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Backup Documents 03/08/2016 Item #16I1 161 MISCELLANEOUS CORRESPONDENCE BOARD OF COUNTY COMMISSIONERS March 8, 2016 1. MISCELLANEOUS ITEMS TO FILE FOR RECORD WITH ACTION AS DIRECTED: A. CLERK OF COURTS: 1) Items to be Authorized by BCC for Payment: B. DISTRICTS: 1) Heritage Greens Community Development District: Meeting Agenda 01/18/2016 Meeting Minutes 01/18/2016 C. OTHER: 161 . 1B1 . 7) ,r-}, Fr. r! T I.- P , J Heritage Greens Community Development Dist ,iCi J WI 111 !__ Board of Supervisors District Staf George Coombs,Chairman Calvin Teague,DisinctManager Jim Marshall, Vice Chairman Greg Urbancic, District Counsel Marsha Coghlan,Assistant Secretary James Carr,PE,District Engineer Henry Michaelson, Assistant Secretary John Jordan,Assistant Secretary Meeting Agenda January 18, 2016— 6:00 p.m. 1. Roll Call 2. Approval of the Minutes A. November 16,2015 Regular Board Meeting 3. Audience Comments 4. Old Business A. Guardhouse Bathroom Floor Proposal 5. New Business A. Swale Cleaning 6. Manager's Report A. Discussion on Town Square B. Third Amendment to the Management Advisory Services between Severn Trent Environmental Services C. Financial Statements D. Follow-Up Items 7. Attorney's Report 8. Engineer's Report 9. Supervisors' Requests and/or Comments 10. Audience Comments 11. Adjournment NEXT MEETING IS SCHEDULED FOR FEBRUARY 22,2016 District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Greens Community Center Coral Springs,Florida 2215 1 Ieritage Greens Drive 954-753-5841 Naples,Florida www.heritagegreenscdd.org 161 161 _ , > Ad Proof lie Iaitj Ne w Sales Rep:Ivonne Gori(N9103) Phone:(239)262-3161 Email:ivonne.gori@naplesnews.com >Insertion Information Date:09/25/15 This is a proof of your ad scheduled to run on the dates indicated below. Account Number:531310(N027769) Please confirm placement prior to deadline by contacting your account Company Name:HERITAGE GREENS COMMUNITY rep at(239)262-3161. Ad Id:713957 P.O.No.: Total Cost:$453.36 Contact Name: Email:Jane.l3en-Rayon a)stservices.com Tag Line:Notice of Meetings Heritage Greens C Address: 210 N UNIVERSITY DR #702, CORAL SPRINGS, FL, Start Date:10/01/15 Stop Date:10/01/15 33071 Number of limes:1 Class:16180-Notice Phone:(954)753-0380 Fax:(954)755-6701 Publications:ND-Naples Daily News,ND-Intemet-naplesnews.com I agree this ad is accurate and as ordered. Notice of Meetings Heritage Greens Community Development District The Board of Supervisors of the Heritage Greens Community Development District will hold their meetings for Fiscal Year 2016 at 6:00 p.m.at the Heritage Greens Community Center,2215 Heritage Greens Drive,Naples,Florida on the third Monday of each month as Indicated below: October 19,2015 November 16.2015 January 18,2016 February 22,2016 March 21,2016 April 18,2016 May 16,2016 June 20,2016 July 18.2016 August 15,2016 September 19,2016 There may be occasions when one or more Supervisors will participate by telephone. Meetings may be continued to a date,time, and place to be specified on the record at the meeting. Any person requiring special accommodations at this meeting because of a disability or physical impairment should contact the District Office at(954)753-5841 at least two calendar days prior to the meeting.If you are hearing or speech impaired,please contact the Florida Relay Service at(800)955- 8770 for aid in contacting the District Office. Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. Calvin Teague District Manager October 1,2015 No.713957 Thank you for your business. Our commitment to a quality product includes the advertising in our publications. As such,Journal Media Group reserves the right to categorize,edit and refuse certain classified ads.Your satisfaction is important. If you notice errors in your ad,please notify the classified depart- ment immediately so that we can make corrections before the second print date. The number to call is 239-263-4700. Allowance may not be made for errors reported past the second print date.The Naples Daily News may not issue refunds for classified advertising purchased in a package rate;ads purchased on the open rate may be pro-rated for the remaining full days for which the ad did not run. 161 1B1 Heritage Greens-Guard House Bathroom Floor Proposal From:Alberto Solis[mailto:aaacleaningsvc@comcast.net] Sent: Monday, December 14,2015 8:52 AM To:Faircloth,Justin<Justin.Faircloth @stservices.com> ..