To: Prospective Bidders
From: Jason Crouch, Procurement Strategist
(239) 252-8949 (Telephone)
(239) 252-6594 (FAX)
jasoncrouch @colliergov.net (Email)
Subject: Solicitation: 16-6537R Annual Contract for Landscape Maintenance
As requested by the Growth Management Department, the Collier County Board of County
Commissioners Purchasing Department has issued this ITB for the purpose of obtaining fair
and competitive responses.
Please refer to the Public Notice included in this document for the opening date and time and
any applicable pre-ITB conference.
All questions regarding this ITB must be submitted online on the Collier County Purchasing
Department Online Bidding System website: www.colliergov.net/bid. All responses to
questions will be posted on the website with electronic notification to all prospective bidders.
We look forward to your participation in Collier County's competitive procurement process.
•
cc: Liz Soriano, Project Manager
Note: All ITB responses submitted must include one (1) original labeled MASTER,
along with one (1) exact duplicate copies, including all required forms.
)•r ur.tktnt.,'2 dLS Vii.iK,n 317 iaruann[ma bast.Naples.=Ic«da 34112-49cl 13£252-fA 7 .n.,Ca[li„r2ov rrt=F ocart a ntsr✓cns
#16-6537R Landscape Maintenance Page 1 of 38
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Index
Public Notice 3
Exhibit I: Scope of Work, Specifications and Response Format 4
Exhibit III: Collier County Purchase Order Terms and Conditions 20
Exhibit IV: Additional ITB Terms and Conditions 23
Attachment 1: Vendor Submittal -Vendor's Non-Response Statement 30
Attachment 2: Vendor's Check List 31
Attachment 3: Vendor Submittal - Bid Response Form 32
Attachment 4: Vendor Submittal—Local Vendor Preference Affidavit 34
Attachment 5: Vendor Submittal—Immigration Affidavit 35
Attachment 6: Vendor Substitute W—9 36
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements 37
#16-6537R Landscape Maintenance Page 2 of 38
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Co tier Comity
Administrative Services Department
Procurement Services Division
Public Notice
Sealed bid responses for Solicitation 16-6537R Annual Contract for Landscape Maintenance, will
be received electronically or manually at the Collier County Government, Purchasing Department,
3327 Tamiami Trail E, Naples, FL 34112 until 3 PM, Collier County local time on February 5, 2016.
Solicitation responses received after the stated time and date will not be accepted.
Solicitation 16-6537R Annual Contract for Landscape Maintenance
A non-mandatory pre-bid conference will be held on January 14, 2016 commencing promptly
at 10 AM, and held at Collier County Government, Purchasing Department, 3327 Tamiami Trail E,
Naples, FL 34112. All prospective bidders are encouraged to attend this conference.
All questions regarding this ITB must be submitted online on the Collier County Purchasing
Department Online Bidding System website: www.colliergov.net/bid. All responses to questions will be
posted on the website with electronic notification to all prospective vendors.
All solicitation responses must be made on the official ITB response form included and only available
for download from the Collier County Purchasing Department Online Bidding System website noted
herein. ITB Documents obtained from sources other than Collier County Purchasing may not
be accurate or current.
Collier County encourages bidders to utilize recycled paper on all manual bid response submittals.
Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability
or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /s/Joanne Markiewicz
Director, Procurement Services Division
Publicly posted on the Collier County Purchasing Department website: www.collierciov.net/purchasinq
and in the lobby of the Purchasing Building on January 7, 2016.
#16-6537R Landscape Maintenance Page 3 of 38
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Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County Growth Management Department (hereinafter, the "Division or
Department"), the Collier County Board of County Commissioners Procurement Services Division
(hereinafter, "County") has issued this Invitation to Bid (hereinafter, "ITB") with the intent of obtaining
bids from interested and qualified firms in accordance with the terms, conditions and specifications
stated or attached. The Contractor, at a minimum, must achieve the requirements of the Scope of
Work and specifications stated.
The results of this solicitation may be used by other County departments once awarded according to
the Board of County Commissioners Purchasing Policy.
The comprehensive requirements contained within the Scope of Work may not apply to divisions or
departments outside of Landscape Operations.
Brief Description of Purchase
The purpose of this solicitation is to procure qualified landscape maintenance contractor(s)for work to
be performed on County roadways and properties. The awarded contractor(s)will be responsible to
maintain median mowing and edging, street cleaning, median weeding, general site trimming, trash
removal, side ROW mowing and edging, side street cleaning, side ROW weeding, and brick paver
pressure cleans.
Detailed Scope of Work
The Contractor shall be responsible in furnishing all labor, supervision, equipment, tools, and
materials for landscape maintenance and mowing services as identified in this solicitation. The
maintenance services include two (2) schedules: a Winter(November 1st-April 30th) and Summer
(May 1st—October 31st). There are twenty-one (21)work areas listed for which services shall be
provided. The number of work area sites may increase or decrease at the Project Manager's
discretion.
The technical specifications for the services are:
1. MOWING AND EDGING:
a) Prior to mowing, Contractor shall be responsible in the removal and disposing of all trash and
debris, which includes, but not limited to: palm fronds, horticultural and non-horticultural debris,
leaves, rocks, paper, and other objects on the ground or any tree or shrubbery. It shall be
removed from the right-of-way. This requirement includes the mowing for all types of grass: St.
Augustine, Bahia, and any other type of grass or weed within the right-of-way.
b) Mowing and edging shall include medians and areas along the outside edge of the sidewalks
of adjacent properties, if existing, which are not currently maintained by the property owners.
Contractor shall ensure all trash and debris is disposed of the same day and areas with
pavement and curbing shall be clear of all grass clippings from mowing.
c) Right-of-way mowing and/or weed control is required from back of curb or sidewalk to the
right-of-way line (in most cases the wooden power pole).
#16-6537R Landscape Maintenance Page 4 of 38
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d) Swale areas must be mowed throughout the entire year. If mowing is not possible and the
swales are full of water, the swales must be addressed at every service to reduce the height of
the weeds to 12" above the water.
e) All turf shall be mowed with mulching type mower equipment to eliminate the need to bag and
transport grass clippings. The guard on the mulching mowers must always be kept on the
equipment to reduce the risk of objects and clippings being thrown onto pavement, vehicles,
and pedestrians. Should bagging be necessary, the bagged clippings shall be collected and
removed at no additional cost to Collier County.
f) Grass shall be cut at a height no less than three and one half inches (3 1/2"). The height of the
grass blade shall not exceed six(6) inches in height.
g) Note: The number of mowing services may be modified by the Project Manager or by
seasonal weather conditions at the Project Manager's discretion.
h) The Contractor shall use or alternate mowing practices, patterns, or equipment within narrow
turf areas so not to create wheel ruts or worn areas in the turf. Any areas of turf that become
water soaked during the period of this Contract shall be mowed with twenty-one inch (21" +/-)
diameter hand walk behind type mowers to prevent wheel ruts in the turf caused by heavier
type self-propelled rider mowers. The Contractor shall be responsible for repairing any ruts
caused by their mowers at no additional costs to the County. The contractor is to avoid
mowing in a way that will project grass clippings, small rocks, and miscellaneous debris into
oncoming traffic.
i) Edging is required in all turf areas around isolated trees, sprinkler heads, valve boxes, shrubs,
sign posts, manholes, etc. where they exist. All debris on streets, sidewalks, or other areas,
resulting from edging, shall be removed. No herbicide shall be used for edging.
j) Mechanical edging of the turf shall be done with each mowing along all sidewalk edges, back
of concrete curbs, around all plant beds, utility service boxes, street light bases, sign posts,
headwalls, guardrails, timer pedestals, posts and trees.
k) Metal blade edging is not permitted along plant bed and turf edges where an underground
irrigation system is present. Mechanical metal blade edging is permitted along back of
curbing. Grass root runners extending into the mulched areas, sidewalks or curbs shall be cut
and removed when the edging is performed.
I) Swales and dry retention areas must be mowed and/or weed trimmed. A full singular mowing
service shall include: trash removal, mowing, and edging of the entire project.
m) Medians full mowing service shall include: median mowing and edging and median trash
removal for the entire site.
n) Side of the road, a full mowing service shall include: side of the roadway mowing and edging
and side of right-of-way trash removal.
2. TRASH REMOVAL
a) All debris or trash pick-ups shall be performed prior to mowing in all turf areas.
