Agenda 04/12/2016 Item #16D 7 4/12/2016 16.D.7.
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chair to sign an Agreement to Purchase Vended
Meals from Another State-Approved Program Sponsor with Collier County Public Schools to
operate the 2016 Summer Food Service Program at designated recreation camps and authorize all
necessary budget amendments. (Fiscal Impact: Local General Fund $26,649.40 and Grant Fund
$80,148.06 for a total of$106,797.46).
OBJECTIVE: To provide nutritious breakfasts and lunches during the summer for those children who
are not able to go to the sites offered by the School District.
CONSIDERATIONS: The Summer Food Service Program (SFSP) is a grant funded by the United
States Department of Agriculture Food and Nutrition Service and administered by the Florida Department
of Agriculture. The Parks and Recreation Division has provided summer food service to recreation camps
in Collier County for the last 34 years. For the past several years the program has been governed by the
Summer Food Service Program Grant Agreement between the Board of County Commissioners and the
Department of Agriculture. This rotating agreement was approved by the Board on April 24, 2012
(Agenda Item 11C)and remains active until one of the parties decides to withdraw from the program.
The Collier County School District Nutrition Services Department provides unitized vended meals for
distribution to Parks and Recreation Division sponsored sites. An Annual Agreement to Purchase Vended
Meals is required for the provision of this service.
Under the proposed Agreement;the Parks and Recreation Division will:
1. Continue to be a Sponsor for select County recreation camps sites not served by the Collier
County School District.
2. Provide for the transportation of unitized meals vended by the School District to select County
sites.
3. Purchase unitized meals associated with the program from the School District.
4. Monitor County recreation sites' food service according to the Department of Agriculture
guidelines.
FISCAL IMPACT: It is anticipated that the program will cost $106,797.46 with a reimbursement from
the Florida Department of Agriculture in the amount of $80,148.06 to cover the cost of vended meals
served through the program. The total net fiscal impact to local funding is $26,649.40. The Agreement
with the School District for vended meals outlines the number of estimated meals to be purchased;
however, state guidelines for reimbursement does not cover the cost of each purchased meal. Program
reimbursement is anticipated as follows:
Meal Type Amount Reimbursed Number of Meals Total Reimbursement
per meal Anticipated Served
Breakfast $2.0925 15,629 $32,703.68
Lunch $3.6850 12,875 $47,444.38
Operating costs $26,649.40
TOTAL $106,797.46
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4/12/2016 16.D.7.
Budget amendments are required in the amounts of$80,148.06 within Public Services Grant Fund (709),
Project 33459 and $26,649.40 within Public Services Grant Match Fund (710),Project 33459. The Parks
adopted FY16 operating budget is sufficient to absorb the operating resources needed to support the
Summer Food Program. As such a budget amendment is needed to reduce current operating expenses at
the associated parks and provide a transfer from the MSTD General Fund(111)to the match fund for the
$26,649.40.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval. -CMG
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
request.
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the
Chairman to sign the Agreement to Purchase Vended Meals from Another State-Approved Program
Sponsor with the Collier County Public Schools for the Parks and Recreation Division to participate in
the Summer Food Service Program and approves the associated budget amendments.
Prepared By: Natali Betancur, Operations Analyst,Parks and Recreation Division
Attachment: Agreement to Purchase Vended Meals
•
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4/12/2016 16.D.7.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.7.
Item Summary: Recommendation to approve and authorize the Chair to sign an
Agreement to Purchase Vended Meals from Another State-Approved Program Sponsor with
Collier County Public Schools to operate the 2016 Summer Food Service Program at designated
recreation camps and authorize all necessary budget amendments. (Fiscal Impact: Local
General Fund $26,649.40 and Grant Fund $80,148.06 for a total of$106,797.46).
