Agenda 04/12/2016 Item #16D 2 4/12/2016 16.D.2.
EXECUTIVE SUMMARY
Recommendation to approve the "Tigertail Beach Restroom Addition" in the amount of $19,263
and make a finding that this expenditure promotes tourism.
OBJECTIVE: To provide additional overflow restroom facilities at the Tigertail Beach south parking lot
by installing separate men's and women's stalls to accommodate peak season and high visitation days.
CONSIDERATION: The existing Tigertail Beach Bathroom facilities are inadequate to accommodate
the visitors during peak season and high visitation days. Bathroom facilities are located at the entrance to
the park and an overflow restroom facility was installed at the overflow parking area to accommodate the
high volume of visitors. The expansion is proposed to add a modular prefabricated unit to provide two
additional stalls for men and two additional stalls for women. Two of the four additional facilities will be
ADA compliant,one for men and one for women.
Funding for the design was approved by the Tourist Development Council (TDC) under Category `A'
Grant Applications on April 28, 2014 for $25,000; the expenditure was also recommended for approval
by the TDC on February 22,2016.
FISCAL IMPACT: Funding for Tigertail Beach Restrooms (Project No. 88038), in the amount of
$200,000, is provided in TDC Beach Park Facilities Fund (183). Preliminary operating costs which
will become included in the General Fund Parks budget, relative to the proposed facility include,
cleaning, landscaping, trash, utilities and normal building maintenance at an estimated annual
cost of $10,000. Over the next five years the estimated budget impact is projected to be
approximately$50,000. The proposed structure is expected to have a life of 25 years.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this
action.
ADVISORY BOARD RECOMMENDATION: At the April 15, 2014 Parks and Recreation Advisory
Board (PARAB) meeting, PARAB recommended approval of the application for funding the project by a
vote of 5 to 0. On February 22, 2016, the Tourist Development Council approved, by unanimous vote
(8-0), the expenditure of funds for the Q Grady Minor & Associates, P.A. work order with a
recommended finding that this expenditure promotes tourism.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval.—CMG
RECOMMENDATION: That the Board of County Commissioners approves the proposed the Tigertail
Beach Restroom Addition,( Project No. 88038), in the amount of$19,263.00, and makes a finding that
the project expenditure promotes tourism.
Prepared by: Margaret A.Bishop,P.E., Senior Project Manager,Facilities Management Department
Attachment: Work Order
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4/12/2016 16.D.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.2.
Item Summary: Recommendation to approve the "Tigertail Beach Restroom Addition" in
the amount of$19,263 and make a finding that this expenditure promotes tourism.
Meeting Date: 4/12/2016
Prepared By
Name: BishopMargaret
Title: Project Manager, Senior,Facilities Management
3/4/2016 9:53:32 AM
Submitted by
Title: Project Manager, Senior,Facilities Management
Name: BishopMargaret
3/4/2016 9:53:33 AM
Approved By
Name: LinguidiDennis
Title:Division Director-Facilities Mgmt,Facilities Management
Date: 3/14/2016 11:14:54 AM
Name: WilliamsBarry
Title: Division Director-Parks&Recreation,Parks&Recreation
Date: 3/15/2016 9:37:49 AM
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services,Procurement Services
Date: 3/16/2016 6:29:33 AM
Name: HerreraSandra
Title: Manager-Procurement,Procurement Services
Date: 3/16/2016 1:36:44 PM
Name: AlonsoHailey
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4/12/2016 16.D.2.
Title: Operations Analyst,Public Services Department
Date: 3/22/2016 1:48:35 PM
Name: JonesHank
Title: Project Manager,Principal,Facilities Management
Date: 3/22/2016 4:02:52 PM
Name: BurnsRhonda
Title: Procurement Specialist,Procurement Services
Date: 3/22/2016 4:31:59 PM
Name: OlsonNancy
Title: Regional Manager-Parks&Recreation,Parks&Recreation
Date: 3/23/2016 4:11:09 PM
Name: CarnellSteve
Title: Department Head-Public Services,Public Services Department
Date: 3/24/2016 10:00:28 AM
Name: GreeneColleen
Title:Assistant County Attorney,CAO General Services
Date: 3/24/2016 11:04:47 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/25/2016 5:40:48 PM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 4/5/2016 10:42:03 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date:4/5/2016.5:42:32 PM
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4/12/2016 16.D.2.
