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Agenda 06/14/2016 Item #16C 4
6/14/2016 16.C.4. EXECUTIVE SUMMARY Recommendation to award Request for Quotation 14-6213-52, "Goodland Drive Water Main Replacement,"Project Number 71010,to Quality Enterprises USA,Inc.,in the amount of$612,305. OBJECTIVE: Meet demand, stay in compliance, and serve customers efficiently by providing a compliant and reliable potable water system to Collier County Water-Sewer District(CCWSD)customers in Goodland. CONSIDERATIONS: The proposed scope of work for Project 71010, "Distribution System Renewal and Replacement," is consistent with the Capital Improvement Program (CIP) contained in the 2014 Water,Wastewater, Irrigation Quality Water, and Bulk Potable Water Master Plan/CIP Plan approved by the Board of County Commissioners(Board)on November 10,2015,as Agenda Item 9C, as Appendix III of the 2015 AUIR/CIE. Funding for Project 71010 is available in, and is consistent with, the FY2016 CIP Budget. The approximate 9/10`h mile (5,000 linear feet) of 8-inch potable water main along Goodland Drive, between San Marco Road and Harbor Place North in Goodland,was installed in 1981. The water main is located in a low tidal area and its valves and fittings have deteriorated due to aggressive soil conditions. This section of water main has had numerous breaks in the past year. This is the only potable water main serving Goodland and repairs have caused interruptions in service to its residents and businesses. This water main replacement project will benefit all residents and businesses of Goodland. The replacement pipe will be installed at a depth of ten feet primarily using directional drilling minimizing the number of valves and fittings required. At this depth,the new pipe will be unaffected by any future rehabilitation of Goodland Drive. The condition of this asset is defined as "Red: Level 3 — Risked Compliance," as reported to the Board at the October 1,2013 Asset Assessment and Management Workshop. The Public Utilities Department has coordinated with the City of Marco Island and the Transportation Division to address all foreseeable conflicts with this mission-critical, public health and safety project. The required right of way permit issued by the City of Marco Island, permit number PW-15-7997, has been paid for and is ready to be picked up by Quality Enterprises USA, Inc., upon commencement of construction. The Procurement Services Division distributed Request for Quotation 14-6213-52, "Goodland Drive Water Main Replacement," (Attachment 3), on November 24, 2015, to the six vendors under the Fixed- Term Underground Utilities Contract 14-6213 via the county's electronic quote process. Five of the six vendors submitted responsive quotes on December 15, 2015, which are summarized below and in Attachments 1 and 2. ALLOWANCE VENDOR QUOTES FOR TOTAL UNFORESEEN PROJECT COST CONDITIONS Quality Enterprises USA,Inc. $562,305.00 $50,000.00 $612,305.00 Douglas N.Higgins,Inc. $759,616.00 $50,000.00 $809,616.00 Haskins,Inc. $760,170.00 $50,000.00 $810,170.00 Kyle Construction,Inc. $762,700.00 $50,000.00 $812,700.00 Mitchell& Stark Construction Co.,Inc. $906,525.00 $50,000.00 $956,525.00 Packet Page-774- 6/14/2016 16.C.4. County staff determined the lowest quote to be fair and reasonable and recommends awarding the project to Quality Enterprises USA, Inc.,the lowest responsive and qualified vendor. The quote received was 23 percent less than the engineer's cost opinion. In its letter dated December 22, 2015, (Attachment 4), the design professional, Grady Minor, recommended awarding the contract (Attachment 5) to Quality Enterprises USA, Inc., who has a satisfactory performance and warranty record on previous, similar, utility-related projects. The total project cost incorporates a $50,000 allowance for work related to unforeseen conditions including,but not limited to,conflicts with existing facilities not reflected in record drawings and extreme weather conditions as determined by staff. The price for any additional work will be negotiated prior to commencement in accordance with the county's Procurement Ordinance and the terms of the agreement. A neighborhood information meeting was held January 20, 2016, to familiarize the residents with the project and to obtain feedback. FISCAL IMPACT: Funding is available in, and is consistent with,the FY2016 Capital Budget approved by the Board on September 24, 2015. The sources of funding is the Water User Fee Fund (412). The project is expected to be completed in 2016. Annual operating costs for this replacement water main are expected to remain the same or decrease. The unamortized value of the existing water main to be replaced is approximately$300,000,which will be written-off. