Backup Documents 04/12/2016 Item #16D7 1ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 D 7
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
3. Colleen Greene County Attorney Office 016—
4. BCC Office Board of County
Commissioners \r\5 /
5. Minutes and Records Clerk of Court's Office j2+ 1 b 3'.3
PRIMARY CONTACT INFORMATION !�- 4
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Natali Betanc Phone Number 239-252-4 9
Contact/ Department _ _
Agenda Date Item was 4/12/16 Agenda Item Number
Approved by the BCC 1 b \11(
Type of Document Agreement Number of Original 2
Attached Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature?
2. Does the document need to be sent to another agency for additional signatures? If yes, NB
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's NB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 04/12/16 and all changes made during NB
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by th- NBA
BCC,all changes directed by the BCC have been made,and the document is ready fo the
Chairman's signature. 111, .��
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1 6 0
MEMORANDUM
Date: April 13, 2016
To: Natali Betancur, Operations Analyst
Park & Recreation —Beach & Water
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Agreement to Purchase Vended Meals from Another State-Approved
Program Sponsor
Attached for your records is two (2) original of the document referenced above, (Item
#16D7) approved by the Board of County Commissioners on Tuesday, April 12, 2016.
Please forward for additional signature and return a fully executed original back
to the Board's Minutes & Records Department to be held as a part of the Board's
Official Records.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
1 6 0 7
AGREEMENT TO PURCHASE VENDED MEALS FROM
ANOTHER STATE-APPROVED PROGRAM SPONSOR(SPONSOR)
This agreement is made and entered into by and between Collier CountvPubllc Schools (herein referred to as the"VENDOR")
and Collier County Parks and Recreation Department ,(herein referred to as the"SPONSOR");
WHEREAS the VENDOR agrees to supply unitized meals inclusive of milk to SPONSOR with and for the rates herein listed:
MEAL TYPE EST.#SERVINGS EST. #SERVING DAYS UNIT PRICE CONTRACT TOTAL
(DAILY) (PROGRAM TOTAL) (FIXED) (ESTIMATE)
BREAKFAST 535 34 $ 2.01 $ 36,561.90
LUNCH 445 34 $ 3.53 $ 53,408.90
SNACK $
SUPPER $ (+)
(Meals per day) x (Program days) x (Meal price) = $89,970.80
It is further agreed that VENDOR will provide meals that meet or exceed the minimum meal pattern requirements as to nutritive
value and content, maintain full and accurate records to the extent needed by SPONSOR to meet Program requirements,and
otherwise perform in accordance with the following provisions:
1. VENDOR shall comply with all applicable rules and regulations of the Florida Department of Agriculture and Consumer
Services(FDACS)and the United States Department of Agriculture(USDA),including Title 7 CFR Parts 210,215,220, 225,
245,250,3016,3019 and FDACS Division of Food,Nutrition,and Wellness policies.
2. Both Parties will retain meal records,delivery tickets,purchase orders,production records,or any other records that are
material to the accounting and verification of payments and claims under this Agreement.
3. VENDOR must submit to the SPONSOR all costs incurred pertaining to the SPONSOR's food service operation within 30 days
of the last day of each month or the final day of the program.
4. Both Parties agree to retain all records required under the preceding paragraph for a period of three years after the end of
the fiscal year to which they pertain;and upon request,to make all accounts and records pertaining to the program
available to representatives of the U.S. Department of Agriculture, Florida Department of Agriculture and Consumer
Services,and the and the General Accounting Office for audit or administrative review at a reasonable time and place.
5. Service shall be discontinued immediately if an invoice has not been paid by the SPONSOR organization within forty-five
calendar days of the invoice.
6. Service shall be discontinued immediately if the VENDOR delivers meals unfit for human consumption.
-1. Parties choll pd-in can pliarre wiN seQ-tiol -(g.291 ch.Stat.
The effective dates for this Agreement are June 13,2016 through July 29,2016 . Either Party may terminate
this Agreement by giving the other Party notice in writing not less than 60 days prior to the date designated in the notice for
termination of the Agreement.