#16-6537R Landscape Maintenance Page 5 of 38
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b) Median trash removal and side of the right-of-way trash removal for each service for all site
areas shall be cleaned by removing all trash or debris which shall include, but not limited to the
following: paper, bottles, cans, other trash, and horticultural debris.
c) The disposal of all trash and debris must be at a proper landfill or disposal site. All disposal
fees, tipping, or charges are to be included in the Contract bid price.
3. STREET CLEANING
a) All sidewalks, curbing and/or gutters and including a four foot (4') area from the face of the
gutters, curbs including turn lanes, medians and sidewalk areas shall be cleaned the same
day as the mowing service to remove any accumulation of debris or objectionable growth to
maintain a neat and safe condition.
b) All sidewalks shall be blown clean and no grass clippings or other debris shall be blown or
allowed to be deposited on other adjacent property or accumulate on right-of-way areas.
c) Blowing shall be directed toward the existing landscape median or grass. Do not blow into the
roadways, paved areas, or traffic.
4. WEEDING
a) Weeding of plant beds, sidewalks (asphalt, concrete paver), guardrail bases, tree grates, curb
joints and other mulched areas by chemical and/or hand removal and must be performed
weekly or as necessary to provide a weed free and well maintained area.
b) Blue tracker shall be required when spraying round-up.
5. GENERAL SITE TRIMMING
a) General site pruning shall be defined as the pruning of any plant's foliage below a ten foot (10')
height.
b) Shrub pruning should be done consistently throughout each median for all shrub types that
require pruning so that landscape gives the appearance of continuity throughout that median
and the entire project.
c) Note: All shrubs within the turn lanes are to be cut at eighteen inches (18") and to be
maintained to twenty-four inches (24")for sight visibility per FDOT Indexes.
d) All groundcovers, shrubs, canopy trees (except magnolias) and palms up to a ten foot (10')
height, shall be inspected and pruned on a weekly or an as needed basis, so as to maintain
the proper or required heights for visibility, vehicular movement purposes and desired shape
or form as determined by the Project Manager or the Owner's Representative.
Pruning groundcover and trees shall include:
e) All groundcovers and shrubs within the sight window and at all turn lanes are to be pruned to a
height of eighteen inches (18") by October 1st of each year and prior to cooler temperatures to
ensure blooming plants are at the proper elevation during the heavy traffic season.
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f) All groundcovers and shrubs shall be maintained at the required height as specified by the
Project Manager and up to a maximum height of thirty-six inches (36"), with the exceptions of
sight windows when the height needs to be maintained at a maximum of eighteen thru twenty-
four inches (18"-24").
g) Plant material with a canopy over pathways or sidewalks shall be maintained at a minimum
height of one hundred twenty inches (120")/or ten feet (10').
h) All bougainvilleas and green island ficus are to be maintained to at a maximum height of
twenty-four inches (24")throughout the year. The removal of sprouts for bougainvillea is only
considered pruning if the heights of the bougainvillea are maintained to twenty-four inches
(24") and not at a greater height.
i) All Crown of Thorns are to be maintained to a maximum height of twenty-four inches (24") and
pruned in May of each year or as directed by Project Manager.
j) Ornamental grasses, such as Fountain, Muhly grass, Florida Gama, or Fakahatchee grass
shall be pruned once a year at its base to remove any old growth; grasses shall only be
pruned after the blooming season. The grasses shall not be cut in a flat top method.
k) Ornamental grass such as Liriope muscari shall only be pruned at the direction and approval
of the Project Manager or Owner's Representative.
I) All old leaf growth and dead flowering growth is to be removed on the Blueberry Flax,
Agapanthus, Bird of Paradise, Variegated Ginger and all other similar plants.
m) Shrubs and groundcovers adjacent to pathways or sidewalks shall be pruned to maintain a
one foot (1') of clearance from the edge of the pathway.
n) It is recommended that adjacent shrubs and groundcovers be maintained so that they are
angled or are rounded away from the pathway.
o) Shrubs are to be pruned to one foot zero inches (1'0")—one foot six inches (1' 6") behind the
back of curbing in the median behind the irrigation sprinkler head. A one foot to one foot and
six inches (1'- 1'-6") mulched area from back of the curb shall be maintained in the median
planting beds, as a pathway for maintenance workers.
p) The shrubs and plant material shall not grow over the curbing and into the roadway.
q) All shrubs and trimming as described above must be completed in order to submit an invoice
for payment.
r) If there are shrubs that are overgrown, growing over the curb or obstructing the view of
vehicular traffic at the end of the month, this line item will not be paid.
s) As-built plan information is available through the GMD/RM Landscape section where sightlines
are depicted on the landscape plan.
6. TRAFFIC CONTROL/LANE CLOSURES
a) The Contractor shall comply with the requirements of Collier County's Maintenance of Traffic
(MOT) Policy, copies of which are available through the Risk Management or Procurement
Services. The Contractor shall obtain and review and obtain the County MOT policy
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requirements prior to submitting a proposal. Upon approval of an MOT Plan and proper
placement of lane closed signs, pre-warning signs, arrow boards, traffic cones etc., the lane
may be restricted from traffic.
b) The Contractor will be responsible for obtaining copies of all required manuals, MUTCD,
FDOT Roadway&Traffic Design Standards Indexes, or other related documents, so to
become familiar with their requirements. Strict adherence to the requirements of the MOT
policy will be enforced under this Contract.
c) Landscape employees shall be required to wear ANSI Class 3, high-visibility safety vests and
they must be worn by all employees when servicing the area.
d) A directional lighted and flashing arrow board will be required under this Contract that meets
the traffic control requirements.
e) The contractor must meet with Risk Management to discuss the proposed MOT prior to
commencing work. Contact Ron Miller, Environmental, Health & Safety Manager Collier
County Risk Management, Office - 239-252-8091, Cell -239-821-9753.
f) An onsite employee must be work zone certified and possess an Intermediate Work Zone
Certification. This employee must provide copies of the onsite personnel's certificates to Risk
Management and to the Project Manager for Collier County.
g) To insure safety, the MOT may require lane closures or a moving Maintenance of Traffic
Process with an attenuator to meet the MOT specifications defined by Collier County's
Maintenance of Traffic(MOT) Policy, which meets or exceeds the MUTCD and FDOT
Roadway& Traffic Design Standards Indexes.
h) The contractor shall not allow crew or equipment to cross the street at"midblock". The
contractor must have a safe and systematic method of operations for trimming palms, trees,
and shrubs along the roadway. This method must be discussed with Risk Management and
the Project Management prior to bidding.
i) The crew may utilize the beginning of the turn lane to stage equipment but still allowing traffic
to turn. There is no parking in accordance with Florida Statute 316.1945 Stopping, standing,
or parking prohibited in specified places.
These areas where stopping, standing, or parking is prohibited include:
➢ In front of a public or private driveway.
➢ Within 15 feet of a fire hydrant.
➢ Within 20 feet of a crosswalk at an intersection.
➢ Within 30 feet upon the approach to any flashing signal, stop sign, or traffic control signal
located at the side of a roadway.
➢ Within 20 feet of the driveway entrance to any fire station and on the side of a street
opposite the entrance to any fire station within 75 feet of such entrance (when property
signposted).
➢ On an exclusive bicycle lane.
➢ At any place where official traffic control devices prohibit standing.
j) Parking heavy equipment on sidewalks is not allowed. Sidewalks are to be kept clear for
pedestrians at all times.
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k) The MOT signs shall move with the work zone to adequately warn motorists. MOT Signs
should not be placed beyond signalized intersections. If your work zone goes beyond a
signalized intersection, additional signage should be placed or signs moved to alert motorists
who have just entered from a signalized intersection onto a roadway/median where work is
being conducted.
7. LANE CLOSURE
Lane closures for median maintenance shall be limited and they shall comply with the following:
a) Proper placement of lane closed signs, pre-warning signs, arrow boards, traffic cones etc., the
lane may be restricted from traffic only during non-peak traffic periods 9:30 A.M. -3:30 P.M.,
Monday through Friday, and 8:00 A.M. - 5:00 P.M. Saturday and Sunday, unless otherwise
approved by the Project Manager.
b) There will be no lane closures permitted during season (Thanksgiving through Easter). The lane
closure shall be indicated on the Weekly Maintenance Work Schedule, which is provided to the
Project Manager.
c) The contractor shall contact the County's Public Information Specialist the Wednesday before
lane closures are planned for Collier County's public road alert notification. A Road Alert form
must be submitted (form provided by the County).
8. LANDSCAPE MAINTENANCE SERVICES
a) The Contractor agrees that submission of their proposal the listed services Unit Costs under this
Contract shall also be made available to the County on a temporary basis as landscape
maintenance services. The contracted services within these specifications and contract may be
required to be temporarily performed at another project site located within Collier County.