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and legality,and requires majority vote for approval. -JAK GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan. standards to ensure the adequacy and availability of viable public facilities. RECOMMENDATION: That the Board of County Commissioners,Ex-officio the Governing Board of the Collier County Water and Sewer District,awards Request for Quotation 14-6213-52,"Goodland Drive Water Main Replacement,"Project Number 71010,to Quality Enterprises USA,Inc., in the amount of$612,305.00,and authorizes the Chair to sign and execute the contract after final approval by the County Attorney's Office. Prepared By: Oscar P. Martinez, P.E., PMP, Principal Project Manager, Public Utilities Planning and Project Management Division Attachments: Attachment 1 —Quote Tabulation Attachment 2—PPMD Quote Analysis Attachment 3—Request for Quotation Attachment 4—Recommendation Letter Attachment 5—Work Order Attachment 6—Project Location Packet Page -775- 6/14/2016 16.C.4. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.C.16.C.4. Item Summary: Recommendation to award Request for Quotation 14-6213-52, "Goodland Drive Water Main Replacement," Project Number 71010,to Quality Enterprises USA, Inc., in the amount of$612,305. Meeting Date: 6/14/2016 Prepared By Name: Oscar Martinez Title:Project Manager,Principal,Public Utilities Engineering 5/6/2016 3:01:31 PM Approved By Name: HapkeMargie Title: Recycling Coordinator, Solid&Hazardous Waste Management Date: 5/6/2016 3:35:21 PM Name: MarkiewiczJoanne Title:Division Director-Procurement Services,Procurement Services Date: 5/6/2016 4:04:00 PM Name: Steve Messner Title:Division Director-Water,Water Date: 5/9/2016 11:08:33 AM Name: ChmelikTom Title:Division Director-Public Utilities Eng,Public Utilities Engineering Date: 5/9/2016 2:35:12 PM Name: Joseph Bellone Title:Division Director-Operations Support,Utilities Finance Operations Date: 5/9/2016 3:09:38 PM Name: Pam Libby Title:Manager-Distribution,Water Date: 5/9/2016 4:29:36 PM Packet Page-776- 6/14/2016 16.C.4. Name: HallSwainson Title: Procurement Specialist,Procurement Services Date: 5/10/2016 9:50:35 AM Name: JohnsonScott Title:Manager-Procurement,Procurement Services Date: 5/20/2016 2:53:35 PM Name: TeachScott Title:Deputy County Attorney, County Attorney Date: 5/24/2016 2:00:42 PM Name:YilmazGeorge Title:Department Head-Public Utilities,Public Utilities Department Date: 5/24/2016 8:55:16 PM Name: KlatzkowJeff Title: County Attorney, Date: 5/25/2016 1:01:13 PM Name: UsherSusan Title: Management/Budget Analyst, Senior, Office of Management&Budget Date: 6/6/2016 11:36:06 AM Name: CasalanguidaNick Title: Deputy County Manager,County Managers Office Date: 6/6/2016 12:21:29 PM Packet Page -777- 00000000000000000000000 0 0 0 0 0 6/14/2016 16.C.4.: 0000 000000000 00000000 O O 0 0 O 00 e o c o 0 0 0 0 0 0 0 0 0 0 v; 0 0 0 0 0 0 0 0 0 0 0 0 0 - O O O O O O O O O O O O O O N O O O O O O O N O O O O O d O O O O O O O O O O 0 0 O ^ 0 0 N 0 N 00 ,O 0 0 '4 010 0 0 •-• N ^ N N 69 49 69 V9 A' 69 O\ O ^ ,O 69 69 69 69 69 7 Oicri M O. 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O N Q6i 7 ^ N M 7 0 ,D N 00 O, N CNN ^ Q .. O o Packet Page -778- z N 6/14/2016 16.C.4. tr„ 0 0 0 0 o a o 0 0 0 to 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a a i 1 iPa m •h, • • �w• .•.