~- Subject:Genesta Services Group, Inc.W-9 Justin, Please find attached the W-9 form and I already requested the Insurance Certificate. Regarding the bathroom floor, I recommend you to strip it and then wax it as number one option or do a deep scrub but that will leave the floor easier to get dirty and harder to clean. Our rates are: Strip&Wax:$145.00 Deep Scrub: $75.00 Warm regards, Alberto Solis Genesta Services Group,Inc. Greenkleen (239) 280-6367 www.greenkleen.u.s p� 4k�lu.c.::tx ,15-),_ Member TO RATED a psio lotion 0l R@sidBnl01 5 y, 5 CI©0ntnQ SoNicOS lnlcvnoti0nat 161 1 B1 t,. 4 THIRD AMENDMENT TO THE DISTRICT MANAGER SERVICES AGREEMENT BETWEEN HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT AND SEVERN TRENT ENVIRONMENTAL SERVICES,INC. THIS THIRD AMENDMENT is made and entered into this 16th day of November,2015,by and between: Heritage Greens Community Development District, a local unit of special-purpose government established pursuant to Chapter 190, Florida Statues, located in Lee County, Florida, whose address is 210 N.University Drive,Suite 702,Coral Springs,Florida 33071 (the "District")and Severn Trent Environmental Services, Inc., a Texas Corporation with offices located at 210 North University Drive,Suite 702,Coral Springs,Florida 33071 (the "Manager"). WHEREAS, on September 30, 1998, the parties entered between Heritage Greens Community Development District and Severn Trent Environmental Services, Inc. for District Manager services ("Agreement") whereby the Manager agreed to provide certain management financial and account advisory services for the District; and WHEREAS,both parties now wish to amend the scope of services and compensation to provide for ongoing maintenance of the District's call box data management system; and NOW,THEREFORE,in consideration of the mutual covenants contained herein,and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree to amend the Agreement as follows: 1. RECITALS.The recitals so stated are true and correct and by this reference are incorporated into and form a material part of this Third Amendment. 2. AMENDMENT. Pursuant to the provisions of the Agreement, the Scope of Services and Compensation provisions of the Agreement are hereby amended to provide for ongoing maintenance of the District's call box data management system as requested by the District,with Manager being compensated at a rate of$100 per month with an initial set up fee of$400.00. 3. EFFECTIVE DATE.This Third Amendment shall be effective as of the 16th day of November,2015. 4. AFFIRMATION OF THE MANAGEMENT AGREEMENT.Other than the terms set forth herein of this Third Amendment, the Agreement is hereby affirmed and continues to constitute a valid and binding agreement between the parties.In the event of a conflict between the terms of this Third Amendment and any other terms of the Agreement, the terms of this Third Amendment shall prevail. 161 1B1 IN WITNESS WHEREOF,the parties hereto have caused this Third Amendment to be duly executed as of the date and year first written above. HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRI, 61) BY: Ai.. 111‘4 Chair,Board of Supervisors ATTEST: �� SEVERN TRENT ENVIRONMENTAL SERVICES,INC. BY: (259q1.14/"Q") TITLE: 6-1 ATTEST: 1023818 1 161 1B1 Faircloth,Justin From: Faircloth,Justin Sent: Monday,October 12, 2015 12:25 PM To: Etiene Shea Subject: RE: Heritage Greens CDD -Call Box issues Ms.Shea, I have highlighted the email chain below for your review. Please let me know if you have any questions. Thank you, Justin Justin Faircloth SEVERN Assistant District Manager TRENT 5911 Country Lakes Drive•Ft,Myers,FL 33905 justin.fairclothCstser'i ces.com 239)SERVICES C/239)745-7115 ext.306•F(239)245-7120 SUPERVISORS,PLEASE DO NOT REPLY TO ALL AS THIS COULD BE A VIOLATION OF THE FLORIDA SUNSHINE PROVISIONS. CONFIDENTIALITY NOTICE:The information in this email is intended for the sole use of the recipient(s)and may be confidential and subject to protection under the law.If you are not the intended recipient,you are hereby notified that any distribution or copying of this email is strictly prohibited.If you have received this message in error,please contact the sender immediately and delete your copy from your computer. Think