Backup Documents 04/26/2016 Item #16D11 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 p 11
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office SRT 4-26-16
4. BCC Office Board of County -1:›7
Commissioners ,/ 41t\ \t6
5. Minutes and Records Clerk of Court's Office
Vi I(a I 4101
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Harry Sells Contact Information 239-252-4980
Contact/ Department
Agenda Date Item was April 26,2016 Agenda Item Number 16D11
Approved by the BCC
Type of Document Agreement between Collier County and Number of Original
Attached Florida Power and Light Documents Attached �� o
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column, whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
I. Does the document require the chairman's original signature S'"CQ x c � ......., SRT
2. Does the document need to be sent to another agency for additional signatures? If yes, SRT
provide the Contact Information(Name; Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be S
signed by the Chairman,with the exception of most letters,must be reviewed and signed l
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's SRT
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the SRT
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's SRT
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip SRT
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on'—I.(9(0-]1ond all changes made during SRT
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made,and the document is ready for the y
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
• 16011
Procurement Services
Cer County Change Order Form
❑Contract Modification ❑Work Order Modification ❑Amendment
Contract#: 14-6320 Change#: 5 Purchase Order#: 4500155836 Project#: NA
Contractor/Firm Name: Danella Utility Construction, Inc. Contract/Project: Vanderbilt Beach Utility Conversion
Project Manager Name: Harry Sells Division Name: PTNE
Original Contract/Work Order Amount $ 2,637,081.00 10/28/14 11-F Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 2,707,770.31' 1/12/16 16-E6 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 2,707,770.31 3/7/2016 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ (67,248.56) 0.13% Total Change from Original Amount
Revised Contract/Work Order Total $ 2,640,521.75 -2.48% Change from Current BCC Approved Amount
Cumulative Changes $ 3,440.75 -2.48% Change from Current Amount
Completion Date, Description of the Task(s)Change,and Rationale for the Change
Notice to Precede Jan 5, 2015 Original 01/05/16 Last Approved 03/07/16 Revised Date 07/05/16
Date Completion Date Date ..,cludes this change)
#Of Days Added 120 Select Tasks ®Add new task(s) ❑ Delete task(s) ❑ Change task(s) ®Other(see
below)
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/
or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the
impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. The contractor hired to install the FPL network, informed staff that there were issues with the installation of the
conduit installed by Danella at thirteen (13) vault locations. These problems were the result of inaccurate blueprints
provide by FPL and unauthorized work directive changes by the onsite FPL representative. Additionally, value
engineering modifications to the methods of construction in a portion of Vanderbilt Drive area and Bluebill Avenue
resulted in a cost reduction. The changes outlined on the attached worksheet reflect both adjustment due to
changes in the method of construction and will correct these issues.
The total 24 lines of changes and 3 added lines result in a deductive change order to the original contract of
$67,248.56.
2. This change was not included in the contract because the plans were provided to the county by FPL and the
discovery of this was made at final completion. Efforts to recover money from FPL, Danella and Hole Montes (CEI)
are ongoing.
3. If this change order is not approved, the Vanderbilt Beach Aerial to Underground Utility Conversion will be delayed
and will affect three other active contracts with unknown results. Delay of the project could also affect a large Collier
County Utility project scheduled in the same geographical area.
ITEM DESCRIPTION Unit PLAN UNIT CONTRACT CHANGE ORDERS
QUANTITY PRICE AMOUNT ADD AMOUNT SUBTRACT AMOUNT
Trenching Feet incl.inst.Of
5 conduit,backfill and compaction LF 27,208 $10.62 $288,948.96 (136.00) ($1,444.32)
7 One 2"Conduit LF 9,151 $6.50 $59,481.50 (3,397.00) ($22,080.50)
8 Two 2"Conduits LF 34,000 $7.69 $261,460.00 (163.00) ($1,253.47)
9 Three 2"Conduits LF 165 $9.46 $1,560.90 (2,509.00) ($23,735.14)
10 Four 2"Conduits LF 220 $11.23 $2,470.60 (1,094.00) ($12,285.62)
11 Five 2" Conduits LF 245 $14.20 $3,479.00 (110.00) ($1,562.00)
12 Six 2"Conduits LF 1320 $16.50 $21,780.00 (391.00) ($6,451.50)
14 One 6"Conduit LF 600 $14.78 $8,868.00 (1,969.00) ($29,101.82)
Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin Rpi BCC ES
16 0 1 .