9. PRESSURE CLEANING BRICK PAVERS
a) All median brick curbing, brick paving, sidewalks, and paved areas may be pressure cleaned to
remove tire marks or other dirt which may be deposited on the surface areas. Sealing of paving
areas may be at the direction of the Project Manager on a time and material basis.
b) The water pressure shall sufficiently pressurize to remove dirt from the surfaces areas. The brick
pavers shall be cleaned in December of each year or at the discretion of the project manager.
c) Upon finding damage to the brick curbing or paving, an immediate notification to the Project
Manager or his authorized representative is required. Upon finding damaged areas, the
Contractor shall clean-up debris if present, and/or flag off the areas with protective barriers
and/or high visibility hazard tape.
10. MISCELLANEOUS AND LANDSCAPE MAINTENANCE RESPONSIBILITIES
a) If plants, shrubs, trees, grass or foliage die due to neglect or damage by the Contractor,
Contractor's employees or a Subcontractor as determined by the Project Manager or Owner's
Representative, they shall be replaced at the Contractor's expense.
b) The Contractor shall provide ramps or other devices to gain access over the curb to all medians.
The curb or turf areas shall not be damaged due to gaining access or they will be replaced at the
Contractor's expense.
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c) It shall be the Contractor's responsibility to notify the Project Manager of any maintenance
problems or additional maintenance needs.
d) Should additional costs be involved which are not covered within the Contract specifications, a
unit cost shall be agreed upon by the Contractor and Project Manager prior to performing
additional services.
e) The Contractor shall perform inspections on all plants, shrubs, trees and grass areas for disease
or insect infestation during each week's service to the site. The Contractor shall immediately
notify the Project Manager should a disease or infestation be found and begin appropriate
treatment per the Contract requirements.
f) The Contractor shall have a singular point of contact with cellular phone and e-mail for on-site
and offsite communication in order to communicate with the Landscape and Irrigation Project
Manager. The Field Supervisor must be able to meet on-site when requested and must be able
to answer any questions regarding the landscape and irrigation contained within these
specifications. If, Field Supervisor is unavailable there must be a secondary person who can be
available and able to answer questions and/or make decisions.
11. GENERAL MAINTENANCE REPORT SHEETS
a) The Contractor shall complete the"General Maintenance Report Sheets" on a weekly basis. The
report sheets shall be signed and submitted on a weekly basis the day after service completion
for a timely review by the County and it must be attached to the invoice on a monthly basis to
the owner's appointed representative for review and approval as to completeness.
b) The Contractor's General Maintenance Reports are required to be signed by the Contractor and
submitted via email to the Project Manager or designee upon completion of work area(s).
c) The Contractor shall be required to conduct on-site inspections with the Project Manager or
Owner's Representative on a weekly or monthly basis to verify satisfactory completion of
Contract requirements.
d) The Project Manager or designee shall provide the General Maintenance Report form to the
Contractor for reproduction purposes that shall be utilized throughout the Contract term.
12. WEEKLY WORK SCHEDULE
a) Contractor shall email a weekly work schedule to the Division's Project Manager or designee on
Friday morning no later than 7:00 a.m. The schedule shall indicate the service locations and
date/times.
Please note: Any changes to the work schedule shall be made in writing twenty-four(24) hours in
advance of the next work day or no later than 7:00 a.m. of the work day and emailed to the Project
Manager or designee.
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13. CREW SIZE/MAN-HOURS
a) Contractor shall provide with each site visit a minimum of six(6) employees with each weekly
service of the work areas. The work shall be completed within one (1)visit, if required a
consecutive day visit may follow. The purpose for this statement is to have the entire segments
under this contract completed at the same time.
14. EQUIPMENT LIST
a) The Bidder shall provide, with the bid submittal, a basic listing of all landscape maintenance
equipment in their inventory. This list should include all power equipments as well as manual
tools necessary to perform all duties under this contract.
15. ADDITIONAL & SUBSTITUTE SERVICES
a) Should substitute services be required, the County will quote all vendors on the resulting
contract. Quotes shall be based on pricing received in response to this solicitation on a lump
sum or time and material basis.
b) During the term of this agreement, the Division or other Departments within the County may
request that the Contractor to provide additional services outside of the Scope of Work herein
communicated. A rate schedule has been included on the bid schedule for these "Additional
Services" should they be requested by County Staff. Hourly rates shall include all direct and
indirect costs.
16. WORK AREA CONDITIONS
a) Contractor will receive the work area(s) in an "as-is" condition. It shall be the sole responsibility
of the prospective vendor to complete a site visit and inspection of the landscaping work areas
as shown on the Work Area Bid Schedule prior to bid schedule submission.
17. NOTICE TO PROCEED FOR WEEKLY SERVICES
a) The Road Maintenance Division utilizes Cartegraph, an Operations Management System
(OMS), which generates internal work orders in the scheduling of preventive maintenance,
organizing and tracking inventory, and manages equipment costs while providing advanced
reporting and analytics.
b) Prior to the Contractor proceeding with the services, the Project Manager or designee shall
generate an internal OMS work order(s) on a monthly basis for weekly services that will be
performed for specified month. The Project Manager or designee shall notify the Road
Maintenance Contract Administration Specialist or designee to generate the Notice to Proceed
(NTP).
c) The Contract Administration Specialist or designee will email the Contractor's Project Manager
the NTP and associated work orders for services to be performed within the month. This notice
is the Contractor's authorization to proceed with work as outlined on the NTP and work order(s).
The NTP will have a commencement date and a completion deadline for the work that is being
requested. No work shall commence unless an NTP has been issued authorizing the work.
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18. INSPECTION/PAYMENT
a) Payment shall be made for work that is one hundred percent(100%) complete and is approved
as satisfactory from the Division's Project Manager or designee.
b) Contractor shall notify the Division Project Manager or designee prior to work commencement
and completion of the work area for inspection.
c) The Division Project Manager or designee shall inspect the work to ensure all work has been
satisfactorily completed as outlined in the specifications.
d) Contractor shall submit the General Maintenance Report following the completion of work for
review and inspection as outlined in Section 11. General Maintenance Report forms.
e) If there is a discrepancy or unsatisfactory work it shall be remedied within forty-eight(48) hours.
f) The invoice shall include the contract number, purchase order(PO) number, and the work order
number(s)for payment to occur.
Award Criteria
ITB award criteria is as follows:
• All questions on the Bid document shall be answered as to price(s), time requirements, and
required document submissions.
• Award shall be based upon the responses to all questions on the Bid Response Page(s).
• Further consideration may include, but not be limited to, references; completeness of bid
response; and past performances on other County bids/projects.
• Prices will be read in public exactly as input on the electronic bid response form or written on
the manually submitted Bid Response Page(s) at the time of the bid opening; however, should
an error in calculations occur whenever unit pricing and price extensions are requested, the
unit price shall prevail. Mathematical miscalculations may be corrected by the County to
reflect the proper response.
• The County's Purchasing Department reserves the right to clarify a contractor's proposal prior
to the award of the solicitation.
• It is the intent of Collier County to award to the lowest, qualified and responsive contractor(s)
in accordance with the following methodology:
Award will be made to lowest, responsive bidder for each of the Work Areas of the Bid
Schedule, and Additional Services line items. (The Contractor may select the work areas they
would like to bid; however, the entire work area groups must be bid. For example: Work Area 1
has sections A and B or Work Area 5 has sections A —E that must be bid in their entirety in order
to be considered for award. Partial bidding of work area groups is prohibited and it may deem the
bid non-responsive.)
• Collier County reserves the right to select one, or more than one contractor, however, it is the
intent to select primary, secondary, and tertiary awardees.
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• The County reserves the right to issue a formal contract or standard County Purchase Order
for the award of this solicitation.
• The resultant contract(s) may include purchase or work orders issued under one, or any
combination of price methodologies by the County's project manager:
Lump Sum (Fixed Price): a firm fixed total price offering for a project; the risks are
transferred from the County to the contractor; and, as a business practice there are no hourly
or material invoices presented, rather, the contractor must perform to the satisfaction of the
County's project manager before payment for the fixed price contract is authorized. Generally
speaking, these contracts are predictable and cost certain, easy to administer for the County
and the Contractor, and foster higher levels of collaboration, and account for more than fifty
(50%) percent of public sector projects.
Unit Price: the County agrees to pay a firm total fixed price (inclusive of all costs,
including labor, materials, equipment, overhead, etc.)for a repetitive product or service
delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The invoice
must identify the unit price and the number of units received (no contractor inventory or cost
verification required).
