Backup Documents 04/26/2016 Item #16D 8 160 8
COMMUNITY AND HUMAN SERIVCES
INTEROFFICE MEMORANDUM
TO: Board Minutes and Records
FROM: Lisa N. Can, Grants Coordinator, CHS
DATE May 2, 2016
RE: Area Agency on Aging for Southwest Florida,Inc (Amendments)
Please find attached one (1) each fully executed documents that were approved by the BCC on
the day listed below for recording in Minutes and Records. Feel free to contact me if you have
any questions.
BCC Approved on April 26, 2016; Item 16.D.7
Recommendation to approve an "after-the-fact" amendment, attestation statement and
budget amendment award for the Nutrition Services Incentive Program from Area Agency
on Aging for Southwest Florida, Inc. (Net Fiscal Impact$6,574.30)
BCC Approval on April 26, 2016; Item: 16 D.8
Recommendation to approve after-the-fact Amendment to the Community Care for the
Elderly and the Home Care for the Elderly Programs and Attestation Statements with
Area Agency on Aging for Southwest Florida, Inc. for Services for Seniors programs (No
Fiscal Impact).
Thank you for your assistance.
1 214,
40 1
Amendment.002 July 2015 to June 2016 3.15.00
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA,INC.
HOME CARE FOR THE ELDERLY PROGRAM CONTRACT
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
THIS AMENDMENT is entered into between the Area Agency on Aging for Southwest Florida, Inc. ("Agency") and
Collier County Board of County Commissioners("Contractor"), amends agreement HCE 203.15.
The purpose of this amendment is to amend contractual language in ATTACHMENT I.
NOW THEREFORE,in consideration of the mutual covenants and obligations set forth herein,the receipt and sufficiency
of which are hereby acknowledged,the Parties agree to the following:
1.ATTACHMENT I, Section 3.2 is hereby replaced.
3.2 ADVANCE PAYMENTS
The Contractor may request up to two months of advances at the start of the contract period, to cover program
administrative and service costs. The payment of an advance will be contingent upon the sufficiency and amount of
funds released to the Agency and the Department by the State of Florida ("budget release"). The Contractor shall
provide the Contract Manager documentation justifying the need for an advance and describing how the funds will be
distributed. The Contractor's requests for advances require the approval of the Contract Manager and if sufficient budget
is available, the Agency will issue approved advance payments after July 1, the beginning of the contract term. The
schedule for submission of advance requests(when available)is ATTACHMENT VII to this contract.
2. ATTACHMENT I, Section 3.3 is hereby replaced.
3.3 INVOICE SUBMITTAL AND REQUESTS FOR PAYMENT
All Requests for Payment and Receipt and Expenditure Reports submitted to the Agency shall be submitted using
ATTACHMENT VIII, and ATTACHMENT IX, and shall be in in accordance with the Invoice Schedule
(ATTACHMENT VII). The Contractor shall include documentation of services provided, number of units of services,
and the rates for the services provided in conformance with the requirements as described in this ATTACHMENT I and
ATTACHMENT VI.Each deliverable must be received and accepted by the Agency before payment is made.
3. ATTACHMENT I, Section 3.3.1 is hereby deleted.
This amendment shall be effective February 19, 2016. All provisions in the agreement and any attachments thereto in
conflict with this amendment shall be and are hereby changed to conform with this amendment
All provisions not in conflict with this Amendment are still in effect and are to be performed at the level specified in the
contract.
This Amendment and all its attachments are hereby made part of the contract.
1
160
Amendment.002 July 2015 to June 2016 HCE 203.15.00
•
IN WITNESS THEREOF,the Parties hereto have caused this 1 page amendment,to be executed by their undersigned
officials as duly authorized; and agree to abide by the terms, conditions and provisions of this HCE contract as
amended. This Amendment is effective on the last date the Amendment has been signed by both Parties.
Contractor: COLLIER COUNTY BOARD AREA AGENCY ON AGING FOR
OF COUNTY COMMISSIONERS SOUTHWEST FLORIDA,INC.
