Agenda 03/22/2016 Item #16D 1 Proposed Agenda Changes
Board of County Commissioners Meeting
March 22, 2016
Move Item 16D1 to Item 11G: Recommendation to award a Change Order to Contract
No. 14-6338 in the amount of$104,200 to Victor J. Latavish Architect, PA to include
additional architectural design, engineering for sitework, and pool design for the Eagle
Lakes Community Park Pool and authorize the Chair to execute the Change Order.
(Commissioner Taylor's request)
Move Item 16E1 to Item 1111: Recommendation to adopt a resolution authorizing the removal of
7,608 ambulance service accounts and their respective uncollectible accounts receivable balances
which total$5,586,716.09,from the accounts receivable of Collier County Fund 490(Emergency
Medical Services)finding diligent efforts to collect have been exhausted and proved unsuccessful.
(Commissioner Taylor's request)
Continue Item 16.12 Indefinitely until such time as the Clerk certifies that the payables presented in
this report have been pre-audited as previously specified by the Board: To provide to the Board a
"Payables Report" for the period ending March 16,2016 pursuant to the Board's request.
(Commissioner Fiala's request)
Time Certain Items:
Item 10B to be heard at 10:00 a.m.
3/22/2016 16.D.1.
EXECUTIVE SUMMARY
Recommendation to award a Change Order to Contract No. 14-6338 in the amount of$104,200 to
Victor J. Latavish Architect, PA to include additional architectural design, engineering for
sitework, and pool design for the Eagle Lakes Community Park Pool and authorize the Chair to
execute the Change Order.
OBJECTIVE: To procure additional architectural services to reconfigure the sizes, depths and locations
of the pools, increase deck space, and eliminate the Interactive Water Feature (IWF) to accommodate
more people today and for future demands.
CONSIDERATIONS: On January 13, 2015 the Board approved Contract No. 14-6338 (Agenda Item
16D5) for design of the Eagle Lakes Community Park Pool. Stakeholder meetings and coordination with
Parks &Recreation staff occurred during the design process through the 60% design phase. Stakeholder
input determined that changes and expansion to the original concept plan are needed to meet the demand
for future growth. The preliminary 60%plans were produced and reviewed before permit submittal at the
Parks & Recreation Advisory Board Meeting on January 20, 2016. Only then was it determined that
additional changes were needed to include increasing the size of the family pool, increasing deck space,
reconfiguring the lap pool, adding additional grassed space for a picnic area, relocating the slides and
lifeguard building for safety and oversight purposes,and eliminating the Interactive Water Feature(IWF).
These changes include alterations to the site development plan,utilities and pool reconfigurations.
Reconfiguring the Family Pool resulted in developing a multi-purpose pool to accommodate all age
groups. This reconfiguration eliminates the need for the IWF which is a construction cost savings of
$680,000. These changes address stakeholder input for the need to expand the facility to accommodate
more people,increase deck space and provide options to develop a better design.
FISCAL IMPACT: Funding in the amount of $104,200 is available in the Parks and Recreation
Unincorporated Community and Regional Park Impact Fees (Fund 346.) Reconfiguring the family pool
and eliminating the IWF results in a construction cost savings of$680,000.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to
this action.
ADVISORY BOARD RECOMMENDATION: The Parks and Recreation Advisory Board approved
moving forward to negotiate the Change Order for the design improvements on December 16, 2015 and
approved the changes on January 16,2016.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval.-CMG
RECOMMENDATION: That the Board approves and authorizes the Chairman to sign the proposed
Change Order to the Eagle Lakes Community Park Pool design Contract No. 14-6338 to Victor J.
Latavish Architect PA in the amount of$104,200 for additional design services and authorize the Chair to
execute the Change Order.
Prepared by:Margaret A.Bishop,P.E., Senior Project Manager,Facilities Management Division
Attachments: Change Order
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3/22/2016 16.D.1.
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3/22/2016 16.D.1 .
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.1.
Item Summary: Recommendation to award a Change Order to Contract No. 14-6338 in
the amount of$104,200 to Victor J. Latavish Architect, PA to include additional architectural
design, engineering for sitework, and pool design for the Eagle Lakes Community Park Pool and
authorize the Chair to execute the Change Order.
Meeting Date: 3/22/2016
Prepared By
Name: BishopMargaret
Title: Project Manager, Senior,Facilities Management
1/8/2016 5:00:25 PM
Submitted by
Title: Project Manager, Senior,Facilities Management
Name: BishopMargaret
1/8/2016 5:00:26 PM
Approved By
Name: JonesHank
Title: Project Manager,Principal,Facilities Management
Date: 2/24/2016 10:59:57 AM
Name: LinguidiDennis
Title: Division Director-Facilities Mgmt,Facilities Management
Date: 2/25/2016 12:57:00 PM
Name: WilliamsBarry
Title: Division Director-Parks&Recreation,Parks&Recreation
Date: 2/25/2016 1:19:43 PM
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services,Procurement Services
Date: 2/25/2016 3:43:39 PM
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3/22/2016 16.D.1 .
