Agenda 01/12/2016 Item #13B 1/12/2016 13.B.
COLLIER COUNTY
Board of County Commissioners
Item Number: 13.13.B.
Item Summary: To bring to the Board's attention outstanding invoices related to the
procurement of background checks and fingerprinting by the Florida Department of Law
Enforcement and the Federal Bureau of Investigation due to new statutory requirements for a
shared clearinghouse amongst agencies established by Florida Statute 943.053.
Meeting Date: 1/12/2016
Prepared By
Approved By
Name: KlatzkowJeff
Title: County Attorney,
Date: 1/6/2016 1:54:08 PM
Name: IsacksonMark
Title: Division Director-Corp Fin&Mgmt Svc, Office of Management&Budget
Date: 1/6/2016 1:54:21 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 1/6/2016 3:01:57 PM
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1/12/2016 13.B.
EXECUTIVE SUMMARY
To bring to the Board's attention outstanding invoices related to the procurement of background
checks and fingerprinting by the Florida Department of Law Enforcement and the Federal
Bureau of Investigation due to new statutory requirements for a shared clearinghouse amongst
agencies established by Florida Statute 943.053.
OBJECTIVE: To bring to the Board's attention changes in rates related to the procurement of
background checks and fingerprinting by the Florida Department of Law Enforcement and the Federal
Bureau of Investigation due to new statutory requirements.
CONSIDERATIONS: In response to Homeland Security, the State of Florida (Section 126.5801,
Florida Statutes) authorizes the Board of County Commissioners to conduct background checks on
County employees. On July 27, 2004, the Board of County Commissioners approved an Ordinance
(#2004-52, as amended) that mandates state and federal criminal history records checks for applicants
and current employees, contractors, vendors, repair persons, and delivery persons, deemed by the Board
to be critical to security or to public safety regarding any facility owned or operated by Collier County.
On April 12, 2011, the Board of County Commissioners approved Item 16.E.2 at the specific rate of
$43.25 per person related to the procurement of background checks and fmgerprinting by the Florida
Department of Law Enforcement and the Federal Bureau of Investigation. This rate is paid by
contractors, and in the case of employees, by the Human Resources Department or the individual
departments. At that time, the estimated annual amount was $100,000,which has been reimbursed by
contractors and user departments.
Florida Statute 943.053 updates now require a shared clearinghouse of background check data for
Department of Children and Families, Department of Juvenile Justice, Department of Elder Affairs and
Guardian Ad Litem employees or contractors, to be retained for five years. This five year retention fee
is charged in advance. Accordingly, the new rates in effect per the Florida Department of Law
Enforcement are as follows:
FEE TYPE AMOUNT DESCRIPTION
F 1 $2175 C'RN4PO4.HISTORY RECORD CHECK Per Stag some Oeprltneve ctf Dray,&Fad.
e wel ent of Juvenile Justice.Department d Elder Nags * Guardian Ad Leese Prgy seer t
!'ti
domed a:Wooed Seale tea
J $38.75 cRieNHAt.HISTORY RECORD CHECK, VECHS Eneoloyees and as oelef ACOlearril sc►orrlstons•
kW*OW
M $46 75 CRAIINAL HISTORY RECORD COCK,Employee SubeessionslOCF, DOEA ORts)to the I
_CfCestincncese rrdudes*ra tee y+'Reteetion Fee
County staff has acknowledged this change, which they explain would affect the Parks and Recreation
and Community and Human Services Divisions (see attached). Staff requested that Mr. Ochs sign the
Background Screening Provider User Registration Agreement on behalf of the County. If "statutory
rates", rather than a flat rate that is subject to change, are approved by the Board, this agreement and
related rate changes can be audited by the Clerk for payment
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1/12/2016 13.B.
FISCAL IMPACT: Specific amounts unknown. Current invoices presented to the Clerk's office range
between$2,500 and$4,000 per month.
GROWTH MANAGEMENT IMPACT: None.
RECOMMENDATION: That the Board review and take action regarding new rates for background
checks as charged by the Florida Department of Law Enforcement and the Federal Bureau of
Investigation.
Prepared by: Crystal K. Kinzel,Director Finance and Accounting,Clerk's Finance
Attachment: Memorandum to County Manager Ochs from Facilities interim Director.
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1/12/2016 13.B.
ier County
Administrative Services Department
Facilities Management Division
Memorandum
To: Leo Ochs,County Manager
From: Dennis Linguidi,Interim Director
Department of Facilities Management
Date: April 6,2015
Subject: Background Screening
The Department of Children and Families has recently updated their requirements for
background screening and has made it mandatory that the County use the new statewide
screening database,"The Clearinghouse." The purpose of this database is to provide a single
data source for background check results for those providing services to children,the elderly and
disabled individuals. This requirement mostly applies to those in the Parks and Recreation and
Community and Human Services Divisions. All other employees and contractors are not subject
to this requirement.
Attached is the Background Screening Provider User Registration Agreement for your review
and signature. Per the County Attorney's Office pursuant to both the County Administrator
Ordinance and F.S 125.74,the County Manager has the authority to sign documents that are
administrative or ministerial in nature.
Farmer tianapsmu t Owisio•3335 Tinian'Ind East,Subs 101•Naples,Ronda 3+4112.5358.239-252-8380
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