Backup Documents 02/23/2016 Item #16D 6 IORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 160 b
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
3. Colleen Greene County Attorney Office
0111&'
,,11 n a
4. BCC Office Board of County /(o
Commissioners *S\lo.
5. Minutes and Records Clerk of Court's Office
3115//422-:41114,
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Natali Betancur Phone Number 239-252-4059
Contact/ Department
Agenda Date Item was 12/08/1593.1‘c I c Agenda Item Number 16D� /
Approved by the BCC
Type of Document MOU Number of Original 2 it
Attached Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? NB
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the NB
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's NB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 11/10/15 and all changes made during NB
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the 1 •`.'
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
160 6
MEMORANDUM
Date: March 16, 2016
To: Natali Betancur, Operations Analyst
Park & Recreation — Beach & Water
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Memorandum of Understanding between the Southwest Florida
Workforce Development Board, Inc. and Collier County
2015/2016 After School Programing - Immokalee Out-of-School Time
Initiative (IOSTI) in Collier County
Attached for your records is one (1) original of the document referenced above, (Item
#16D6) approved by the Board of County Commissioners on Tuesday, February 23,
2016.
An original is being kept by the Board's Minutes & Records Department as a part
of the Board's Official Records.
If you have any questions, please contact me at 252-7240.
Thank you.
Attachment
160 6
WFDR/P1rk-sR czvatic n GT'S2O15 16
MEMORANDUM OF UNDERSTANDING
between
THE SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARD,INC.
and
COLLIER COUNTY,A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA
FOR THE DELIVERY OF
2015-2016 AFTER SCHOOL PROGRAMING
IMMOKALEE OUT-OF-SCHOOL TIME INITIATIVE(IOSTI)
IN COLLIER COUNTY
This Memorandum of Understanding is entered into between the Southwest Florida Workforce Development
Board, Inc. (hereinafter referred to as the "Workforce Board") and Collier County, a political Subdivision of the
State of Florida(hereinafter referred to as the "Parks and Recreation").
I.Purpose
The purpose of this Memorandum of Understanding is to support the implementation of the Immokalee
Youth Leadership program, part of the Immokalee Out-of-School Time Initiative in Immokalee (IOSTI) locally
known as Great Program Synergizing (hereinafter referred to as "GPS") in Collier County, Florida. The GPS
initiative is created and funded by the Naples Children and Education Foundation ("NCEF").
II. Services to be Provided by Parks and Recreation
Parks and Recreation agrees to:
A. Serve twenty (20) students in grades 7 through 11 through the Immokalee Youth Leadership
program at the Immokalee Community and South Parks;
B. Provide students with the Immokalee Youth Leadership experience three (3) days a week (only on
days when school is in session), two (2) hours a day for the 2015-2016 school year based on
leadership curriculum, mentoring and on-the-job training;
C. Implement the 7 Habits of Happy Kids ubiquitously throughout each Parks and Recreation out-of-
school-time program;
D. Maintain a minimum of 80% Average Daily Attendance (ADA) (see Attachment A);
E. Report in writing on agreed upon deliverables (see Attachment A) including student enrollment
information, attendance verification and average daily attendance (ADA) for the GPS/Parks and
Recreation out-of-school-time program;
F. Submit in writing any and all proposed changes in program to the Workforce Board for written
approval prior to implementation;
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9®<
160 6
\IFD13/ParksRe e<ticm C.,I:'S2ti 15 l 6
G. Participate in GPS professional development and continuous improvement meetings to provide
reports and updates and to offer programmatic suggestions;
H. Maintain usual and customary records to be available upon request;
I. Submit to the Workforce Board invoices for services rendered. Such invoices may be computer-
generated and may be in electronic, facsimile, or paper format;
J. Submit final invoice and written report no later than June 30, 2016. Failure to submit final
invoice and report by June 30, 2016, will constitute breach of contract and may result in the
forfeiture of all or partial funding.
III.Services to be Provided by the Workforce Board
The Workforce Board agrees to:
A. Provide fiscal services to the Parks and Recreation as necessary to support the implementation of the
2015-2016 GPS/Parks and Recreation Initiative;
B. Provide fund reimbursement within thirty (30) days of receipt of approved invoice; funding is not
to exceed the total amount of: $15,000 during 2015-2016; and,
C. Provide one GPS Project Coordinator to assist in the full implementation of the 2015-2016
GPS/Parks and Recreation out-of-school time program.