Green&please print e-mail only if necessary. Original Message From:Shelly Tygielski[mailto:stygielski@kentservices.com] Sent: Friday,September 18,2015 9:41 AM To: Faircloth,Justin;Thomas Wall Cc: Larry Hoskins;Teague,Calvin Subject: Re:Heritage Greens CDD-New Call box form Justin, We are conducting an analysis at corporate and will have answers for you prior to your board meeting. Thanks Shelly Shelly Tygielski I President 1 161 E:stygielski @kentservices.com KENT SERVICES 14600 Biscayne Boulevard North Miami,FL 33181 T:305.919.9400 Ext.216C:954.274.9987 www.kentservices.com Find Us On: Facebook:www.facebook.com/kentservices Linkedln:www.linkedin.com/company/kent-security Twitter:www.twitter.com/Kent_Security Google+:plus.google.com/104511758400214536375/posts Our Mission:To provide our customers with peace of mind,while delivering the highest standard of service. This message is confidential. It may also be privileged or otherwise protected by work product immunity or other legal rules.If you have received it by mistake,please let us know by e-mail reply and delete it from your system.If you are not the intended recipient,you may not copy this message or disclose its contents to anyone.Please note that if this email message contains a forwarded message or is a reply to a prior message,some or all of the contents of this message or any attachments may not have been produced by the sender. Please consider the environment before printing this email. On 9/18/15,9:28 AM,"Faircloth,Justin"<Justin.Faircloth @stservices.com> wrote: >Mr.Wall, >Thank you for your update.I am awaiting a response from the District >Manager regarding the info you sent me last week.On the surface it >appears that the District may have paid for a level of service they >were not receiving.If this is the case,we would anticipate some form >of credit.We would like to know how long the situation has existed >where a Post Captain was not being utilized since the contract addendum >of April 2011. >The next Board meeting is this coming Monday evening.We should have a >response to you after this meeting regarding the replacement of the >call box.We will be in touch. >Sincerely, >Justin 2 161 161 >Justin Faircloth >Assistant District Manager >5911 Country Lakes Dr. >Ft. Myers,FL 33905 >T:(239)245-7118 ext.306 >C:(239)785-0675 >F: (239)245-7120 >E:Justin.faircloth @stservices.com >SUPERVISORS,PLEASE DO NOT REPLY TO ALL AS THIS COULD BE A VIOLATION OF >THE FLORIDA SUNSHINE PROVISIONS. >CONFIDENTIALITY NOTICE:The information in this email is intended for >the sole use of the recipient(s)and may be confidential and subject to >protection under the law.If you are not the intended recipient,you >are hereby notified that any distribution or copying of this email is >strictly prohibited. If you have received this message in error, please >contact the sender immediately and delete your copy from your computer. > Original Message >From:Thomas Wall[mailto:twall @kentservices.com] >Sent:Thursday,September 17,2015 2:35 PM >To:Faircloth,Justin >Cc:Larry Hoskins;Shelly Tygielski >Subject:RE: Heritage Greens CDD-New Call box form >Importance: High >Justin, >Hope your day is going well.Wanted to give you an update. >Larry is working in putting the data. We have adjusted the schedule to >meet the contract requirements.The adjustment is as follows: >Dorothy is the designated Post Captain and will work Tuesday through >Saturday,40 hours. Gessica will the other 16. >The Road Supervisors have been briefed again on their duties and >responsibilities as it pertains to them conducting a patrol of the >property. >As far as the call box price quote I never received a response back >from you. >When is the next board meeting? >To m SUPERVISORS, PLEASE DO NOT REPLY TO ALL AS THIS COULD BE A VIOLATION OF THE FLORIDA SUNSHINE PROVISIONS. 