Term of Contract
The contract term, if an award(s) is/are made is intended to be for one (1)year with three(3)one year
renewal options.
➢ Prices shall remain firm for the initial term of this contract. Requests for consideration of a
price adjustment must be made prior to the contract anniversary date, in writing, to the
Procurement Director. Price adjustments are dependent upon the consumer price index (CPI)
over the past twelve (12) months, budget availability and program manager approval.
➢ Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes only.
The County reserves the right to adjust this timetable as required during the course of the ITB
process.
Event Date
Issue Solicitation Notice January 7, 2016
Non-mandatory pre-bid meeting January 14, 2016 at 10:00 a.m., EST
Last Date for Receipt of Written Questions January 28, 2016 by 5:00 p.m., EST
Solicitation Deadline Date and Time February 5, 2016 by 3:00 p.m., EST
Anticipated Evaluation of Submittals February 5-10, 2016
Anticipated Board of County Commissioner's February-March 2016
Contract Approval Date
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Vendor Required Documents (to be submitted with bid documents)
• Attachment 2: Vendor's Check List
• Attachment 3: Vendor Bid Response Form
• Attachment 4: Local Vendor Preference
• Attachment 5: Immigration Law Affidavit
• Attachment 6: Vendor Substitute W-9
• Attachment 7: Insurance and Bonding Requirement
• Item #8: Equipment List(Inventory of all owned and/or leased equipment necessary to
perform the work described in this solicitation.)
• Item #9: Landscape Contractor's and Irrigation License or Unlimited Landscape Contractor's
License in Collier County.
• Item # 10: References (5 from private or governmental clients wherein similar services to this
solicitation have been performed.
• Item #11: MOT Certification (Including certification for all subcontractors utilized under the
resulting awarded contract.)
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Exhibit II: General Bid Instructions
1. Purpose/Objective
As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier
County Board of County Commissioners Purchasing Department(hereinafter, the County) has
issued this Invitation to Bid (hereinafter, the "ITB", or"Bid")with the sole purpose and intent of
obtaining bid responses from interested and qualified firms in accordance with the terms,
conditions, and specifications stated and/or attached herein/hereto. The successful vendor will
hereinafter be referred to as the "Vendor."
All bids must be submitted on the Bid form furnished by the County noted in Attachments
2, 3, 4, 5, 6, and 7 of this ITB. No bid will be considered unless the Bid form is properly
signed. Vendor is responsible to read and follow the instructions very carefully, as any
misinterpretation or failure to comply with these instructions could lead to the bid submitted as
being rejected as non-responsive.
2. Pricing
Vendors must provide unit prices using the unit of measured specified by the County. All prices
will remain firm for a period of one hundred and eighty(180)calendar days from date of bid
opening. After award by the Board of County Commissioners, prices may only be adjusted as
outlined in Exhibit I: Term of Contract.
3. Alternate Bid Pricing
In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide
pricing for all alternates as listed. The omission of a response or a no-bid or lack of a submitted
price will be the basis for the rejection of the submitted bid response. All bids responses received
without pricing for all alternates as listed will be considered technically non-responsive and will not
be considered for award.
4. Equal Product
Manufacturer's name, brand name and/or model number are used in these specifications for the
purpose of establishing minimum requirements of level of quality, standards of performance and/or
design required, and is in no way intended to prohibit the bidding of other manufacturer's items of
equal or similar material. An equal or similar product may be bid, provided that the product is
found to be equal or similar in quality, standard of performance, design, etc. to the item specified.
Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of
factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid
as equal or similar.
Equal product samples, if required for evaluation, and at no cost to the County, must be submitted
with Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless
samples are delivered to specified address by bid due date. The County shall be sole judge of
equality or similarity, and its decision shall be final in the best interest.
5. Discounts
Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be
considered in the award of tie bids. In no instance should payment terms less than fifteen (15)
calendar days be offered.
6. Exceptions
Vendors taking exception to any part or section of these specifications shall indicate such
exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to
indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully
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comply with the specifications as written. The County, at its sole discretion, shall determine if the
exceptions are material in nature, and if the Vendor's exceptions may be declared grounds for
rejection of bid proposal.
7. Addenda
The County reserves the right to formally amend and/or clarify the requirements of the bid
specifications where it deems necessary. Any such addendum/clarification shall be in writing and
shall be distributed electronically to all parties who received the original bid specifications prior to
the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through
a notice of addendum or questions and answers to all vendors registered under the applicable
commodity code(s) at the time when the original ITB was released, as well as those vendors who
downloaded the ITB document. Additionally, all addendums are posted on the Collier County
Purchasing Department Online Bidding System website: www.colliergov.net/bid. Before submitting
a bid response, please make sure that you have read all, understood clearly and complied
completely with any changes stated in the addenda as failure to do so may result in the rejection
of your submittal.
8. Bid Submission
All electronic bids shall be submitted online via the Collier County Purchasing Department Online
Bidding System: www.colliergov.net/bid.
All paper bids shall be submitted to the County Procurement Director, Collier County Government,
Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112, by the date and time as stated
in the Legal Notice. The County assumes no responsibility for bid responses received after the
due date and time, or at any office or location other than that specified herein, whether due to mail
delays, courier mistakes, mishandling, inclement weather or any other reason. Late bid responses
shall be returned unopened, and shall not be considered for award.
Vendors must submit one (1) paper copy clearly labeled "Master," and one (1) compact disks
(CD's)with one copy of the proposal on each CD in Word, Excel or PDF. List the Solicitation
Number and Title on the outside of the box or envelope. All bids sent by courier service must
have the bid number and title on the outside of the courier packet.
Vendors who wish to receive copies of bids after the bid opening may view and download same
from the Collier County Purchasing Department Internet bid site.
9. Questions
If the vendor should be of the opinion that the meaning of any part of the Bid Document is
doubtful, obscure or contains errors or omissions it should report such opinion to the Procurement
Strategist before the bid opening date. Direct questions related to this ITB only to the Collier
County Purchasing Department Internet website: www.colliergov.net/bid. Questions will not be
answered after the date noted on the ITB.
Vendors must clearly understand that the only official answer or position of the County will be the
one stated on the Collier County Purchasing Department Online Bidding System website. For
general questions, please call the referenced Procurement Strategist identified in the Public
Notice.
10. Protests
Any prospective vendor/ proposer who desires to protest any aspect(s) or provision(s) of the
solicitation (including the form of the solicitation documents or procedures) shall file their protest
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with the Procurement Director prior to the time of the bid opening strictly in accordance with the
County's then current purchasing ordinance and policies.
11. Rejection and Waiver
The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to
select the bid that best meets the requirements of the County.
Vendors whose bids, past performance or current status do not reflect the capability, integrity or
reliability to fully and in good faith perform the requirements denoted may be rejected as non-
responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide
all required information, documents or materials may be rejected as non-responsive.
12. Local Vendor Preference (LVP)
The County is using the Competitive Sealed Quotation methodology of source selection for this
procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier
County Purchasing Ordinance.
Local business means the vendor has a current Business Tax Receipt issued by the Collier
County Tax Collector for at least one year prior to bid or proposal submission to do business
within Collier County, and that identifies the business with a permanent physical business address
located within the limits of Collier County from which the vendor's staff operates and performs
business in an area zoned for the conduct of such business. A Post Office Box or a facility that
receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other
non-permanent structure shall not be used for the purpose of establishing said physical address.
In addition to the foregoing, a vendor shall not be considered a "local business" unless it
contributes to the economic development and well-being of Collier County in a verifiable and
measurable way. This may include, but not be limited to, the retention and expansion of
employment opportunities, support and increase to the County's tax base, and residency of
employees and principals of the business within Collier County. Vendors shall affirm in writing their
compliance with the foregoing at the time of submitting their bid or proposal to be eligible for
consideration as a "local business" under this section. A vendor who misrepresents the Local
Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to
claim Local Preference status for a period of up to one year.
Under this solicitation, bidders desiring to receive local preference will be invited and required to
affirmatively state and provide documentation as set forth in the solicitation in support of their
status as a local business. Any bidder who fails to submit sufficient documentation with their bid
offer shall not be granted local preference consideration for the purposes of that specific
contract award. Except where federal or state law, or any other funding source, mandates to the
contrary, Collier County and its agencies and instrumentalities, will give preference to local
businesses in the following manner.
Competitive bid (local price match option). Each formal competitive bid solicitation shall
clearly identify how the price order of the bids received will be evaluated and determined.
