Agenda 04/12/2016 Item #16D 1 4/12/2016 16.D.1 .
EXECUTIVE SUMMARY
Recommendation to approve an Agreement for the Collier County Sheriff's Office to provide
security and Special Law Enforcement Services reimbursed by the Board of County
Commissioners for special events occurring throughout the year at Collier County Parks and
Recreation facilities and authorize the County Manager or his designee to sign a Law Enforcement
Special Detail Agreement for the provision of these services.
OBJECTIVE: To provide additional security to park patrons during special events.
CONSIDERATIONS: The Parks and Recreation Division sponsors many special events at various park
locations throughout the year. Events such as, but not limited to, the annual celebrations of Springfest,
Fourth of July, Fallfest, Ciclovia, and Snowfest, draw large crowds creating a need for additional security
and traffic management, services that are best addressed by professional law enforcement agents.
The Parks and Recreation Division requires an Agreement with the Collier County Sheriff's Office for the
provision of these services. Under the terms of the Agreement, law enforcement deputies will provide
"normal law enforcement duties to provide for the health and security of persons" at the Parks and
Recreation events at a rate of$42.50 per hour per deputy with a three-hour minimum.
FISCAL IMPACT: Funds are budgeted for this expense within the Parks and Recreation Division
annual operating budget in the MSTD General Fund (111) and the General Fund (001). Historically, the
Division has spent about$5,000 annually.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to
this action.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval.—CMG
RECOMMENDATION: That the Board of County Commissioners approves an Agreement for the
Collier County Sheriff's Office to provide security and Special Law Enforcement Services reimbursed by
the County for special events and authorize the County Manager or his designee to sign a Law
Enforcement Special Detail Agreement for the provision of these services.
Prepared by: Barry Williams,Director,Parks and Recreation Division
Attachment: 1) Special Detail Agreement
Packet Page -1147-
4/12/2016 16.D.1 .
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.1.
Item Summary: Recommendation to approve an Agreement for the Collier County
Sheriff's Office to provide security and Special Law Enforcement Services reimbursed by the
Board of County Commissioners for special events occurring throughout the year at Collier
County Parks and Recreation facilities and authorize the County Manager or his designee to sign
a Law Enforcement Special Detail Agreement for the provision of these services.
Meeting Date: 4/12/2016
Prepared By
Name: BetancurNatali
Title: Operations Analyst,Parks &Recreation
3/2/2016 10:38:51 AM
Approved By
Name: OlsonNancy
Title: Regional Manager-Parks &Recreation,Parks&Recreation
Date: 3/7/2016 10:06:35 AM
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services,Procurement Services
Date: 3/7/2016 10:44:50 AM
Name: TownsendAmanda
Title: Division Director-Operations Support,Public Services Department
Date: 3/7/2016 10:47:37 AM
Name: Washburnllonka
Title: Manager-Park Operations,Parks &Recreation
Date: 3/8/2016 8:55:25 AM
Name: WilliamsBarry
Title: Division Director-Parks&Recreation,Parks &Recreation
Date: 3/9/2016 4:23:37 PM
Name: GreeneColleen
Packet Page -1148-
4/12/2016 16.D.1 .
Title:Assistant County Attorney, CAO General Services
Date: 3/10/2016 2:43:25 PM
Name: CarnellSteve
Title: Department Head-Public Services,Public Services Department
Date: 3/22/2016 1:20:16 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/28/2016 9:12:03 AM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 4/1/2016 11:12:02 AM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 4/2/2016 2:28:01 PM
Packet Page -1149-
4/12/2016 16.D.1 .
COLLIER COUNTY SHERIFF'S OFFICE
LAW ENFORCEMENT SPECIAL DETAIL AGREEMENT
THIS AGREEMENT entered into this day by and between the Collier
County Sheriffs Offices, KEVIN RAMBOSK, SHERIFF of Collier County, and Naples, Florida,
hereinafter referred to as "CCSO" and Collier County hereinafter referred to as
"CONTRACTOR",both of whom shall be referred to as the"PARTIES".
WITNESSETH:
WHEREAS,the CONTRACTOR desires to obtain special Law Enforcement Services at
Collier County Community and Regional Parks in Naples,Florida
WHEREAS, the CCSO has agreed to render to the CONTRACTOR professional law
enforcement service, and the CONTRACTOR is desirous of contracting for such services upon
the terms and conditions hereinafter set forth.
WHEREAS, the CONTRACTOR is desirous of providing Law Enforcement services
through a contractual relationship with the CCSO.
WHEREAS, the Sheriff hereby agrees to provide such security and law enforcement as
provided herein.
NOW, THEREFORE, in consideration of the sums hereinafter set forth and for other
good and valuable considerations, the receipt and legal sufficiency of which are hereby
acknowledged, it is hereby agreed as follows:
1. For the purpose above, the Sheriff shall provide to the CONTRACTOR a detail at
a Collier County Community or Regional Park when requested; to include, but
not limited to: Eagles Lakes Community Park; Golden Gate Community Center
and Park; Immokalee Airport and Community Park; Immokalee Sports Complex;
Max Hasse Jr Community Park; Pelican Bay Community Park; Veterans
Community Park; Vineyards Community Park; Sugden Regional Park; North
Collier Regional Park and the Sun-N-Fun Lagoon.