IV. General Conditions
A. Parks and Recreation and its representative signing this document attest that:
1. Parks and Recreation as an organization in part or as a whole is not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by
any federal department or agency; and,
2. Parks and Recreation or any of its agents are not suspended or debarred or otherwise excluded from
receiving Federal funds.
B. Parks and Recreation and the Workforce Board agree that:
1. Each party is solely responsible for the negligent acts or willful omissions of its own designated
agents and agrees to hold the other parties harmless against any claim or suit, including all costs and
attorney's fees arising from the act, omission, or negligence of its own officers, agents, volunteers or
employees, including, but not limited to, claims or suits based on allegations of discrimination on the
basis of race, creed, color, national origin, gender, age, sexual orientation, or disability;
2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida
agree to be responsible for the negligent acts or willful omissions of their own designated agents
only to the extent allowed by§ 768.28, Florida Statutes;
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W M)1i/P.ir.ksRcczeation GPS2015-I6
3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida
and Federal law, and that such records shall be used only for purposes allowed under § 1002.22,
Florida Statutes, and shall be shared only with written parental permission; and
4. Each party commits to support the other in its implementation and to work collaboratively with the
other and in consultation with the Florida Department of Education program office if any changes,
adjustments, or improvements to this arrangement become necessary or desirable.
V. Duration of Memorandum of Understanding
This Memorandum of Agreement shall begin when signed by all parties and shall end on June 30, 2016, except
as provided in Article V ("Termination") of this Memorandum of Understanding. It is understood that this
agreement may be amended during the program year at the direction of the Naples Children and Education
Foundation or as a result of programmatic need. Any such revisions shall be in writing and agreed upon by both
parties.
VI.Termination
Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made
herein upon no less than thirty (30) days advance notice to each of the other parties. In the event of termination
by either party, payment will be made by the Workforce Development Board to Parks and Recreation for
services rendered through the effective date of termination.
In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in
the spaces provided.
4--11112 1:461-d 2-\2- \\(a
_" Date
Collier County Board of County Commissioners
0i2Z__ ci X. /� -/3
Joe Pate o, Executive Director Date
Southwest Florida Workforce Development Board, Inc.
Approved • to form and legality 7,''0,x'••.is
0 I I // 1 4
DW %Ft
Page 3 of 4 Assistant County Att rney mi 431,a t _ * ' ' '- ';''' .- :'
s 4 - �/
�y� _ war
Attest as to Chairman's
signature only.
160 6
IVFDR/ParksRecreat ion_GPS20 15 I 6
Attachment A: Deliverables NCEF Required with each Invoice
Woke Date, ‘4\''''Deliverables II-lauded witIqQvoKe
WI Attendance data verification and the Average Daily Attendance (ADA) for the
November 13, 2015 time period covered in the invoice for all students in program (not solely funded
by GPS)
March 11, 2016
VI Written Program Report to include:
June 17, 2016 - Description of how funds were spent during time period invoiced
• Summation of the goals (WIGs) that have been met or what progress
has been made toward each
• Listing any personnel (staff/board) changes that have occurred
• Description of how you are measuring the project's impact on students or
the broader community(include specific indicators of change and timeline)
Z1 Receipts for any and all materials and payroll records to equal the total amount
of the funds requested in the invoice
*Attendance Threshold Rule: Programs not averaging at least 80% of the proposed daily student attendance
goals are at risk of not adequately meeting proposed levels of operation
• Programs falling below the 80% threshold will work with the GPS coordinator to either(1) identify
strategies to improve attendance during the next quarter; or (2) modify the attendance goals of the
program
• If the latter option (#2) is agreed upon, the GPS funding will be adjusted proportionately (e.g. 10%
fewer students will result in 10% less funding) for the following quarters
If option 1 is implemented and a program continues to fail to meet its ADA goal, the GPS funding
will be adjusted proportionately for the subsequent quarters of operation (e.g., ADA is 10% lower
than the 80%, then the GPS funding is reduced by 10%)
Within the MOU program year and budget, if a program documents increases to its original ADA
goals, it may invoice according to the signed Memorandum of Understanding
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