3 16I 1B1 CONFIDENTIALITY NOTICE:The information in this email is intended for the sole use of the recipient(s)and may be confidential and subject to protection under the law. If you are not the intended recipient,you are hereby notified that any distribution or copying of this email is strictly prohibited. If you have received this message in error,please contact the sender immediately and delete your copy from your computer. Original Message From: Faircloth,Justin Sent:Friday,August 28,2015 10:54 AM To:'Thomas Wall' Cc:Larry Hoskins;'Shelly Tygielski' Subject: RE:TOM WALL KENT SECURITY CHECKING IN Mr.Wall, I believe the information was helpful.The Board has decided not to make any changes at this time,however,they did question whether they are receiving the services outlined in the contract addendum of 2011. It is our understanding that the current arrangement is for a Post Captain for 40 hours per week and a Security Officer for 16 hours per week.We understand that we have coverage and a guard is on duty for the required time frames, but do the actual guards working fall under the classification as outlined?If they do not,then adjustments should be made.Will you please verify that the guards working are the appropriate individuals? I looked at the call box on Wed.morning this week and noticed that the changes requested to the data have not taken place yet.We would like the information we sent last Wednesday to Mr.Hoskins added as soon as possible and the old information deleted:Additionally, I believe the actual screen is fine with the call box,but there is a glare in the middle of the screen by possibly something on one of the window panes,maybe a film that is degrading after continued exposure to the afternoon sun.This needs to be cleaned and we do not have the ability to open up the cabinet so it is something we need you to address.Please let me know once these items have been completed. Feel free to give me a call regarding any of these issue if you need further clarification or information. Sincerely, Justin Justin Faircloth Assistant District Manager 5911 Country Lakes Dr. Ft.Myers, FL 33905 T:(239)245-7118 ext.306 C: (239)785-0675 F:(239)245-7120 E:Justin.faircloth @stservices.com SUPERVISORS,PLEASE DO NOT REPLY TO ALL AS THIS COULD BE A VIOLATION OF THE FLORIDA SUNSHINE PROVISIONS. CONFIDENTIALITY NOTICE:The information in this email is intended for the sole use of the recipient(s)and may be confidential and subject to protection under the law.If you are not the intended recipient,you are hereby notified that any distribution or copying of this email is strictly prohibited.If you have received this message in error,please contact the sender immediately and delete your copy from your computer. Original Message From:Thomas Wall[mailto:twall @kentservices.comj Sent:Wednesday,August 26,2015 11:17 AM 4 161 1B1 To: Faircloth,Justin Cc:Larry Hoskins Subject:TOM WALL KENT SECURITY CHECKING IN Justin, Apologize for not getting back with you sooner I took a week off and got back on Monday. Did the information Shelly sent help at all at the board meeting? Also, I have been communicating with our technicians in Miami to get an update on the call box. I know both our President and Vice President of the technology department who were working the call box issue had to depart for a Family emergency out of country. However, I have contacted them to find out if they made it out to rectify the problem as they stated over a week ago. I would like to sit down with you or someone who is knowledgeable on property and what are the requirements (changes/updates)for the security officers so that I can update the post orders. Tom Original Message From: Etiene Shea [mailto:eshea @kentservices.com] Sent: Monday,October 12,2015 12:05 PM To:Faircloth,Justin Subject: RE: Heritage Greens CDD-Call Box issues Hi Justin, Thank you for contacting me.Would you be so kind to forward me the email you are referring to so I can get right on it? Regards, Etiene Shea I District Manager Kent Services Tampa.St.Petersburg.Orlando. Naples T:800-273-KENT T:239-430-9315(Naples Office) C: 727-276-8434 www.kentservices.com From: Faircloth,Justin [Justin.Faircloth @stservices.com] Sent:Monday,October 12,2015 12:02 PM To: Etiene Shea Subject: FW: Heritage Greens CDD-Call Box issues Ms.Shea, 5 161 iq I am not sure if Mr.Wall is still working with Kent as you suggested I contact you from now on, however, I never received a response to my question last Monday regarding a credit.The call box screen has been replaced and we thank you for that.The Board has their next meeting on Monday,Oct. 19th and I need to be able to give them an update on this item. Thank you, Justin [cid:image001.png @O1DOFC33.20C4BB80] SUPERVISORS,PLEASE DO NOT REPLY TO ALL AS THIS COULD BE A VIOLATION OF THE FLORIDA SUNSHINE PROVISIONS. CONFIDENTIALITY NOTICE:The information