Event Types identified as,but not limited to: Fall Fest, Snow Fest, Spring Fest,
Tropical Fest, Frontier Days, Ciclovia and 4th of July Fireworks.
2. Such Law Enforcement Deputies shall perform normal law enforcement duties to
provide for the health and security of persons in the immediate area of the above
captioned event or location(s).
3. At all times pertinent to this contract, the Law Enforcement Deputies shall be
assigned by and remain under the control of the Office of the Sheriff of Collier
County, Kevin Rambosk, Sheriff. Ownership and maintenance of equipment used
in Special Details are the responsibility of the Collier County Sheriff's Office.
Equipment assigned to a Deputy for use in the regular performance of duties shall
be used during this Special Detail. All equipment remains the responsibility of
the assigned Deputy and the ownership remains with the Collier County Sheriff's
Office.
4. The CONTRACTOR shall pay as indicated under"Financial Arrangements"
to the Office of the Sheriff of Collier County the actual cost to the CCSO of
$42.50 per hour per deputy. The CONTRACTOR shall pay a minimum of(3)
three hours per Deputy per day.
Packet Page -1150-
4/12/2016 16.D.1 .
A new contract shall require a full balance deposit prior to coverage being
scheduled.The detail shall be subject to a final accounting.
The balance remaining, if any, shall be invoiced to the CONTRACTOR upon a
final time and mileage accounting being completed by the Sheriff's Office and
shall be paid by the CONTRACTOR within five(5)days of receipt of the invoice.
If an account is sixty(60)days past due then all contract law enforcement services
will be terminated until payment is paid in full.
FINANCIAL ARRANGEMENTS:
❑ Full Payment in Advance
❑ 50%Deposit Required
® No Deposit required/Total Due Upon billing(as outlined below)
CCSO Finance Department will mail out an invoice for details services during the
billing time frame after the event has occurred.
5. The CONTRACTOR hereby agrees to indemnify the Sheriff against any and all
claims against the Sheriff or the Office of the Sheriff of Collier County arising out
of the use of the certified law enforcement deputies, subject to the limits of
§768.28 Florida Statute, excepting only the negligence of the Sheriff or his
Deputies.
6. The parties agree that the services provided for herein are not a guarantee of the
health and safety of the patrons attending the above captioned event, but is the
provision of regular law enforcement services commonly supplied by the Office
of the Sheriff to the citizens of Collier County according to policies established by
the Sheriff.
7. The parties agree that in the event of an off-site emergency requiring the services
elsewhere of the law enforcement Deputies provided herein, that the Sheriff may
be required to remove the Deputies to meet any such emergency, without penalty,
and such removal shall not be deemed a breach of this Agreement.
8. Law Enforcement Deputies provided according to the terms hereof shall be paid
according to the regular payroll procedures of the Office of the Sheriff, and no
funds shall be transferred from the CONTRACTOR to any law enforcement
Deputy,but such funds shall be paid directly to the Office of the Sheriff of Collier
County.
9. A 24 hour notice is required for any event cancellation by contacting Special
Details Coordinator Edyie Bird at 239-252-0529 (office) or 239-285-8062 (cell).
Contact may also be made via email at Edyth.Bird @colliersheriff.org. If notice is
not received within that timeframe, the Contractor will pay a minimum of 3
(three)hours for each scheduled deputy.
10. This agreement is valid for one year from the date of approval.This agreement
may be extended in writing with approval from both parties for two additional one
(1)year terms.
Packet Page -1151- (3)
4/12/2016 16.D.1 .
11. Contact information for each party:
(1)Barry Williams,Division Director,Parks and Recreation
(2)Collier County Sheriffs Office (CCSO).
IN WITNESS WHEREOF,the PARTIES hereto execute this instrument on their behalf, at
the dates set forth below:
COLLIER COUNTY SHERIFF'S OFFICE
KEVIN RAMBOSK, Sheriff of Collier County Date
Approved as to form and legal sufficiency subject to execution by the PARTIES:
CONTRACTOR: Collier County
BY:
Signed Name Date
Commissioner Donna Fiala,2016 Chairman,Board of County Commissioners
Typed/Printed Name
3299 Tamiami Trail East Naples,FL 34112
Street Address City/State/Zip Code
Billing Address(if different) City/State/Zip Code
(Area Code)Telephone Number
(Area Code)FAX Number
(Area Code)Cellular Phone Number
POC: Barry Williams, CCP&R-barrywilliams @colliergov.net
Email Address(if applicable)
ATTEST: Approved as to form and legality
DWIGHT E. BROCK, Clerk
By
Assistant County Attorney
Packet Page -1152-