IN WITNESS WHEREOF,The Vendor and the Sponsor have caused this Agreement to be executed this \Zk\r\ day of
\ter\\ , in the year Za1b.
SPONSOR VENDOR
/ /11,1-240 je:Cale—•
(NAME)PLEASE PR T h`c \ \0.\c:\ (NAME)PLEASE PRINT
TITLE , TITLE
A..rov-u as to form and legality '`sem a -'t(4.4
a e ••TU' 1
+�. , I _/, � , A''tESt• , SIGNATURE
:. DW
fl4CKClerk
DATE
• ssistant County Attorney �
if/3..
Lnest 'o
U airman s
_—. -____- _- sianature'oniv
1607 '
SCHEDULE A
SITE INFORMATION LIST
SPONSOR NAME Collier County Parks and ADDRESS: 15000 Livingston Rd. CONTACT PERSON/PHONE#Matt Fleig 239-252-
Recreation Department Naples FL 34109 4064
SITE NAME BEGIN END TOTAL MEAL TYPE AVERAGE TOTAL DELIVERY TIME
ADDRESS DATE DATE DAYS MEALS/DAY MEALS FOR EACH MEAL TYPE
PHONE OP.
(1) (2) (3) (4) (5) (6) (7)
Eagle Lakes 6/13/16 7/29/16 34 BREAKFAST 60 2,040 8:30 am
11565 E.
Tamiami Trail AM SUPPLEMENT
Naples Fl
239-252-3527
REFRIG ALL LUNCH 60 2,040 11:30 am
MEALS
YES NO PM SUPPLEMENT
O X SUPPER
East Naples 6/13/16 7/29/16 34 BREAKFAST 60 2,040 8:30 am
3500 Thomason
Naples Fl AM SUPPLEMENT
239-793-4414
REFRIG ALL LUNCH 60 2,040 11:30 am
MEALS
YES NO PM SUPPLEMENT
O X SUPPER
East Naples 6/13/16 7/08/16 19 BREAKFAST 55 1,045 8:00 am
Baptist Church
1967 Shadow AM SUPPLEMENT
lawn
Naples FL
239-774-1282
REFRIG ALL LUNCH 55 1,045 11:00 am
MEALS
YES NO PM SUPPLEMENT
❑ X SUPPER
Golden Gate 6/13/16 7/29/16 34 BREAKFAST 110 3,740 9:00 am
Comm.Center
4701 Golden Gate AM SUPPLEMENT
Naples Fl
239-252-4180
REFRIG ALL LUNCH 110 3,740 Noon
MEALS
YES NO PM SUPPLEMENT
❑ X SUPPER
Immokalee. 6/13/16 7/29/16 34 BREAKFAST 120 4,080 8:00 am
Comm.Park
321 N.1°.St. AM SUPPLEMENT
Immokalee,Fl
239-657-4449
REFRIG ALL LUNCH 30 1,020 11:30 am
MEALS
YES NO PM SUPPLEMENT
O X SUPPER
1 6 0 7
SCHEDULE A
SITE INFORMATION LIST
SPONSOR NAME Collier County Parks and ADDRESS: 15000 Livingston Rd. CONTACT PERSON/PHONE#Matt Fleig 239-252-
Recreation Department Naples FL 34109 4064
SITE NAME BEGIN END TOTAL MEAL TYPE AVERAGE TOTAL DELIVERY TIME
ADDRESS DATE DATE DAYS MEALS/DAY MEALS FOR EACH MEAL TYPE
PHONE
(1)
(2) (3) (4) (5) (6) (7)
Immokalee South 6/13/16 729/16 34 BREAKFAST 80 2,720 8:30 am
Park
418 School Dr. AM SUPPLEMENT
Immokalee,Fl
239-657-4449
REFRIG ALL LUNCH 80 2,720 11:30 am.
MEALS
YES NO PM SUPPLEMENT
❑ X SUPPER
River Park Rec. 6/13/16 729/16 34 BREAKFAST 50 1,700 8:30 am
301-11th St.N.