in this email is intended for the sole use of the recipient(s)and may be confidential and subject to protection under the law. If you are not the intended recipient,you are hereby notified that any distribution or copying of this email is strictly prohibited.If you have received this message in error, please contact the sender immediately and delete your copy from your computer. (cid:image002.png @O1DOFC33.20C4BB80) From: Faircloth,Justin Sent: Monday,October 05,2015 2:11 PM To:Larry Hoskins(lhoskins @kentservices.com) Cc:Thomas Wall;Jim Marshall (jrnarshall @heritagegreenscdd.com) .Subject: FW: Heritage Greens CDD-Call Box issues Mr. Hoskins/Mr.Wall, We are still having an issue with the number for Mr.D'Antoni. It gives an error message when you try to call it from the call box.This is a local number so a one is not necessary before the number, it gives some error to this fact when you call him.Would you please have this issue fixed today. I will be on site tomorrow morning to test the call box. I also would like to know when the call box screen will be replaced, and when I can anticipate an answer as far as a credit for the overage the District has paid when compared to actual services delivered.The Board meets on the 19th and we need to have answers to these issues or,more hopefully, have them resolved.Please let me know if you have any questions. Thank you, Justin [cid:image001.png @01D0FC33.20C4BB80] SUPERVISORS, PLEASE DO NOT REPLY TO ALL AS THIS COULD BE A VIOLATION OF THE FLORIDA SUNSHINE PROVISIONS. CONFIDENTIALITY NOTICE:The information in this email is intended for the sole use of the recipient(s)and may be confidential and subject to protection under the law. If you are not the intended recipient,you are hereby notified that any distribution or copying of this email is strictly prohibited.If you have received this message in error, please contact the sender immediately and delete your copy from your computer. [cid:image002.png @O1DOFC33.20C4 BB80] From: Faircloth,Justin Sent:Thursday,October 01, 2015 10:23 AM 6 161 161 .. HERITAGE GREENS Community Development District Financial Report December 31, 2015 Prepared by SEVERN TRENT SERVICES 161 1B1 HERITAGE GREENS Community Development District FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2-3 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 4 Cash and Investment Report Page 5 Bank Reconciliation Page 6 Check Register Page 7-10 161 1B1 HERITAGE GREENS Community Development District Financial Statements (Unaudited) December 31, 2015 161 181 HERITAGE GREENS Community Development District General Fund Balance Sheet December 31, 2015 ACCOUNT DESCRIPTION TOTAL ASSETS Current Assets Cash-Checking Account $ 237,985 Investments: Money Market Account 127,012 SBA Account 632 Total Current Assets 365,629 ITOTAL ASSETS $ 365,629] LIABILITIES Current Liabilities Accounts Payable $ 10,755 Accrued Expenses 4,633 Total Current Liabilities 15,388 (TOTAL LIABILITIES 15,388 I FUND BALANCES Assigned to: Operating Reserves 58,697 Reserves-Drainage 6,000 Reserves-Fountains 5,500 Reserves-Irrigation System 7,500 Reserves-Roads and Sidewalks 35,251 Reserves-Signage 1,000 Reserves-Wall Painting 6,000 Reserves-Wall Replacement 12,786 Unassigned: 217,507 (TOTAL FUND BALANCES $ 350,241 I (TOTAL LIABILITIES 8 FUND BALANCES $ 365,629 I Report Date: 1/6/2016 Page 1 161 1B1 HERITAGE GREENS Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending December 31,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest-Investments $ 500 $ 125 $ 172 $ 47 3440% Special Assmnts-Tax Collector 242,903 202,419 217,900 15,481 89.71% Special Assmnts-Discounts (9,716) (8,097) (8,653) (556) 89.06% Other Miscellaneous Revenues - - 1,040 1,040 0.00% Gate Bar Code/Remotes 1,100 276 300 24 27.27% (TOTAL REVENUES 234,787 194,723 210,759 16,036 89.77%I EXPENDITURES Administration P/R-Board of Supervisors 7,200 1,800 1,200 600 16.67% FICA Taxes 551 138 92 46 16.70% ProfServ-Engineering 1,000 249 225 24 22.50% ProfServ-Legal Services 4,000 999 130 869 3.25% ProfServ-Mgmt Consulting Sery 39,223 9,807 9,806 1 25.00% ProfServ-Property Appraiser 3,644 3,644 3,644 - 100.00% ProfServ-Special Assessment 5,463 5,463 5,463 - 100.00% ProfSery-Web Site Development 650 125 237 (112) 36.46% Auditing Services 3,200 - - - 0.00% Postage and Freight 1,500 375 138 237 