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Backup Documents 04/12/2016 Item #16D1 1ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 D THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attomey Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 3. Colleen Greene County Attorney Office a► - 4. (2. I(40 4. BCC Office Board of County 'b b Commissioners MAY 45\\kc., 5. Minutes and Records Clerk of Court's Office N 113 t m PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Natali Betancur Phone Number 239-252-4059 Contact/ Department Agenda Date Item was 4/12/16 Agenda Item Number L•P°7". Approved by the BCC Type of Document Agreement Number of Original 2 Attached Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? ©1et___ NB 2. Does the document need to be sent to another agency for additional signatures? If yes, NB provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman,with the exception of most letters,must be reviewed and signed t by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the NB document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's NB signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 04/12/16 and all changes made during NB the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC,all changes directed by the BCC have been made,and the document is ready for the (445 Chairman's signature. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 1601 MEMORANDUM Date: April 14, 2016 To: Natali Betancur, Operations Analyst Park & Recreation — Beach & Water From: Teresa Cannon, Deputy Clerk Minutes & Records Department Re: Law Enforcement Special Detail Agreement Attached for your records is two (2) original of the document referenced above, (Item #16D1) approved by the Board of County Commissioners on Tuesday, April 12, 2016. Please forward for additional signature and return a fully executed original back to the Board's Minutes & Records Department to be held as a part of the Board's Official Records. If you have any questions, please contact me at 252-8411. Thank you. Attachment , 0j COLLIER COUNTY SHERIFF'S OFFICE LAW ENFORCEMENT SPECIAL DETAIL AGREEMENT THIS AGREEMENT entered into this day Vs1( I. DO-IQ by and between the Collier County Sheriffs Offices, KEVIN RAMBOSK, SHERIFF of Collier County, and Naples, Florida, hereinafter referred to as "CCSO" and Collier County hereinafter referred to as "CONTRACTOR", both of whom shall be referred to as the"PARTIES". WITNESSETH: WHEREAS,the CONTRACTOR desires to obtain special Law Enforcement Services at Collier County Community and Regional Parks in Naples,Florida WHEREAS, the CCSO has agreed to render to the CONTRACTOR professional law enforcement service, and the CONTRACTOR is desirous of contracting for such services upon the terms and conditions hereinafter set forth. WHEREAS, the CONTRACTOR is desirous of providing Law Enforcement services through a contractual relationship with the CCSO. WHEREAS, the Sheriff hereby agrees to provide such security and law enforcement as provided herein. NOW, THEREFORE, in consideration of the sums hereinafter set forth and for other good and valuable considerations, the receipt and legal sufficiency of which are hereby acknowledged, it is hereby agreed as follows: 1. For the purpose above, the Sheriff shall provide to the CONTRACTOR a detail at a Collier County Community or Regional Park when requested; to include, but not limited to: Eagles Lakes Community Park; Golden Gate Community Center and Park; Immokalee Airport and Community Park; Immokalee Sports Complex; Max Hasse Jr Community Park; Pelican Bay Community Park; Veterans Community Park; Vineyards Community Park; Sugden Regional Park; North Collier Regional Park and the Sun-N-Fun Lagoon. Event Types identified as,but not limited to: Fall Fest, Snow Fest, Spring Fest, Tropical Fest, Frontier Days, Ciclovia and 4th of July Fireworks. 2. Such Law Enforcement Deputies shall perform normal law enforcement duties to provide for the health and security of persons in the immediate area of the above captioned event or location(s). 3. At all times pertinent to this contract, the Law Enforcement Deputies shall be assigned by and remain under the control of the Office of the Sheriff of Collier County, Kevin Rambosk, Sheriff. Ownership and maintenance of equipment used in Special Details are the responsibility of the Collier County Sheriff's Office. Equipment assigned to a Deputy for use in the regular performance of duties shall be used during this Special Detail. All equipment remains the responsibility of the assigned Deputy and the ownership remains with the Collier County Sheriff's Office. 