Meeting Date: 4/12/2016
Prepared By
Name: BetancurNatali
Title: Operations Analyst,Parks&Recreation
3/15/2016 2:49:41 PM
Approved By
Name: TownsendAmanda
Title: Division Director-Operations Support,Public Services Department
Date: 3/18/2016 9:56:32 AM
Name: WilliamsBarry
Title: Division Director-Parks&Recreation,Parks&Recreation
Date: 3/18/2016 4:16:46 PM
Name: Washburnllonka
Title: Manager-Park Operations,Parks&Recreation
Date: 3/23/2016 2:07:39 PM
Name: GreeneColleen
Title:Assistant County Attorney, CAO General Services
Date: 3/23/2016 3:17:13 PM
Name: CarnellSteve
Title: Department Head-Public Services,Public Services Department
Date: 3/24/2016 10:06:12 AM
Name: KushiEdmond
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4/12/2016 16.D.7.
Title:Accountant, Senior,Grants Management Office
Date: 3/24/2016 1:50:25 PM
Name: StanleyTherese
Title: Manager-Grants Compliance,Grants Management Office
Date: 3/29/2016 10:18:22 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/29/2016 4:18:45 PM
Name: CasalanguidaNick
Title: Deputy County Manager,County Managers Office
Date: 4/4/2016 9:44:56 AM
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4/12/2016 16D.7.
AGREEMENT TO PURCHASE VENDED MEALS FROM
ANOTHER STATE-APPROVED PROGRAM SPONSOR(SPONSOR)
This agreement is made and entered into by and between Collier County Public Schools (herein referred to as the"VENDOR")
and Collier County Parks and Recreation Department ,(herein referred to as the"SPONSOR");
WHEREAS the VENDOR agrees to supply unitized meals inclusive of milk to SPONSOR with and for the rates herein listed:
MEAL TYPE EST.#SERVINGS EST.#SERVING DAYS UNIT PRICE CONTRACT TOTAL
(DAILY) (PROGRAM TOTAL) (FIXED) (ESTIMATE)
BREAKFAST 535 34 $ 2.01 $36,561.90
LUNCH 445 34 $ 3.53 $53,408.90
SNACK $
SUPPER $ (+)
(Meals per day) x (Program days) x (Meal price) = $89,970.80
It is further agreed that VENDOR will provide meals that meet or exceed the minimum meal pattern requirements as to nutritive
value and content,maintain full and accurate records to the extent needed by SPONSOR to meet Program requirements,and
otherwise perform in accordance with the following provisions:
1. VENDOR shall comply with all applicable rules and regulations of the Florida Department of Agriculture and Consumer
Services(FDACS)and the United States Department of Agriculture(USDA),including Title 7 CFR Parts 210,215,220,225,
245,250,3016,3019 and FDACS Division of Food,Nutrition,and Wellness policies.
2. Both Parties will retain meal records,delivery tickets,purchase orders,production records,or any other records that are
material to the accounting and verification of payments and claims under this Agreement.
3. VENDOR must submit to the SPONSOR all costs incurred pertaining to the SPONSOR's food service operation within 30 days
of the last day of each month or the final day of the program.
4. Both Parties agree to retain all records required under the preceding paragraph for a period of three years after the end of
the fiscal year to which they pertain;and upon request,to make all accounts and records pertaining to the program
available to representatives of the U.S.Department of Agriculture,Florida Department of Agriculture and Consumer
Services,and the and the General Accounting Office for audit or administrative review at a reasonable time and place.
5. Service shall be discontinued immediately if an invoice has not been paid by the SPONSOR organization within forty-five
calendar days of the invoice.
6. Service shall be discontinued immediately if the VENDOR delivers meals unfit for human consumption.
`I. Por-h s chap od-in ealmpliarke with sec+kil 1(&.2 -113.Stat.
The effective dates for this Agreement are June 13,2016 through July 29,2016 .Either Party may terminate
this Agreement by giving the other Party notice in writing not less than 60 days prior to the date designated in the notice for
termination of the Agreement.
IN WITNESS WHEREOF,The Vendor and the Sponsor have caused this Agreement to be executed this day of
,in the year .
SPONSOR VENDOR
(NAME)PLEASE PRINT (NAME)PLEASE PRINT
TITLE TITLE
Approved as to form and legality
eNATURE TIEEST: SIGNATURE DATE
Assistant County Attorney DWIGHT E. BROCK, Clerk
BIG ----Packet Page -1235- S
4/12/2016 16.D.7.