Naples FI AM SUPPLEMENT
239-213-3037
REFRIG ALL LUNCH 50 1,700 11:30 am
MEALS
YES NO PM SUPPLEMENT
❑ X SUPPER
BREAKFAST
AM SUPPLEMENT
LUNCH
YES NO PM SUPPLEMENT
❑ X SUPPER
BREAKFAST
AM SUPPLEMENT
REFRIG ALL LUNCH
MEALS
YES NO PM SUPPLEMENT
❑ ❑ SUPPER
•
BREAKFAST
AM SUPPLEMENT
REFRIG ALL LUNCH
MEALS
YES NO PM SUPPLEMENT
❑
0 SUPPER
16
D ,
AGREEMENT TO PURCHASE VENDED MEALS FROM
ANOTHER STATE-APPROVED PROGRAM SPONSOR(SPONSOR)
This agreement is made and entered into by and between Collier County Public Schools (herein referred to as the"VENDOR")
and Collier County Parks and Recreation Department ,(herein referred to as the"SPONSOR");
WHEREAS the VENDOR agrees to supply unitized meals inclusive of milk to SPONSOR with and for the rates herein listed:
MEAL TYPE EST.#SERVINGS EST.#SERVING DAYS UNIT PRICE CONTRACT TOTAL
(DAILY) (PROGRAM TOTAL) (FIXED) (ESTIMATE) ��
BREAKFAST 535 34 $ 2.01 $ 36,561.90
LUNCH 445 34 $ 3.53 $ 53,408.90
SNACK $
SUPPER $ (+)
(Meals per day) x (Program days) x (Meal price) = $89,970.80
It is further agreed that VENDOR will provide meals that meet or exceed the minimum meal pattern requirements as to nutritive
value and content,maintain full and accurate records to the extent needed by SPONSOR to meet Program requirements,and
otherwise perform in accordance with the following provisions:
1. VENDOR shall comply with all applicable rules and regulations of the Florida Department of Agriculture and Consumer
Services(FDACS)and the United States Department of Agriculture(USDA),including Title 7 CFR Parts 210,215,220,225,
245,250,3016,3019 and FDACS Division of Food,Nutrition,and Wellness policies.
2. Both Parties will retain meal records,delivery tickets,purchase orders,production records,or any other records that are
material to the accounting and verification of payments and claims under this Agreement.
3. VENDOR must submit to the SPONSOR all costs incurred pertaining to the SPONSOR's food service operation within 30 days
of the last day of each month or the final day of the program.
4. Both Parties agree to retain all records required under the preceding paragraph for a period of three years after the end of
the fiscal year to which they pertain;and upon request,to make all accounts and records pertaining to the program
available to representatives of the U.S.Department of Agriculture, Florida Department of Agriculture and Consumer
Services,and the and the General Accounting Office for audit or administrative review at a reasonable time and place.
5. Service shall be discontinued immediately if an invoice has not been paid by the SPONSOR organization within forty-five
calendar days of the invoice.
6. Service shall be discontinued immediately if the VENDOR delivers meals unfit for human consumption.
`). t'pvltPs chap Ud- in ca IiarY,e w 41 se&ficri 1(d.28, fb.Si-t1-.
The effective dates for this Agreement are June 13,2016 through July 29,2016 . Either Party may terminate
this Agreement by giving the other Party notice in writing not less than 60 days prior to the date designated in the notice for
termination of the Agreement.
IN WITNESS WHEREOF,The Vendor and the Sponsor have caused this Agreement to be executed this 12.k-\r day of
,in the year Zolb.
SPONSOR VENDOR
c,yyy1) Julie Sprague
12;(NAME)PLEASE PR 1:DmYnt-Nq F\0.5z1• (NAME)PLEASE PRINT
CCPS Board Chair
brcaN,h tr•vnAr\
TITLE � TITLE
A.,roved as to form and legality 'x,. I
�� I III REST SIGNATURE„ I b DATE
DWI ct T E. BROCK,Clerk ) itidoo ,
• ssistant County Attorney
as o airman s
signature only.