9.20% Insurance-General Liability 8,691 8,691 7,865 826 90.50% Printing and Binding 1,000 249 246 3 24.60% Legal Advertising 1,500 375 453 (78) 30.20% Misc-Bank Charges 800 201 169 32 21.13% Misc-Assessmnt Collection Cost 4,855 4,046 4,185 (139) 86.20% Office Supplies 175 45 - 45 0.00% Annual District Filing Fee 175 175 175 - 100.00% Total Administration 83,627 36,382 34,028 2,354 40.69% Public Safety Contracts-Security Services 47,000 11,751 11,653 98 24.79% Contracts-Cleaning Services 1,920 480 431 49 22.45% Contracts-HVAC 350 87 - 87 0.00% Communication-Telephone 1,750 438 443 (5) 25.31% Electricity-Entrance 2,200 550 417 133 18.95% Utility-Water&Sewer 700 174 183 (9) 26.14% Lease-Carts 1,500 - - - 0.00% R&M-Gate 3,000 750 - 750 0.00% R&M-Gatehouse 2,130 884 980 (96) 46.01% Report Date:1/6/2016 Page 2 161 1B1 HERITAGE GREENS Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending December 31,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD Op Supplies-Transmitters 1,200 300 428 (128) 35.50% Op Supplies-Gatehouse 900 225 - 225 0.00% Cap Outlay-Equipment 3,800 951 - 951 0.00% Total Public Safety 66,450 16,590 14,533 2,057 21.87% Landscape Services Contracts-Landscape 18,000 4,500 4,142 358 23.01% Contracts-Preserve Management 2,000 - - - 0-00% Electricity-Irrigation 2,200 549 477 72 21.68% R&M-Renewal and Replacement 1,000 249 225 24 22.50% R&M-Canals 2,600 - - - 0.00% R&M-Fountain 2,700 675 379 296 14.04% R&M-Grounds 3,000 750 - 750 0.00% R&M-Irrigation 1,500 375 200 175 13.33% R&M-Preserves 100 - - - 0.00% Misc-Special Projects 7,000 1,749 - 1,749 0.00% Total Landscape Services 40,100 8,847 5,423 3,424 13.52% Road and Street Facilities Electricity-Streetlighting 11,000 2,750 2,590 160 23.55% R&M-Drainage 1,500 375 - 375 0.00% R&M-Roads&Alleyways 2,000 501 - 501 0.00% R&M-Sidewalks 4,000 999 - 999 0.00% Traffic Signage Rehabilitation 1,260 315 469 (154) 37.22% Reserve-Roadways 24,850 - - - 0.00% Total Road and Street Facilities 44,610 4,940 3,059 1,881 6.86% 'TOTAL EXPENDITURES, 234,787 66,759 57,043 9,716 24.30%l Excess(deficiency)of revenues Over(under)expenditures - 127,964 153,716 25,752 0.00% Net change in fund balance $ - $ 127,964 $ 153,716 $ 25,752 0.00% FUND BALANCE,BEGINNING(OCT 1,2015) 196,525 196,525 196,525 FUND BALANCE,ENDING $ 196,525 $ 324,489 $ 350,241 Report Date:1/6/2016 Page 3 161 1B1 HERITAGE GREENS Community Development District Supporting Schedules December 31, 2015 161 161 HERITAGE GREENS Community Development District Non-Ad Valorem Special Assessments-Collier County Tax Collector Monthly Collection Distributions For the Fiscal Year ending September 30,2016 Discount! Gross Date Net Amount (Penalties) Collection Amount Received Received Amount Costs Received Assessments Levied FY 2016 $ 242,905 Allocation% 100% 10/26/15 2,140 121 44 2,305 11/13/15 28,620 1,217 584 30,421 11/30/15 121,642 5,163 2,483 129,288 12/14/15 46,645 1,952 952 49,549 12/31/15 6,015 199 123 6,338 TOTAL 205,062 8,653 4,185 217,900 Collected 90% Report Date:1/4/2016 Page 4 161 1BI HERITAGE GREENS Community Development District Cash and Investment Balances December 31,2015 ACCOUNT NAME BANK NAME MATURITY YIELD BALANCE GENERAL FUND Operating Account-Checking SunTrust n/a 0.10% $237,986 Money Market Account BankUnited n/a 0.45% $127,012 (1) State Board Account SBA n/a 0.18% $632 Total $365,629 NOTES (1) Invested in Money Market Account at Bank United-rate increased from.35%to.449%in August. Report Date: 1/4/2016 Page 5 161 161 Heritage Greens CDD Bank Reconciliation Bank Account No. 9920 SunTrust Bank-GF Statement No. 12-15 Statement Date 12/31/2015 Gil Balance(LCY) 237,985.34 Statement Balance 241,032.31 GIL Balance 237,985.34 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 241,032.31 Subtotal 237,985.34 Outstanding Checks 3,046.97 Negative Adjustments 0.00 Differences 0.00 Ending Gil.Balance 237,985.34 Ending Balance 237,985.34 Difference 0.00 Posting Document Document Cleared Date Type No. Description Amount Amount Difference Outstanding Checks r 12/15/2015 Payment 003197 CRYSTAL CLEAN 160.80 0.00 160.80 12/23/2015 Payment 003203 COLEMAN,YOVANOVICH 97.50 0.00 97.50 12/23/2015 Payment 003204 KENT OF NAPLES,INC 2,723.44 0.00 2,723.44 12/23/2015 Payment ACH008.TXT Payment of Invoice 001630 65.23 0.00 65.23 Total Outstanding Checks 3,046.97 3,046.97 Page 6 161 IB1 _ o pp NI NI A 0 pp 0 (0 00 � pr M ° o O O 0 D p 1-, 0 O 2 ° R Nh n E ^ N ry e W <0 b ON co d' CO R 5 Ls.,,-. 