ITEM DESCRIPTION Unit PLAN UNIT CONTRACT CHANGE ORDERS
QUANTITY PRICE AMOUNT ADD AMOUNT SUBTRACT AMOUNT
15 One 6"and two 2"Conduits LF 300 $16.56 $4,968.00 142.00 $2,351.52
23 One 3"and two 2"Conduit LF 9,500 $11.81 $112,195.00 530.00 $6,259.30
24 F One 4"Conduit LF 800.00 $11.25 $9,000.00 369.00 $4,151.25
24 G Two 4"Conduit LF 1000.00 $16.56 $16,560.00 (3,985.00) ($65,991.60)
24 H One 4"and One 2"Conduit LF 200.00 $14.00 $2,800.00 67.00 $938.00
241 One 4"and Two 2"Conduit LF 400.00 $17.25 $6,900.00 (103.00) ($1,776.75)
241 One 4"and three 2"Conduit LF 300.00 $17.56 $5,268.00 (89.00) ($1,562.84)
Water Line Vanderbilt Dr.1-3"
and 1-2"with metal clamp
25 A fittings and pressure tested LF 8500 $18.80 $159,800.00 (1,703.00) ($32,016.40)
Remove Concrete Sidewalk 4'
26 x 10' SF 55 $46.80 $2,574.00 1774.00 $83023.20
Remove Concrete Driveway
27 1.5'x 20' SF 18 $137.43 $2,473.74 (7.00) ($962.01)
28 Remove Asphalt 1.5'x 20' SF 37 $36.36 $1,345.32 (242.00) ($8,799.12)
29 Hand Dig Pit EA 39 $396.00 $15,444.00 100.00 $39,600.00
30 Soft Dig Pit EA 35 $378.00 $13,230.00 116.00 $43,848.00
Set Concrete Transformer
31 pads EA 147 $567.00 $83,349.00 (17.00) ($9,639.00)
Set Concrete Vaults(5'x 5'x
34 10') EA 8 $1,162.00 $9,296.00 1.00 $1,162.00
35 Set Primary Vaults(3'x 3'x 5') EA 15 $521.00 $7,815.00 9.00 $4,689.00
36A Summit hand holes EA 6.00 $521.00 $3,126.00 (1.00) ($521).00
36 B Street Light Hand Holes EA 10.00 $355.00 $3,550.00 (2.00) ($710.00)
39 2"HDPE SDR 11 FT 27,000 1.04 $28,080.00 (200.00) ($208.00)
40 3"HDPE SDR 11 FT 8,800 2.89 $25,432.00 (3,100.00) ($8,959.00)
41 4"HDPE SDR 11 FT 57,765 3.74 $216,041.10 643.00 $2,404.82
One 6"Conduit Sub Aqueous
Crossing Charge for actual
length with Wire line Pt to Pt
A2-13 772' LF 7720 $94.60 $73,031.20 (15.00) ($1,419.00)
One 24"casing with 3-4",3-3"
and 1-2"interducts,Sub
Aqueous Crossing Charge for
A4-21 actual length with Wire Line LF 8000 $315.00 $252,000.00 (90.00) ($28,350.00)
Items Added
Install one 6"and one 2"
36C conduit FT 410.00 15.67 410.00 $6,424.70
Total Added: $194,851.79
Total Subtracted: ($331,724.07)
Net Amount: ($136,872.28)
Additional Item Added for Quote:
Modify Conduit into 13 Vista
Switches to Satisfy FPL and
36D MasTec Design EA 13 $3,567.98 $- 13 $46,383.72
Add Temporary asphalt
36E sidewalk _ SF 400 $11.30 $- 400 $4,520.00
36F Remove 6"Concrete Sidewalk SF 400 $46.80 400 $18,720.00
Net Amount: ($136,872.28)
Quotes for correction: $69,623.72
Total Net Change: ($67,248.56)
Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin Rp[ BCC ES
•
16 0 1 1 .
•
Prepared by: ? Date: 3///Z0, "
(Harry S I ,M TU,o ect Manager ame,PTNE Division,Collier County)
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance. The
adjustment,if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor!Vendor!Consultant/
Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs.
