Agenda 06/14/2016 Item #16D 6 6/14/2016 16.D.6.
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to execute Change Order number one to
Wright Construction Corporation to upgrade the proposed Pickleball Courts surface at Veterans
Community Park and authorize necessary budget amendments. (Fiscal Impact$36,832.85)
OBJECTIVE:To upgrade the proposed Pickleball Court surface at the Veterans Community Park.
CONSIDERATIONS: Pursuant to Contract 14-6307, staff awarded a work order, in the amount of
$198,751.56, on February 24, 2016 to Wright Construction Corporation to convert the sand volleyball
courts at Veterans Community Park into Pickleball Courts. The construction of the courts is complete,
however the court surface remains to be installed. The work order provided two line items for court
surfaces products: Deco Color Textured Acrylic Color Surfacing ($28,132.42) and a bid alternate to
additional laying through the DecoTurf 6 Layer Cushion System($33,618.60).The Parks and Recreation
Division originally accepted the less expensive product DecoColor Textured Acrylic Color Surfacing due
to budgetary constraints; however, after further review and input from local pickleball enthusiasts, the
additional layering provides a tournament quality surface that is more durable and requires less
maintenance. The more expensive bid alternate was selected after the initial work order was issued
necessitating a change order and due to market material increase in cost is$36,832.85.
FISCAL IMPACT: Initially the project was budgeted in the Parks Impact Fee Fund 346 for
$211,890.20; however, since this project is converting existing courts to pickleball courts, budget
amendments are needed to move and to properly account for this improvement in the Parks Capital
Improvement Fund (306). The budget amendment will establish the Veteran's Park Pickleball project
80284 budget of $211,890.20 plus the above change order of $36,832.85, total amount of the budget
amendment will be $248,723.05. Funding will be from recognizing an insurance refund of$28,939 plus
$195,663.23 in residual budget from the completed Gordon Greenway project 80065 and $24,120.82
from the Immokalee Sports Complex renovations project 80320. The Immokalee Sports Complex is not
construction ready at this time but is scheduled for construction in FY 17. In the FY17 proposed budget,
staff reallocate funds back to the Immokalee Sports Complex.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to
this action.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval.—CMG
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the
Chairman to execute Change Order #1 to Wright Construction Corporation to upgrade the proposed
Pickleball Courts surface at Veterans Community Park and authorize all necessary budget amendments.
Prepared by:Margaret A.Bishop,P.E., Senior Project Manager,Facilities Management Division
Attachments:
1. Change Order#1
2. Project No. 80284 Work Order
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6/14/2016 16.D.6.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.6.
Item Summary: Recommendation to approve and authorize the Chairman to execute
Change Order number one to Wright Construction Corporation to upgrade the proposed
Pickleball Courts surface at Veterans Community Park and authorize necessary budget
amendments. (Fiscal Impact$36,832.85)
Meeting Date: 6/14/2016
Prepared By
Name: BishopMargaret
Title: Project Manager, Senior,Facilities Management
5/9/2016 4:45:16 PM
Submitted by
Title: Project Manager, Senior,Facilities Management
Name:BishopMargaret
5/9/2016 4:45:17 PM
Approved By
Name: Washburnllonka
Title: Manager-Park Operations,Parks&Recreation
Date: 5/10/2016 10:00:55 AM
Name: LinguidiDennis
Title: Division Director-Facilities Mgmt,Facilities Management
Date: 5/10/2016 3:08:46 PM
Name: JonesHank
Title:Project Manager,Principal,Facilities Management
Date: 5/10/2016 6:24:44 PM
Name:BurnsRhonda
Title:Procurement Specialist,Procurement Services
Date: 5/11/2016 9:58:16 AM
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6/14/2016 16.D.6.