When a qualified and responsive, non-local business submits the lowest price bid, and the bid
submitted by one or more qualified and responsive local businesses is within ten percent of the
price submitted by the non-local business, then the local business with the apparent lowest bid
offer (i.e., the lowest local bidder) shall have the opportunity to submit an offer to match the
price(s), less one (1)dollar, offered by the overall lowest, qualified and responsive bidder. In
such instances, staff shall first verify if the lowest non-local bidder and the lowest local bidder
are in fact qualified and responsive bidders. Next, the Purchasing Department shall determine if
the lowest local bidder meets the requirements of Fla. Stat. Sec.287.087 (Preferences to
businesses with drug-free workplace programs). If the lowest local bidder meets the
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requirements of Fla. Stat. Sec. 287.087, the Purchasing Department shall invite the lowest
local bidder to submit a matching offer, less one (1)dollar, within five (5) business days
thereafter. If the lowest local bidder submits an offer that fully matches the lowest bid, less
one (1) dollar, from the lowest non-local bidder tendered previously, then award shall be made
to the local bidder. If the lowest local bidder declines or is unable to match the lowest non-local
bid price(s), then award will be made to the lowest overall qualified and responsive bidder. If the
lowest local bidder does not meet the requirement of Fla. Stat. Sec 287.087, and the lowest
non-local bidder does, award will be made to the bidder that meets the requirements of the
reference state law.
Bidder must complete and submit with their bid response the Affidavit for Claiming Status as a
Local Business which is included as part of this solicitation.
Failure on the part of a Bidder to submit this Affidavit with their bid response will preclude
said Bidder from being considered for local preference on this solicitation.
A Bidder who misrepresents the Local Preference status of its firm in a bid submitted to the
County will lose the privilege to claim Local Preference status for a period of up to one(1) year.
The County may, as it deems necessary, conduct discussions with responsible bidders
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
13. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of
Homeland Security(DHS) in partnership with the Social Security Administration (SSA), provides
an Internet-based means of verifying employment eligibility of workers in the United States; it is
not a substitute for any other employment eligibility verification requirements. The program will be
used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including
professional services and construction services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County
Commissioners
Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence
of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of
the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also
required to provide the Collier County Purchasing Department an executed affidavit certifying they
shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If
the Bidder/Vendor does not comply with providing both the acceptable E-Verify evidence
and the executed affidavit the bidder's/vendor's proposal may be deemed non-responsive.
Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E-Verify)
program visit the following website: http://www.dhs.qov/E-Verify. It shall be the vendor's
responsibility to familiarize themselves with all rules and regulations governing this program.
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Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall
be fully responsible for complying with the provisions of the Immigration Reform and Control Act of
1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended and with the provisions contained within this affidavit. Failure by the awarded firm(s)to
comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach
of the award agreement and the County shall have the discretion to unilaterally terminate said
agreement immediately.
14. Lobbying
All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied
either individually or collectively about a project for which a firm has submitted a bid. Firms and
their agents are not to contact members of the County Commission for such purposes as
meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to
final Board approval, no firm or its agent shall contact any other employee of Collier County with
the exception of the Purchasing Department.
15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute
607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and
provide a certificate of authority(www.sunbiz.orq/search.html) prior to execution of a contract. A
copy of the document may be submitted with the solicitation response and the document number
shall be identified. Firms who do not provide the certificate of authority at the time of response
shall be required to provide same within five (5) days upon notification of selection for award. If the
firm cannot provide the document within the referenced timeframe, the County reserves the right
to award to another firm.
16. General Information
When it is deemed by the County that a bid cannot be awarded as originally intended, the County
reserves the right to award this bid through an approach which is the best interest of the County.
Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying
as low bid, the County shall ask vendors to submit certification that they have a drug-free
workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said
certification; the County will give local vendor preference.
17. Bid Award Process
Award of contract will be made by the Board of County Commissioners in public session.
Award shall be made in a manner consistent with the County's Purchasing Policy. Award
recommendations will be posted outside the offices of the Purchasing Department as well as on
the Collier County Purchasing Department website on Wednesdays and Thursdays prior to the
County Commission meetings.
Any actual or prospective respondent who desires to formally protest the recommended contract
award must file a notice of intent to protest with the Procurement Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is
posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal
protest and will be given instructions as to the form and content requirements of the formal protest.
A copy of the "Protest Policy" is available at the office of the Procurement Director.
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Exhibit Ill: Collier County Purchase Order Terms and Conditions
1. Offer b) No charges will be paid by the COUNTY for
This offer is subject to cancellation by the packing, crating or cartage unless otherwise
COUNTY without notice if not accepted by specifically stated in this Purchase Order.
VENDOR within fourteen(14)days of issuance. Unless otherwise provided in Purchase
Order, no invoices shall be issued nor
2. Acceptance and Confirmation payments made prior to delivery. Unless
This Purchase Order (including all documents freight and other charges are itemized, any
attached to or referenced therein) constitutes discount will be taken on the full amount of
the entire agreement between the parties, unless invoice.
otherwise specifically noted by the COUNTY on c) All shipments of goods scheduled on the
the face of this Purchase Order. Each delivery of same day via the same route must be
goods and/or services received by the COUNTY consolidated. Each shipping container must
from VENDOR shall be deemed to be upon the be consecutively numbered and marked to
terms and conditions contained in this Purchase show this Purchase Order number. The
Order. container and Purchase Order numbers must
be indicated on bill of lading. Packing slips
No additional terms may be added and Purchase must show Purchase Order number and
Order may not be changed except by written must be included on each package of less
instrument executed by the COUNTY. VENDOR than container load (LCL) shipments and/or
is deemed to be on notice that the COUNTY with each car load of equipment. The
objects to any additional or different terms and COUNTY reserves the right to refuse or
conditions contained in any acknowledgment, return any shipment or equipment at
invoice or other communication from VENDOR, VENDOR'S expense that is not marked with
notwithstanding the COUNTY'S acceptance or Purchase Order numbers. VENDOR agrees
payment for any delivery of goods and/or to declare to the carrier the value of any
services, or any similar act by VENDOR. shipment made under this Purchase Order
and the full invoice value of such shipment.
3. Inspection d) All invoices must contain the Purchase Order
All goods and/or services delivered hereunder number and any other specific information as
shall be received subject to the COUNTY'S identified on the Purchase Order. Discounts
inspection and approval and payment therefore of prompt payment will be computed from the
shall not constitute acceptance. All payments are date of receipt of goods or from date of
subject to adjustment for shortage or rejection. receipt of invoices, whichever is later.
All defective or nonconforming goods will be Payment will be made upon receipt of a
returned pursuant to VENDOR'S instruction at proper invoice and in compliance with
VENDOR'S expense. Chapter 218, Fla. Stats., otherwise known as
the "Local Government Prompt Payment
To the extent that a purchase order requires a Act," and, pursuant to the Board of County
series of performances by VENDOR, the Commissioners Purchasing Policy.
COUNTY prospectively reserves the right to
cancel the entire remainder of the Purchase 5. Time Is Of the Essence
Order if goods and/or services provided early in Time for delivery of goods or performance of
the term of the Purchase Order are services under this Purchase Order is of the
non-conforming or otherwise rejected by the essence. Failure of VENDOR to meet delivery
COUNTY. schedules or deliver within a reasonable time, as
interpreted by the COUNTY in its sole judgment,
4. Shipping and Invoices shall entitle the COUNTY to seek all remedies
a) All goods are FOB destination and must be available to it at law or in equity. VENDOR
suitably packed and prepared to secure the agrees to reimburse the COUNTY for any
lowest transportation rates and to comply expenses incurred in enforcing its rights.
with all carrier regulations. Risk of loss of VENDOR further agrees that undiscovered
any goods sold hereunder shall transfer to delivery of nonconforming goods and/or services
the COUNTY at the time and place of is not a waiver of the COUNTY'S right to insist
delivery; provided that risk of loss prior to upon further compliance with all specifications.
actual receipt of the goods by the COUNTY
nonetheless remain with VENDOR. 6. Changes
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The COUNTY may at any time and by written damage to property (including property of the
notice make changes to drawings and COUNTY or other persons), which arise out of or
specifications, shipping instructions, quantities are incident to the goods and/or services to be
and delivery schedules within the general scope provided hereunder.
of this Purchase Order. Should any such change
increase or decrease the cost of, or the time 11. Warranty of Non-Infringement
required for performance of the Purchase Order, VENDOR represents and warrants that all goods
an equitable adjustment in the price and/or sold or services performed under this Purchase
delivery schedule will be negotiated by the Order are: a) in compliance with applicable laws;
COUNTY and VENDOR. Notwithstanding the b) do not infringe any patent, trademark,
foregoing, VENDOR has an affirmative obligation copyright or trade secret; and c) do not constitute
to give notice if the changes will decrease costs. unfair competition.