4. The CONTRACTOR shall pay as indicated under"Financial Arrangements" to the Office of the Sheriff of Collier County the actual cost to the CCSO of $42.50 per hour per deputy.The CONTRACTOR shall pay a minimum of(3) three hours per Deputy per day. 41) F 1 6 If A new contract shall require a full balance deposit prior to coverage being scheduled.The detail shall be subject to a final accounting. The balance remaining, if any, shall be invoiced to the CONTRACTOR upon a final time and mileage accounting being completed by the Sheriffs Office and shall be paid by the CONTRACTOR within five(5)days of receipt of the invoice. If an account is sixty(60)days past due then all contract law enforcement services will be terminated until payment is paid in full. FINANCIAL ARRANGEMENTS: ❑ Full Payment in Advance ❑ 50%Deposit Required ® No Deposit required/Total Due Upon billing(as outlined below) CCSO Finance Department will mail out an invoice for details services during the billing time frame after the event has occurred. 5. The CONTRACTOR hereby agrees to indemnify the Sheriff against any and all claims against the Sheriff or the Office of the Sheriff of Collier County arising out of the use of the certified law enforcement deputies, subject to the limits of §768.28 Florida Statute, excepting only the negligence of the Sheriff or his Deputies. 6. The parties agree that the services provided for herein are not a guarantee of the health and safety of the patrons attending the above captioned event, but is the provision of regular law enforcement services commonly supplied by the Office of the Sheriff to the citizens of Collier County according to policies established by the Sheriff. 7. The parties agree that in the event of an off-site emergency requiring the services elsewhere of the law enforcement Deputies provided herein, that the Sheriff may be required to remove the Deputies to meet any such emergency, without penalty, and such removal shall not be deemed a breach of this Agreement. 8. Law Enforcement Deputies provided according to the terms hereof shall be paid according to the regular payroll procedures of the Office of the Sheriff, and no funds shall be transferred from the CONTRACTOR to any law enforcement Deputy,but such funds shall be paid directly to the Office of the Sheriff of Collier County. 9. A 24 hour notice is required for any event cancellation by contacting Special Details Coordinator Edyie Bird at 239-252-0529 (office) or 239-285-8062 (cell). Contact may also be made via email at Edyth.Bird @colliersheriff.org. If notice is not received within that timeframe, the Contractor will pay a minimum of 3 (three) hours for each scheduled deputy. 10. This agreement is valid for one year from the date of approval.This agreement may be extended in writing with approval from both parties for two additional one (1)year terms. (121 11. Contact information for each party: I 6 n `. (1) Barry Williams,Division Director, Parks and Recreation (2)Collier County Sheriff's Office (CCSO). IN WITNESS WHEREOF,the PARTIES hereto execute this instrument on their behalf, at the dates set forth below: COLLIER COUNTY SHERIFF'S OFFICE KEVIN RAMBOSK, Sheriff of Collier County Date Approved as to form and legal sufficiency subject to execution by the PARTIES: CONTRACTOR: Collier County BY: rV( `ii9Vi 2-12.01(p Signed Name Date Commissioner Donna Fiala, 2016 Chairman, Board of County Commissioners Typed/Printed Name 3299 Tamiami Trail East Naples, FL 34112 Street Address City/State/Zip Code Billing Address(if different) City/State/Zip Code (Area Code)Telephone Number (Area Code) FAX Number (Area Code)Cellular Phone Number POC: Barry Williams, CCP&R-barrywilliams @colliergov.net Email Address(if applicable) ATTEST: Approved as to form and lity DWI2 T E. BROC Clerk �/1,0 01-J- Assistant.� County A mey (11111:0 ,atureonly,' 1 6 1 COLLIER COUNTY SHERIFF'S OFFICE LAW ENFORCEMENT SPECIAL DETAIL AGREEMENT THIS AGREEMENT entered into this dayL'L by and between the Collier County Sheriffs Offices, KEVIN RAMBOSK, SHERIFF of Collier County, and Naples, Florida, hereinafter referred to as "CCSO" and Collier County hereinafter referred to as "CONTRACTOR", both of whom shall be referred to as the"PARTIES". WITNESSETH: WHEREAS,the CONTRACTOR desires to obtain special Law Enforcement Services at Collier County Community and Regional Parks in Naples,Florida WHEREAS, the CCSO has agreed to render to the CONTRACTOR professional law enforcement service, and the CONTRACTOR is desirous of contracting for such services upon the terms and conditions hereinafter set forth. WHEREAS, the CON TRACTOR is desirous of providing Law Enforcement services through a contractual relationship with the CCSO. WHEREAS, the Sheriff hereby agrees to provide such security and law enforcement as provided herein. NOW, THEREFORE, in consideration of the sums hereinafter set forth and for other good and valuable considerations, the receipt and legal sufficiency of which are hereby acknowledged, it is hereby agreed as follows: 1. For the purpose above, the Sheriff shall provide to the CONTRACTOR a detail at a Collier County Community or Regional Park when requested; to include, but not limited to: Eagles Lakes Community Park; Golden Gate Community Center and Park; Immokalee Airport and Community Park; Immokalee Sports Complex; Max Hasse Jr Community Park; Pelican Bay Community Park; Veterans Community Park; Vineyards Community Park; Sugden Regional Park; North Collier Regional Park and the Sun-N-Fun Lagoon. Event Types identified as,but not limited to: Fall Fest, Snow Fest, Spring Fest, Tropical Fest, Frontier Days,Ciclovia and 4th of July Fireworks. 