Name: HerreraSandra
Title: Manager-Procurement,Procurement Services
Date: 5/11/2016 3:46:38 PM
Name: WilliamsBarry
Title: Division Director-Parks&Recreation,Parks &Recreation
Date: 5/12/2016 4:02:49 PM
Name: AlonsoHailey
Title: Operations Analyst,Public Services Department
Date: 5/18/2016 8:45:35 AM
Name: JohnsonScott
Title: Manager-Procurement,Procurement Services
Date: 5/20/2016 2:54:20 PM
Name: CarnellSteve
Title: Department Head-Public Services,Public Services Department
Date: 5/24/2016 2:21:02 PM
Name: GreeneColleen
Title:Assistant County Attorney,CAO General Services
Date: 5/25/2016 8:13:25 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 5/25/2016 12:28:10 PM
Name:UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 6/6/2016 10:52:03 AM
Name: UsherSusan
Title:Management/Budget Analyst, Senior,Office of Management&Budget
Date: 6/6/2016 10:52:30 AM
Name: CasalanguidaNick
Title: Deputy County Manager,County Managers Office
Date: 6/6/2016 12:12:10 PM
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1
6/14/2016 16.D.6. !,
I
Procurement Servicee '
CAP Cough Change ardor Form
❑Contract Modifloatton la Work Order Modification ❑Amendment
Contract/I: 14.0307 Champ 1 Purchase Order 0:
dofl4500106047 Projeot 11: 80284
i
ContraotorWFlrm Name: Wright Construction Corporation ContraouProject: Veterans Community Park Pick(eball Courts "
Projeot Manager Name: Margaret Bishop Dtvialon Nam: + Parks&Recreation
Original ContraotlWork Order Amount $ 108,761,$6 6/23/16;11.F Original 800 Approval Date;Agenda Item#
Current BCC Approved Amount f/N/A` 0/23/16;11.F Last BCC Approval Dlate;Agenda Item#
Current Contract/Work Order Amount $ 108,761.60 8/23/2016 SAP Contract Expiration Date(Master)
Dollar Amount of this Charge ' $ 30,832.86 18.63% Total Change from Original Amount
Revised Contract/Work Order Total $ 236,684.41 1/N/A Change from Current BCC Approved Amount
Cumulative Changes $ 36,832.86 18.63% Change from Current Amount
Completion Date,Description of the Takla)Change,and Rationale for the Change
Notice to Proceed 2124/10 Original 7/20/10 Last Approved Revised Date On•hold
Date - Completion Dnto Date
N (includes this change)
Il of Days Added 30 Select Tasks 0 Add now task(e) 0 Delete taek(e) Change taah(e) p Other(sen
below)
Provido a response to the following)1.)detailed and specific explanation/rationato of the requested oitango(a)to the(asks)and I
or the additional clays added(If requested);2.)why this change woe not Included in the original oontreat;and,3.) dosorlbe the
impact if this change le not preowned. Atlach additional Information from the Design Profosstonal andlor Contractor if needed.
1.) Wright Consiruction Corporation was awarded a work order for the conversion of the Veterans Community Park sand volleyball '
court to 0 plckleball courts.At the time of the award,only the funding for the lower cost DecoCotor surface was available
($20,132.42)us opposed to the DecoTurf($64,065.27).The contractor began the work on schedule and has prepared the asphalt
base for Installation of the DecoColor surface.Because of etakehotdor input,It was decided that DecoTurf is a better option.The •
contractor has been Issued a time suspension until additional funding is secured for the DecoTurf surface.As a result,an
additional 30 days Is needed because of the installation procedure.
•
2.) This change was not included In the original contract because the only funding available was to provide a DecoCotor surface,The ,
more expensive OscoTarf material was listed as a bid alternate.The bids were received on December 10,2016,and the
difference In price for the more expensive surface was$33,010.00.Since that time,material cost has increased to$36,032.0.
Stakeholder Input requested that the more expensive surface material be installed because 11 Is a professional,tournament grade,
0 layer cushioned surface that is easier to play on and will accommodate the growing demand for years to come.
3.) If the change la not processed the contractor can continue with the original work and Install the DecoColor surface.However,
stakeholder concerns will not be addressed and we will be provided Wth what Is considered an inferior product.This may risk
future court use.
Prepared by: / - Date: �1°� lb
(Ftl ai�;FaciltibsN"anegementONlsion) i i
Acceptance of this Change Order shall constitute a modifcation to contract/work order Identified above and will be subject to all the same
terms and conditions as contained in the contract/work order Indicated above,as fully as if the same were stated in this acceptance. The
adjustment,If any,to the.Contract shalt constitute a full end final settlement of any and all claims of the Contractor/Vendor/Consultant I
Design Professional a (fig out of Ui to re•ch angeset forth herein,Including claims for Impact and delay coats.i^7 F
1116
Accepted by: Delo.