SIGNED BY: IT 11 (/a, C/ e�/ SIGNED BY: liniltpt/t.Q-
NAME: Stephen Y. Carnell NAME: MARIANNE G LORINI
TITLE: Public Services Department Head TITLE: PRESIDENT/CEO
DATE: March 21. 2016 DATE: 3/0 pc
Federal Tax ID: 59-6000558
Fiscal Year Ending Date: 09/30
Approved as to form and legality
Assistant County
-------- CL * 3`‘Cif, Y'
p7
2 o
Revised August 2007 160
F
Attestation Statement
Agreement/Contract Number: HCE 203.15
Amendment Number 002
I, Stephen Y.Carnell ,attest that no changes or revisions have been made to the
(Recipient/Contractor representative)
content of the above referenced agreement/contract or amendment between the Area Agency on Aging for
Southwest Florida and
Public Services Department Head .
(Recipient/Contractor name)
The only exception to this statement would be for changes in page formatting,due to the differences in
electronic data processing media,which has no affect on the agreement/contract content.
et# C/1 March 21 2016
SignatureA I Recipe /Contractor r Jpresentative Date
APProA cc' tv
Revised August 2007
0
Amendment 002 July 2015 to June 2016 CCE 203.15.002
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA,INC. 160 8
COMMUNITY CARE FOR THE ELDERLY PROGRAM CONTRACT
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
The purpose of this amendment is to amend contractual language in ATTACHMENT I.
NOW THEREFORE,in consideration of the mutual covenants and obligations set forth herein,the receipt and
sufficiency of which are hereby acknowledged,the Parties agree to the following:
1.ATTACHMENT I, Section 3.2 is hereby replaced.
3.2 ADVANCE PAYMENTS
The Contractor may request up to two months of advances at the start of the contract period, to cover program
administrative and service costs. The payment of an advance will be contingent upon the sufficiency and amount of
funds released to the Agency and the Department by the State of Florida ("budget release"). The Contractor shall
provide the Contract Manager documentation justifying the need for an advance and describing how the funds will be
distributed. The Contractor's requests for advances require the approval of the Contract Manager and if sufficient
budget is available,the Agency will issue approved advance payments after July 1, the beginning of the contract term.
The schedule for submission of advance requests(when available) is ATTACHMENT VII to this contract.
2. ATTACHMENT I, Section 3.3 is hereby replaced.
3.3 INVOICE SUBMITTAL AND REQUESTS FOR PAYMENT
All Requests for Payment and Receipt and Expenditure Reports submitted to the Agency shall be submitted using
ATTACHMENT VIII and ATTACHMENT IX, and shall be in in accordance with the Invoice Schedule
(ATTACHMENT VII). The Contractor shall include documentation of services provided, number of units of
services, and the rates for the services provided in conformance with the requirements as described in this
ATTACHMENT I and ATTACHMENT VI. Each deliverable must be received and accepted by the Agency before
payment is made.
3. ATTACHMENT I,Section 3.3.1 is hereby deleted.
This amendment shall be effective February 19, 2016. All provisions in the agreement and any attachments thereto in
conflict with this amendment shall be and are hereby changed to conform with this amendment
All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the
agreement.
This amendment and all of its attachments are hereby made a part of this agreement.
1
Amendment 002 July 2015 to June 2016 1 6 D 8 CCE 203.15.002
IN WITNESS WHEREOF, the parties hereto have caused this 2 page amendment to be executed by their officials there
unto duly authorized.
Recipient: COLLIER COUNTY BOARD OF AREA AGENCY ON AGING FOR SOUTHWEST
COUNTY COMMISSIONERS FLORIDA,INC.
SIGNED BY: v4 5� /// %'/
�—'� SIGNED BY: laittaitit N °o1i Z
NAME: STEPHEN Y. CARNELL NAME: MARIANNE G LORINI
TITLE: PUBLIC SERVICES DEPARTMENT HEAD TITLE: PRESIDENT/CEO
DATE: March 21,2016 DATE: 3/2 9 l Jc_
Federal Tax ID: 59-6000-558
Fiscal Year Ending Date: 09/30
Approved as to form and legality
Assistant County A ay>
2
0
16 0 8
Revised August 2007
Attestation Statement
Agreement/Contract Number 203.15
Amendment Number 002
I, Stephen Y.Carnell ,attest that no changes or revisions have been made to the
(Recipient/Contractor representative)
content of the above referenced agreement/contract or amendment between the Area Agency on Aging for
Southwest Florida and
Public Services Department Head
(Recipient/Contractor name)
The only exception to this statement would be for changes in page formatting,due to the differences in
electronic data processing media,which has no affect on the agreement/contract content.
�� March 21.2016
Signature of Recipien /Contractor representative Date
Approved as to form and legality
Assistant Cou ttonney
Revised August 2007