2. Such Law Enforcement Deputies shall perform normal law enforcement duties to provide for the health and security of persons in the immediate area of the above captioned event or location(s). 3. At all times pertinent to this contract, the Law Enforcement Deputies shall be assigned by and remain under the control of the Office of the Sheriff of Collier County, Kevin Rambosk, Sheriff. Ownership and maintenance of equipment used in Special Details are the responsibility of the Collier County Sheriffs Office. Equipment assigned to a Deputy for use in the regular performance of duties shall be used during this Special Detail. All equipment remains the responsibility of the assigned Deputy and the ownership remains with the Collier County Sheriff's Office. 4. The CONTRACTOR shall pay as indicated under"Financial Arrangements" to the Office of the Sheriff of Collier County the actual cost to the CCSO of $42.50 per hour per deputy.The CONTRACTOR shall pay a minimum of(3) three hours per Deputy per day. 1 6D1 A new contract shall require a full balance deposit prior to coverage being scheduled.The detail shall be subject to a final accounting. The balance remaining, if any, shall be invoiced to the CONTRACTOR upon a final time and mileage accounting being completed by the Sheriff's Office and shall be paid by the CONTRACTOR within five(5)days of receipt of the invoice. If an account is sixty(60)days past due then all contract law enforcement services will be terminated until payment is paid in full. FINANCIAL ARRANGEMENTS: ❑ Full Payment in Advance O 50%Deposit Required ® No Deposit required!Total Due Upon billing(as outlined below) CCSO Finance Department will mail out an invoice for details services during the billing time frame after the event has occurred. 5. The CONTRACTOR hereby agrees to indemnify the Sheriff against any and all claims against the Sheriff or the Office of the Sheriff of Collier County arising out of the use of the certified law enforcement deputies, subject to the limits of §768.28 Florida Statute, excepting only the negligence of the Sheriff or his Deputies. 6. The parties agree that the services provided for herein are not a guarantee of the health and safety of the patrons attending the above captioned event, but is the provision of regular law enforcement services commonly supplied by the Office of the Sheriff to the citizens of Collier County according to policies established by the Sheriff. 7. The parties agree that in the event of an off-site emergency requiring the services elsewhere of the law enforcement Deputies provided herein, that the Sheriff may be required to remove the Deputies to meet any such emergency, without penalty, and such removal shall not be deemed a breach of this Agreement. 8. Law Enforcement Deputies provided according to the terms hereof shall be paid according to the regular payroll procedures of the Office of the Sheriff, and no funds shall be transferred from the CONTRACTOR to any law enforcement Deputy,but such funds shall be paid directly to the Office of the Sheriff of Collier County. 9. A 24 hour notice is required for any event cancellation by contacting Special Details Coordinator Edyie Bird at 239-252-0529 (office) or 239-285-8062 (cell). Contact may also be made via email at Edyth.Bird@colliersheriff.org. If notice is not received within that timeframe, the Contractor will pay a minimum of 3 (three)hours for each scheduled deputy. 10. This agreement is valid for one year from the date of approval.This agreement may be extended in writing with approval from both parties for two additional one (1)year terms. 1601 11. Contact information for each party: (1)Barry Williams,Division Director,Parks and Recreation (2)Collier County Sheriff's Office(CCSO). IN WITNESS WHEREOF,the PARTIES hereto execute this instrument on their behalf, at the dates set forth below: COLLIER COUNTY SHERIFF'S OFFICE i , /7 KEVIN ' • : : K, heriff of Collier County Date Approved as to form and legal sufficiency subject to execution by the PARTIES: CONTRACTO : Collier County BY: iii -12,0I(0 Signed Name Date Commissioner Donna Fiala, 2016 Chairman,Board of County Commissioners Typed/Printed Name 3299 Tamiami Trail East Naples,FL 34112 Street Address City/State/Zip Code Billing Address(if different) City/State/Zip Code (Area Code)Telephone Number (Area Code)FAX Number (Area Code)Cellular Phone Number POC: Barry Williams, CCP&R-barrywilliams@colliergov.net Email Address(if applicable) Approved as to form and/ ,Y ity ATTEST: DWIC� fi E. BROCI)Clerk 111,00 X Assistant County A. � Attes,t as to Chairmin's (:110!) signature only;