Any claims for adjustment by VENDOR must be
made within thirty (30) days from the date the VENDOR shall indemnify and hold harmless the
change is ordered or within such additional COUNTY from and against any and all claims,
period of time as may be agreed upon by the including claims of negligence, costs and
parties. expense, including but not limited to attorneys'
fees, which arise from any claim, suit or
7. Warranties proceeding alleging that the COUNTY'S use of
VENDOR expressly warrants that the goods the goods and/or services provided under this
and/or services covered by this Purchase Order Purchase Order are inconsistent with VENDOR'S
will conform to the specifications, drawings, representations and warranties in section 11 (a).
samples or other descriptions furnished or
specified by the COUNTY, and will be of If any claim which arises from VENDOR'S breach
satisfactory material and quality production, free of section 11 (a) has occurred, or is likely to
from defects and sufficient for the purpose occur, VENDOR may, at the COUNTY'S option,
intended. Goods shall be delivered free from any procure for the COUNTY the right to continue
security interest or other lien, encumbrance or using the goods or services, or replace or modify
claim of any third party. These warranties shall the goods or services so that they become
survive inspection, acceptance, passage of title non-infringing, (without any material degradation
and payment by the COUNTY. in performance, quality, functionality or additional
cost to the COUNTY).
8. Statutory Conformity
Goods and services provided pursuant to this 12. Insurance Requirements
Purchase Order, and their production and The VENDOR, at its sole expense, shall provide
transportation shall conform to all applicable commercial insurance of such type and with such
laws, including but not limited to the Occupational terms and limits as may be reasonably
Health and Safety Act, the Federal associated with the Purchase Order. Providing
Transportation Act and the Fair Labor Standards and maintaining adequate insurance coverage is
Act, as well as any law or regulation noted on the a material obligation of the VENDOR. All
face of the Purchase Order. insurance policies shall be executed through
insurers authorized or eligible to write policies in
9. Advertising the State of Florida.
No VENDOR providing goods and services to the
COUNTY shall advertise the fact that it has 13. Compliance with Laws
contracted with the COUNTY for goods and/or In fulfilling the terms of this Purchase Order,
services, or appropriate or make use of the VENDOR agrees that it will comply with all
COUNTY'S name or other identifying marks or federal, state, and local laws, rules, codes, and
property without the prior written consent of the ordinances that are applicable to the conduct of
COUNTY'S Purchasing Department. its business. By way of non-exhaustive example,
this shall include the American with Disabilities
10. Indemnification Act and all prohibitions against discrimination on
VENDOR shall indemnify and hold harmless the the basis of race, religion, sex creed, national
COUNTY from any and all claims, including origin, handicap, marital status, or veterans'
claims of negligence, costs and expenses, status. Further, VENDOR acknowledges and
including but not limited to attorneys'fees, arising without exception or stipulation shall be fully
from, caused by or related to the injury or death responsible for complying with the provisions of
of any person (including but not limited to the Immigration Reform and Control Act of 1986
employees and agents of VENDOR in the as located at 8 U.S.C. 1324, et seq. and
performance of their duties or otherwise), or regulations relating thereto, as either may be
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amended. Failure by the awarded firm(s) to any of the terms and conditions of this
comply with the laws referenced herein shall Purchase Order shall be the Twentieth
constitute a breach of the award agreement and Judicial Circuit in and for Collier County,
the County shall have the discretion to Florida
unilaterally terminate said agreement b) Failure of the COUNTY to act immediately in
immediately. Any breach of this provision may response to a breach of this Purchase Order
be regarded by the COUNTY as a material and by VENDOR shall not constitute a waiver of
substantial breach of the contract arising from breach. Waiver of the COUNTY by any
this Purchase Order. default by VENDOR hereunder shall not be
deemed a waiver of any subsequent default
14. Force Majeure by VENDOR.
Neither the COUNTY nor VENDOR shall be c) All notices under this Purchase Order shall
responsible for any delay or failure in be sent to the respective addresses on the
performance resulting from any cause beyond face page by certified mail, return receipt
their control, including, but without limitation to requested, by overnight courier service, or by
war, strikes, civil disturbances and acts of nature. personal delivery and will be deemed
When VENDOR has knowledge of any actual or effective upon receipt. Postage, delivery and
potential force majeure or other conditions which other charges shall be paid by the sender. A
will delay or threatens to delay timely party may change its address for notice by
performance of this Purchase Order, VENDOR written notice complying with the
shall immediately give notice thereof, including all requirements of this section.
relevant information with respects to what steps d) The Vendor agrees to reimbursement of any
VENDOR is taking to complete delivery of the travel expenses that may be associated with
goods and/or services to the COUNTY. this Purchase Order in accordance with
Florida Statute Chapter 112.061, Per Diem
15. Assignment and Travel Expenses for Public Officers,
VENDOR may not assign this Purchase Order, employees and authorized persons.
nor any money due or to become due without the e) In the event of any conflict between or
prior written consent of the COUNTY. Any among the terms of any Contract Documents
assignment made without such consent shall be related to this Purchase Order, the terms of
deemed void. the Contract Documents shall take
precedence over the terms of the Purchase
16. Taxes Order. To the extent any terms and /or
Goods and services procured subject to this conditions of this Purchase Order duplicate
Purchase Order are exempt from Florida sales or overlap the Terms and Conditions of the
and use tax on real property, transient rental Contract Documents, the provisions of the
property rented, tangible personal purchased or Terms and/or Conditions that are most
rented, or services purchased (Florida Statutes, favorable to the County and/or provide the
Chapter 212), and from federal excise tax. greatest protection to the County shall
govern.
17. Annual Appropriations
The COUNTY'S performance and obligation to
pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at any
time by the COUNTY upon 30 days prior written
notice to the VENDOR. This Purchase Order
may be terminated immediately by the COUNTY
for breach by VENDOR of the terms and
conditions of this Purchase Order, provided that
COUNTY has provided VENDOR with notice of
such breach and VENDOR has failed to cure
within 10 days of receipt of such notice.
19. General
a) This Purchase Order shall be governed by
the laws of the State of Florida. The venue
for any action brought to specifically enforce
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Exhibit IV: Additional ITB Terms and Conditions
1. Additional Items and/or Services
During the contract term, Collier County reserves the right to add related items and/or services
upon negotiation of a satisfactory price by the Project Manager and Vendor.
2. Conflict of Interest
Vendor shall provide a list of any businesses and/or organizations to which the firm has any
affiliation or obligations within the past five (5)years; whether paid or donated, which could be
construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of
interest is subject to County staff review and does not in and of itself disqualify a firm from
consideration. These disclosures are intended to identify and or preclude conflict of interest
situations during contract selection and execution.
3. Vendor Performance Evaluation
Collier County has implemented a Vendor Performance Evaluation System for all contracts
awarded in excess of$25,000. To this end, vendors will be evaluated on their performance upon
completion/termination of agreement.
4. Deductions for Non-Performance
The County reserves the right to deduct a portion of any invoice for goods not delivered, or
services not performed in accordance with requirements, including required timeframe. The
County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies
directly related to the Vendor's non-performance.
5. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of
the successful vendor.
6. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions
that may cause injury or damage to any persons or property within and around the work site. All
firewall penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County
facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations.
This provision is non-negotiable by any department and/or Vendor.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and
PPE Protective labels.
7. Florida Wood Products
The Vendor/Contractor agrees to comply with Florida Statute 255.20 to provide lumber, timber and
other forest products produced and manufactured in the State of Florida as long as the price,
fitness and quality are equal.
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8. Public Records Compliance
The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119
(including specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)),
ordinances, codes, rules, regulations and requirements of any governmental agencies.
9. Standards of Conduct
The Vendor shall employ people to work on County projects who are neat, clean, well-groomed
and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent
employees who are physically capable of performing their employment duties. The County may
require the Vendor to remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable and whose continued employment on Collier County projects is not in the
best interest of the County.
10. Licenses
The Vendor is required to possess the correct professional and other licenses, and any other
authorizations necessary to perform the required work pursuant to all applicable Federal, State
and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies
of all the required licenses must be submitted with the bid response indicating that the
entity bidding, as well as the team assigned to the County account, is properly licensed to
perform the activities or work included in the ITB documents. Failure on the part of any
vendor to supply this documentation with their bid response may be grounds for deeming
vendor non-responsive. A Vendor with an office within Collier County is required to have an
occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections
must complete a Collier County Contractor License registration form and submit the required fee.