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U t) 0 0 U 0 0 0. _ m eL Page 9 161 1 B1 \ _ — 2@§ a $ q ° e ° a e a m k -to k 7 CO ` \ - \ § \ \ / \ \ t Ifi ! CO B \ -! \ 3.1 a 72 ) k k \ )\ k ) k k k k ) ! 4 \ 5 §3 § } / 222 2 I- (5 ni hi # Z i fl SI / mkk / S § 2a7 000 . \to (§ / \ \ .* E t. mot% o ; , a=§ ■ © ] aa } 2 � 11 § � - § � � � U �a � - ) ; a/ y - � - $ 7 2 \ \\ a 4 J \ \ } \N. \ } 2 f e } d CO a I k \ \ § ; 0 \ { ) §} ) )Ct >- » § S ] / a \(( ; § $ § ] 2 $ ) ] 0 § E . / §k 4 45 ) < ) § u f 2 \\\ § / \ 2 \ ■ . § \ �� \ \ \\ \\ \ ( \ ) \ ( \ \ LI \ k § § S )§ ) § § § U \ r2 Page 10 161 1B1 Faircloth,Justin From: Etiene Shea <eshea @kentservices.com> Sent: Wednesday,January 13,2016 11:07 PM To: Faircloth,Justin Subject: Re: Equipment Hi Justin, Like I mentioned earlier, I had a conversation with Shelly regarding the credit that we have been talking about since before Tom left. The company would like to provide you with two drop cameras on property,one inside of the gatehouse and one right outside of the gatehouse to watch traffic. These cameras provides live feed 24/7 with mic and speaker so you can hear what's going on and talk back using the app. Personally, I love the app and the ability to use these cameras and videos to work in our favor, in case of any incident that may transpire on property and also for coaching our officers. We can save recorded video clips if we need to use them for some reason in the future.You can download this app to your phone, where you have access at any time right in a palm of your hands. We have also talked about our officers submitting forms digitally a while back.You did tell me that there might not be interne access in the gatehouse, and I got the approval from Shelly to also provide you with a tablet with wifi included so we can implement this as soon as possible. Justin, I value your partnership and I want to make sure we continue to provide you with excellent service. I hope these changes meet your approval. Please let me know your thoughts and I'm hopeful you'll consider these services. All my best, Etiene Shea I District Manager Kent Services Tampa. St. Petersburg. Orlando.Naples T: 800-273-KENT T: 239-430-9315 (Naples Office) C: 727-276-8434 www.kentservices.com 1 161 181 From:Etiene Shea Finailto:eshea@kentservices.comj Sent:Wednesday,January 13,2016 11:07 PM To:Faircloth,Justin<Justin.FairclothPstservices.com> Subject:Re:Equipment Hi Justin, Like I mentioned earlier, I had a conversation with Shelly regarding the credit that we have been talking about since before Tom left. The company would like to provide you with two drop cameras on property, one inside of the gatehouse and one right outside of the gatehouse to watch traffic. These cameras provides live feed 24/7 with mic and speaker so you can hear what's going on and talk back using the app. Personally, I love the app and the ability to use these cameras and videos to work in our favor, in case of any incident that may transpire on property and also for coaching our officers. We can save recorded video clips if we need to use them for some reason in the future. You can download this app to your phone, where you have access at any time right in a palm of your hands. We have also talked about our officers submitting forms digitally a while back. You did tell me that there might not be internet access in the gatehouse,and I got the approval from Shelly to also provide you with a tablet with wifi included so we can implement this as soon as possible. Justin, I value your partnership and 1 want to make sure we continue to provide you with excellent service. I hope these changes meet your approval. Please let me know your thoughts and I'm hopeful you'll consider these services. All my best, Etiene Shea I District Manager Kent Services Tampa. St. Petersburg.Orlando.Naples T: 800-273-KENT T:239-430-9315(Naples Office) C: 727-276-8434 www.kentservices.com 161 161 tic nnJ� MINUTES OF MEETING BY Fel'► �1 — HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Greens Community Development District was held on Monday,January 18, 2016 at 6:00 p.m.at the Heritage Greens Community Center,2215 Heritage Greens Drive,Naples,Florida. Present and constituting a quorum were: George Coombs Chairman Jim Marshall