Name: AlonsoHailey
Title: Operations Analyst,Public Services Department
Date: 3/2/2016 9:00:35 AM
Name: BurnsRhonda
Title: Procurement Specialist,Procurement Services
Date: 3/2/2016 12:44:18 PM
Name: GreeneColleen
Title:Assistant County Attorney,CAO General Services
Date: 3/7/2016 8:59:29 AM
Name: CarnellSteve
Title: Department Head-Public Services,Public Services Department
Date: 3/8/2016 9:47:43 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/8/2016 3:36:47 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 3/11/2016 4:30:55 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Management&Budget
Date: 3/11/2016 4:31:51 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 3/15/2016 11:17:04 AM
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• 3/22/2016 16.D.1 .
Procurement Services
Co#.1(.3"'-r County Change Order Form
Contract Modification ❑Work Order Modification ❑Amendment
Contract//: 14.6338 Change 1/: 2 Purchase Order f/: 4500156863 Project f/; 80286
Contractor/Firm Name: Victor J Latavish Architect PA Contract/Project; Eagle Lakes Community Park Pool Design
Project Manager Name: Margaret Bishop Division Name: Facilities Management
Original Contract/Work Order Amount $ 588,640.00 1/13/15,16.a5 'Original BCC Approval Date;Agenda Item#
Current BCC Approved Amount $ 588,640.00 1/13/15,16.D.5 :.Last BCC Approval Date; Agenda item#
•
Current Contract/Work Order Amount $ 636;440.00 :SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ .104,200.00 25.82% Total Change from Original Amount
Revised Contract/Work Order Total $ 740,640.00 25.82% Change from Current BCC Approved Amount
Cumulative Changes $ 152,000.00 16.37% Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 2/9/15 Original 5/24/18 Last Approved 1/13/15 Revised Date On-hold
Date Completion Date Date (Includes this change)
//of Days Added 90 Select Tasks ®Add new task(s) ❑ Delete task(s) ❑Change task(s) ❑Other(see
below)
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and 1
or the additional days added (If requested); 2.)why this change was not included in the original contract; and, 3.) describe the
Impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. Additional design services are required for the planned Eagle Lakes Pool because Stakeholder meetings and coordination with
Parks & Recreation staff occurred during the design process through the 60% design phase. Stakeholder input determined that
changes and expansion to the original concept plan are needed to meet the demand for future growth.The preliminary 60%plans were
produced and reviewed before permit submittal at the Parks & Recreation Advisory Board Meeting on January 20, 2016. Only then
was it determined that additional changes were needed to include increasing the size of the family pool, increasing deck space,
reconfiguring the lap pool,adding additional grassed space for a picnic area,relocating the slides and lifeguard building for safety and
oversight purposes, and eliminating the Interactive Water Feature(IWF). These changes include alterations to the site development
plan,utilities and pool reconfigurations.Additional time is needed to address re-design and permit submittal review time.
2. This design change was not considered in the original contract because the scope of services included four water features; a family
pool, lap pool, slides and iWF. Stakeholder input addressed the need to expand the facility to accommodate more people, increase
deck space and provided options to develop a better design. Reconfiguring the Family Pool resulted in developing a multi-purpose
pool to accommodate all age groups.This reconfiguration eliminates the 1WF by providing a toddler area in the family pool,provides for
expansion of the deck area,and meets the need for future demands at a construction cost savings of$680,000.
3. If the change order is not processed,the pool facility will be designed for the existnng configuration and will not address public input
or meet the demand for future needs. No additions or expansion can be made to the project if the pool facility is built according to the
existing plan,due to project boundary space restraints.
Prepared by: eu-�4,,--F efv .Qa Date: ( 2—/ 6
(c argaret it.Bishop,P,E.,Facili'es Management Division)
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance. 'fhe
adjustment,if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant I
Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs.
Accepted by:: f/f// �s`� Date: 02119/2016
(Victor J. Latavish,AIA,President,Victor J.Latavish Architect,PA)
Approved by:_ N/A Date: N/A
(Do iqr P ofessio 'and Na o'011 Firm,if project applicable)—`�
Approved by: i.L_ . �! IN --(I4 Date: __U •
S (cement Proles on I)
Revised:10120/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMEUT USE0r1LY
Admrn I ECC ES w
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3/22/2016 16.D.1 .
IN WITNESS WHEREOF,the parties have each, respectively,by an authorized person or agent,have
executed this Amendment on the date(s)indicated below.
Accepted: ,20�
Dwight E. Brock,Clerk OWNER:
BOARD OF COUNTY COMMISSIONERS
BY: OF COLLIER COUNTY,FLORIDA
Contractor's First Witness: By:
` ��� Donna Fiala,Chairman
By: 1,1
Signature CONTRACTOR:
Michael E.Thomas Victor J Latavish Architect PA
Print Name
By:
Contractor's Second Witness:
Victor J.Latavish,AIA,President
By: Q Florida Registered Architect AR11942
Signature
Elizabeth Diaz
Print Name
Approved as to Form and Legality:
Colleen M.Greene
Assistant County Attorney
Page 2 of 2
CO#2 to contract# 14-6338
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