�. } CDD C N k —h 0 - 7 tD m .1 CDv II a c I 1 -t I r AI i I P3 03 I CO 4:26S el ii1 , 1 ; 3 N o ' I s I Iv `° 1 ( 0 • = I CL, K I I i I Q. /s N k aM I I 0 +� 17 Q I�7�� rt ilf ren - 'G •• OCl y ti) (DD a � � 6.1 G7 . m ri on (0< o 2 k , Packet Page -779- 6/14/2016 16.C.4. Co ier County Administrative Services Department Procurement Services Division REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER CONTRACT #14-6213 "Annual Contract for Underground Utilities &General Contractors" Date: November 24, 2015 From: Swainson Hall, Procurement Strategist 239-252-8935, Telephone Number 239-252-6334, Fax Number r; SwainsonHall(a�collierciov.net To: Potential Proposers Subject: RFQ 14-6213-52 Goodland Drive WM Replacement As provided in the referenced contract, the Collier County Purchasing Department is soliciting quotes for the referenced project. RFQ Due Date: 3:00 PM 12/15/2015 Q&A Deadline: 5:00 PM 12/11/2015 2:30 PM 12/3/2015 Pre-Quote Meeting Procurement Services Conference Room Number of Days to Final Completion: 150 substantial +30 Final = 180 Days Total Scope Provided Yes Plans and Specs: Yes Liquidated Damages:1, $937.00 per day Estimated Value $726,525.00 Payment& Performance Bonds Yes, if project value exceeds $200,000.00 Your quotation response for this project is due no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified. We look forward to your participation in this request for information/quotation process. Quality Enterprises USA, Inc. , Firm's Complete Legal Name 239-435-7200 239-435-7202 Tel ax Number Vice President Title Louis J. Gaudio 12/15/15 Print Name Date C: Nathan Beals/Project Manager Packet Page -780- RFQ 14-6213-52 6/14/2016 16.C.4. CIGrady Minor Civil Engineers ■ Land Surveyors ■ Planners • Landscape Architects December 22,2015 Mr.Nathan Beals Collier County Public Utilities Engineering 3339 Tamiami Trail East, Suite 303 Naples,FL 34112-5361 RE: Award Recommendation Goodland Water System Improvements Dear Mr. Beals: Q. Grady Minor& Associates, P.A. (GradyMinor)has completed our review of the bids submitted for the above-referenced project and is pleased to provide Collier County (County) with the following analysis and recomendation. The project was bid with a Base Bid and two Alternates. The Base bid included the entire project,less the grouting of the existing water mains(Alternate No. 1). Alternate No. 2 was presented as an option to replace Base Bid item no. 15, if deemed in County's best interest. The County received five (5) bids for the Goodland Water System Improvement project. The Base Bids ranged from $497,980.00 to $860,025.00; Alternate No. 1 ranged from $13,000.00 to $64,325.00; and Alternate No. 2 ranged from $184,500.00 to $417,000.00. Provided below is a summary of the Base Bids and Alternates: Description Quality Douglas N. Haskins,Inc. Kyle M&S Enterprises Higgins Construction Construction Base Bid $497,980.00 $740,895.00 $742,670.00 $749,700.00 $860,025.00 Alternate No. 1 $64,325.00 $18,721.00 $17,500.00 $13,000.00 $46,500.00 Alternate No.2 $184,500.00 $417,000.00 $375,000.00 $285,000.00 $399,000.00 Total w/Alt 1 $562,305.00 $759,616.00 $760,170.00 $762,700.00 $906,525.00 Quality Enterprises Inc. (QE) is the apparent low bidder with a Base Bid of$497,980.00. QE's bid for Alternate No. 1 ($64,325.00), while not the lowest, is fitting for the work to be performed and would result in a completed project, with no need to coordinate between multiple Contractors. Quality Enterprises bid Alternate No. 2 is the same cost as they bid Item No. 15 ($184,500.00), therefore, it is not recommended to proceed with Alternate No.2. Based on the above information, GradyMinor recommends Quality Enterprises is awarded the Base Bid and Alternate No. 1 in the amount of $562,305.00. Additionally, GradyMinor would recommend that a $50,000 contingency is included in the award to account for any unforeseen conditions that might arise during construction,resulting in a total contract amount of$612,305.00. Please feel free to call me with any questions. Ve - story yours, Justin Frederiksen,P.E. Director of Municipal Engineering Q.Grady Minor&Associates,P.A. Ph.239-947-1144 Fax.239-947-0375 3800 Via Del Rey www.gradyminor.com Bonita Springs,FL 34134 Packet Page -781- 6/14/2016 16.C.4. WORK ORDER/Pt RCHASE ORDER Contract 14-62113 "Annual Contract fOT Underground Utilities and General Contractors" Contract Expiration Date: July 7. '2016 This Work Order is for professional water main replacement construction services for work known as: / Project Name: Goodland Drive Water Main Replacement Project No: 71010.371 .., The work is specified in the proposal dated December 15, 2015 which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work Order/Purchase Order is assigned to: Quality Enterprises USA, Inc Scope of Work: As detailed in the