Backup Documents 09/09/2014 Item #16D19 ORIGINAL DOCUMENTS CHECKLIST & ROUTING LI6 9
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT VV
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW**ROUTING;SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3 Jennifer A. Belpedio, ACA County Attorney Office a Niel"
4. BCC Office Board of County �
•
Commissioners � 6/ \\z\\-
5. Minutes and Records Clerk of Court's Office
q iIZ l►t( 3:02frn
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Marilyn Mathes, Library Phone Number 252-5391
Contact/ Department !
Agenda Date Item was 09.09.14 )/ Agenda Item Number 16-D-19
Approved by the BCC
Type of Document Resolution Number of Original 1
Attached Documents Attached
PO number or account `YQ, Solicitation/Contract
number if document is .yam Number/Vendor Name
to be recorded t1 1 LP I(k0
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) plicable)
1. Does the document require the chairman's original signature? JAB
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A V
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAB ✓
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A V
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAB (/
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAB t/'
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A ✓
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 09.09.14 and all changes made during JAB 1, �
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable. / a=
9. Initials of attorney verifying that the attached document is the version approved by the / JAB v
BCC,all changes directed by the BCC have been made,and the document is ready f. the
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Re • I • •-vised 11/30/12
16b19
MEMORANDUM
Date: September 15, 2014
To: Marilyn Matthes, Director
Collier County Public Library
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Resolution 2014-165: Authorizing the removal of uncollectible
account receivables in the amount of$630, 326.41 from the
financial records of the Collier County Public Library
Attached for your records is a copy of the resolution referenced above, (Item #16D19)
adopted by the Board of County Commissioners on September 9, 2014.
The original will be held on file in the Minutes and Record's Department for
the Board's Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
RESOLUTION NO. 2014- 1 6 5 1 60 19
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TO REMOVE AGED ACCOUNTS
RECEIVABLE FROM ACTIVE ACCOUNTS RECEIVABLE, FINDING
THAT DILIGENT EFFORTS HAVE BEEN MADE TO RECAPTURE THE
FUNDS AND THE FUNDS ARE NOT COLLECTIBLE OR OTHERWISE
REQUIRE REMOVAL FROM COUNTY FINANCIAL RECORDS.
WHEREAS, pursuant to Resolution No. 2006-252, the Board of County Commissioners
has established a procedure to remove past due accounts from active accounts receivable where
diligent efforts at collection have proved unsuccessful; and
WHEREAS, Collier County has attempted, without success, to research accounts dating
from FY 2006-2007 thru FY 2009-2010 to collect on past due fines for overdue charges not paid
and money owed for items not returned totaling $630,326.41.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA that:
1. The Board finds that Collier County has made diligent efforts to collect the total debt
amount by researching the balances and reviewing any applicable records for further
information.
2. Despite diligent efforts, Collier County is not able to collect the debts but are able to
determine that $630,326.41 of the total transactions are not active accounts receivable.
3. The Board finds that the total amount of $630,326.41 may be removed from active
accounts receivable in accordance with generally accepted account procedures and pursuant to
law.
+II
This Resolution adopted after motion, second and majority vote, this "I day of
Se.,12-Perv■AxA. , 2014.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E: BROCK� CLERK OF COLLIER COUN Y, FLORIDA
By 'A._ � . C - : ,: .L� •
Att:r.t as O r1}' ity Clerk TOM HENNING, . airman
signs o e only.
Approved as to form and legality:
Jennifer A. Belpedi °<
Assistant County Attorney : y
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[14-LIB-01591/1109073/1] ��