Accepted by: : Date: • ( i1 f
(Daneli tility Construction In.' f r
Approved by:l ° Date:
(W.Terry ole,PE Vice President Hole Monies Inc.)
Approved by: Date: 3.3!-2Cik
(Michelle Arnold,Director,Public Transit&Neighborhood Enhancement Division) /
Approved by: � /'il) �rt r ( Date: L`( ' 206
t/
S ev :rneil, nistr r,Public Services Department.) j�
Approved by: ) G'V �i Date: 1 7f / /
Pr curement Professional)
•
•
•
Revised:10128/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin
BC BCC ES
z .
., . 16011
Change Order 5, Contract 14-6320,Danella Utility Construction
IN WITNESS WHEREOF,the parties hereto,have each,respectively,by an authorized person or
agent,have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight;Er,Brock=C3rk of Courts COLL R COUNTY, FLORIDA
-:-.,, _ (........t,
let,
---y-lei
By '�-` '�Vr1 �
r �� -' By:
) I
`�
Dated: 16 ' ' Cje `� Donna Fiala, Chairman ,
Lc . Y-� bane.( (c, 0, 1, 1 .
Attest�5i.' irman's '
Name of Firm Cons •t"'r,Ack-:�A I^j �
signature only.
fLt& A t;undt- By: A 7---se--
First Witness S _'a / -�
�1 rjoL , ,P• &a $ ) tL cc.. Pt g s
' Q m c 10. th r,.5- TType/print signature and titleT
TType/print witness nameT
•iej.141 -
Second Witn s
Pfonef--5 1 h/A L 314
TType/print witness nameT
proved asy,rmlid Legality:
44.41--
Ass;stant County Attorney
thaptsile
SC — IR 7gt4 1.,,
Print Name
Page 4 of 4
16 0 1 1
AGREEMENT
This Agreement is entered into as of the 19th day of April, 2016, between Collier County
("the County"), Florida and Florida Power& Light Company("FPL"):
WHEREAS, the County is a participant in the Phase II and III Vanderbilt Beach MSTU
Utility Conversion Project ("the Project"), under which certain electric utility facilities are being
converted from above-ground facilities to underground facilities;
WHEREAS, the electric facilities are owned by FPL, and FPL will be providing electric
services through those facilities;
WHEREAS, during the course of completing the Project, fourteen vaults were installed
through which above-ground distribution lines are introduced into each vault and exit each vault
through underground conduit;
WHEREAS, the parties have determined that corrective measures must be taken with
respect to twelve of the vaults in order in order meet performance requirements ("the Corrective
Measures");
WHERAS, the cost of the Corrective Measures is $ 69,623.72 ("the Costs");
WHEREAS, the parties mutually desire to amicably resolve issues relating to the
Corrective measures and the Costs pursuant to the terms of this Agreement:
NOW, THEREFORE, it is hereby agreed:
1. FPL shall absorb and pay the Costs and releases the County from any liability for
the Costs. The County, in turn, releases FPL from any claims it might have relating to the
Corrective Measures or the Costs.
2. This Agreement is contractual. Nothing herein is, or shall be construed as, an
admission of fault or liability by either party regarding the Corrective Measures, the cause for the
Corrective Measures, or the Costs.
3. This Agreement only resolves issues related to the Corrective Measures and the
Costs and has no application to or bearing upon any other aspect of the Project.
4. This Agreement may be executed in counterparts, and copies or facsimiles are as
binding as originals.
1
16011
AGREED AND ENTERED INTO as of the date hereinabove written.
COLLIER COUNTY, FLORIDA FLORIDA POWER& LIGHT COMPANY
4
ec&
By: BY: .---
Donna Fiala
Title: _ Chairman A (� TITLE: Grvk Cc•A�1(41 i 'lct.4r..4-erta0 c-t
Witness: frutn Tit���
TITLE: ReatiC17041LE4L)
ATTEST
DWIGHT E. BROCK>CLERK
BY: 'In" I'
Attest as to Chairman's"
signature only.
A proved as to form and legality
.11- RLL._
Scott R.Teach,Deputy ( 'un ` A_ =ncy
2e ,,...,
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