WORK ORDER/PURCHASE ORDER
Contract 13-6164 "Professional Services for Engineers and Architects-CR"
Contract Expiration Date:March 8,2019
This Work Order is for professional engineering services for work known as:
Project Name;Tigertail Beach Restroom
Project No; 88038 &90093
The work is specified in the proposal dated February 12, 2016 which is attached hereto and made a
part of this Work Order, In accordance with Terms and Conditions of the Agreement referenced
above,this Work Order/Purchase Order is assigned to: Q:Grady Minor&Associates,P,A,
Scope of Work; As detailed in the attached proposal and the'following:
* Task 1 Project Commencement and Survey
* Task II City of Marco Island CCCL and Flood Variance Application
A. Application Preparation
B. Sufficiency Review
C. Meetings/Public Hearings
* Task 111 FDEP CCCL Application
A. Application Preparation
B, Sufficiency Review
* Task IV Bidding and Construction
A. Bidding
B. Construction
* Task V Site Development Plan Amendment Permitting
* Task VI Reimbursables
Schedule of Work: Complete work within 425 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement 1113-6164 will survive and remain subject io the terms and conditions of
that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above,the County will compensate the
Firm in accordance with following method(s): [Negotiated Lump Sum (NLS) Lump Sum Plus
Reimbursable Costs (LS--RC) DTime& Material (T&M) (established hourly rate—Schedule A) []
Cost Plus Fixed Fee(CPFF),as provided in the attached proposal.
Task I $1,771.00 LS
Task II $2,990.00 LS
Task II B $1,414.00 LS
Task II C $1,589.00 LS
Task Ill A $2,828.00 LS
Task ill B $1,211.00 LS
Pagel of 2
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4/12/2016 16.D.2.
Task IV A $1,076.00 LS
Task IV B $3,300.00 LS
Task V $2,584.00 LS
Task VI $ 500.00 RC
TOTAL FEE $19,263.00
PREPARED BY;, iM /41/ .61A
elicia Kirby,Project Manager Date
Facilities Management Division
■
REVIEWED BY: l ._._�L.' ��:��' 7 /
Marga 4t A.Bishop,P.E., 'r.Project Manager Date
Facilities Management Division
REVIEWED BY:
Hank of es, .E.,Principal Project Manager Date
Facilities Management Division
APPROVED BY: 40., 47 /G
Barry ,illiams,Director Dat
Parks&Recreation Division
By the signature below, the Firm (including employees, officers and/or agents)certifies, and hereby
discloses,that,to the best of their knowledge and belief,all relevant facts concerning past,present,or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work;and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY: Q Grady Minor&Associates,P.A.
IlAcjek-
3/7/16
Michael Delete,P.E. Date
Sr.Vice President
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4/12/2016 16.D.2.
civil 1 rgiiieei's, 0 Land Surveyors 0 Planner's 0 Landscape ,Architects
February 12,2016
Ms.Margaret Bishop,P.E.
Collier County Department of Facilities Management
3301 E.Tamiami Trail
Naples,FL 34112
RE: Proposal for Professional Services
Collier County Tigertail Beach Restroom Addition
Site Development Plan Amendment,CCCL Variance and FDEP CCCL Permit
Dear Ms. Bishop:
Thank you for the opportunity to provide this Proposal for Professional Services related to the site
permitting of the proposed addition to the restroom near boardwalk 6. This proposal covers the Site
Development Plan Amendment through the City of Marco Island (SDPA). Because the addition
will be constructed seaward of the Coastal Construction Control Line (CCCL), an FDEP CCCL
permit for major structures will be necessary. Additionally,again because of its location seaward of
the CCCL,a Marco Island CCCL Variance pursuant to LDC 30-751 will be necessary. It will also
need a flood variance. The variance for the existing restroom did not include a potential addition.
We understand that the addition will be a modular prefabricated unit. The bid package we prepare
will have the specifications that you provide and will require the contractor to provide appropriate
engineering to meet City of Marco Island building permit requirements for tie down,etc.
We propose the following services:
Task No. 1—Project Commencement and Survey
Meet with County staff for the proposed exact location of the addition. Set up and attend pre-
application meeting with the city.
