Agenda 01/12/2016 Item #16A21 1/12/2016 16.A.21 .
EXECUTIVE SUMMARY
Recommendation to approve an Adopt-a-Road Program Agreement for the roadway segment of
Golden Gate Parkway from Airport-Pulling Road to Livingston Road, with two (2) recognition
signs and two (2) Adopt-a-Road logo signs at a total cost of$200 with the volunteer group, Oracle
America,Inc.
OBJECTIVE: To approve for execution by the Board of County Commissioners (Board) an
agreement signed by the volunteer group, Oracle America, Inc., of a certain adopted roadway
(Golden Gate Parkway from Airport-Pulling Road to Livingston Road) under the Collier County
Adopt-a-Road Program.
CONSIDERATIONS: That the volunteer group so named be recognized as the sponsor of the
particular segment of roadway named in the agreement to perform litter removal in accordance
with instructions contained in the agreement.
The Collier County Adopt-a-Road program is an environmental protection program developed
through a public/private partnership that is dedicated to providing safe and clean roads by the
removal of roadside litter. The Collier County Adopt-a-Road program encourages citizens to
demonstrate civic pride by taking group action to help keep county roads beautiful and free of
litter. The Adopt-a-Road Program is an excellent example of the public and private sector
working together to solve a community problem.
Through this program, local civic, community, neighborhood and business groups can adopt a
two-mile segment of roadway, whereby they contract with the County to pick up litter on a
monthly basis. Groups are required to attend a meeting organized by the sponsor to review safety
guidelines and procedures. The sponsor is provided with literature on safety topics and
procedural guidelines reviewed by the County.
FISCAL IMPACT: The County is responsible for acquiring and erecting recognition signage at
either end of the roadway segment. The cost of each sign is $30.00. Staff expects to install two (2)
new sponsor signs at a cost of$60.00 and two (2) new Adopt-a-Road logo signs at a cost of$140.
The total cost for all signs will be approximately $200. Program expenses are budgeted in the
Transportation Services Fund 101.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality, and
requires a majority vote for Board approval. - SAS
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
RECOMMENDATION: That the Board recognize the volunteer group, Oracle America, Inc.,
as the sponsor of Golden Gate Parkway from to Airport-Pulling Road to Livingston Road, and
that the Board authorize its Chairman to execute the attached Adopt-a-Road Program Agreement
on behalf of the County.
Prepared by: Diane Lynch, Supervisor Operations, Road Maintenance, GMD
Attachments: 1) Agreement
2) Location Map
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1/12/2016 16.A.21 .
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.21.
Item Summary: Recommendation to approve an Adopt-a-Road Program Agreement for
the roadway segment of Golden Gate Parkway from Airport-Pulling Road to Livingston Road,
with two (2) recognition signs and two (2) Adopt-a-Road logo signs at a total cost of$200 with
the volunteer group, Oracle America, Inc.
Meeting Date: 1/12/2016
Prepared By
Name: TooleyTeresa
Title: Operations Coordinator,Road Maintenance
11/24/2015 3:38:04 PM
Submitted by
Title: Supervisor-Operations,Road Maintenance
Name: LynchDiane
11/24/2015 3:38:06 PM
Approved By
Name: LynchDiane
Title: Supervisor-Operations,Road Maintenance
Date: 12/1/2015 2:52:07 PM
Name: KearnsAllison
Title:Manager-Financial&Operational Sprt, Capital Construction&Maintenance Budget/Fiscal
Date: 12/3/2015 12:40:39 PM
Name: GossardTravis
Title:Division Director-Road Maintenance,Road Maintenance
Date: 12/10/2015 11:19:37 AM
Name: ShueGene
Title:Division Director-Operations Support, Growth Management Department
Date: 12/14/2015 10:26:00 AM
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Name: LaPierreBarbara
Title: Management/Budget Analyst, Capital Construction&Maintenance Budget/Fiscal
Date: 12/14/2015 11:49:02 AM
Name: WilkisonDavid
Title: Department Head-Growth Management Dept,Growth Management Department
Date: 12/14/2015 1:47:50 PM
Name: StoneScott
Title: Assistant County Attorney, CAO Land Use/Transportation
Date: 12/14/2015 2:50:03 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 12/15/2015 10:46:52 AM
Name: IsacksonMark
Title: Division Director-Corp Fin&Mgmt Svc, Office of Management&Budget
Date: 12/16/2015 9:29:03 AM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 12/27/2015 11:03:09 AM
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1/12/2016 16.A.21 .
COLLIER COUNTY ADOPT-A-ROAD PROGRAM AGREEMENT
Terms and Conditions
THIS COLLIER COUNTY ADOPT-A-ROAD AGREEMENT entered into this _day
of , 2016, by and between Collier County (hereinafter the "COUNTY"),
and the volunteer group, Oracle America, Inc. (hereinafter the "GROUP") whose address is
2640 Golden Gate Parkway,Suite 211,Naples,FL 34105.
WITNESSETH:
WHEREAS, the COUNTY and the GROUP recognize the need and desire for litter-free
roads, and enter this Agreement to permit the GROUP to contribute toward the effort of safely
maintaining a litter-free Collier County; and
WHEREAS, by signature below, the GROUP agrees to adopt the segment of roadway
known as Golden Gate Parkway from Airport-Pulling Road to Livingston Road and
acknowledges the hazardous nature of picking up litter, and agrees to the following terms and
conditions:
A. THE GROUP SHALL:
1. Obey and abide by all laws and regulations relating to safety on the Adopted Roadway.
2. Perform litter removal on the Adopted Roadway in accordance with the Florida
Department of Transportation's Accident Prevention Manual, Safe Field Practices, the Florida
Manual on Uniform Traffic Control Devices (MUTCD), and the Florida Department of
Transportation Design Roadway and Standard Index 601 and 602, all of which by this reference
are incorporated herein.