Vice Chairman Marsha Coghlan Assistant Secretary Henry Michaelson Assistant Secretary John Jordan Assistant Secretary Also present were: Calvin Teague District Manager The following is a summary of the minutes and actions taken at the January 18, 2016 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Coombs called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes A. November 16,2015 Regular Board Meeting There being no comments, On MOTION by Ms. Coghlan seconded by Mr. Marshall with all in favor the minutes of the November 16, 2015 meeting were approved. THIRD ORDER OF BUSINESS Audience Comments There not being any,the next item followed. FOURTH ORDER OF BUSINESS Old Business A. Guardhouse Bathroom Floor Proposal o The Board discussed the proposal to strip and wax the guardhouse bathroom floor. o They did not want the option of deep scrubbing the floor. 1 161 1B1 January 18,2016 Heritage Greens C.D.D. On MOTION by Mr. Marshall seconded by Mr. Jordan with all in favor the Board approved the proposal from AAA Cleaning Services to strip and wax the guardhouse bathroom floor in the amount of$145. FIFTH ORDER OF BUSINESS New Business A. Swale Cleaning o Swale cleaning should not have been included in the agenda. o At this time,Mr. Marshall noted there is a problem with leaves going into the gutters and drains. He suggested putting on the website and/or the 195 TV Channel encouraging residents to rake leaves from their gutters and drains. o The Chairman will write a message to post regarding the above. o Mr. Faircloth will be requested to follow up. SIXTH ORDER OF BUSINESS Manager's Report A. Discussion on Town Square o Mr. Teague noted at the last Board meeting, Mr. Faircloth provided information on an optional service called Town Square, a web communication tool that could be interactive within the community. o The Board discussed and showed no interest at this time. B. Third Amendment to the Management Advisory Services between Heritage Greens CDD and Severn Trent Environmental Services o This Amendment to the Management Advisory Services is to amend the provision for ongoing maintenance of the District's call box data management system. On Motion by Mr. Jordan seconded by Mr. Coombs with all in favor the Third Amendment to the Management Advisory Services Agreement between Heritage Greens CDD and Severn Trent Environmental Services amending the scope of services and compensation to provide for ongoing maintenance of the District's call box data management system,was approved. C. Financial Statements The financial statements were reviewed. On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor the financial statements for the period ending December 21,2015 were accepted. 2 161 IBI January 18,2016 Heritage Greens C.D.D. D. Follow-Up Items o Mr.Teague was in contact with Kent Security and discussed several issues. o They could have charged the District a 3% increase every year, but they have not done that. They made no changes. o Kent Security offered to provide two drop cameras on the property, one inside the gatehouse and one right outside the gatehouse to watch traffic. The cameras provide live feed 24/7 with microphone and speaker. The Board was not interested in the equipment and wanted to hold the current price. o Issues with vehicles not complying with signage at the entry to the school from the District was discussed. Where are the police patrolling the area? SEVENTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. EIGHTH ORDER OF BUSINESS Engineer's Report There being no report,the next item followed. NINTH ORDER OF BUSINESS Supervisors'Requests and/or Comments o Mr.Marshall commented on the letter from the Master Association that requested a guard to enforce the curfew at the pool. Not all Board members have seen the letter. It will be forwarded to them. o Mr.Marshall bought the new DVR,but has not installed it yet. He will do that next week. o Mr. Coombs noted he has not yet followed up with the County Traffic Control personnel. o Mr. Coombs noted the flag needs to be replaced again. TENTH ORDER OF BUSINESS Audience Comments There not being any,the next item followed. ELEVENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr.Jordan seconded by Ms. Coghlan with all in .-or the meeting adjourned ate:if p.m. Calvin Teague' i/ Geor:e Combs Secretary Chairman 3