Prepare plan to provide survey tie down locations for CCCL permitting.
Task No.2—City of Marco Island CCCL and Flood Variance Application
A. Application Preparation:
Utilizing FDEP CCCL site plan,prepare variance application along with supporting documents.
B. Sufficiency Review:
GradyMinor will coordinate with City review staff and prepare written responses to the
sufficiency comments and coordinate the re-submittal to the City.
Q, Grady Minor 8,Associates, P.A. Ph. 239-9 47 1 1,1 1 tea: 239_917_0375
31100 Via net Roy EB 0005151 * 1,13 0005151 a LC 2(300020(1
Bonita Springs, FL 34134 WWWvw.grafiyininor,conr
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4/12/2016 16.D.2.
Ms.Margaret Bishop,P.E.
Re: Tigertail Restroom Addition
February 12,2016
Page 2
C. Meetings/Public Hearings:
We will prepare for and attend one(1)Planning Commission meeting and one(1)City Council
meeting.
Task No. 3--FDEP CCCL Application
A. Application Preparation:
Prepare site plan with required information based on survey above. Assemble required
documents as part of the application including City of Marco Island Growth Management Plan
confirmation. Request waiver for survey update based on FAC 62B-33.008 (6). File the
application with FDEP.
B. Sufficiency Review:
Prepare written responses to the sufficiency comments and coordinate the re-submittal to FDEP.
Follow up for approval.
Task No. 4—Bidding and Construction
A. Bidding
Prepare bid tabulation, engineer's opinion of cost, and bid document. Provide to County for
bidding. Follow up on contractors'questions. Review final bids with staff.
B. Construction
As engineer of record provide monthly progress report as required by FDEP. Attend pre-
construction meeting, one (1) site visit for utility connection, and one (1) site visit during
installation of the modular unit. Attend final completion walk through. Survey final location
and provide record drawings and project closeout.
Task No. 5—Site Development Plan Amendment Permitting
(For this task we would utilize previously prepared Site Development Plans.)
Prepare and submit SDPA application documents to the City of Marco Island. Follow up for
approval. Note this application will not be submitted until both CCCL permits/variance are
approved.
Task No. 6-Reimbursables
Allowance for reimbursable expenses related to the above additional services. Reimbursable
expenses include costs to reproduce plans, copies,delivery fees and the like. This does not include
application or permit related fees to issuing agencies. Those fees would be paid directly to the
agency by the County.
G.lAdnznMarketirygWPROPOSAL'C\Co?lief County Fxililir;MgrAMBS1016Tigmzl Re_tlroom sd■diondn;
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4/12/2016 16.D.2.
Ms.Margaret Bishop,P.E.
Re: Tigertaif Restroom Addition
February 12,2016
Page 3
We propose the following budget for this work:
FEE SCHEDULE
Task Description Budget Fee Type
1. Project Commencement and Survey $1,771 Fixed
2A. Variance Application $2,990 Fixed
2B. Sufficiency $1,414 Fixed
2C. Public Hearings $1,589 Fixed
3A. FDEP CCCL Application $2,828 Fixed
3B. Sufficiency $1,211 Fixed
4A. Bidding $1,076 Fixed
4B. Construction $3,300 Fixed
5. SDPA $2,584 Fixed
6. Reimbursable $500 Actual
Total $19,263.00
This Proposal only includes those items specifically identified above and is intended to be inclusive
of professional services normally provided in the design and permit phase. This Proposal does not
include construction stakeout or record survey,resident inspection during construction or testing.
Invoices will be issued monthly,payable per the applicable Collier County Purchasing Policy. Any
government imposed sales taxes or fees shall be added to our fees for services under this Proposal.
This Proposal is subject to the Standard Provisions of the Collier County Fixed Tenn Engineering
Services Contract(FT13-6164)and the attached Survey Rate Sheet.
This Proposal is void if no Task Authorization or Purchase Order is issued within 90 days of this
date.
Very Truly Yours,
4' 4\ '1/4 :;) --
Michael J.Delate,P.E.
Sr.Vice President
MJD
G.WdninVarkctvglPROPOSALTTalier Court),Fe 5tU MgrrAMB5 1016Tigert t Re,troam actEtion doe
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