SCHEDULE A
SITE INFORMATION LIST
SPONSOR NAME Collier County Parks and ADDRESS:15000 Livingston Rd. CONTACT PERSON/PHONE#Matt Fleig 239-252-
Recreation Department Naples FL 34109 4064
SITE NAME BEGIN END TOTAL MEAL TYPE AVERAGE TOTAL DELIVERY TIME
ADDRESS DATE DATE DAYS MEALS/DAY MEALS FOR EACH MEAL TYPE
PHONE (1) OP.
(2) (3) (4) (5) (6) (7)
Eagle Lakes 6/13/16 7/29/16 34 BREAKFAST 60 2,040 8:30 am
11565 E.
Tamiami Trail AM SUPPLEMENT
Naples Fl
239-252-3527
REFRIG ALL LUNCH 60 2.040 11:30 am
MEALS
YES NO PM SUPPLEMENT
❑ X SUPPER
East Naples 6/13/16 7/29/16 34 BREAKFAST 60 2,040 8:30 am
3500 Thomason
Naples FI AM SUPPLEMENT
239-793-4414
REFRIG ALL LUNCH 60 2,040 11:30 am
MEALS
YES NO PM SUPPLEMENT
O X SUPPER
East Naples 6/13/16 7/08/16 19 BREAKFAST 55 1,045 8:00 am
Baptist Church
1967 Shadow AM SUPPLEMENT
lawn
Naples FL
239-774-1282
REFRIG ALL LUNCH 55 1,045 11:00 am
MEALS
YES NO PM SUPPLEMENT
O X SUPPER
Golden Gate 6/13/16 7/29/16 34 BREAKFAST 110 3,740 9:00 am
Comm.Center
4701 Golden Gate AM SUPPLEMENT
Naples Fl
239-252-4180
REFRIG ALL LUNCH 110 3,740 Noon
MEALS
YES NO PM SUPPLEMENT
❑ X SUPPER
Immokalee. 6/13/16 7/29/16 34 BREAKFAST 120 4,080 8:00 am
Comm.Park
321 N.1'.St. AM SUPPLEMENT
Immokalee,Fl
239-657-4449
REFRIG ALL LUNCH 30 1,020 11:30 am
MEALS
YES NO PM SUPPLEMENT
O X SUPPER
6 D7
SCHEDULE A
SITE INFORMATION LIST
SPONSOR NAME Collier County Parks and ADDRESS: 15000 Livingston Rd. CONTACT PERSON/PHONE#Matt Fleig 239-252-
Recreation Department Naples FL 34109 4064
SITE NAME BEGIN END TOTAL MEAL TYPE AVERAGE TOTAL DELIVERY TIME
ADDRESS DATE DATE DAYS MEALS/DAY MEALS FOR EACH MEAL TYPE
PHONE OP.
(1) (2) (3) (4) (5) (6) (7)
Immokalee South 6/13/16 7/29/16 34 BREAKFAST 80 2,720 8:30 am
Park
418 School Dr. AM SUPPLEMENT
Immokalee,Fl
239-657-4449
REFRIG ALL LUNCH 80 2,720 11:30 am.
MEALS
YES NO PM SUPPLEMENT
❑ X SUPPER
River Park Rec. 6/13/16 7/29/16 34 BREAKFAST 50 1,700 8:30 am
301-11th St.N.
Naples Fl AM SUPPLEMENT
239-213-3037
REFRIG ALL LUNCH 50 1,700 11:30 am
MEALS
YES NO PM SUPPLEMENT
❑ X SUPPER
BREAKFAST
AM SUPPLEMENT
LUNCH
YES NO PM SUPPLEMENT
❑ X SUPPER
BREAKFAST
AM SUPPLEMENT
REFRIG ALL LUNCH
MEALS
YES NO PM SUPPLEMENT
❑ ❑ SUPPER
•
BREAKFAST
AM SUPPLEMENT
REFRIG ALL LUNCH
MEALS
YES NO PM SUPPLEMENT
❑ ❑ SUPPER