After registering the license/registration will need to be renewed thereafter to remain "active" in
Collier County.
Questions regarding professional licenses should be directed to Contractor Licensing, Community
Development and Environmental Services at(239) 252-2431, 252-2432 or 252-2909. Questions
regarding required Business Tax Receipt(formerly known as Occupational Licenses) should be
directed to the Tax Collector's Office at (239) 252-2477.
11. Protection of Property
The Vendor shall ensure that the service is performed in such manner as to not damage any
property. In the event damage occurs to any property as a direct result of the Vendor or their Sub
vendor in the performance of the required service, the Vendor shall repair/replace, to the County's
satisfaction, damaged property at no additional cost to the County. If the damage caused by the
Vendor or their Sub vendor has to be repaired/replaced by the County, the cost of such work will
be deducted from the monies due the Vendor.
The County's project manager, shall coordinate with the Vendor/ Contractor the return of any
surplus assets, including materials, supplies, and equipment associated with the scope or work.
12. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan,
fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III,
Florida Statutes, the current Collier County Ethics Ordinance and County Administrative
Procedure 5311. Violation of this provision may result in one or more of the following
consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact
with County staff for a specified period of time; b. Prohibition by the individual and/or firm from
doing business with the County for a specified period of time, including but not limited to:
submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the
individual and/or firm for cause.
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13. Invoice and Payments
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk(cr�collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and/or
services as part of this agreement.
Payment methods include:
• Traditional — payment by check, wire transfer or other cash equivalent.
• Standard — payment by purchasing card. Collier County's Purchasing Card Program is
supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant
of the Rules for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of
using the County's credit card for transactions relating to this solicitation. The County will
entertain bids clearly stating pricing for standard payment methods. An additional separate
discounted price for traditional payments may be provided at the initial bid submittal if it is clearly
marked as an "Additional Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for
that prior month. Services beyond sixty(60) days from current monthly invoice will not be
considered for payment without prior approval from the Project manager. All invoices should be
submitted within the fiscal year the work was performed. (County's fiscal year is October 1 -
September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or
processed for payment) unless specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months after
completion of contract. Any untimely submission of invoices beyond the specified deadline period
is subject to non-payment under the legal doctrine of"laches" as untimely submitted. Time shall be
deemed of the essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off-set the amount owed to the County by applying
the amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
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compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt
Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount
of any payment for work not performed or for unsatisfactory performance of Contractual
requirements.
14. Survivability
Bids (ITBs/RFPs): The Consultant/ContractorNendor agrees that any Work Order/Purchase
Order that extends beyond the expiration date of Solicitation #16-6537R resultant of this
solicitation will survive and remain subject to the terms and conditions of that Agreement until the
completion or termination of any Work Order/Purchase Order.
15. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in Insurance and
Bonding Requirements Attachment of this solicitation. The Vendor shall procure and maintain
property insurance upon the entire project, if required, to the full insurable value of the scope of
work.
The County and the Vendor waive against each other and the County's separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to
the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Vendors, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify"For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set
forth in the Insurance and Bonding Requirements Attachment, with the use of Insurance Services
Office (ISO)forms and endorsements or their equivalents. If Vendor has any self-insured
retentions or deductibles under any of the below listed minimum required coverage, Vendor must
identify on the Certificate of Insurance the nature and amount of such self- insured retentions or
deductibles and provide satisfactory evidence of financial responsibility for such obligations. All
self-insured retentions or deductibles will be Vendor's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in
this solicitation, whichever is longer.
The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall
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also notify the County, in a like manner, within twenty-four(24) hours after receipt, of any notices
of expiration, cancellation, non-renewal or material change in coverage or limits received by
Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to
provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by
Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to
the full extent permitted under such policy.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the
County may terminate the Agreement or at its sole discretion shall be authorized to purchase
such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to
reimburse the County for such costs within thirty(30) days after demand, the County has the right
to offset these costs from any amount due Vendor under this Agreement or any other agreement
between the County and Vendor. The County shall be under no obligation to purchase such
insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or
companies used. The decision of the County to purchase such insurance coverage(s) shall in no
way be construed to be a waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of
the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure
of the Vendor to provide the County with such renewal certificate(s) shall be considered
justification for the County to terminate any and all contracts.
15. Collier County Information Technology Requirements
All vendor access will be done via VPN access only. All access must comply with current
published County Manager Agency(CMA) policies.
Current policies that apply are CMAs 5402, 5403 and 5405. These policies will be available upon
request from the Information Technology Department. All vendors will be required to adhere to IT
policies for access to the County network. Vendors are required to notify the County in writing
twenty-four(24) hours in advance as to when access to the network is planned. Included in this
request must be a detailed work plan with actions that will be taken at the time of access. The
County IT Department has developed a Technical Architecture Requirements Document that is
required to be filled out and submitted with your bid response. This document can be found on the
Collier County Purchasing Department website: www.collierclov.net/purchasinci. On the left hand
side of the menu, click on CC Technical Requirements. If this document is not submitted with your
bid response, your bid response may be deemed non-responsive.
16. Security and Background Checks
If required, Vendor/ Contractor/ Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department, and drug testing for
all employees that shall provide services to the County under this Agreement. This may include,
but not be limited to, checking federal, state and local law enforcement records, including a state
and FBI fingerprint check, credit reports, education, residence and employment verifications and
other related records. Contractor shall be required to maintain records on each employee and
make them available to the County for at least four(4) years.
17. Maintenance of Traffic Policy
For all projects that are conducted within a Collier County Right-of-Way, the Vendor shall provide
and erect Traffic Control Devices as prescribed in the current edition of the Manual On Uniform
Traffic Control Devices (MUTCD), where applicable on local roadways and as prescribed in the
Florida Department of Transportation's Design Standards (DS) on state roadways. These projects
shall also comply with Collier County's Maintenance of Traffic Policy, #5807, incorporated herein
by reference. Copies are available through the Risk Management and/or Purchasing Departments
and are available on-line at colliergov.net/purchasing.
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The Vendor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT
Roadway &Traffic Design Standards Indexes, or other related documents, so to become familiar
with their requirements. Strict adherence to the requirements of the Maintenance of Traffic
("MOT") policy will be enforced under this Contract.
All costs associated with the Maintenance of Traffic shall be included on the line item on the bid
page. If MOT is required, MOT is to be provided within ten (10) days of receipt of Notice of
Award.
18. Debris
Vendor shall be responsible for the removal and disposal of all debris from the site and the
cleaning of the affected areas. Vendor shall keep the premises free of debris and unusable
materials resulting from their work and as work progresses; or upon the request of the County's
representative, shall remove and dispose such debris and materials from the property. The
Vendor shall leave all affected areas as they were prior to beginning work.
19. Direct Material Purchase
The County reserves the right to require Vendor to assign some or all of its agreements with
material suppliers directly to the County. Any such goods and/or materials purchased by the
County pursuant to such an assignment of a material supply agreement shall be referred to as
"County Furnished Materials" and the responsibilities of both the County and the Vendor relating
to said materials shall be governed by the terms and conditions of this solicitation.
Additionally, the County at its sole option may choose to purchase some or all of the goods and/or
materials from other suppliers. In either instance the County may require the following information
from the Vendor:
• Required quantities of material.
• Specifications relating to goods and/or materials required for job including brand and/or model
number or type if applicable
• Pricing and availability of goods and/or materials provided under Vendor's agreements with
material suppliers
20. Grant Compliance
The purchase of any goods and/or services that are funded through Federal Grant Appropriations,
the State of Florida, or any other public or private foundations shall be subject to the compliance
and reporting requirements of the granting agency.
21. Equipment
Vendor shall have available and in good working condition, the necessary equipment to perform
the required service. If required, the Vendor shall supply a list of equipment and an hourly rate for
each. Hourly rates will commence once equipment arrives at the service site.
In the event that additional specialized and/or heavy equipment(backhoe, crane, mudhog, etc.) is
needed, the Project Manager must be notified in advance for approval. The reimbursement of
additional equipment expense shall be at cost and will commence once equipment arrives at the
service site. The County reserves the right to request and obtain documentation of the Vendor's
cost, and to withhold payments until documentation is provided.
The scope of these specifications is to ensure the delivery of a complete unit ready for operation.
Omission of any essential detail from these specifications does not relieve the Vendor from
furnishing a complete unit.