8cot[l acanb,W t C struction,Corporation) j
Approved by: - Date: S 1
=M t:le;P.E.;Q . arty Mi Associates,P.A.) --
Approved by: I r r/ ' � 0 l�sca; Date: <66
f ho ,a Burns;•r•= rents Pre essional
devised:10/2012014 (MvIsiortswhomayrequireadditionalsignaturesmayincludeenseparatoaimot.) PRoc sarr:nrussoarr
Ad#44A alto Licosa
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6/14/2016 16.D.6.
VETERANS PARK IMPROVEMENTS
BID NO.__Wright Construction
UNIT
ITEM DESCRIPTION QTY UNIT PRICE AMOUNT
1 Mobilization/Demobilization 1 LS 3,998.01 _3,998.01_
2 Stormwater Pollution Plan 1 LS `1,000.00 _1,000.00_
Clearing,Demolition,Grubbing
3 &Grading 1 LS 39,994.38 _39,994.38
4 Court Construction 1 LS _72,662.92 _72,662.92
5 DecoColor Textured Acrylic 1 LS '_28,132.45 28,132.42
Color Surfacing
6 Conduits 1 LS 2,580.00 2,580.00
7 Landscaping 1 LS _15,476.15 _15,476.15
8 Fencing 1 LS _23,407.68 23,407.68
Allowance for Unforeseen and
9 Unknown Underground Utility 1 LS $4,500 $4,500
Services Conflict Resolution
Allowance for Unsuitable Soil
10 Removal and Replacement 1 LS $7,000 $7,000
Bid Alternate
1 Add-4"Concrete Courts
Surface with stabilized base and 1 LS _20,634.62 20,634.62
vapor barrier
2 Add-DecoTurf 6 Layer 1 LS _33,618.60 _33,618.60
Cushion System
CAUserslrhondacummings.lTDOMA N\AppDatalocatNicrosoft Windows1Tempora y Internet Files1Content.Outlook1S14l4M101Wright Construction
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6/14/2016 16.D.6.
From: David Valin
To: BishooMargaret;FelidaKirbvVEN
Subject: Veterans Pickle ball
Date: Monday,May 02,2016 3:05:22 PM
Attachments; lrnage001.onq
Margaret,
To upgrade the courts to a Deco Turf Layer"Cushion"product would be an additional$36,832.85.
We will also need an additional 30 days from whenever this addition gets approved.If the approval
process is expected to take more than a couple days,can you please issue a"suspend work"notice
so our clock is not ticking
If you need anything else from me please let me know.
David Valin
Project Manager
Wright Construction Group
Cell:239-738-5856
5811 Youngquist Road, Fort Myers,FL 33912 Phone:239-481-5000
Fax:239-481-2448
1105-1 Taylor Road, Punta Gorda,FL 33950 Phone:941-637-4728
121r
1Rn 1
taffi
. , ccrsrEuC TION GROUF
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6/14/2016 16.D.6.
IN WITNESS WHEREOF,the parties hereto,have each,respectively, by an authorized person or
agent,have executed this Work Order on the date and year first written below.
ATTEST; BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock,Clerk of Courts COLLIER COUNTY,FLORIDA
By: By:
Donna Fiala, Chairman
Dated:
(SEAL)
Wright Construction Company,Inc.
By:
First Witness i a are
xc��-1 c�.ccati� Ceps. NeA.,Y
TType/print signature and thief
TType/print witness namet
Second Witness
TType/print witness namet
Approved as to Form and Legality:
�/
ssistant County Attorney
Print Name
CO/Il Wright Construction Corporation
Veterans Community Park Pickleball Surface
Packet Page-1025-
6/14/2016 16.D.6.
WORIC ORDER/PURCHASE ORDER
Contract 14-6307"General Contractors Services"
Contract Expiration Date:June 22,2016
This Work Order is for professional general contractor services for work known.as:
Project Name:Veterans Community Park Pickleball Courts
Project No: 80284
The work is specified in the proposal dated December 15th 2015,which is attached hereto and made a
part of this Work Order: In accordance with Terms and Conditions of the. Agreement referenced
above,this Work Order/Purchase Order is assigned to: Wright Construction,Inc.