attached proposal and the following: * Task I Water Main Replacement Construction Services * Task II Water Main Replacement Construction Allowance c' Schedule of Work: Complete work within 180 days from the date of the Notice to Proceed which is accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the expiration date of Agreement 0 14-621will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above. the County will compensate the Finn in accordance with following method(s): EiNegotiated Lump Sum (NLS) FILump Sum Plus Reimbursable Costs (LS+RC) ZTime & Material (T&M) (established hourly rate— Schedule A)0 Cost Plus Fixed Fee(CPFF), as provided in the attached proposal. Task 1 $562,305.00 LS Task II $ 50,000.00 T&M TOTAL FEE S612.305,00 i „... PREPARED BY: ' Qz--c--'", --1. - --.--- tr/./// Oscar P. Ma nez. P.E. Praicip-al Project Manager Date ' . APPROVED BY: -- t--(Ce-CC:Tc„,_—"A?_„. ..._ ) Torn Chnielik, P.F., 1*.ID I)i rector Date \:1 /2 • A I APPROVED BY: 07044-e-61 ----1 ,./.2. ‘5 5- I)4, 1\ _.... I Pamela Libby, Distrib9titin Tanager Date 1, 1 I , ' \ ( ,..) Page 1 of.3 Cil Packet Page -782- 6/14/2016 16.C.4. ‘-- j !,,.1---_,- i /1 APPROVED BY: vtAT-2 Al —^----- 5 StevMlessner. Water Director Date' '7 , / APPROVED BY: Joe Plone, Oflerations Support Director Date i ,----- APPROVED BY: -- - ,--- 3 George Yilmaz. Ph.D. Department Head Da e By the signature below, the Firm (including employees, officers andior agents) certifies, and hereby discloses, that, to the best of their knowledi!e and belief, all relevant facts concerning past, present,or currently planned interest or activity(financial,contractualorganizational.or otherwise)which relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Additionally,the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: Quality Enterprises USA, Inc. v/J79/ N niTTind Title of Authorized Company Officer Date H0/ard J. Murrell. President (Remainder of page intentionally left blank) IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or i \ agent, have executed this Work Order on the date and year first written below. In Page 2 013 150 Packet Page -783- 6/14/2016 16.C.4. I l LS1 BOARD OF COUNTY COMMISSIONLRS Dwight F. Brock.Clerk of Courts COLLIER COUNTY, FLORIDA By By: Donna Fiala,Chairman Dated: ISEAI Quality Enterprises USA, Inc. By: First Witness S Larry Benjamin Howe d J. Murrell, President Print Type/Print Signature and Title --- Second Witness Marcie Cohen Print Approked as to Form and Legality; Scott R. Teach. Deputy County Attorney \ s kriN • Page 3 of3 /414 Packet Page -784- ---- -�----- ---------' i 6/14/2016 16.C.4. #43 Co 7er County ProowremomSer,icosnkvismn REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER CONTRACT #14-6213 "Annual Contract for Underground Utilities &General Contractor " - | 1 Date: November 24. 2O15 1/ From: Swainson Hall, Procurement Strategist 239-252-8935, Telephone Number 239-252-6334, Fax Number SwainaonHoU�kcoU|iorgoxnet To: Potential Proposers Subject: RFQ 14-6213-52 Goodland Drh«mV00 Replacement As provided in the referenced contract, the Collier County Purchasing Department is soliciting quotes for the referenced p 'eoL RFQ Due Date: 3:00 PM 12/15/2015 Q&A Deadline: 5:00 PM 12/11/2015 2'.3DPW112/3/ZO1S '- Pre-Quote Meeting Procurement Services Conference Room ' Number of Days to Final Completion: ISUsubu substantial+�OFioa� DaysTotal --- / ^ 180 Scope Provided / Yes Plans and Specs: Yes Liquidated Damages $937.00 per day Estimated Value �7Z652� OO \ ' - ' . Payment& Performance Bonds Yes, if project value exceeds$200,000.00 -- Yourquote1ionreuponaoforthinpnojeotiadueno |aharthanthodateandUmospocNedabove WevviUnotanooptanyqvuta{ionnasponoen|aterthanthenotedUnneenddete. |fyourfinniaunmb'= — t- respond electronically, your quobmUonmust bereceived iothe A� the Purchasing Department-- the above referenced address nolater than the tirnoand date spanViwd. elook forward a� participation in this request for info,maUon/ouotabonprocess. to your Firm's Complete Legal Name 239-435-7200 239-435-7202 Tel'^^= ax Number ~ " ° Vice President Title Louis J. Gaudio l2/15/15 | Print Name Date C: Nathan Seals/Project Manager l � xrV/*-6z/3-o ] Packet Page -785- ` | ~ ` � � � 6/14/2016 16.C.4. Project Location „„.„ //,„„ /* S"ail co C air a North } Drive Yt eT� Packet Page -786-