All County-purchased equipment must be new and of current manufacture in production at the
time of ITB opening, and carry standard warranties. At the time of delivery, at least two (2)
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complete shop repair manuals and parts lists must be furnished with each type of equipment.
Vendor must service all equipment prior to delivery and/or acceptance by the County.
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Cat
ier County
Administrative Services Department
Procurement Services Division
Attachment 1: Vendor Submittal -Vendor's Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear,
concise and openly competitive. Therefore, we are interested in ascertaining reasons why prospective
Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB, please indicate
the reason(s) by checking any appropriate item(s) listed below and return this form via email or fax to
the Procurement Strategist listed on the first page or mail to: Collier County Purchasing Department,
3327 Tamiami Trail East, Naples, Florida 34112.
We are not responding to this ITB for the following reason(s):
Solicitation: 16-6537R Annual Contract for Landscape Maintenance
Services requested not available through our company.
❑ Our firm could not meet specifications/scope of work.
❑ Specifications/scope of work not clearly understood (too vague, rigid, etc.)
Project is too small.
[ Insufficient time allowed for preparation of response.
U Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Firm's Complete Legal Name
Address
City, State, Zip
Telephone Number
FAX Number
Signature/Title
Type Name of Signature Date:
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Cover County
Administrative Services Department
Procurement Services Division
Attachment 2: Vendor's Check List
IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the
spaces indicated and return with bid.
Vendor should check off each of the following items as the necessary action is completed:
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. The payment terms have been indicated.
5. Any required drawings, descriptive literature, etc. have been included.
6. Any delivery information required is included.
7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has
been included.
8. Addendum have been signed and included, if applicable.
9. Affidavit for Claiming Status as a Local Business, if applicable.
10. Immigration Affidavit and company's E-Verify profile page or memorandum of understanding.
11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this
ITB.
12. The mailing envelope must be addressed to:
Procurement Director
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
The mailing envelope must be sealed and marked with:
• Solicitation: 16-6537R Annual Contract for Landscape Maintenance
• Opening Date: February 5, 2016
13. The bid will be mailed or delivered in time to be received no later than the specified opening date
and time. (Otherwise bid cannot be considered.)
14. If submitting a manual bid, include any addenda (initialed and dated noting understanding and
receipt). If submitting bid electronically, bidder will need to download all related documents on
www.colliergov.net/bid. The system will date and time stamp when the addendum files were
downloaded
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE
OF THE COURIER PACKET.
Company Name
Signature &Title
Date
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Coder County
Administrative Services Department
Procurement Services Derision
Attachment 3: Vendor Submittal - Bid Response Form
FROM:
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112
RE: Solicitation: 16-6537R Annual Contract for Landscape Maintenance
Dear Commissioners:
The undersigned, as Vendor, hereby declares that the specifications have been fully examined and
the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as
per the scope of work. The Vendor further declares that the only persons, company or parties
interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is
made without connection with any other person, company or companies submitting a Bid; and it is all
respects fair and in good faith, without collusion or fraud.
The Vendor proposes and agrees if this bid is accepted, to comply with the requirements in full and in
accordance with the terms, conditions and specifications denoted herein. The Vendor agrees to
provide the following:
* ** SEE FOLLOWING PAGES ***
Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be
considered and computed in the tabulation of the bids. In no instance should terms for less than
fifteen (15) days payment be offered.
Prompt Payment Terms: % Days; Net_ Days
Bid Response Form is electronic. Please input your prices online.
fI Bid Response is as follows: If manually submitted, Please include the Bid Schedule in Excel
spreadsheet format converted to PDF, and all other required ITB documents should be
converted to PDF accordingly.
Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid
response pages. The undersigned do agree that should this Bid be accepted, to execute a formal
contract, if required, and present the formal contract to the County Procurement Director for approval
within fifteen (15) days after being notified of an award.
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IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
, 2016 in the County of , in the State of
Firm's Complete Legal Name
Address
City, State, Zip
Florida Certificate of Authority
Document Number
Federal Tax Identification
Number
CCR#or CAGE Code
Telephone Number
FAX Number
Signature/Title
Type Name of Signature
Date
Additional Contact Information
Send Payments To: (REQUIRED ONLY if different from above)
Firm's Complete Legal Name
Address
City, State, Zip
Contact Name
Telephone Number
FAX Number
Email Address
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Co Ater County
Administrative Services Department
Procurement Services Division
Attachment 4: Vendor Submittal— Local Vendor Preference Affidavit
Solicitation: 16-6537R Annual Contract for Landscape Maintenance(Check Appropriate Boxes
Below)
State of Florida(Select County if Vendor is described as a Local Business
❑ Collier County
❑ Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of
County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing
Policy:
Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax
Collector for at least one year prior to bid or proposal submission to do business within Collier County, and
that identifies the business with a permanent physical business address located within the limits of Collier
County from which the vendor's staff operates and performs business in an area zoned for the conduct of
such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a
construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of
establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local
business" unless it contributes to the economic development and well-being of Collier County in a verifiable
and measurable way. This may include, but not be limited to, the retention and expansion of employment
opportunities, support and increase to the County's tax base, and residency of employees and principals of
the business within Collier County.Vendors shall affirm in writing their compliance with the foregoing at the
time of submitting their bid or proposal to be eligible for consideration as a "local business" under this
section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to
the County will lose the privilege to claim Local Preference status for a period of up to one year under this
section.
Vendor must complete the following information:
Year Business Established in ['Collier County or❑ Lee County:
Number of Employees(Including Owner(s)or Corporate Officers):
Number of Employees Living in ❑ Collier County or❑ Lee(Including Owner(s)or Corporate Officers):
If requested by the County, vendor will be required to provide documentation substantiating the information
given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable.
Vendor Name: Date:
Address in Collier or Lee County:
Signature: Title:
STATE OF FLORIDA
❑ COLLIER COUNTY ❑ LEE COUNTY
Sworn to and Subscribed Before Me, a Notary Public,for the above State and County, on this Day
of , 20
Notary Public
My Commission Expires:
(AFFIX OFFICIAL SEAL)
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Colter County
Administrative Services department
Proausrent Ser ces Division
Attachment 5: Vendor Submittal—Immigration Affidavit
Solicitation: 16-6537R Annual Contract for Landscape Maintenance
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal
Invitations to Bid (ITB's)and Request for Proposals(RFP)submittals. Further, Vendors/ Bidders are required to enroll
in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the
vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company
Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to
include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/
Bidder's proposal as non-responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e)Section 274A(e)of
the Immigration and Nationality Act("INA").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e)of the
INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall be
grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws(specifically to the 1986 Immigration Act
and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of Understanding with E-
Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor's/Bidder's proposal.
Company Name
Print Name Title
Signature Date
State of
County of
The foregoing instrument was signed and acknowledged before me this day of ,20_, by
who has produced as identification.
(Print or Type Name) (Type of Identification and Number)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
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Ca tiie r Co my
Administrative Services Department
Procurement Semces Division
Attachment 6: Vendor Substitute W—9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County(including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address City
State Zip
Telephone FAX Email
Order Information Remit/Payment Information
Address Address
City State Zip City State Zip
FAX FAX
Email Email
2. Company Status (check only one)
Individual/Sole Proprietor _Corporation Partnership
_Tax Exempt(Federal income tax-exempt entity _Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c)3) Enter the tax classification
(D=Disregarded Entity, C=Corporation, P=Partnership)
3. Taxpayer Identification Number(for tax reporting purposes only)
Federal Tax Identification Number(TIN)
(Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature Date
Title Phone Number
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Gores County
Administrative Services Department
Procurement Se{vices Division
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements
Insurance/Bond Type Required Limits
1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ® Employer's Liability $1,000,000single limit per occurrence
3. ® Commercial General Bodily Injury and Property Damage
Liability(Occurrence Form)
patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. ® Indemnification To the maximum extent permitted by Florida law, the
Contractor/Vendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys'fees and
paralegals'fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone
employed or utilized by the Contractor/Vendor/Consultant in the performance
of this Agreement.
4. ®Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury& Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. ❑ Other insurance as ❑Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage(Jones Act)shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
❑ Professional Liability $ per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
❑ Project Professional Liability $ Per Occurrence
❑ Valuable Papers Insurance $ Per Occurrence
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6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5%of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as"A-" or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5%of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Vendor shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board
of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County.
11. ® Thirty(30) Days Cancellation Notice required.
GG for Jeff Walker
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may
be required within five (5) days of the award of this solicitation.
Name of Firm Date
Vendor Signature
Print Name
Insurance Agency
Agent Name Telephone Number
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