SCHEDULE A
SITE INFORMATION LIST
SPONSOR NAME Collier County Parks and ADDRESS:15000 Livingston Rd. CONTACT PERSON/PHONE#Matt Fleig 239-252-
Recreation Department Naples FL 34109 4064
SITE NAME BEGIN END TOTAL MEAL TYPE AVERAGE TOTAL DELIVERY TIME
ADDRESS DATE DATE DAYS MEALS/DAY MEALS FOR EACH MEAL TYPE
PHONE OP.
(1) (2) (3) (4) (5) (6) (7)
Eagle Lakes 6/13/16 7/29/16 34 BREAKFAST 60 2,040 8:30 am
11565 E.
Tamiami Trail AM SUPPLEMENT
Naples Fl
239-252-3527
REFRIG ALL LUNCH 60 2,040 11:30 am
MEALS
YES NO PM SUPPLEMENT
❑ X SUPPER
East Naples 6/13/16 7/29/16 34 BREAKFAST 60 2,040 8:30 am
3500 Thomason
Naples Fl AM SUPPLEMENT
239-793-4414
REFRIG ALL LUNCH 60 2,040 11:30 am
MEALS
YES NO PM SUPPLEMENT
❑ X SUPPER
East Naples 6/13/16 7/08/16 19 BREAKFAST 55 1,045 8:00 am
Baptist Church
1967 Shadow AM SUPPLEMENT
lawn
Naples FL
239-774-1282
REFRIG ALL LUNCH 55 1,045 11:00 am
MEALS
YES NO PM SUPPLEMENT
❑ X SUPPER
Golden Gate 6/13/16 7/29/16 34 BREAKFAST 110 3,740 9:00 am
Comm.Center
4701 Golden Gate AM SUPPLEMENT
Naples Fl
239-252-4180
REFRIG ALL LUNCH 110 3,740 Noon
MEALS
YES NO PM SUPPLEMENT
❑ X SUPPER
Immokalee. 6/13/16 7/29/16 34 BREAKFAST 120 4,080 8:00 am
Comm.Park
321 N.1'.St. AM SUPPLEMENT
Immokalee,Fl
239-657-4449
REFRIG ALL LUNCH 30 1,020 11:30 am
MEALS
.,Y-ES NO PM SUPPLEMENT
❑ X SUPPER
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4/12/2016 16.D.7.
SCHEDULE A
SITE INFORMATION LIST
SPONSOR NAME Collier County Parks and ADDRESS: 15000 Livingston Rd. CONTACT PERSON/PHONE#Matt Fleig 239-252-
Recreation Department Naples FL 34109 4064
SITE NAME BEGIN END TOTAL MEAL TYPE AVERAGE TOTAL DELIVERY TIME
ADDRESS DATE DATE DAYS MEALS/DAY MEALS FOR EACH MEAL TYPE
PHONE
(1) (2) (3) (4) (5) (6) (7)
Immokalee South 6/13/16 7/29/16 34 BREAKFAST 80 2,720 8:30 am
Park
418 School Dr. AM SUPPLEMENT
Immokalee,Fl
239-657-4449
REFRIG ALL LUNCH 80 2,720 11:30 am.
MEALS
YES NO PM SUPPLEMENT
❑ X SUPPER
River Park Rec. 6/13/16 7/29/16 34 BREAKFAST 50 1,700 8:30 am
301-11th St.N.
Naples Fl AM SUPPLEMENT
239-213-3037
REFRIG ALL LUNCH 50 1,700 11:30 am
MEALS
YES NO PM SUPPLEMENT
❑ X SUPPER
BREAKFAST
AM SUPPLEMENT
LUNCH
YES NO PM SUPPLEMENT
❑ X SUPPER
BREAKFAST
AM SUPPLEMENT
REFRIG ALL LUNCH
MEALS
YES NO PM SUPPLEMENT
❑ ❑ SUPPER
BREAKFAST
•
AM SUPPLEMENT
REFRIG ALL LUNCH
MEALS
YES NO PM SUPPLEMENT
❑ ❑ SUPPER
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