Scope of Work: As detailed in the attached proposal and the following:
• Task I Mobilization/Demobilization
* Task It Stormwater Pollution Plan
Task III Clearing,Demolition,Grubbing&Grading
4 Task IV Court Construction
* Task V DecoColor Textured Acrylic Color Surfacing
* Task VI Conduits
a Task VII Landscaping
x Task VIII Fencing
* Task IX Allowance for Unforeseen and Unknown Underground Utility
* Task X Allowance for Soil Removal and Replacement
Schedule of Work: Complete work within 150 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement# 14.6307 will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compofsittiorc In accordance with the Agreement referenced above,the County will compensate the
Firm in accordance with following method(s): ONegotialed Lump Sum(NLS) Li Lump Sum Plus
Reimbursable Costs (L,S+RC)D'I'ime&Material (T&M) (established hourly rate Schedule A)D
Cost Plus Fixed Fee(CPPT),as provided in the attached proposal.
Task I $3,998.01 Lump Sum
Task H $ 1,000,00 Lump Sum
Task 111 $39,994.38 Lump Sum
Task IV $72,662.92 Lump Sum
Task V $28,132.42 Lump Sum
Task VI $2,580.00 Lump Sum
Task VII $15,476.15 Lump Sum
Task VIII $23,407.68 Lump Sum
Task 1X $4,500.00 Allowance
Task IX x7..000.00 Allowance
TOTAL FEE $198,751,56
Page 1 of 2
• Packet Page -1026-
6/14/2016 16.D.6.
PREPARED BY: 91)J(12(AM/W7) • I
Felicia Kirby,Pject Manager Date
Facilities Management Division
REVIEWED BY: 1ia,r -q, C ,.A /�- 1 7 — / (,,
A e
Mar t A.Bis top,P.E.,Sr,Project Manager Date
Facilit •. M• agement Division
REVIEWED BY: `41111 r.41 I I J&
Hadi". e.'P.r.,'rut 'al Project Manager Date
F•ciht es ana:cn at Division
APPROVED BY: ��6' ,at r Lf'J'— ---
Barry illlams,Division Director Dat:
Parks& tecrcation Division
APPROVED BY: 441 S 'l/ ' t ' f� °t
Steve rnell, epailment Head
Date
Public Services Administration
By the signature below,the Firm(including employees,officers and/or agents)certifies,and hereby discloses,
that,to the best of their knowledge and belief,all relevant facts concerning past,present,or currently planned I
interest or activity(financial,contractual,organizational,or otherwise)which relates to the proposed work;and
bear on whether the Firm has a potential conflict have been nilly disclosed,
Additionally,the Firm agrees to notify the Procurement Director,in writing within 48 hours of learning of any
actual or potential conflict of interest that arises during the Work Order and/or project duration.
ACCEPTED BY: Wri tGC ns ruction,Mc.
' -'' f r. Vii/iG
C;trns D,at)n Date
Aisistt'irmt Project Manager
I
t
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6/14/2016 16.D.6.
VETERANS PARK IMPROVEMENTS
BID NO.__Wright Construction_
UNIT
ITEM DESCRIPTION QTY UNIT PRICE AMOUNT
1 Mobilization/Demobilization 1 LS _3,998.01 _3,998.01_
2 Stormwatcr Pollution Plan 1 LS __1,000.00 _1,000.00-_
Clearing, Demolition, Grubbing
3 & Grading 1 LS _39,994.38 _39,994.38_
4 Court Construction 1 LS _72,662.92 _72,662.92
5 DecoColor Textured Acrylic 1 LS _28,132,45 _28,132.42
Color Surfacing
6 Conduits 1 LS _2,580.00 _2,580.00
7 Landscaping 1 LS _15,476.15 __15,476.15
8 Fencing 1 LS _23,407.68 _23,407.68
Allowance for Unforeseen and
9 Unknown Underground Utility 1 LS $4,500 _$4,500__,
Services Conflict Resolution
Allowance for Unsuitable Soil •
10 Removal and Replacement 1 LS $7,000_ _.$7,000__-_
Bid Alternate
Add-4"Concrete Courts
Surface with stabilized base and 1 LS __20,634.62 _20,634.62
vapor barrier
2 Add- DecoTurf 6 Layer 1 LS _33,618.60 _33,618.60
Cushion System
UUca.coihmov.acttdala\ss-P4AANAGF.1Construcsion fi Capital hems PARKS&Real*Capital Projeeis10284 Veterans Picklebalh lid
Doi-unions Construction Bids 12,10.151Wt;EN Construction-Veterans Bid Do-mutt RaInd dea
•
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