3. Only allow such persons to participate as are determined by the GROUP to be
responsible enough to safely participate in litter removal activities. Participants must be at least
14 years of age and the GROUP shall provide at least one adult supervisor for every 5 minors
participating in the litter removal. There shall at all times be at least one person 18 years of age
or older who is on site and responsible for supervising all litter removal activities, with no one at
the site under the age of 14 for any reason.
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4. Conduct at least two safety procedure meetings per year for its participating members.
Participants must sign the hold harmless agreement provided by the COUNTY, and attend a
safety meeting conducted by the GROUP before participating in a cleanup activity pursuant to
this Agreement.
5. Call the Collier County Adopt-A-Road contact and set up dates and times for their safety
meetings.
6. Remove litter during daylight hours only, in good weather conditions only
7. Pick up litter on one side of the road at a time.
8. Not pick up litter at construction sites, in tunnels, on bridges or over-passes, and on
medians, or where otherwise hazardous to do so.
9. Park all vehicles well clear of the Adopted Roadway, at least 20 feet from the edge of the
pavement.
10. Remove litter a minimum of once monthly, and whenever the appearance of the Adopted
Roadway is objectionable.
11. Obtain required supplies and material from the COUNTY.
12 Place traffic control signs supplied by the COUNTY during trash pickup.
13. Ensure that all participants wear COUNTY supplied or approved safety vests at all times
during the litter removal activity. The local maintenance office should be contacted to obtain
safety vests, traffic control signs and litter collection bags at least five (5) days prior to litter
removal activity and return the same when activity is complete.
14. Not wear clothing that will hinder the sight of participants.
15. Coordinate pickup details with the County's project coordinator at least one week prior to
a pickup.
16. Place filled trash bags at the site for pickup and disposal by the COUNTY.
17. After each pickup, the adopting GROUP coordinator will file a report detailing the
number of people involved, number of bags of litter collected, composition and estimate of
recyclable materials, and hours spent. Pre-printed forms will be furnished by the COUNTY for
making the reports, and filed with the COUNTY project coordinator.
18. The GROUP is encouraged to separate recyclable materials. All proceeds from
redemption of recyclable materials shall become the property of the Group.
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19. Unused materials and supplies furnished by the COUNTY shall be returned to the
COUNTY within two workdays following cleanup or, with COUNTY coordinator's permission,
be retained by the GROUP during the term of this Agreement.
B. THE COUNTY SHALL:
1. Provide safety vests,trash bags,pickup sticks, and traffic control signs.
2. Provide GROUP with an outline pertaining to safety regulations.
3. Remove the filled trash bags as soon as possible after the pickup.
4. Remove litter from the Adopted Roadways only under unusual circumstances, i.e., to
remove large, heavy or hazardous items.
5. Construct and place a roadside sign stating that the GROUP is responsible for keeping the
area free of litter.
C. TERM OF AGREEMENT: This is a month-to-month, at-will agreement, terminable by
either party, with or without cause, on 30 days written notice to the other party. This Agreement
creates no rights or interest. If, in the sole judgment of the County Project Coordinator, it is
found that the GROUP is not meeting the terms and conditions of this Agreement, the COUNTY
may terminate this Agreement effective immediately. The COUNTY reserves the right to
modify or cancel the program at any time. Upon the termination of this Agreement by either
party, the GROUP will immediately return all County-owned materials to the County project
coordinator.
D. HOLD HARMLESS CLAUSE: The GROUP covenants and agrees that it will indemnify
and hold harmless Collier County and its officers, agents and employees from any claim, loss,
damage, cost, charge or expense arising out of any act, action, neglect or omission by the Group
or by any person performing litter removal as part of the GROUP during the performance of the
Agreement, whether direct or indirect, and whether to any person or property to which Collier
County or said parties may be subject, except that neither GROUP nor any of its members shall
be liable under this provision for damages arising out of injury or damage to persons or property
directly caused or resulting from the sole negligence of Collier County, and its officers,
employees or agents.
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E. NO ASSIGNMENT: This Agreement is non-transferable and non-assignable in whole or in
part without the prior written consent of Collier County.
F. MISCELLANEOUS PROVISIONS: This Agreement is the full and complete agreement
between the parties, and may not be modified except by a writing signed by both parties. Any
and all prior understandings between the parties,either oral or written,with respect to the matters
set forth above,have been incorporated and merged into this Agreement, and are otherwise of no
further force or effect. This Agreement is for litter removal activities only. No beautification
activities are authorized by this Agreement.
IN WITNESS WHEREOF,the Parties have caused this Agreement to be executed as of
the date written above.
BOARD OF COUNTY COMMISSIONERS
ATTEST: OF COLLIER COUNTY, FLORIDA
DWIGHT E.BROCK,Clerk
By: By:
Deputy Clerk Tim Nance, Chairman
GROUP: O cle A i • Inc
By: / /�i../`i►
Name (print):-131M111
Title(print): E' -cuiiv& pg 04
Phone#(day): b5c- 607- 2411
Phone#(night):
Approved as to form
and legality:
Scott A. Stone,
Assistant County Attorney
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