Agenda 03/22/2016 Item #16J 2 Proposed Agenda Changes
Board of County Commissioners Meeting
March 22, 2016
Move Item 16D1 to Item 11G: Recommendation to award a Change Order to Contract No. 14-
6338 in the amount of$104,200 to Victor J.Latavish Architect,PA to include additional
architectural design,engineering for sitework,and pool design for the Eagle Lakes Community
Park Pool and authorize the Chair to execute the Change Order. (Commissioner Taylor's request)
Move Item 16E1 to Item 11H: Recommendation to adopt a resolution authorizing the removal of
7,608 ambulance service accounts and their respective uncollectible accounts receivable balances
which total$5,586,716.09,from the accounts receivable of Collier County Fund 490 (Emergency
Medical Services)finding diligent efforts to collect have been exhausted and proved unsuccessful.
(Commissioner Taylor's request)
Continue Item 16J2 Indefinitely until such time as the Clerk certifies that the payables
presented in this report have been pre-audited as previously specified by the Board:
To provide to the Board a "Payables Report" for the period ending March 16, 2016
pursuant to the Board's request. (Commissioner Fiala's request)
Time Certain Items:
Item 10B to be heard at 10:00 a.m.
3/22/2016 16.J.2.
EXECUTIVE SUMMARY
To provide to the Board a"Payables Report"for the period ending March 16,2016 pursuant to the
Board's request.
OBJECTIVE: To provide the Board a"Payables Report"as requested.
CONSIDERATIONS: On November 4, 2015, Board Chairman Nance sent a letter to the Clerk
requesting a "payables report" containing certain information including the "purpose" for each
County staff purchase.
On December 1, 2015, the Clerk responded agreeing to prepare a "payables report" for the
Board, noting however, that he would need additional information regarding the "purpose" for
each County staff purchase.
On March 8, 2016, item 11D, the County Manager asserted that the fmancial system software
provides fields where he believes County staff provides an explanation of the "purpose" for each
purchase.
Pursuant to the Inter-local Agreement for Services between the County Commission and the
Clerk of the Circuit Court,the Clerk has prepared the"payables report"which includes the fields
identified by the County Manager.
As can be seen by the attached report:
1. County staff does state a"purpose"for P-Card purchases in an identified field;
2. County staff does not state in an identified field, and often does not provide sufficient
information about,the"purpose"for non-P-Card purchases.
The Clerk will promptly conduct his pre-payment audit once sufficient information and Board
approval has been provided.
In addition to the requested payables report, the Clerk will continue to provide Item 16I, the
listing of payables as agreed to for the pendency of the current litigation, as well as Item 16J in
compliance with Florida statute 136.06.
FISCAL IMPACT: Unknown.
GROWTH MANAGEMENT IMPACT: This action will result in no growth management
impact.
RECOMMENDATION: None
Prepared By: Crystal K. Kinzel,Director of Finance and Accounting
Attachment: Due to the size of the report requested,please refer to this link for the report in its
entirety: http://www.collierclerk.com/clerk-to-the-board/finance/payables-reports
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3/22/2016 16.J.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.11612.
Item Summary: To provide to the Board a "Payables Report" for the period ending March
16, 2016 pursuant to the Board's request.
Meeting Date: 3/22/2016
Prepared By
Approved By
Name: KinzelCrystal
Date: 3/16/2016 1:42:48 PM
Name: IsacksonMark
Title: Division Director-Corp Fin&Mgmt Svc, Office of Management&Budget
Date: 3/16/2016 2:02:51 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 3/16/2016 4:02:36 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 3/16/2016 4:50:09 PM
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